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WEEKLY BRIEFS - City of Arvada internal news Jan. 8, 2024 Volunteers needed for Point in Time Count of our unhoused neighbors Each year, the Metro Denver Homeless Initiative organizes a Point in Time count to determine the number of unhoused people in our communities. The PIT count raises public awareness, promotes collaboration across the region and provides needed demographic and survey data to enable communities to apply for increased housing funds. You can help by volunteering for a few hours during the Point In Time count on the night of Jan. 22. If you are interested in learning more or would like to volunteer, visit the Point in Time count webpage. Volunteer to assist neighbors in need through the Severe Weather Shelter Network The Severe Weather Shelter Network is in need of administrative help. Do you have the skills to help complete new guest paperwork? Tasks include: ● Guiding guests to sign the required paperwork ● Entering guest information in their database The volunteer hours are on shelter nights in Arvada from 6 to 8 p.m. You MUST be good with a computer. If you are interested, please contact Christy Smith, Executive Director at the Severe Weather Shelter Network, at [PHONE REDACTED] or [EMAIL REDACTED]. If you would like to view and sign up for other volunteer opportunities, visit the Severe Weather Shelter Network’s website. We invite you to attend ‘A Chocolate Affair’ ‘A Chocolate Affair’ is a fundraiser to help stop child abuse in our community. All proceeds benefit Ralston House, a local nonprofit that provides a safe and healing place for over 1,000 children and families who have been victims of abuse. Join us on Saturday, Feb. 3 from 11 a.m. to 1 p.m. in Olde Town Arvada (5726 Olde Wadsworth Blvd.). Visit the Ralston House website to buy your pre-sale tickets now! Email your news to ---PAGE BREAK--- The Olde Town Water Tower will be illuminated on Monday, January 15, in honor of Martin Luther King Jr. Martin Luther King Jr. Day event opportunities The City of Aurora, Colorado is hosting a variety of events to commemorate Martin Luther King Jr. Day on Monday, Jan. 15. View this schedule of events to learn more. ACTION REQUIRED on updates to Personnel Rules and Employee Policies by Feb. 2 In 2023, the City’s Human Resources team collaborated with the Legal team to make several significant updates to the City’s Personnel Rules, which are ordinances approved by City Council, and numerous Employee Policies, which are City Manager’s Office approved guidelines to help with the implementation process related to the Rules. On Jan. 3, 2024, the HR team emailed all employees the links to these updated rules and policies, as well as an electronic acknowledgement form that is required to be signed and submitted by every City employee. Please note that MuniCode and Intranet updates are currently in process, with expected completion in the near future. Please view the links below: ● View the updated Personnel Rules, as well as a copy of the red-lined version of the rules that shows all the updates. ● View the updated Employee Policies, as well as the red-lined version of the policies that shows all the updates. Every city employee is responsible for reading and understanding these policies, as well as for completing the EMPLOYEE ACKNOWLEDGMENT FORM. Once you click the SUBMIT button, the form will be sent electronically to both the HR team and your email. This acknowledgement form must be completed by February 2, 2024. If you have any questions about any of the updates or the acknowledgement process, please fill out this Google form. An HR team member will reach out to you to answer or clarify your question. Email your news to ---PAGE BREAK--- Purchasing card updates The Finance team has the following updates to share with our City team members: ● The City will be closing our MasterCard p-card account. For cardholders, this means that if you have a Visa card, you will not be affected. If you have a MasterCard, you do not have to take any action, but be on the lookout for more communication from P-Card Administrator Cati Munic throughout January and February. ● The new P-Card policy is available on Municode, and the cardholder training has been updated in NeoGov. All cardholders will automatically be enrolled in the training. Once you receive an email notification that you have been enrolled, you will need to complete the training within 30 days to avoid having your card suspended. ● The P-Card page has been updated on Inside Arvada. Cardholders are encouraged to check it out and look through the forms, policies, procedures, and additional resources. If you have questions about these updates, please contact Cati Munic at [EMAIL REDACTED]. Check out our new City-branded communication templates You can now access branded templates for Google Docs, Slides, and Sheets through your Google Drive. Follow these steps: 1. From your Drive, select “New” 2. Hover over the arrow next to Docs, Slides, or Sheets based on desired template 3. Click “From a template” 4. Make sure you are on the “City of Arvada” tab in the template gallery (not the “General” tab) 5. In Docs the section titled “COA” has a template titled “COA Color Palette”. This template has pre-populated the City’s font, brand colors, and heading structure. 6. In Sheets under the “COA” section there is a template titled “COA Theme” with the brand colors pre-populated. 7. In Slides under the “COA” section there is a template titled “COA Slide Deck”. The deck has a variety of slide formats to choose from and build a branded slide deck. These resources will help ensure team members are creating consistent and professional looking assets. If you have questions, email Manager of Communications-Infrastructure Katie Patterson at [EMAIL REDACTED]. Email your news to ---PAGE BREAK--- Nominate a deserving young person for the Adams County Mayors and Commissioners Youth Awards The Adams County Mayors and Commissioners Youth Awards (ACMCYA) is a program that recognizes youth, grade 6-12, up to 20 years of age, who have overcome personal adversity to create positive change in their lives. ACMCYA is currently seeking nominations for the award program. If you know of a young person deserving of such an award, learn more and nominate them through the Adams County Education Consortium. The deadline to apply is Wednesday, Jan. 31, 2024. This month's New Hire Orientation was held on Wednesday, Jan. 3. Join us in welcoming our newest employees! (Left to Right) - Landon Pierce (Streets Technician), Joshua Cassai (Streets Technician), Michael Brown (Police Recruit), Matthew Sims (Police Recruit), Sarah Meyer (Deputy Court Administrator), Alyssa Hunt (Police Recruit), Jeremy Koci (Safety Specialist), Joe Kretsch (Utility System Technician), Isaac Long (Utility System Technician), Rochelle Skalla (Administrative Court Clerk), and Frank Bartolo (Utility System Technician) Email your news to ---PAGE BREAK--- Employee status changes We invite you to view this spreadsheet to see employee status changes. Employees may demonstrate interest in similar job opportunities in the future by contacting Human Resources at [EMAIL REDACTED] or [PHONE REDACTED], or your supervisor to obtain additional information. Here’s how to view City of Arvada job postings All City of Arvada job opportunities are posted on our job link. Arvada University Update Register in advance on the Arvada University Learning Calendar. Contact Liza Nolder ([EMAIL REDACTED]) with questions. Session/topic Date Registration details Type of Training Host OSHA 30 Hour Training Jan. 23, 30, Feb. 6, 13 from 7 a.m. to 4 p.m. Register on Inside Arvada In Person Indiana Shops HR Safety Consulting OSHA 10 Hour Training Jan. 24 and 25 from 7:30 a.m. to 1:30 p.m. Register on Inside Arvada In Person Anne Campbell HR Safety Consulting Wastewater/Collections MRT Jan. 24. from 8 to 9:30 a.m. Register on Inside Arvada In Person Wastewater Building Evie Rhodes Trakstar New User Training Jan. 24 from 8:30 to 10:30 a.m. Register on Inside Arvada In Person PD Training Room Jeff Monzingo and Scott Jarvis Delegation Skills Jan. 24 from 8:30 a.m. to 12:30 p.m. Register on Inside Arvada Virtual Employment Matters Project Management Training Jan. 25 from 1 to 5 p.m. Register on Inside Arvada Virtual City of Arvada Internal Project Management Team Email your news to ---PAGE BREAK--- Conflict Tools: Empowering Others Jan. 30 from 8:30 a.m. to 3:30 p.m. Register on Inside Arvada Virtual Employment Matters The 7 Habits of Highly Effective People *This course is a prerequisite for the Emerging Leader Program* Jan. 31 from 9 a.m. to 5 p.m. Register on Inside Arvada In Person West Woods Community Room Noelle Oberg Employee Committee Corner About the Employee Committee Employee Committee representatives meet in order to plan and coordinate events as well as collect departmental updates to bring back to their respective teams. Check out the links below to see who your representative is, view the upcoming list of potential City events and browse Employee Committee meeting minutes: ● 2024 Find My Rep! ● 2024 Events Schedule* - All City event dates coming soon! *Please note: this is a working document and all events are subject to change. ● Meeting Minutes - Look for updates after our Thursday, Jan. 18 meeting Please contact your Employee Committee at [EMAIL REDACTED] if you have questions. Vibrant Community & Neighborhoods Work System Parks and Open Space launch cattle grazing pilot project The City’s Parks and Open Space team recently began a targeted grazing pilot program in the Pattridge/Leyden Open Space area in northwest Arvada. With the recent delivery of 59 head of cattle, this eco-friendly wildfire mitigation project aims to reduce fuel sources by leveraging the natural grazing behavior of the cattle. The pilot program will go through April, at which point the Parks and Open Space team will evaluate whether to extend the program. Email your news to ---PAGE BREAK--- Join us for Winterfest on Saturday, Feb. 24 Our City’s Festivals team would like to invite all our City team members to experience the magic of Winterfest on Saturday, Feb. 24 from 11 a.m. to 3 p.m. at Park right near Olde Town Arvada (5750 Upham St)! Immerse yourself in a celebration of diverse arts and cultures, from mesmerizing performances to incredible craft artists. Enjoy free carriage rides for the whole family and witness the enchantment of live ice sculpting. Be a part of the excitement with a delightful pet parade at the beginning of the event – it is free for everyone to join! Mark your calendars, spread the word, and don't miss this unforgettable day of winter wonder. For more details, visit arvadafestivals.com/winterfest and follow @arvadafestivals on Facebook and Instagram. We hope to see you there! If you have questions about the event, email Festivals Event Assistant Layla Diaz at [EMAIL REDACTED]. Majestic View Nature Center The Willow Room at Majestic View Nature Center is available for your team to use for small team meetings and retreats. The adjacent deck overlooking Oberon Lake is terrific for break-out sessions, a fireplace keeps it cozy in the winter, and with the new smart board your team can capture all your important ideas. The Willow room is best suited to groups up to 12 people. To reserve the room, please email [EMAIL REDACTED]. Email your news to