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1 December 11, 2008 MINUTES Present: Board Chair Tony Hines, Vice-Chair Shari Nault Pullar, Dan Carter, Paulette Laszlo, Lyn McKinney, Dave Ward, Jean Warner; Bill Cochran, Library Director; Jim Peters, Assistant Library Director; Dee Ann Redman, Systems Administration; Sandy Raymond, Senior Administrative Coordinator, Mary Murphrey, Administrative Coordinator for MET Transit; Nikki Broch, President of the Friends of the Library; Corby Skinner, Writers Voice; Paul Manning, Executive Director of the YMCA; Lisa Perry, PPL Montana; Betty Richardson, Yellowstone County Public Comment Skinner introduced Manning and Perry and provided information on The Big Read project. Perry presented a $5,500 grant check to Skinner for the project. Manning and Perry thanked the Library for its partnership with the Writers Voice in making this a successful community event. Skinner reported that plans have started for next year’s program sometime in October featuring Louise Erdrich’s Love Medicine. Consent Agenda MOTION: Approve consent agenda except for Item C and the addition of the Friends of the Library report. Approved Carter/McKinney Item C Cochran invited the Board to the Library staff potluck on the 5th floor, December 19 starting at 11:30 a.m. He also reported on Can We Talk?, a civic dialogue workshop planned for January 30 at MSU-B Downtown sponsored by Humanities Montana, the Library and the Library Foundation. Board members were invited to a reception on December 17 from 1:30 – 3:30 p.m. to honor retiring Library staff members Raymond and Karen Stevens. Friends of the Library Report Broch reported that the Books for Babies program is going well and that the Books and Babies program is scheduled to begin in January. The Gazette will be running a feature on the programs in mid-January and a reception will be held January 23. MOTION: Accept Consent Agenda Item C and Friends of the Library report. Approved Carter/McKinney Correction to approved minutes of October 21 Special Meeting Change in motion as listed: ---PAGE BREAK--- 2 The Board moved to add a recommendation for the COT library in FY2010 that would add language for a contingency for Council to call election based on University securing funding. MOTION: Correction to October 21 Special Meeting minutes as presented. Approved Ward/Laszlo Statement of Concern Peters reported on the statement of concern from Amy Melnyk regarding the video Millions. MOTION: Accept staff recommendation. Approved with McKinney voting “No” Ward/Nault County Library Board Vacancy Cochran reviewed the County’s process for approval of Library Board members. Elizabeth (Betty) Richardson was introduced to the group as the applicant for the vacant Board position. MOTION: Request the Board Chair to write a letter to the County Commissioners recommending Richardson’s appointment to the Library Board. Approved McKinney/Ward January 10 Board Retreat planning Cochran reviewed the purpose of the retreat and requested topics for discussion from the Board. McKinney requested a spreadsheet that provides information on the Downtown, Heights and Community Library projects. The following agenda was decided upon: 1. Strategic Plan Review 2. Facilities Plan/Status Board Committee Matrix CIP Gainan’s Tour and Cost Discussion 3. Advocacy/Fund Raising Responsibilities Public Funding Foundation Liaison OCLC Report Legal Opinion MOTION: Adopt items for Board Retreat to be held at the Library on January 10 from 9am-1pm. MOTION: Direct Cochran to discuss cost estimates with Gainan’s. Approved Ward/Carter ---PAGE BREAK--- 3 Community Library Committee report Cochran reported that High Plains Architects, PC were selected to develop a preliminary design for the facility. Carter updated the Board on the status of the University’s efforts to secure its funding for the project. Facilities/Funding Committee report Carter and Ward reported on the meeting and provided copies of Committee reports to the Board. Adjournment 1:25 p.m.