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1 February 8, 2007 MINUTES Present: Lloyd Mickelson, Board Chair, Linda Grosskopf, Paulette Laszlo, Lyn McKinney, Dave Ward; Bill Cochran, Library Director; Jim Peters, Assistant Library Director; Dee Ann Redman, Systems Administrator; Sandy Raymond, Senior Administrative Coordinator; Leslie Modrow, Development Director for the Library Foundation; Nicki Broch, President of Friends of the Library Public Comment None MOTION: Approval of the January 11, 2007 minutes. Approved Friends of the Library report Broch welcomed Laszlo as the Board representative to the Friends. Broch requested permission to discuss with Cochran the possibility of the Friends using the space on the first floor under the circular stairs for the Book Nook and to offer coffee. Broch also stated that they were looking at staffing a book sale area on Wednesdays and would like an idea of where this might be located so they could order furniture. Cochran indicated that expanded book sale space under the stairs would be relatively easy to plan but, pointed out concerns related to serving coffee, including building code, wiring, plumbing and licenses. Raymond to set up a meeting with Friends and Foundation to discuss adding a sink to the 3rd floor. Library Foundation report Modrow reported that the Foundation had 100% member attendance at its January retreat. The Foundation is discussing with Library staff plans to take on publishing the Turning Page newsletter for the Library. Food for Thought will be held on May 31, 2007. Staff Report Cochran reported on the Strategic Plan presentations to the County Commissioners and the City Council. The feedback from both groups was positive. Mickelson reported on Commissioner Reno’s suggestion that the Library develop a relationship with the hospitals to discuss a building partnership for a new Library. ---PAGE BREAK--- 2 Cochran reported that MSU-B Chancellor Sexton has asked his staff to identify $150,000 in funding for the Community Library Project with MSU-B College of Technology, subsequent to the loss of the earmarked Congressional appropriation for the project as reported to the Board by Carter. Redman reported on the Networking Advisory Council meeting and its task of advising the State Library on automated statewide data bases and shared technology resources. Next the council will be working on an RFP for a contract for a statewide database package for all Montana Libraries. Election of Vice Chair MOTION: Nomination of Grosskopf as the Vice Chair of the Library board. Approved Ward/McKinney Review and action on library policies Cochran reported on proposed changes to the Library Policies as noted on the handouts. McKinney expressed concern that kids have the opportunity to get a Library card without parental approval if they don’t have a photo ID. MOTION: Adopt changes and updates to the Library Policy as presented. Approved McKinney/Ward MOTION: the Board Chair will select a section of Library Policies for review regarding best practices and existing Library services. Approved McKinney/Laszlo Review and action on by-laws Delayed until March Board meeting. Strategic Planning presentations to Foundation & Friends Boards Cochran reported that the Foundation presentation is scheduled for February 20, and the Friends presentation is scheduled for Febrary 14. Joint Community Library report update Carter’s e-mail to Board members was noted. Billings Cultural Partners ‘Girls of the West’ Event Mickelson reported that the opera “Girls of the West” will be performed in October. The Cultural Partners will be working on some additional events which compliment the theme. ---PAGE BREAK--- 3 Other Mickelson asked for a vote for the following committee appointments Foundation – Grosskopf Friends – Laszlo South Central Federation – McKinney Adult Program Committee – Hines Book Award Committee – Hines, McKinney, Shari Nault, Mickelson, Cochran Funding – Nault, Tucker, Ward, City Finance Director, representatives from the City Council, County Commission, MSU-B, Foundation and Friends, Cochran and Raymond Facilities – Carter, representatives from the County Commission and City Council, MSU-B, Chamber of Commerce, Cochran and Peters MOTION: Confirm initial and additional nominations for appointees as recommended. Approved Ward/Laszlo Adjournment.