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Public Works Department 621 Lagoon Road Belgrade, MT 59714 Phone: [PHONE REDACTED] www.belgrademt.gov 1 07/09/2025 City of Belgrade Public Works City of Belgrade – Pavement Preservation 2025 – Question and Answer (Q&A) Document The following are the questions the City of Belgrade (COB) Public Works Department has received regarding the Pavement Preservation 2025 Bid Package. Responses to these questions are in bold following each question. 1) Is there any additional work anticipated with this project? COB has added, via Addendum 1, additional quantities and bid items at the intersection of 10th St. and Central Ave. that constitutes a full-depth asphalt replacement. An amended plan set has been issued. COB may add additional segments of roads to the project via change order if additional funding is made available. 2) Would the City consider 5% instead of 10% retainage? Yes, this change has been made and is included in Addendum 1. 3) Will an MDT ROW permit be required for the milling and paving work at the Frontage Road connections? COB has made MDT aware of this project. The Contractor will be required to obtain a Temporary Encroachment Permit from MDT. A traffic control plan will be required for that permit. MDT has indicated that daytime work, utilizing one-way traffic (flaggers or signals) is permissible provided the traffic control plan conforms to MDT and COB requirements. 4) Will the City help with resident notification? Yes, COB will assist with notifying residents of “No Parking” restrictions and with media outreach efforts. The Contractor will be required to inform COB of their construction sequencing plan to ensure the required 72-hr notice timeframe is met. 5) Will water cooling of the asphalt mat be allowed? There appears to be no prohibition of water-cooling of hot asphalt in COB will allow for water-cooling as necessary to accommodate traffic and re-opening of roadways as long as all requirements of COB Design Standards, COB Modification of and this contract shall be met. 6) Will cast iron rings be allowed for water valve adjustments? Use of cast iron riser rings may be allowed with Engineer’s approval. The Contractor shall provide submittals for review prior to incorporation into the project.” 7) Should the published wage rates be for the highway wage rates? Yes, the Building Construction wage rates were inadvertently published. The Highway Construction rates will replace these in the posted Addendum 1. ---PAGE BREAK--- City of Belgrade – Cameron Ave Improvements – Question and Answer (Q&A) Document www.belgrademt.gov 2 8) How will construction QA/QC be handled? COB will provide Quality Assurance testing, and the contractor will be responsible for Quality Control. COB will conduct project inspection and contract administration (using third-party testing as needed). 9) Are the roadways consistently 28-ft wide? The roadways widths were generally measured to be 28-ft in the locations that were measured. Roadway widths appear to be consistent. 10) Will the City consider a flexible Notice to Proceed date? Yes, COB is amendable to a flexible Notice to Proceed (NTP) date. The contract has been amended in Addendum 1 to include a mandatory completion date of November 15, 2025 with a NTP date of no later than October 3, 2025. 11) Are concrete collars required for raising utilities like water valves and manholes? The contractor will be required to meet the surface tolerances as shown in Standard Drawing No 02213-1 and 02113-2 (COB Modifications to If the surface tolerances are not met using asphalt, then concrete collars will be required. No additional compensation will be paid for the use of concrete collars.