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1 August 16, 2007 MINUTES Present: Lloyd Mickelson, Board Chair; Dan Carter, Linda Grosskopf, Paulette Laszlo, Dave Ward, Jean Warner; Bill Cochran, Library Director; Jim Peters, Assistant Library Director; Dee Ann Redman, Systems Administration; Sandy Raymond, Senior Administrative Coordinator; Leslie Modrow, Development Director Library Foundation; Nicki Broch, President Friends of the Library; guest Nicholas Modrow, Boy Scout Public Comment None Approval of minutes July 12, 2007 meeting Approved Friends of the Library report Broch reported: • donations of $1,000 were received in memory of Berta Morrison and Barb Sessions and will cover the costs of a Mary Beth Hughes-commissioned painting of children reading in the Library • annual book sale will be held October 18-21, 2007 • they will sponsor a program September 19 by Montana author John Clayton who will talk about the writing of his book The Cowboy Girl: The Life of Caroline Lockhart • a performance of Frankenstein by the Montana Repertory Theatre on September 27 will be sponsored by the Friends Mickelson requested funding from the Friends to produce posters that advertise the High Plains BookFest, Friends Book Sale and the Foundation’s Illustrate a Story event. Library Foundation report Modrow reported: • Illustrate a Story event will be hold October 16, 7:00 p.m. – 9:00 p.m. on the 3rd floor of G&G Advertising • Foundation Board approved fund raising for a digital media system for the Library’s 3rd floor Staff report Cochran reported on the $1,565.65 Federation Grant the Library will receive from the Montana State Library. He also reported that an extension had been granted for the completion of the requirements for the Public Library Standards 2007 ---PAGE BREAK--- 2 Certification in order to receive the annual per capita state aid funding. The Library’s Disaster Plan is 90% complete and will be mailed by the required completion date and Peters will coordinate the revision of the Library’s Collection Management policy in the coming year. Cochran reported on the status of the Strategic Plan and the Board requested receiving reports with the current format. Cochran discussed the Interlocal Agreement task for the evaluation of the Library Director. The board will send a letter to the City Administrator to report on the Director’s goals for the past year and to suggest goals for the coming year. Tour of New Bozeman Public Library Mickelson and those who went on the tour reported: • Bozeman decided to build a new facility because the City of Bozeman wanted their former building • total cost for the building was $18 million and they are just completing the funding arrangements; $4.5 million was tax payer voted support and the balance came from other sources • the building has been certified as a LEED site by the US Green Building Council Cochran thanked Modrow for arranging the trip. Statement of Concern Peters reported on the Statement of Concern from Gretchen Stenson regarding the graphic novel The Bomb Scare. MOTION: accept staff recommendation Approved Carter/Ward Funding Committee Ward reported that the committee has not held any meetings, so there is nothing to report Cochran discussed the statement of purpose for the committee and that not all members have been selected yet. Facilities Committee Carter will chair committee and the following members have been appointed to date: Laszlo, Library Board Jim Reno, Yellowstone County Broch, Friends Foundation Member to be named Steve Zeier, Community Development Specialist, Big Sky Economic Development Authority Joy Stevens, City Council – is considering serving ---PAGE BREAK--- 3 Cochran and Peters, Staff Joint Community Library Committee Cochran reviewed the minutes from the July 26, 2007 meeting which included: Scope of Project Site Feasibility Issues City Planning/Budgeting Procedures MSU Billing Long Range Building Program Other Ward requested adding to the September agenda discussion regarding the length of the meetings. Adjournment.