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CITY OF BILLINGS PERFORIVTANCE APPRAISAL INSTRI]MENT PROFNSSIONAL AND TECHNICAL REPORT FORM # ---PAGE BREAK--- l. Type of Revicw: _ Annual _ Othcr: 2. Revicw Pcriod: From: To: CITY OF BILLINGS PERFORMANCE APPRAISAL REPORT FORM PROFESSIONAL AND TECIIMCAL PERSONNEL 3. Next Rcview Daæ: 4. Employee Name: 5. Employee Classification/Title: 6. Department: DEFINTTION OF RATINGS Superior: Performance is consistently and significantly beyond established standa¡ds. Achieves performance objectives at a fully outstanding level and demonstrates exceptional skill levels. Exceeds Expectations: Perfonnance is consistently above adequate skill levels. Achieves performance objectives, often beyond expectations. Meets Exnectations: Performance consistently meets job requirements. Achieves performance objectives as stated. Needs Improvement: Performance in one or more skills is less than expected and needs improvement. Direction, supervision and learning are required if performance objectives ate to be achieved. Unsatisfactory: Performance in several skills is substantially weåk. Performance objectives are not met even with close supervision. Substantial improvement by the empioyee is required. Pase f) - 2 ---PAGE BREAK--- PART I: PROFESSIONAL AND TECHMCAL PERSONNEL PERFORMANCE DIMEIYSIONS ORAL COMMUMCATION: Speaks in a clerr, distinct and unders¡¡ndablc m¡nner. Is cffective in cxplaining City and pol¡cies, procedures, scrviccs, prognms and ¡ctiviúcs. Listem auÊntively to what individuels (mcmbers of the public, pecrs or hrvc !o 8ry rnd crn clicit valuaæ information from Uscs correct gramm¡r, vocabulary end senænce stfucture in an effective r¡ìån¡rer. Comments: Xåfirg S EE ME NI U lryRITTEN V/ritcs in a clear, concise and mcaningful û¡anner. Is able ø s¡mmarizc ¡ set of fabts or ideas so that they are logical, coherent, and cle¡r and can bc understood by the rc¡der. In writing ¡eports, letteß and memos, uses appropriate grirnrf¡rar, vocabulary, phrascology ¡nd sentence structure; is able to wriæ æchnical and anal¡ical reports clearly and concisely using terms and style which are easily undentood by the inænded reader. To vriæ technical and anal¡ical reports clearly and concisely using terms and style which are easily understood by the inænded reader. Com¡nents: S EE MT] NI U INTERPERSONAL SKILLS: Has a geouioe inærest in and ¡ desire to assist ¡nd work with others (members of the public, peers or zupcwisors). Treas people ss he/she would like to be treated and handles their pmblems in E manner lhat sttows sensitivity to lheir needs and circumst¡nces. Is mot in dealing with peoplc without arousing antagonism and an understanding of situ¡tions. Is cooperative in dealing with others and functions as part of the 'te¡m'. Is capable of treating others in a fair, consistent, impalial manner. Rem¡ins calm under diflìcult and/or situatiors. Controls feetings and cmotions so that they do not influence his/herjudgment and performarrce. Maintains composure and self-control. Comrnents: S Ets Mrt NI U PaseD-3 ---PAGE BREAK--- PART I: PROFESSIONAL AND TECHMCAL PERSONNEL PERFORMANCE DIMEI.ISIONS fCoø.) PLAI{MNG/ORG.ANIZATION: Schedules and pl¡ns most efficient usc of time. OrganÞes and plans priorities so that they can be accomplished. ¡ course of ¡c¡ion for sclf to accomplislr a specific goal Unde¡gtands and applies thc concept of 'completed' st¡ff work. Kecps appropriate manager adviscd of the staurs of pmjects ¡nd work assignments. Comments: Råfi.g S EE ¡vlt: NI U FLEXIBILITY/ADAPTAB ILITY: Is ¡ble fo to changing circumstances, policies, ¡nd attiu¡des of orhers. ø supcrvisor's suggetions and considcn othcr points of vicw. Changes bchavior or attiu¡dinal resporu€s to fit thc sin¡ation and work rssignment io order to obt¡in the desir,ed goal. Is able to effectively handle a varicty ofprojects and assignments. s titt MI' NI U Comme¡ts: PROBLEM SOLVING/DECISION.MAKING: Knows how to anE¡).¿e and sizc up e situation. Isolates ar¡d idcntiñes thc problcm. Evalua¡es ¡ltem¡tive courses of ¡ctioa and m¡kcs a logical decision; uses goodjudgment and coÍunon scr¡se in making decisions. Can analyze facB, information ¡nd cvidence in a logical sequence so that he/sl¡e can scc the similariúes aod differenccs between situations. Knows to t¡kc action and what typc of action is appropriatc. Takcs ection to achievc goals beyond what is neccssarily called for. Is able to anticipaæ events and rcspond appropriaæly. Rccognizcs problems end develops altemativc solutions for considention by appropriaæ higher tevel staft It EE Il4!; Nl U Comments: PaseD-4 ---PAGE BREAK--- PART I: PROFESSIONAL A¡ID TECHMCAL PERSONhTEL PERFORMANCE DIMEI{SIONS (Con.) LEADERSHIP: D€monstratÊs initiativc in perceiving and de.aling with Is ablc to clicit from thosc he/shc comes in cont¡ct with. Is sensitivc to opporonities to imp¡ovc thc quality, customcr s€ryicc, efticiency and effective¡rcss of City scrviccs. Is ¡ss€¡tivc and self-confident. Participates ag an effective tc¡m member, Mainhiru an cffectivc m¡nner ¡nd deme¡nor and sets en cxamplc for Prcsents a positivc outlook and is willing to dcvoæ the timc and effort neccssary [o get the job done. Dernonsrates tl¡c initiative to leam new procedures and to accept new challenges. Elicits ¡nd cncor¡rages new ideas, proccsses and proccdures. ComÍ¡ents: I(åt¡oA 5 ME ò{t U SI,JPERVISORY GT]IDELINES: Pcrforms the assigned duties and responsibilities within the supervision guidelines listed in the class specification for hidl¡er assigned classification. Works with thc lppropriate level of indepcndence. Understandshis/her assigned duties and rcsponsibilitics as well as his/her role in the organization. C¡rries out rcsponsibilicics in a timely m¡nner ¡nd docs not require direction and/or instn¡ction beyond rúhat w-oilil'tj¡ièilly bc expêclêd bãs¡õd ulroh thc inænt of thc assigned classification as defined by the class specification. Appropriaæly addresses new and varying work assignments and situations in accordance with the cslablisl¡cd policies and procedures for thc City. Comments: 5 EE NT U JOB SKILI,S: Has a thomugh knowledge and is ablc to cffectively perform ¡he work in assigned area. Hes ¡ full working knowledge of thc administrative and æchnical duúes of the assigned arca. Is ablc to cffectively operate necessary equipment, tools, and/or machines (f appropriate). applicable methods, techniqucs and procedures. Has a thomugh understanding of the organization and ñ¡nctions of local government. s E,E IuT; NI U S : Superior; EE : Exceeds Expectations; ME : Meets Expectations; NI : Needs Improvement; U : Unsatisfactory Pase f) - -5 ---PAGE BREAK--- PART I: PROFESSIONAL AND TECIIMCAL PERSONNEL PERFORIVÍANCE DIMEIYSIONS (Coa.) LEAD ST PERVISION (If appropriate): Is cffect¡ve ia nrctivating others and firm in handting problems. and assigas duties appropdatcly. Uses cxiscing proccdurcs to mouitor tasks or activities. T¡kes action ¡o monitor ¡nd follow up thc rcsults of delegaæd Comrtents: Råting S EE ME NI U GOAI,S AND OBJECTTVES: goals and which correspond with overall Department and City goels and objectivcs. I¡ ablc to devclop qualitative and quantitative measuncment criæria and g¡od¡rds in order !o achicve goels rnd Effectivcly mid-year rcvisions in order to meet changing rrceds and directions. Com¡nents: S EE ME M U Pase I) - 6 ---PAGE BREAK--- PART II: PERFORMANCE PLANNING OBJECTTVES PERFORMANCE OBJECTIVE STATEMENTS I QUALITATIVE AND QUANTITATIVE MEAST.'RE. MENT CRITERIA AND STANDARDS MID-YEAR/ANNUAL STATUS REVIEW ---PAGE BREAK--- PART III: OYERALL PERFORMANCE ST]MMARY Given the dimcnsion ratings and rçview of accomplishment of pcrfonriånce the employee's ovcrall performancc is ratêd as: _ Supcrior _ Excecds E:qectations _ E:pe¡t¡tions Necde lmprovcment - Unsatisfacory Comments: ActÍons for ImproveoenUllevdofent: Date: Immediate Supervisor's Signature: Evaluation Meeting Conducæd by: Date: PageD-8 by: by: ---PAGE BREAK--- REVIEW COMMET..ITS AND SIGNATURES LEVEL REVIETV Com¡nenl¡: Date:- Signaorc: fitle: SECOND LEVEL REVIEW Corriments: Datc:- Sigruture: Titlc: - DEPARTMENT DIRECTOR Com¡r¡ents: Daþ:- Signanrrc: PROFESSIONAL/TECHMCAL E¡VIPLOYEE Comments: I understand thc contents ofthis appraisal and it h¡s been discussed with me. Date:- Employee's Signature: PageD-9