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1 March 12, 2009 MINUTES Present: Vice-Chair Shari Nault Pullar, Paulette Laszlo, Lyn McKinney, Lloyd Mickelson, Betty Richardson, and Jean Warner; Bill Cochran, Library Director; Jim Peters, Assistant Library Director; Dee Ann Redman, Systems Administrator; Mary Murphrey, Administrative Coordinator; Leslie Modrow, Development Director of the Library Foundation; Steve Zier, Big Sky Economic Development Authority ; Keith Rupert and Karl DeCock, CTA Architects. Public Comment None Consent Agenda MOTION: Approve consent agenda. Approved McKinney/Laszlo CTA Feasibility Study of Gainan’s Keith Rupert and Karl DeCock from CTA Architects presented information on the Gainan’s property and feasibility study. The presentation was followed by a vision/goal setting exercise to gather input from Board members. Proposed FY10 Library Policy Revisions Cochran updated the Board on the proposed library policy revisions. As a requirement to qualify for state funding to join the Montana Shared Catalog, the State Library reported that the Collection Management Policy must be updated to include community and collection analyses. Staff recommended that those elements be added to the policy as an appendix. The second proposed change was to update the Cell Phone Usage policy. This revision will allow conversational use of cell phones as long as it does not create a disturbance for others. MOTION: Accept revised policy changes. Mickelson/Warner Approved Community Library Committee Report Cochran updated the Board on several meetings to be held with the High Plains Architects team and staff from MSU-B and the Library. Board member Lloyd Mickelson will attend the charrettes scheduled for March 16 and 17. Board Member Attendance at MLA Cochran updated the Board on the upcoming MLA Conference scheduled for April 22-25 in Kalispell, noting that funding for a trustee to attend was available in the budget. ---PAGE BREAK--- 2 Foundation Liaison Board member Jean Warner was asked to serve as the Foundation Liaison. She accepted the position. Additional Items Cochran notified the Board of a South Central Federation of Libraries Advisory Board meeting in Big Timber on March 21. Cochran will attend the meeting. Cochran noted that the City Administrator had contacted him to check if energy efficiency projects at the Library should be added to the list of potential projects for federal stimulus funding for City Council prioritization. He asked the Board for their recommendations on funding requests for the library building. The Board’s recommendation was to not ask for funding at this time due to the lack of detailed planning for permanent renovation in the current building and investigation of a move to Gainan’s. Adjournment 1:30 p.m.