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WEEKLY BRIEFS City of Arvada internal news September 25, 2023 Final chance to share your feedback on our City’s Transportation System Plan! Connecting Arvada feedback will close Sunday, Oct. 1. If you haven’t had the chance yet, tell us the concerns you experience when you walk, bike, drive or take public transit through Arvada. As team members for the City, you may have a unique perspective that we want to incorporate as the Public Works Department prioritizes opportunities for improvements over the next 20 years! There are three ways to participate: 📍Drop a pin on the map for a specific location 💡Share your ideas for the future 💬Leave a general comment Don’t wait! Visit the Speak Up Arvada webpage before it’s too late! Organizational Service Effectiveness Work System Why you should get a flu shot: ● Protection for yourself. ● Protection for newborns and infants who are too young to get vaccinated. ● Protection for other people at high risk for complications from the flu. 2023 City of Arvada Flu Shot Clinics The Wellness Committee (in collaboration with our Everside Clinics) will be sponsoring flu shot clinics on: Wednesday, Oct. 4, 2023 6 to 9 a.m. Indiana Shops, Lunchroom Wednesday, Oct. 11, 2023 7 to 11 a.m. City Hall, Anne Campbell Room All employees (both benefited and temporary non-benefited) can receive a flu shot at NO COST at the Flu Shot Clinics regardless of whether you are a member of Everside. ● All flu shots provided will be preservative-free! Please note that only flu shots will be administered at these events. Email your news to ---PAGE BREAK--- ● Family members may receive a flu shot during the flu shot clinics. How to prepare for Flu Shot Day: ● Sign up for an appointment at Indiana Shops or sign up for an appointment at Anne Campbell. Please print, sign, and bring the consent form with you to your appointment. The form is included in the links in the sign up sheets above. ● Remember to wear your “shot shirt” (short sleeves!). ● Bring your Wellness Packs a Punch Card! Are you interested in updating your COVID-19 shot? If you are enrolled in the City’s health plan, you can receive an updated COVID-19 shot at no cost as long as you obtain it from an in-network provider! For more information, please call Human Resources at [PHONE REDACTED]. Save the date: Upcoming HR benefits events The City of Arvada’s HR team is hosting some upcoming events to inform and educate City team members about employee benefits. Each individual event you attend is worth one Wellness Punch. ● Benefits Fair: October 18 from 9 a.m. to 1 p.m. at City Hall This will be a good opportunity to meet the amazing vendors that provide your elected coverages, to ask any benefit- and coverage-related questions, and more! You can also pick up your 2024 Wellness Punch Card at this event. Join in the fun by spinning the ‘Wheel of Fortune’ to win some swag! If you cannot attend this event, pick up your 2024 Wellness Punch Card at the HR office. All full-time employees, part-time employees and Health Plan Eligible employees are invited to participate in the benefits fair. ● Annual Enrollment Period: Oct. 23 through Nov. 3 Onsite Presentations are listed in the table below. There will also be a recording that will be accessible on Inside Arvada by Oct. 26, 2023. Presentations will include an overview of benefits, information about any changes coming in 2024, and Q&A sessions. No registration is required to attend. All full-time employees, part-time employees, and Health Plan Eligible employees are invited to participate in Annual Enrollment presentations. Email your news to ---PAGE BREAK--- 2024 Plan Year DATE TIME LOCATION Tuesday, Oct. 24, 2023 7 to 8 a.m. Anne Campbell Room, City Hall 8101 Ralston Rd Wednesday, Oct. 25, 2023 7 to 8 a.m. Streets Shop 6161 Olde Wads Thursday, Oct. 26, 2023 7 to 8 a.m. Wastewater Shop 555 W 56th Thursday, Oct. 26, 2023 11 a.m. to 12 p.m. Council Chambers, City Hall 8101 Ralston Rd Wednesday, Nov. 1, 2023 7 to 8 a.m. Indiana Shops, Lunchroom Indiana St Thursday, Nov. 2, 2023 7 to 8 a.m. Parks 7800 W 62nd If you have any questions, contact Human Resources Benefits Specialist Leesha Neuhold at [EMAIL REDACTED]. How to prepare for User Drive (U Drive) server maintenance downtime on Oct. 11 On Wednesday, Oct. 11, from 6 to 7 p.m., the IT team will upgrade the User Drive server from the 2012 version to the 2022 version. This upgrade will take approximately 1 hour. To complete the upgrade, the team will disconnect you from your user drive, and you will temporarily not have access to your user drive. If you do not save your documents before the upgrade occurs, you could lose unsaved data. To prevent you from losing unsaved data, please save your documents and log out of your User Drive (U Drive) by 5:30 p.m. We appreciate your understanding and cooperation during these times and look forward to answering any questions or concerns you may have. Your IT Service Desk Team can be reached at: On-call: [PHONE REDACTED] Website: Email: [EMAIL REDACTED] Phone: [PHONE REDACTED] x.4357 Email your news to ---PAGE BREAK--- Employee status changes We invite you to view this spreadsheet to see employee status changes. Employees may demonstrate interest in similar job opportunities in the future by contacting Human Resources at [EMAIL REDACTED] or [PHONE REDACTED], or your supervisor to obtain additional information. Here’s how to view City of Arvada job postings All City of Arvada job opportunities are posted on our job link. Arvada University Update Register in advance on the Arvada University Learning Calendar. Contact Liza Nolder ([EMAIL REDACTED]) with questions. Session/topic Date Registration details Type of Training Host Resilience: Thriving in Hard Times Oct. 6 from 8:30 a.m. to 12:30 p.m. Register on Inside Arvada Virtual Employment Matters Trakstar for Supervisors Oct. 10 from 8:30 a.m. to 10 a.m. Register on Inside Arvada In person, ECC/PD Training Room Scott Jarvis and Jeff Monzingo Our Community Listens workshop Oct. 11, 18, and 15 (3 consecutive Wednesdays) from 8:30 a.m. to 4:30 p.m. Register on Inside Arvada In person, Government Center, Brighton Chapman Foundation for Caring Communities. Adams County Cultural Humility Oct. 12 from 9 a.m. to 5 p.m. Register on Inside Arvada In person, Westminster Human Services Center Adams County Conscious Communication Oct. 19 from 8:30 a.m. to 12:30 p.m. Register on Inside Arvada In person, Government Center, Brighton Adams County Mitigating Unconscious Bias Oct. 25 from 8:30 a.m. to 12:30 p.m. Register on Inside Arvada In person, West Woods Community Room Employment Matters Email your news to ---PAGE BREAK--- Ergonomics in the Workplace *Wellness Punch! Send a screenshot of your course completion to [EMAIL REDACTED] for credit.* Available anytime on Learn Register on Learn Virtual, Valerie Reed Sign up for mandatory cybersecurity trainings Cybersecurity Awareness Month is coming up this October, and so are required cybersecurity trainings! All employees are required to attend one session. Please sign up for one of the sessions below. ● Tuesday, Oct. 3 from 1 to 2 p.m. ○ In person: Council Chambers ○ Sign up on NEOGOV ● Thursday, Oct. 5 from 10 to 11 a.m. ○ In person: Council Chambers ○ Sign up on NEOGOV ● Monday, Oct. 9 from 10 to 11 a.m. - TRAINING IS FULL ○ In person: Anne Campbell ○ Sign up on NEOGOV ● Thursday, Oct. 12 from 11 a.m. to 12 p.m. ○ In person: Council Chambers ○ Sign up on NEOGOV ● Tuesday, Oct. 17 from 10 to 11 a.m. ○ Hybrid: Council Chambers and Zoom ○ Sign up on NEOGOV ● Thursday, Oct. 19 from 12:30 to 1:30 p.m. ○ Hybrid: Council Chambers and Zoom ○ Sign up on NEOGOV ● Monday, Oct. 23 from 9 to 10 a.m. ○ Hybrid: Council Chambers and Zoom ○ Sign up on NEOGOV ● Wednesday, Oct. 25 from 2 to 3 p.m. ○ In person: Ann Campbell ○ Sign up on NEOGOV Email your news to ---PAGE BREAK--- Employee Committee Corner Attend the Employee Appreciation Fall Carnival next Wednesday, Oct. 4 The Arvada Employee Appreciation Fall Carnival is upon us! Please join us next Wednesday, Oct. 4 at Clear Creek Valley Park (3700 W 58th Place) from 11 a.m. to 2 p.m. A big thank you to CMO for allowing the closure of City Hall during this time (with the exception of PD). Festivities include a wide variety of carnival games, photo booth, food trucks, music, a live comedian, and the presentation of longevity awards. And don’t forget the treats! Complete with popcorn, sno-cones and cotton candy! We look forward to seeing you all there and celebrating all our organization has accomplished this year. Recording time spent at the Fall Carnival on your timecard: Facility closure does not apply to this event. Employees should record regular work hours during the time they attend the carnival. Employees who will not be attending are expected to work or use paid leave for any scheduled time off, such as vacation time, floating holiday time, etc. If you have questions please reach out to Rachel Bramblett at [PHONE REDACTED] or Amy Zamora at [PHONE REDACTED]. Read the following important information to help us have the best event possible: ● Please bring camping chairs or picnic blankets if you can, as seating will be limited. ● There will be soda available, but please bring a water bottle if you would like water. ● We will not be preparing/delivering meals for this event. Teams that are not able to attend are welcome to send a representative to pick up to-go meals from the food trucks. ● Parking is available in both the east and west lots, look for the balloons! However, the lots are small, so parking is still limited. Please try to carpool if possible. ● The City has partnered with Scraps to create another sustainable event! There will be three zero waste stations at the event and staff directing where to dispose of all waste. Help support the City's mission by making sure that all trash is disposed of in the proper receptacle. Email your news to ---PAGE BREAK--- About the Employee Committee Employee Committee representatives meet in order to plan and coordinate events as well as collect departmental updates to bring back to their respective teams. Check out the links below to see who your representative is, view the upcoming list of potential City events and browse Employee Committee meeting minutes: ● Find My Rep! ● 2023 Events Schedule* *Please note: this is a working document and all events are subject to change. ● Meeting Minutes - September Please contact your Employee Committee at [EMAIL REDACTED] if you have questions. Safe Community Arvada Fire Safety Day Arvada Fire is hosting its annual Safety Day on Saturday, Sept. 30, from 10 a.m. to 2 p.m. at the Arvada Fire Training Center (6651 Indiana St.). Arvada firefighters and first responders from Arvada PD, Wheat Ridge PD, Colorado State Patrol, and Jefferson County Sheriff’s Office will be on-site providing information and demonstrations. Various emergency vehicles will be on display for people to get a closer look. Don’t miss the Flight for Life helicopter landing at 11:30 a.m.! Email your news to ---PAGE BREAK--- Vibrant Community & Neighborhoods Work System We had a successful National Public Lands Day! Saturday was a beautiful day for cleaning up the Ralston Creek watershed! Together, 76 volunteers cleaned up 64 bags of trash along 1.5 miles of Ralston Creek and removed half an acre of teasel plants. After the cleanup effort, Arvada volunteers joined up with the 350 volunteers from the other 11 sites around Jefferson County to celebrate a job well done! A special thanks goes out to all of the City staff who came out to help make the day a success as site leaders and to the Open Space team who jumped in to help and also collected all the trash to bring to the drop site. Infrastructure Replace car trips in October and WIN! Throughout October, track eco-friendly trips on MyWayToGo.org and you could win these prizes: ● Grand Prize: 3rd generation AirPods and a one-year Netflix subscription ● Commute Tracker prize: Way to Go-branded Yeti water bottle, travel five-in-one power bank and Zulu wearable headphones. ● Beats Solo3 wireless headphones ● One-year Spotify subscription ● Neck and back massager ● One-year Audible Plus subscription Participating is easy! You can take the following steps: Step 1: Replace a typical car trip by teleworking, biking, walking, taking the bus or rail, carpooling or vanpooling. Step 2: Register and track your trips on MyWayToGo.org on the Commute Tracker and Strava apps Tip: Connect the apps to your My Way to Go account using the pin provided in your profile. Step 3: Watch the challenge website as you move to the top of the leaderboard! Email your news to ---PAGE BREAK--- The Arvada Center for the Performing Arts Discount ticket opportunity for City team members to The Laramie Project Sept. 29 - Nov. 5: Performances are Wednesday - Saturday at 7:30 p.m., Wednesday at 1 p.m., and Saturday - Sunday at 2 p.m. When gay college student Matthew Shepard was found brutalized and tied to a fence outside Laramie, Wyoming in 1998, his death made people across the country take a hard look within. Twenty-three years after its World Premiere at the Denver Center for the Performing Arts, The Laramie Project still resonates today. As America continues to grapple with hate crimes, we dive deep into a very human story of the prejudice, hatred, conflicts and contradictions revealed by Matthew’s death. Patch-worked together from hundreds of interviews, The Laramie Project explores the reactions of sixty real-life characters at the epicenter of one of the country’s most heinous anti-gay crimes, examining the depth of human hatred and the heights of compassion and love. Content: Ages 6 - Adult City of Arvada Employee Discount Tickets: $10, limit 4 Purchase through the Box Office or by calling [PHONE REDACTED]. Tickets are not available online. You must state which City department you work for, and use promo code 11209. Email your news to