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1 August 11, 2005 MINUTES Present: Lloyd Mickelson, Board Chair, Linda Grosskopf, Bill Lamdin; Tina Volek, Interim City Administrator; Bill Cochran, Library Director; Jim Peters, Assistant Library Director; Dee Ann Redman, Systems Administrator; Sandy Raymond, Senior Administrative Coordinator; Nicki Broch, Friends of the Library; Suzanne Reymer, Montana State Library; Diane Henderson, Trainer for Montana State Library Public Comment Broch announced that the annual Friends book sale would be held October 20- 23, 2005. Sales from the July book sale were $700 and eleven new members joined the Friends. Mickelson thanked Broch for her letter to the City Council and he also introduced Henderson and Reymer. MOTION: Approval of July 14, 2005 minutes. Approved Lamdin/Grosskopf Staff Report Cochran reported that the One Book Montana book discussion groups are filling up, and that copies of the book Letters from Yellowstone purchased by the Friends are available for the book groups. The Library will sponsor a reading by the author Diane Smith on September 10th at 2:00 p.m. Library Interlocal Agreement update Cochran reported that the Mayor’s Ad Hoc Interlocal Agreement Committee has been meeting for most of the past year to update the current agreement. Mickelson presented the proposed new agreement to the City Council during a Council Work Session and approval of the agreement was on the June 13 Council Agenda. The Council voted to amend the agreement such that the Council would approve policies recommended by the Board. The Mayor agreed to Mickelson’s request to reconvene the Committee to review the amendment. The Committee will meet on August 24 at noon on the Library’s 3rd floor. Mickelson requested that City Council members and Library Board members both attend. Volek reported on a recent joint meeting between the City Council and the County Commissioners. She recommended a compromise in the agreement language so that the Library Board approved Library policies and the City Council ratified them. Mickelson stated that the Library Board has spent a substantial amount of time on the Library policies and it is the Board’s desire to continue to set policy for the Library. Lamdin and Grosskopf agreed with this comment. Volek will convey the information to the Council. ---PAGE BREAK--- 2 Cochran reported that the Library is still operating under the original interlocal agreement and amendment and will continue to do so until a new agreement is adopted. MOTION: Re-affirm the Library Board’s commitment to the interlocal agreement as developed by the Ad Hoc Committee and presented to the City Council. Approved Lamdin/Grosskopf Library neighborhood development update Cochran reported that the bid opening for the Code Compliance Project has been delayed until August 30, 2005. Cochran advised the Board that there are a couple of projects being considered for the property directly south of the Library. Stockman Bank has proposed buying the lot on the corner of 4th and Broadway to construct a drive up bank and the GSA is looking at the property immediately to the south of the Library to construct a temporary federal building for use during the renovation of one of its downtown properties. Volek provided additional background for the projects and discussed different financial scenarios. Friends of the Library funding request Peters requested Board approval for the Friends to fund a performance at the Library in December by the Barbershop Harmony Chorus. MOTION: Approve the funding request. Approved Grosskopf/Lamdin Golden Valley County contract Raymond requested that the Board recommend Council approval of the Library’s agreement to provide Library service to the citizens of Golden Valley County for FY06. MOTION: Approve the contract with Golden Valley County. Approved Lamdin/Grosskopf Adjournment ---PAGE BREAK--- 3