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1 July 13, 2006 MINUTES Present: Board Chair Lloyd Mickelson, Linda Grosskopf, Bill Lamdin, Paulette Laszlo, Dave Ward; Bill Cochran, Library Director; Jim Peters, Assistant Library Director; Dee Ann Redman, Systems Administrator; Sandy Raymond, Senior Administrative Coordinator; Leslie Modrow, Development Director for the Library Foundation; Nicki Broch, President of the Friends of the Library; Suzanne Reymer, Statewide Technology Librarian; David and Carol Bernhardt, guests Public Comment David Bernhardt read Section 46-18-219 from the 2005 Montana Code Annotated, Life sentence without possibility of release. MOTION: Approval of the June 13, 2006 minutes. Approved Lamdin/Ward MOTION: Move item #6 on the agenda to item #3 Approved Statement of Concern Mickelson polled Board members to see if all attending the meeting had viewed Capturing the Friedmans and all had. Laszlo asked if children under 18 could check the DVD out. Cochran responded that federal case law prohibits public libraries from restricting access to materials based on private ratings systems such as the Motion Picture Association of America, so yes, children can check the DVD out. He noted, however, that parents could restrict their children from checking items out according to the categories selected on the Library’s Parental Guidance form. Grosskopf, Laszlo and Ward reported that their opinion was that the film portrayed the damage caused to families and communities by pedophilia and did not think the film was a training tool for becoming one. Ward reported on Internet research he did on the film, and found that 97% of the reviews he located were positive. He also read from a review written by a former FBI agent who specialized in cases of child sexual abuse who stated “I am grateful that we have a film that presents many sides of a complex issue and encourages meaningful debate”. Lamdin read e-mail messages from Board Members McKinney, Carter and Tucker concerning Capturing the Friedmans. MOTION: Retain DVD in Library collection. Approved Ward/Laszlo ---PAGE BREAK--- 2 Friends of the Library report Broch reported on the following Friends activities: • Total membership is 295 people • Attendance at the Harry and the Potters concert was about 150 people; the Friends paid $500 to sponsor the event • Book sales at SummerFair were $288 • The Friends stipend to the Library is $1,200 per month Library Foundation report Modrow reported on the following Foundation activities: • At Cochran’s request, the Foundation has written a grant for Teen Book Club Kits and will partner with the Boys and Girls Club and the Yellowstone Boys and Girls Ranch on the project • A Barnes and Noble fund raising event is being planned • Foundation Officers elected Kevin Heaney, President Norma Buchanan, Vice President Paige Gottwals, Secretary Staff report Redman reported on the FY 2006 statistics; the Library’s circulation exceeded 900,000 for the first time ever in FY06 and the number of people coming into the Library is up by Cochran reported on the annual contract for services with Golden Valley County. MOTION: Approval of agreement with Golden Valley to provide Library service in FY 2007. Approved Lamdin/Grosskopf Cochran advised the Board that according to the Interlocal Agreement a report needed to be given to the City Council. October 16, 2006 was decided upon and also a date close to this time needs to be set to report to the County Commissioners. Cochran provided copies of a Comment Form from a patron who expressed appreciation for the Library and its services. Cochran provided copies of a letter from Carlene Leslie regarding actions of the Board and a suggestion to view a DVD entitled Healing Hearts and Mending Minds. Cochran advised the Board of two events they have been invited to attend: 1. Signature Event for Pompeys Pillar National Monument July 22-25, 2006 2. Groundbreaking ceremony July 24, 2006 at 10:00 am for the MSU-Billings COT Health Science and General Education building ---PAGE BREAK--- 3 Ward conveyed Commissioner Kennedy’s appreciation for the Library’s participation in the anti-meth campaign. Election of Officers Mickelson opened the meeting for nomination of officers for the Library Board for the next year. The following two Board Members were nominated: Mickelson, Chair Lamdin, Vice Chair MOTION: Approval of Mickelson as Chair and Lamdin as Vice Chair. Approved Ward/Grosskopf Strategic Planning Cochran provided a copy of the names of the people recruited by the Board who have agreed to serve on the Planning Committee, which will meet July 15 and August 19. MOTION: Approval of Committee members. Approved Grosskopf/Lamdin Joint Community Library Project Report delayed until the August meeting. Public Library Certification Cochran reported that the Library is in compliance with the requirements on the Library Certification form which is due to the State Library July 26, 2006. MOTION: Approval of the State Library Form. Approved Lamdin/Ward Adjournment.