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City of Arvada Skate Park Special Event Permit Supplemental Rules and Regulations For Event Rental Rental of the skate park is available for skateboard special events only Hours of Rental Availability: • Please contact the City of Arvada at [PHONE REDACTED] for Special Event Rental. • The Skate Park may be rented between the hours of 9:00 am and 6:00 pm Monday through Sunday. (Setup cannot occur before 9:00 am). • One day event rentals only. • Events must be completed on time or will be shut down immediately at the prescribed time. You will be responsible for all post-event cleanup and additional fees incurred for off duty Police Officers needing to remain on the premises. Rental Fees: • Rental of the skate park is available for skateboard special events only. • A City of Arvada Special Event Permit and $100 processing fee is required. All permit requests are submitted through the online Special Event Permit process found on our website; arvada.org. You may submit your permit 60 days in advance of your event date. • A Skate Park Recreation form must be completed, signed and accompanied with all required reservation fees. • $100.00 per rental hour. A minimum 3 hour rental period is required. Rental time includes event setup time as well as the take down time, including total clean up time. • A $300.00 damage deposit is required. • The Director of Vibrant Community and Neighborhoods has the discretion to reduce fees. Consideration will be given to events as follows: • Events sponsored by Not for Profit Organizations and/or Non-Profit status that have documented Federal 501(C)(3) status or a similar Non-Profit status under state law. Only one waiver per year per organization will be considered. • Events sponsored by the City of Arvada Festivals Committee. • Events sponsored by the Apex Parks and Recreation District as a program related activity. Security: • Events require the use of off duty Arvada Police Officers for the extent of the event time frame. • All fees and charges will be the responsibility of the event coordinators and paid to the officer before the event begins. ---PAGE BREAK--- City of Arvada Skate Park Special Event Permit Supplemental Rules and Regulations For Event Rental Rental of the skate park is available for skateboard special events only Insurance Requirement: • General Liability- $1,000,000/$2,000,000 aggregate with the City of Arvada listed as an additional insured for the date of the event. • Employees working the event – Statutory limits for workers Compensation required. • If using vehicles owned by the organization: $300,000/$1,000,000 auto liability. • For additional information or clarification contact the City of Arvada Risk Management Department at [PHONE REDACTED]. Clinics and Commercial Shoots: • Clinics and Commercial Shoots would need to be discussed with Vibrant Community and Neighborhoods. Please contact the City of Arvada at [PHONE REDACTED]. • Not to exceed 20 participants, $150.00 per 2 hour period, with a 4 hour limit. Skate Park Usage and Guidelines: Use of the Skate Park may be permitted for skateboard special events only with the use of the following required guidelines: • All fees, permits, layouts, event plans, additional ancillary documents and insurance are required in completed and approved form before the event can take place. • Your event needs to be processed and approved through the Online Special Event Permit process, you will be notified of your approval electronically. • You will need to have your approved permit with you at the event for Park Maintenance staff and Police to see. • Skate Park cannot be completely closed to the public. During the event only pre-designated areas may be utilized for the event. • Canopy/Tent set up will be in accordance with Park Maintenance Staff and Fire Code approval. • Food vendors must be licensed by the city. If approved, food vendors are not permitted to set up or distribute food items inside the Skate Park activity area. Park Maintenance staff will coordinate vendor setup site with Event Coordinator. • Packaged food condiments such as but not limited to mustard, ketchup, mayonnaise, relish, salt and pepper are prohibited. • All condiments must be self-contained at point of sale; bulk condiments and bulk plastic utensils suggested. Straws in wrappers are prohibited, dispensed straws are suggested. Juice boxes with straws are prohibited. • Protection of surfaces under the food vendor service area is required. Any staining requiring post event clean-up will be deducted from the event damage deposit. • All other concessionaires must set up according to Park Maintenance Staff direction. ---PAGE BREAK--- City of Arvada Skate Park Special Event Permit Supplemental Rules and Regulations For Event Rental Rental of the skate park is available for skateboard special events only • Stickers and adhesive material and the distribution of stickers or adhesives are prohibited at the Skate Park. Absolutely NO stickers. • Stickers or adhesives requiring removal by staff post event will involve a deduction in the damage deposit. • Post event clean-up is required. Clean up fees will be deducted from damage deposit for clean-up requiring city staff assistance. • A pre-event checklist and walk-through will be completed with Event Coordinator and Park Maintenance staff at the beginning of the rental period. • A post-event walk through will be completed with Event Coordinator and Park Maintenance staff to determine possible deductions from damage deposit. • Banners and wind flags are prohibited on Skate Park features and park amenities. The location of any signage must be submitted via a signage plan and picture of sign; indicating the size of the signage. Once your signage is approved, Park Maintenance staff will determine signage placement with the Event Coordinator. • Smoking, alcohol, tobacco products, cigarettes, vaping, electronic smoking devices, and marijuana use is prohibited in all areas and parking lots of the Skate Park. Use of these substances will be an immediate closure of the event. • Any approved speakers or sound system must direct all music and announcements to the west and south directions only. • Electricity and water are not guaranteed or provided as part of the reservation. • No vehicles of any kind are permitted within the Skate Park or in other areas posted. • Parking in designated areas only. You are required to submit a parking plan with parking attendants overseeing and adhering to the plan. Overflow parking requiring the field east of the facility will require prior approval by the City and will require Event’s parking attendees directing parking for the duration of the event. • The Apex Recreation parking lot and 72nd Avenue are prohibited from use. Parking Attendants are required and your audience cannot park in the Apex Recreation parking lot. • Use of outside lights other than Skate Park lights are prohibited. • Waxing, bikes with metal pegs, motorized vehicles and scooters, makeshift skate items, and remote control cars are prohibited. • Fireworks and glass containers are prohibited. • Trash dumpsters are required when your event has over 250 participants. • Port-o-lets: Port-o-lets are required for every 100 participants at the event. Complete removal of the port-o-lets needs to occur within 24 hours of the completion of the event. Please contact the City of Arvada at [PHONE REDACTED] for further information or to discuss other matters of the Skate Park rental. ---PAGE BREAK--- City of Arvada Skate Park Special Event Permit Supplemental Rules and Regulations For Event Rental Rental of the skate park is available for skateboard special events only Arvada Skate Park Checklist For Rentals Date of event: 1. Graffitti______ 2. Trash/Parking lot and native 3. Turf/Condition 4. Glass 5. Restrooms 6. Trees and shrubs 7. Irrigation 8. Parking lot 9. Stickers/Adhesives/Tape 10. Shelters 11. Benches /Tables 12. Rental permit number with signature 13. Parks staff signature____________ 14. Post event Parks signature_________ 15. Post event signature rental Walk-through with Park Maintenance Staff: Signatures Park Maintenance Staff: Event Coordinator: