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1 January 12, 2006 MINUTES Present: Board Vice-Chair Bill Lamdin, Linda Grosskopf, Dave Ward; Bill Cochran, Library Director; Jim Peters, Assistant Library Director; Dee Ann Redman, Systems Administration; Sandy Raymond, Senior Administrative Coordinator; Leslie Modrow; Director, Library Foundation; Ann Ferguson, Yellowstone Genealogy Forum MOTION: approve December minutes with correction to change date of the minutes to December 8, 2005. Approved Lamdin/Grosskopf Friends of the Library Peters reported that the Friends approved two funding requests: • $250 for an honorarium for classical guitarist Peter Fletcher • $1,500 to expand Teen Pit audio book collection The Friends will hold its annual retreat February 8, beginning at 9:00 a.m. Peters also reported that the Friends Board plans to appoint an Executive Committee. Library Foundation Report Modrow reported that Todd Buchanan is a new Foundation member. The Foundation will hold its annual retreat on January 21, beginning at 9:00 a.m. The total for the annual fund drive will be available in February. Staff report Cochran reported on the quarterly statistics listed in the staff report. Raymond reported that the Fire Code project has been completed. The Building Division has issued a Certificate of Final Inspection and the Fire Department has provided notice that the violation has been corrected. Library Board retreat Cochran reported that the Board retreat would be held January 28 beginning at 9:00 a.m. Items for discussion will likely include: • Interlocal Agreement implementation • Facilities planning update • FY07 Budget process ---PAGE BREAK--- 2 Increasing public awareness of PG option Cochran provided copies of the poster and handouts regarding the PG option. Library Interlocal Agreement update Cochran reported that the County Commissioners and the Mayor have signed the agreement. Among specific items the Board will want to plan for are: • Library Policies • Meeting with City Administrator to plan for goals for Library Director • Reports to the City Council Library neighborhood development update Cochran reviewed the presentation given to the City Council on the 4th and Broadway project. The Council approved negotiations with Downtown Billings Investors, LLC to be completed in 90 days. Olsen Architects will represent the Library during the negotiations. Proposed State Public Library Standards Cochran reported on the proposed Administrative Rules for new public library standards, which as currently worded, contain language, which conflicts with our newly approved Interlocal Agreement. He also provided a copy of a letter he sent to the State Librarian with his suggested approaches for revising the standards so that they Library can meet them. Adjournment.