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1 February 9, 2006 MINUTES Present: Board Chair Lloyd Mickelson, Linda Grosskopf, Dave Ward, Sharon Zahn; Ron Tussing, Mayor; Bill Cochran, Library Director; Jim Peters, Assistant Director; Dee Ann Redman, Systems Administrator; Sandy Raymond, Senior Administrative Coordinator; Leslie Modrow, Development Director for Library Foundation; Nicki Broch, President of the Friends of the Library Mickelson introduced the Mayor and welcomed him to the meeting. Public Comment None MOTION: approve January 12, 2006 minutes. Approved Ward/Grosskopf Friends of the Library report Broch reported on the Friends Retreat in February. She also reported that the Friends would continue to hold small book sales throughout the year. Library Foundation report Modrow reported on the Foundation retreat in January. They have established the following committees: • Investment • Community Relations • Donor Relations • Special Events The Foundation is planning a “Food for Thought” dinner to be held at the Library in June. Staff Report Peters reported on upcoming programs for Black History month and the Family Reading program. Cochran reported on the Cyber Safety for Kids Town Meeting, organized by Senator Baucus, he attended on February 3. Cindy Patterson, Children’s Librarian, served as a panel member during the program. City Administrative Order #96 – Acceptance of Gifts and Donations Cochran reviewed the new order, which was signed in February and will require City Council approval of all gifts with a value greater than $500. Cochran also reviewed relevant provisions of the new interlocal agreement, which requires ---PAGE BREAK--- 2 Board approval of Foundation and Friends funding requests, as well as grant applications. Friends of the Library funding requests Peters presented two requests for Friends funding: • $300 honorarium to Bill Rossiter for a March 13 program No Irish Need Apply • $1,000 to sponsor printing of Summer Reading journals for the 2006 program Paws, Claws, Scales & Tales. MOTION: approval of both funding requests Approved Zahn/Ward Review of Interlocal Agreement Implementation Plan Cochran reviewed the progress on the implementation of the plan and also reported that applications are being accepted for the four new Library Board members: three additional city representatives and one additional county representative. Library Neighborhood Development Plan Cochran reported that negotiations continue with Downtown Billings Investors, LLC for the 4th and Broadway site. The 90-day period to complete negotiations will end April 10, 2006. Other Cochran advised the Board that there would be a statement of concern to review at a future meeting regarding the DVD Capturing the Friedmans.