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1 January 11, 2007 MINUTES Present: Lloyd Mickelson, Board Chair, Dan Carter, Lyn McKinney, Steve Tucker, Dave Ward; Bill Cochran, Library Director; Dee Ann Redman, Systems Administrator; Sandy Raymond, Senior Administrative Coordinator; Leslie Modrow, Development Director for the Library Foundation Public Comment None MOTION: Approval of the minutes with a correction on page 2 – McKinney serves on the Members Council of OCLC. Friends of the Library report Modrow reported that the Friends Board would be holding its annual retreat on January 17. Library Foundation report Modrow reported: • Several large gifts which totaled approximately $33,000 were received at the end of the year • December’s Lunch at the Library (first Thursday of each month) hosted area legislators and in January a group of local executives including City Administrator Tina Volek attended • A Foundation Board retreat will be held January 27 • Exxon has donated the use of two billboard spaces March 25 – April 19 to promote the Library and reading Staff Report Cochran reviewed the Library statistics for the first half of the year which show an increase of people in the building of nearly 10%. Cochran reported on the new Bozeman Public Library and presented a Power Point slideshow of photos of the facility to the Board. Mickelson suggested a group of Library board members along with board members of the Foundation and Friends arrange a tour of the Bozeman Library. Strategic Planning An updated Library mission statement was drafted, as follows. Parmly Billings Library Mission Statement The mission of Parmly Billings Library is to be the community’s center to provide access to the world of social and cultural ideas by offering a wide variety of materials in multiple formats, information, and programs. The Library ignites a ---PAGE BREAK--- 2 passion for reading, lifelong learning, intellectual pursuits, and community involvement to improve and maintain quality of life for patrons of all ages. MOTION: Approve Mission Statement as drafted. Approved Hines/McKinney Cochran provided a memo detailing additions to the Strategic Plan that are the result of suggestions from City Council and Library staff. MOTION: Approve Strategic Plan additions as presented with item 1.3 added to the Professional Services Objectives. Approved Ward/Carter Strategic Plan presentations: • County Commission, Tuesday, January 23, 2007 1:30 p.m. - Mickelson and Ward will attend • City Council, Monday, February 5, 2007 5:30 p.m. – Mickelson and Carter will attend • Foundation and Friends boards presentations will be scheduled in next few weeks Mickelson requested that as many Board members as possible attend the presentations. Board Retreat Cochran reminded Board members of the annual retreat February 3, 9:00 a.m. - 12:30 p.m. at the MSU-B downtown campus. A draft agenda was discussed. Billings Cultural Partners “Girls of the West” Event Mickelson reported that the Partners are coming together as an organization to plan a month long celebration in October which will include an opera. They have requested Library involvement. Joint Community Library Project An executive committee for the project is being created. The City members include: Peggy Gaghen, City Council Lloyd Mickelson, Library Board Chair Bill Cochran, Library Director Bruce McCandless, Deputy City Administrator If there is room for an additional City member, Council Member Don Jones is interested in serving also. MSU-B Chancellor Dr. Ron Sexton is appointing the University members. ---PAGE BREAK--- 3 Other Mickelson announced that the new Library board member is Shari Nault, who is replacing Bill Lamdin. Cochran requested Board members provide him with their completed copies of the Library Board Assessment and the Library Board Self Assessment forms. Adjournment.