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1 October 9, 2008 MINUTES Present: Board Chair Tony Hines; Vice-Chair Shari Nault Pullar, Paulette Laszlo, Lloyd Mickelson, Lyn McKinney, Dave Ward, Jean Warner; Bill Cochran, Library Director; Jim Peters, Assistant Library Director; Dee Ann Redman, Systems Administrator; Sandy Raymond, Senior Administrative Coordinator; Leslie Modrow, Development Director for the Library Foundation; Nikki Broch, President of the Friends of the Library; Lisa DuBeau Public Comment DuBeau was introduced. Consent Agenda MOTION: Approve the consent agenda except for Item C. Approved McKinney/Nault Item C Foundation Report Board members were provided copies of the Foundation report. Mickelson reported that the Committee he is chairing to develop a job description for the Board representative to the Foundation would like additional input from the Foundation. MOTION: Approve Foundation report. Approved Mickelson/Laszlo Books for Babies packets were passed around the table and Cochran acknowledged the Friends for their work with the Junior Women’s League on this project. MOTION: Board will send a letter to the Friends and the Junior Women’s League to thank them for their work. Approved Mickelson/Ward Regular Agenda Board Business Hines acknowledged that October 1 was Cochran’s 18 year anniversary with the Library and Raymond’s 10 year. Board Resignation and Vacancy Cochran reported that Denise Du Pont, who was serving as a County representative, has resigned from the Board. The County will post a public notice for the vacancy and process the applications. The Board will then have an opportunity to review the applications and forward comments to the County. ---PAGE BREAK--- 2 Board Retreat Planning Cochran advised the Board that it is time to set a date for its annual retreat to work on updates to the Strategic Plan, any new project suggestions and budget review and input. Typically the retreat is held on Saturday morning sometime during the end of the year. Statement of Concern The Time Travelers Wife Cochran reviewed the staff response and provided additional information regarding the placement of the book in other libraries. Discussion followed. MOTION: Approve the staff recommendation. Failed Mickelson/McKinney Cochran noted that by default the book would be removed from the TeenPit and placed in the adult fiction section where the other copies are located. Facilities 2010-2014 Capital Improvement Plan (CIP) Recommendations Cochran reported on the CIP process and how it is the starting point for adding projects to the City budget. The next cycle will start the five year plan beginning in 2010 which will include changes and/or additions to the plan. Currently, we are listed in the 2010 plan to ask for City Council approval to go to voters for approval of a bond issue to fund half of the Joint Community Library project in 2010 and another request in 2012 for renovation of the downtown Library. There would also be a need to go to the voters for increased mills to cover half of the operating costs for the Joint Community Library facility. A meeting of City and University officials will be held on October 21 to discuss the funding for the City and MSU-B for the facility and operating costs. Also under discussion will be the Governor’s position regarding bonding for state facilities. Another recent development for a downtown facility involves the current plan for Gainan’s to build a new west end facility and to move from the current 33,400 square feet of downtown retail space it now occupies. There also may be an opportunity to add additional space up to a total of 50,000 square feet. This space may become available for lease or purchase. Discussion has also developed regarding a joint Library facility with the City’s Parks, Recreation and Public Lands Department in the Heights. ---PAGE BREAK--- 3 Funding Committee Report Cochran reviewed the report and the funding models that are under consideration. Discussion followed regarding a presentation to the City Council during one of its work sessions. MOTION: Request an opportunity to report to the City Council on the Community Library project at its November 3 work session at the Community Center at 5:30 p.m. Approved McKinney/Mickelson MOTION: Hold a special Library Board meeting at 11:30 a.m. on October 21 at MSU-B to develop recommendations for the Library’s FY2010-2014 CIP submission. Approved Mickelson/Warner High Plains Book Award Committee report Mickelson reported that ticket sales are a little slower this year than they were last year. Mayor Tussing has agreed to sing a welcome for the event with lyrics he has written. Hines has designed a poster and Nault has ordered the plaques. Adjournment 1:45 p.m.