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Bay County RESTORE Act Direct Component Proposals 2014-2015 1 Proj # Bay PRP 2014-023 Project Name Laguna Beach Sanitary Sewer Project Project Proposer, affiliation, web site Albert E Shortt City of Panama City Beach pcbgov.com Project Description The project is to provide sanitary sewer service in older beach communities that predate the City municipal sewer system. In excess of 1,000 residential lots are within the Laguna Beach Sanitary Sewer project service area and homes are currently relying on septic tanks for sewer disposal. The area lies within a stormwater drainage basin that flows to dune lakes north of Front Beach Road (FBR), ultimately crossing FBR via drain pipes to the gulf beaches. Proj. Size (acres) 220 Economic Short term jobs will be created during the construction project. This beach area has many lots that are currently too small to build a desirable size home including a septic system. After the sewer system is in place, the area will be more attractive for development and construction. Environmental The area lies within a stormwater drainage basin that flows to dune lakes north of Front Beach Road (FBR), ultimately crossing FBR via drain pipes to the gulf beaches. Treated septic tank leachate from homes can work its way to the freshwater lakes and be discharged to the gulf. Social The Laguna Beach area is in an excellent location close to the beach and local retail and business centers. Most home buyers now expect to have full municipal utility services when they purchase homes. Not having sewer service leaves approx.1,000 potential home sites in a less desirable situation. Other Project Location An 220 acre residential area of unincorporated Bay County lying just west of the Panama City Beach limits, bounded by Panama City Beach Pkwy on the north and Front Beach Rd on the south, west of Deluna Place and east of George Wallace Blvd. Est total project cost $3,000,000 Amount requested $1,500,000 Describe what funds will be used for 1. Perform surveys, engineering design for the entire project, 2. Acquire land for three sewer pump stations, 3. Construct the pump stations with sewer force mains to connect to PCB sewer system, 4. Construct primary sewer trunk lines for future extension to serve all residential lots in the area. Long term funding needed? Source? Availability? City sewer impact fee collections and grants will be needed to expand the initial $3 million sewer system project to provide service in front of every lot. The final cost for all phases of the project area is approximately $7.5 million. Est yrs completion 0-2 Matching $ available? Yes Match source? Secured? Panama City Beach utility system will match Restore Act funds up to $1,500,000 from existing sewer impact fee funds. Amount match secured $1,500,000 % proj cost from match 50 Partners anticipated? ---PAGE BREAK--- Bay County RESTORE Act Direct Component Proposals 2014-2015 2 Partner names Funds request other source? If yes, name source, decision date Proj fully funded by other source? FULL PROPOSAL FORM Project number (proposal) Bay PRP 2014-023 Submittal date proposal 2/6/2015 Project name (proposal) Laguna Beach Sanitary Sewer Project Applicant name Albert E Shortt, PE Project description (proposal) This project will provide sanitary sewer service in older beach communities that predate the City's municipal sewer system. In excess of 1,000 residential lots are located within the Laguna Beach Sanitary Sewer project service area and existing homes are currently relying on septic tanks for sewer treatment and disposal. The area lies within three stormwater drainage basins that flow to dune lakes north of Front Beach Road (FBR), ultimately crossing FBR via drain pipes to the gulf beaches. Project location description A approximately 220 acre area of residential lots and homes in unincorporated Bay County lying just west of the current Panama City Beach limits. The project area is bounded by Panama City Beach Parkway to the north, Front Beach Road to the south, Deluna Place to the east and George Wallace Blvd. to the west. A location map with key roads and aerial background will be supplied. Filename is - - Bay PRP 2014-023 Laguna Location.pdf 1. Restore nat res Construction of the first phase of a municipal sanitary sewer collection system will help protect the area groundwater and coastal pond/lake quality from the effects of insufficiently treated sewage water released by individual homesite septic drainfields. Untreated wastewater will be collected and pumped to the City's centralized advanced wastewater treatment facility. Stormwater and groundwater in the project area currently flows toward 3 coastal ponds/lakes which then discharge via pipes under Front Beach Road to the Gulf of Mexico beaches. 2. Mitigate A municipal sanitary sewer collection system will help protect area and adjacent Gulf waters by redirecting untreated sewage to the City's centralized facility for treatment, reducing potential discharges of excess nutrients (typically nitrogen and phosphorous) and bacteria from failing septic systems into the local ground and surface waters. 3. Implement plan Not Applicable 4. Workforce/Jobs This project will create jobs on a short term basis (approximately 10-12 months) during active construction. 5. Improve state park Not Applicable 6. Infrastructure Not Applicable ---PAGE BREAK--- Bay County RESTORE Act Direct Component Proposals 2014-2015 3 7. Flood protect Not Applicable 8. Planning Not Applicable 9. Promote tourism Not Applicable 10. Promote seafood Not Applicable 1.1 Diversify Not Applicable 1.2 Infrastruc Not Applicable 1.3 Airport Not Applicable 1.4 Job train Not Applicable 1.5 Workforce dev Not Applicable 1.6 Facil tourism/econ dev Not Applicable 1.7 Rec, transport, wage Not Applicable 1.8 Protect nat res The project will permit construction of new homes which are connected to the municipal sewer system and preclude future septic systems in the area. Existing homes on septic systems will begin connecting and reduce pollutant discharges migrating via groundwater and surface water to the lakes/ponds, and subsequently the Gulf. 1.9 Promote fishing Not Applicable 1.10 Commun resil Not Applicable 2.1 Protect SAB The reduction of residential septic tank and drainfield systems will help improve and protect the water quality of the near shore Gulf waters by reducing pollutant and bacteria contributions into groundwater that migrates to near shore ponds/lakes and then via discharge pipes under Front Beach Road to the beaches. 2.2 Improv wtr qual Not Applicable 2.3 Protect seagrass Not Applicable 2.4 Wildl hab Not Applicable 2.5 Acq lands Not Applicable 2.6 Preserve dunes, shore Not Applicable 2.7 Protected spp Not Applicable 2.8 Water data Not Applicable 3.1 Deer Pt Lk wtr qual Not Applicable 3.2 Stabil roads Not Applicable 3.3 Sewer AWT Not Applicable 3.4 Septic to central The project will meet this objective. The area is made up of several old platted land subdivisions with many current structures that predate the City sewer system. The platted lots are small and on some streets are only 50 ft x 65 ft in size. Natural ground slopes are generally draining from near Panama City Beach Parkway going south towards three ponds/lakes near Front Beach Road and then to the Gulf. 3.5 Not Applicable ---PAGE BREAK--- Bay County RESTORE Act Direct Component Proposals 2014-2015 4 3.6 LID LID is primarily a stormwater management practice encouraging water recharge and minimizing runoff. Having a septic drainfield onsite at each home runs counter to LID goals since sewer water is mixed with stormwater as it seeps into the ground. The low impact feature of this project will be to preclude installation of any future septic tank systems in the area, thereby addressing potential environmental degradation from excess nutrients and bacteria discharged from septic tank systems. 3.7 Coast resil Not Applicable 3.8 Support port Not Applicable Budget justification The budget in this application is $3,000,000, based on $1,500,000 in funds each from RESTORE and existing City sewer impact fees on deposit. The phase I project contemplated in this application will consist of the required surveys, design and permitting for the entire project area shown on the location map provided in "Part A. General Information". The City anticipates being able to construct the three required sewer lift stations to serve the entire project area, and approximately 11,000 linear feet of gravity sewer trunk lines to form the "backbone" of the system. Another approximately 28,000 feet of sewer mains are anticipated to complete the full build-out at a total additional cost of $4.8 million. The remaining sewer lines would be installed as future funds become available. Ongoing costs Once the gravity sewer system is in place, routine annual operating and maintenance (O&M) costs are typically very low. The primary O&M expenses are related to the 3 lift stations and are expected to total around $10,000 annually. O&M operations are performed by the City utility system, which has an annual budget of approximately $6.7 million for routine personnel and operating expenses in the wastewater division. No recurring O&M costs will be borne by Bay County. Objective and measures The objective is to construct a municipal sewer collection system to preclude the use of septic tank systems as vacant lots are developed. Existing homes with septic systems will also begin connecting and eliminating their drainfield discharges to the groundwater in the area. The project area has several streets with very small (50' x 65') lots that make it difficult to construct a moderate size home and still be able to construct a septic system. The new municipal sewer will help protect the environment and ease the burden of fitting a home on these lots, making the area more attractive for development. Nat Res Proj Yes Best Avail Science Preventing the installation of new sources (septic systems) of nutrients and bacteria that negatively affect groundwater quality, and reducing existing sources, will help protect the water quality of the ponds/lakes adjacent to the beaches and the beaches themselves since that water flows to the beaches and gulf waters. ---PAGE BREAK--- Bay County RESTORE Act Direct Component Proposals 2014-2015 5 Env issues CZMA - - - This was checked since the entire state is part of the coastal zone. The sewer system will not adversely affect the zone in the project area. CWA - A NPDES permit is routinely required for construction projects requiring excavation and de-watering activities to provide a dry excavation area as part of pipeline installations. De-watering discharges to surface waters must meet certain water quality limits prior to discharge. Econ Dev proj? Econ Dev description Job Creation? Describe how jobs created No. jobs created No. jobs created Yr 1 No. jobs created Yr 2 No. jobs created Yr 3 Avg wage Total proj cost Complement. proj descr. Not Applicable Proj readiness descr Planning and design can start as soon as funds are available. The design and permitting would likely need 9-12 months to complete, followed by 2 months to bid and award a construction contract, and an additional 10-12 months to complete construction. Permits required? Yes Permits status Florida Dept of Environmental Protection - - - Application to Construct Domestic Wastewater Collection System Bay County - - - Permit for Construction in County Right-of-Way Land acq? Yes Acquire fee simple? Yes Acquire easement? Fee and easement descri No easements, but the City will purchase 3 separate vacant residential lots, one in each of three areas within the project limits to install a lift station. The exact lots have not been identified and just need to be a general area that works with the natural slopes of the land and roads. The City has completed 7 other sewer projects of a similar nature in its utility service area and has successfully used this approach each time the project required a lift station. Lots are typically less than 1/4 acre each and the land cost is small percentage of the total project. Terms of easement Entity to hold title City of Panama City Beach Easement acres Fee simple acres 0.75 Appraisal avail? Appraised value Title opinon avail? ---PAGE BREAK--- Bay County RESTORE Act Direct Component Proposals 2014-2015 6 Material risks This project is similar in nature to several other projects the City has completed. The primary risk is in a potential schedule delay as the City works to acquire the 3 lots needed for sewer lift stations. There are several vacant lot candidates to work with in each of the 3 areas. Typically the City identifies it's first choice and begins negotiations, moving to acquire alternate sites as needed if negotiations are not productive. There are no unusual operational, legal, regulatory, budgetary or ecological risks that are anticipated. Likelihood of success The main purpose is to reduce the quantity of septic tank systems in the Laguna Beach area, and the associated nutrient and bacteria discharges into the groundwater. With appropriate funding, the likelihood is very high the City will accomplish that purpose. The City has successfully completed 7 similar projects. Contract out work? Yes Contracting strategy The City typically uses one if its engineering consultants currently under contract to provide the design and permitting of major construction projects. The consultant is managed by City staff. Once the project has received all required permits and is ready to bid, the City retains contractors via a public bidding and award process. The contractors performance is managed by City staff, with assistance of the design consultant. In addition, the City requires contractors to provide payment and performance bonds to further ensure successful completion of the project. Applic manage proj? Yes L 1. Proposed mgr Albert E Shortt, P.E., City of Panama City Beach L 2. Mgr agreed? Yes L 3.Mgr experience Mr Shortt has 21 years of experience as the City Engineer managing multiple utility system construction contracts ranging in size up to $14.5 million. He has completed seven projects providing sewer collections systems in existing neighborhoods within the City utility service area. Those projects ranged in cost from $1.2 million to $4.5 million for construction, excluding consultant costs for design and permitting. They are: 1. Open Sands subdivision 2. Bid A Wee subdivision 3. Gulf Highlands Unit 1 subdivision 4. Gulf Highlands Unit 2 subdivision 5. El Centro/Lullwater subdivision 6. Bahama Beach subdivision 7. Grand Lagoon sewer system Phase I These projects typically take 2 years from beginning initial land surveys until construction is complete and the system is operational. L 4. Post proj maint The City of Panama City Beach operates the largest combined water/sewer utility in the County, with a staff of over 65 personnel and a $35.5 million FY 2015 budget for personnel, operating expenses and capital projects. Current cash reserves exceed $30 million. ---PAGE BREAK--- Bay County RESTORE Act Direct Component Proposals 2014-2015 7 L 5. Mgmt approach A project task order for design and permitting services will be negotiated with a consultant currently under contract. Upon approval by the City Council, work will begin under the project managers supervision. Several progress reviews with the consultant are conducted during the design phase prior to applying for needed permits. After all design work is complete and permits are obtained, the City will solicit construction bids via a public advertisement and award process. After award of the construction contract, and receipt by the City of required insurance and bonds, the contractor is directed to commence work. Construction contracts and project specifications require the contractor to follow a detailed process for completing the work in a specified time frame. Progress payments for work is done each month based on actual work completed and inspected. A percentage of the contract funds are retained by the City until all work has passed inspection and the project has been accepted in its entirety. Outreach descr Not Applicable