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1 Tenant Initials: Oak Canyon Nature Center “Opening Doors to Nature” FACILITY RENTAL INFORMATION AND REGULATIONS A. Reservations 1. Advanced reservations are required two weeks in advance to use the facility. 2. Wedding ceremonies are permitted. Wedding receptions are prohibited. 3. Wedding ceremonies are booked at two times each day: 8:00 a.m.- 12:00 p.m. and 2:00 p.m.- 6:00 p.m. 4. To hold any date, a contract must be signed in person and applicable fees paid in full. Money Orders, Check, Visa, MasterCard, and DiscoverCard are accepted. Please note that cash is not accepted. 5. To receive the Anaheim resident rate, the tenant must show proof of residency. Acceptable proof of residency includes California driver’s license or utility bill. 6. The tenant must be on-site during the event and will be expected to sign a damage report at the end of the event. 7. Reservations include time for set up and take down. You may not arrive early to set up for your event without a reservation. This includes vendors dropping off event supplies. Additional fees will be assessed for early set up or late departure and will be taken out of the security/ damage deposit. 8. Additional hours may be added, at an additional fee, so long as there is availability and that your event does not exceed the non-negotiable operating hours (see Hours of Operation). 9. In the event of inclement weather, you will have the choice of a Monday- Thursday date during the following week. 10. Reservations for rehearsals may only be made for Monday-Thursday. Staff are not present during your rehearsal. The parking lot gates and restrooms will be locked at 5:00 p.m. On-street parking is available. B. Cancellations/ Refunds 1. Cancellation requests must be received in writing. Cancellation fees may be assessed. Please contact the Senior Program Specialist for more information. C. Loss of Security/ Damage Deposit Loss of all or a portion of your security/ damage deposit may occur if one or more of the following exist: 1. Facility damage beyond normal use. 2. Excessive maintenance is required following use. 3. Any act by the Tenant requiring police action. 4. Any removal of park property (Benches, trash cans, rocks, stumps, etc.). 5. Any park items not returned to proper place (Benches, trash cans, etc.). This is not a reservation form or contract and is provided for informational purposes only. Call (714) 998-8380 for more information or to book your event. ---PAGE BREAK--- 2 Tenant Initials: 6. Closing down of an event due to violation of City policies, rules, or regulations governing such use. 7. Exceeding scheduled rental time. These charges are: i. $80.00/ hour for an Anaheim resident. ii. $90.00/ hour for a non-resident. D. Decorations 1. Shall not include any flame or heat source. This includes candles, lanterns, and patio heaters. 2. Shall not be affixed to trees, fences, buildings, or any other nature center property with staples, nails, pins, glue, or other harmful/ destructive methods. 3. May not interfere with normal operations of the Nature Center, including the blocking of trails, roads, or gates. 4. Must be removed at the conclusion of your event. This includes all string, zip ties, flower petals, and all other items. 5. Shall not include balloons, paper streamers, rice, glitter, or confetti. 6. Must be contained to the amphitheatre. 7. Shall not harm the natural environment. Should any decoration be deemed hazardous, the item must be removed as directed by staff. Failure to comply will result in termination of your event. E. Hours of Operation 1. The Nature Center grounds are open to the public seven days a week, sunrise to sunset, regardless of any private or community event taking place. 2. The Interpretive Center is open to the public from 10:00am-4:00pm on Saturdays. i. A small locked closet will be available inside the Interpretive Center for the wedding party to store items. ii. All items must be stored in this closet. We are not liable for ANY items left in the building. 3. These conditions are non-negotiable. Violation of these terms will result in loss of your deposit and termination of your event. F. Loading/ Unloading 1. With prior approval, vehicles may be permitted inside the Nature Center to temporarily load and unload supplies. 2. Speed limit is posted and is 5 M.P.H. 3. No vehicles may block the 10 ft. wide fire road that runs through the center of the Nature Center property. 4. To unload or load, vehicles must pull off to the side of the fire maintenance road. 5. Only two vehicles are permitted inside the Nature Center at any given time. 6. Due to overhanging trees, vehicles must be less than 12ft. tall. Vehicles that do not meet this requirement will be asked to unload in the parking lot. ---PAGE BREAK--- 3 Tenant Initials: 7. All vehicles must be removed from inside the Nature Center grounds 30 minutes prior to the start of the event. 8. All passengers must be wearing seat belts in accordance with state law. 9. Vehicles will not be permitted onto OCNC grounds until the event ends and Oak Canyon Nature Center staff give an “all clear.” 10. On-site staff may restrict vehicle access at any time, for any reason, including inclement weather. G. Parking 1. Parking is permitted in the Nature Center parking lot (approximately 40 vehicles) and along the East/South side of Walnut Canyon Rd. Oak Canyon Nature Center staff will cover “No Parking” signs on the East/South side of Walnut Canyon Road for your event. 2. No parking space may be reserved at any time. 3. Any vehicle parked in a fire lane will be cited and/or towed. H. Food Service/ Catering 1. Food service of any kind is not permitted. This includes “cupcake receptions” and similar events. Non-alcoholic drinks are permissible. I. Alcohol 1. Alcohol is prohibited at the Nature Center. Possession of alcohol will result in the immediate termination of your event. This policy applies to any alcohol used as part of a ceremony. J. Staffing Two Oak Canyon Nature Center staff will be present during your event. Their duties are limited to the following: 1. Sweeping and wiping down areas of use. 2. Covering “No Parking” signs. 3. Setting up/ taking down sound system. 4. Transporting disabled or elderly guests in our utility cart. 5. Monitoring the facility to ensure proper use. Note: Staff may not assist the tenant with decorating or other set up. K. Red Flag and Flash Flood Warnings 1. In the event that a Red Flag Warning is issued for our area, facility rentals and all guest access is restricted to the amphitheatre and Interpretive Center areas. 2. During this time, visitors may be required to evacuate from the grounds at any time. 3. During Red Flag Warnings and Flash Flood Warnings, the parking lot will be closed and vehicles will be required to park on Walnut Canyon Rd., facing the Anaheim Hills Golf Course. ---PAGE BREAK--- 4 Tenant Initials: L. Photography/ Filming 1. Photography or filming of your event during your rental time does not require an additional permit. 2. Photography outside of your rental time (engagement shoots, etc.) requires a permit. 3. All photography must be done on trails. No photographer or party member may leave the designated trails for photographs. This includes taking pictures on stream banks or in trees. M. Tenant Responsibilities 1. Tenant is responsible for all set-up and clean-up of the event. 2. Tenant is responsible for the actions of any guest, vendor, or contractor associated with their event. 3. Tenant is responsible for ensuring that any vendor or contractor used is licensed, insured, and bonded as required by federal, state, and local law. i. All vendors must have a valid Anaheim Business License. N. Other Information 1. No decorations, tables, or other items may block the 10ft. wide fire road that runs through the center of the Nature Center property. 2. At no time may any park visitor be denied access to any park area or trail. No signs may be posted that has a message directed towards visitors outside of the rental party. 3. The release or use of live animals of any species is not permitted. 4. Amplified sound is permitted between the hours of 8:00 a.m.-8:00 p.m. per Anaheim Municipal Code 6.72.020.020, but noise level is limited to no more than 60 decibels per AMC 6.70.010. Staff reserves the right to lower the sound or adjust the tone at any time. 5. Music containing obscene words or phrases is not permitted. 6. No open flame may be present at any time during you event. This includes candles, lanterns, heaters, matches, lighters, etc. 7. Smoking is prohibited on Nature Center grounds or in the Nature Center parking lot. 8. All items must be removed by the end of your rental time. No storage space is available. 9. Deliveries may occur only during your rental time. Deliveries that arrive earlier will be turned away. 10. The tenant is responsible for bringing all supplies needed. Oak Canyon Nature Center cannot supply ladders, extension cords, or any other items. 11. The Oak Canyon Nature Center reserves the right to cancel your event due to severe weather conditions or other disasters. ---PAGE BREAK--- 5 Tenant Initials: I have read and understand that I am bound by the terms outlined above and that the facilities offered may change at any time. I agree to ensure that all vendors/ coordinators are aware of these regulations. Tenant Signature Date Tenant Name Contract Number This is not a reservation form or contract and is provided for informational purposes only. Call (714) 998-8380 for more information or to book your event.