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May 8, 2008 MINUTES Present: Lloyd Mickelson, Board Chair, Denise Du Pont, Tony Hines, Paulette Laszlo, Shari Nault Pullar; Bill Cochran, Library Director; Jim Peters, Assistant Library Director; Dee Ann Redman, Systems Administrator; Sandy Raymond, Senior Administrative Coordinator; Leslie Modrow, Development Director for the Library Foundation; Nikki Broch, President of the Friends of the Library Public Comment None Consent Agenda MOTION: Approval of all items on Consent Agenda except B, C and F Approved Item B – Friends of Library Report • Spring book sale earned $7,000; this will become an annual event • Awarded a grant from FOLUSA for 250 Books for Babies packets for distribution at local hospitals by September 1 • Peter Fletcher concert sponsored by the Friends is tonight Item C – Funding Request Peters requested $400 funding from the Friends to sponsor a Montana Repertory Theater performance on September 25, of The Diaries of Adam and Eve Item F – Correct date for City budget presentation is May 28, 2008 MOTION: Approval of items B, C and F from the Consent Agenda Approved Hines/Nault Statement of Concern Peters reported on the Statement of Concern from Melissa Olsen regarding the graphic novel Wormwood: Gentleman Corpse. Discussion followed regarding Library polices for the placement of graphic novels. MOTION: Accept staff recommendation to remove this item from the Teen Pit and place it with the adult graphic novels. Approved Nominating Committee Mickelson asked Warner and Hines to serve on a nominating committee to recommend a Chair and Vice-Chair for the Library Board by the June meeting. ---PAGE BREAK--- Mickelson will contact Dave Ward and ask him to serve as a County representative. Facilities Committee Report Cochran reported on the committee’s April 7 meeting at which the concept of planning for three Libraries (downtown, west end and heights) was tentatively endorsed. Information gathering for peer libraries has begun and the Planning Department is developing site location maps. Discussion followed regarding the order for the projects; the west end site is the first priority since there is a possibility for a joint project and that is where most of the City’s growth is occurring. Community Library Committee Report Cochran reported on the progress of the committee and that its next meeting is scheduled for May 15. Copies of the meeting minutes are included with this month’s Board packet. Committee member Eakle Barfied is developing a scope of work for the project. A field trip to visit joint use libraries in Colorado and Wyoming is planned for this summer. Funding Committee Report Cochran reported on the financial information that is being prepared for the committee’s first meeting on May 14. Pat Weber, Financial Services Manager for the City, will identify the financial tools available for funding capital projects and the process for the City’s Capital Improvement Plan. Cochran reported that the next step is for each of the committees to hold a joint meeting. Nault invited the Board to attend a 3:00 p.m. meeting on May 29 at the Depot where City Administrator Tina Volek and Weber will talk about the current financial situation of the City’s General Fund. Montana Library Association Annual Conference Cochran reported that four Library staff members and Mickelson attended the conference in Great Falls where Mickelson was presented the Trustee of the Year award. Cochran provided hand outs from some of the conference programs and Mickelson reported on the day long seminar he attended titled “Ten Stupid Things That Board Members Do to Mess Up their Organization”. A handout was provided and Mickelson asked all Board members to read the information and to take the assessment in the back of the packet. Cochran advised the group that MLA memberships for all board members will be renewed in July. High Plains Book Award Committee report ---PAGE BREAK--- Mickelson reported that the High Plains Book Award banquet will be held October 17 in the MSU-Billings Ballroom. Table sponsorships are available and the list of finalists will be given to the judges next week. Other Mickelson reported on a meeting he had with a Helena Library Board member and the importance of Board members getting involved with the Library and its services. Levy or bond issue campaigns need to start at least two years ahead of time so it is important for the Board to begin to act now and to be in the forefront as Library advocates. Mickelson suggested bringing someone in to advise the Board on running a successful campaign. Nault expressed concern that efforts to improve the downtown Library are not being addressed and too much attention is going to the west end site. Cochran agreed that the order of addressing facility needs in all parts of the community is complex and is a focus of the Facilities Committee’s work. Du Pont suggested a five minute presentation at each Board meeting to help the Board understand its role in the community. Modrow reminded Board members to get their tickets for the Food for Thought event because tables are filling up. Adjournment