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1 PHA 5-Year and Annual Plan U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 4/30/2011 1.0 PHA Information PHA Name: _City of Anaheim Housing PHA Code: __CA104 PHA Type: Small High Performing Standard HCV (Section 8) PHA Fiscal Year Beginning: (MM/YYYY): __07/2014 2.0 Inventory (based on ACC units at time of FY beginning in 1.0 above) Number of PH units: Number of HCV units: __6,358 3.0 Submission Type 5-Year and Annual Plan Annual Plan Only 5-Year Plan Only 4.0 PHA Consortia PHA Consortia: (Check box if submitting a joint Plan and complete table below.) Not Applicable Participating PHAs PHA Code Program(s) Included in the Consortia Programs Not in the Consortia No. of Units in Each Program PH HCV PHA 1: PHA 2: PHA 3: 5.0 5-Year Plan. Complete items 5.1 and 5.2 only at 5-Year Plan update. Not applicable – completed only at 5-Year update 5.1 Mission. State the PHA’s Mission for serving the needs of low-income, very low-income, and extremely low income families in the PHA’s jurisdiction for the next five years: Not applicable – completed only at 5-Year update 5.2 Goals and Objectives. Identify the PHA’s quantifiable goals and objectives that will enable the PHA to serve the needs of low-income and very low-income, and extremely low-income families for the next five years. Include a report on the progress the PHA has made in meeting the goals and objectives described in the previous 5-Year Plan. Not applicable – completed only at 5-Year update ---PAGE BREAK--- 2 6.0 PHA Plan Update Identify all PHA Plan elements that have been revised by the PHA since its last Annual Plan submission: - The HA will deny applicants who fail to attend or reschedule their eligibility screening appointments or return a mail-in application by the due date. The HA will allow a second opportunity to attend a screening appointment or return documents due to a disability or other circumstances beyond the family’s control. PHA Plan Element #1 - The HA will no longer allow families to add members to their application once the family has been selected from the preliminary waiting list. Exceptions to this policy are a required live-in aide due to a disability or an addition due to birth, adoption or court-awarded custody. - The HA will no longer deny an applicant who has been previously terminated from assisted housing more than five years before the eligibility screening. - The HA may now use in-person screening or a mail-in application to determine eligibility. - The HA will now have a preference for Anaheim-based homeless families who are either referred by local service providers because they are completing a transitional housing program or have completed the Homeless Assistance Pilot Program. Identify the specific location(s) where the public may obtain copies of the 5-Year and Annual PHA Plan. For a complete list of PHA Plan elements, see Section 6.0 of the instructions. Copies of the 5-Year and Annual Plan, as well as the documents that address the PHA Plan elements, can be obtained at the Anaheim Housing Authority (AHA) office located at 201 S. Anaheim Blvd., Suite 203, Anaheim, CA 92805 Eligibility, Selection and Admission Policies, Including Deconcentration and Wait List Procedures: AHA Administrative Plan Financial Resources: Consolidated Annual Performance and Evaluation Report (CAPER) for Fiscal Year 2012-2013. Rent Determination: AHA Administrative Plan Operations and Management: AHA Administrative Plan Grievance Procedures: AHA Administrative Plan Designated Housing for Elderly and Disabled Families: Not applicable – AHA has no public housing units Community Services and Self-Sufficiency: Not applicable – applies only to PHAs with public housing units Safety and crime prevention: Not applicable – applies only to PHAs with public housing units Pets: Not applicable – applies only to PHAs with public housing units. Civil Rights Certification: 2010-2015 Consolidated Plan Document (CPD) and Orange County Fair Housing Plan 2010-2015 “Regional Analysis of Impediments to Fair Housing Choice” Fiscal Year Audit: See audit for fiscal year ending 6/30/2012 Asset Management: Not applicable – applies only to PHAs with public housing units Violence Against Women Act (VAWA): PLEASE SEE ATTACHMENT I – “Implementation of Violence Against Women Act (VAWA)” ---PAGE BREAK--- 3 7.0 Hope VI, Mixed Finance Modernization or Development, Demolition and/or Disposition, Conversion of Public Housing, Homeownership Programs, and Project-based Vouchers. Include statements related to these programs as applicable. AHA does not have any Section 8 Project-Based Vouchers allocated for any projects in 2014-15: Capital Improvements. Please complete Parts 8.1 through 8.3, as applicable. Not applicable – Section 8 only PHA 8.1 Capital Fund Program Annual Statement/Performance and Evaluation Report. As part of the PHA 5-Year and Annual Plan, annually complete and submit the Capital Fund Program Annual Statement/Performance and Evaluation Report, form HUD-50075.1, for each current and open CFP grant and CFFP financing. Not applicable – Section 8 only PHA 8.2 Capital Fund Program Five-Year Action Plan. As part of the submission of the Annual Plan, PHAs must complete and submit the Capital Fund Program Five-Year Action Plan, form HUD-50075.2, and subsequent annual updates (on a rolling basis, e.g., drop current year, and add latest year for a five year period). Large capital items must be included in the Five-Year Action Plan. Not applicable – Section 8 only PHA 8.3 Capital Fund Financing Program (CFFP). Check if the PHA proposes to use any portion of its Capital Fund Program (CFP)/Replacement Housing Factor (RHF) to repay debt incurred to finance capital improvements. Not applicable – Section 8 only PHA 9.0 Housing Needs. Based on information provided by the applicable Consolidated Plan, information provided by HUD, and other generally available data, make a reasonable effort to identify the housing needs of the low-income, very low-income, and extremely low-income families who reside in the jurisdiction served by the PHA, including elderly families, families with disabilities, and households of various races and ethnic groups, and other families who are on the public housing and Section 8 tenant-based assistance waiting lists. The identification of housing needs must address issues of affordability, supply, quality, accessibility, size of units, and location. Not applicable – completed only at 5-Year update 9.1 Strategy for Addressing Housing Needs. Provide a brief description of the PHA’s strategy for addressing the housing needs of families in the jurisdiction and on the waiting list in the upcoming year. Note: Small, Section 8 only, and High Performing PHAs complete only for Annual Plan submission with the 5-Year Plan. Not applicable – Section 8 Only - completed only at 5-Year update ---PAGE BREAK--- 4 10.0 Additional Information. Describe the following, as well as any additional information HUD has requested. Progress in Meeting Mission and Goals. Provide a brief statement of the PHA’s progress in meeting the mission and goals described in the 5- Year Plan. In FY 2013-2014 AHA leased 44 PBVs in one new project. PHA Goal: Expand the Supply of Assisted Housing PHA Goal: Improve Quality of Assisted Housing AHA continues to improve customer satisfaction through the use of the online waiting list application, a partner portal where landlords may view HAP payments and newsletters, electronic submissions of rent increases and the use of GoSection8 to provide a free listing service to owners. AHA provides information on voucher mobility in its briefing packet and renewed its mobility agreement with two other PHAs in Orange County. Additionally, in order to attract new landlords to the program, AHA contracts with GoSection8 to provide landlords a free listing service for their units and participated in a presentation to the Orange County Apartment Association. PHA Goal: Increase Assisted Housing Choices During FY 2012-13, AHA increased the number of families who enrolled in FSS and those with escrow accounts. PHA Goal: Promote Self Sufficiency of Assisted Households AHA provides information on fair housing and reasonable accommodation in its briefing packet. AHA maintains a 504 Coordinator and provides regular Fair Housing/Reasonable Accommodation training to its management team. During FY 2012-13, AHA implemented new reasonable accommodation procedures as well as a committee to determine reasonable accommodation decisions. PHA Goal: Ensure Equal Housing Opportunity in Housing AHA continued in FY 2012-2013 to set aside 91 vouchers for homeless individuals and families, as well as supports several PBV sites that provide permanent, supportive housing to the homeless. AHA also participates in CoC meetings with OC Partnerships to maintain and increase service linkages throughout the County. Additionally, AHA continues to work on new ways to link its ESG grant with Section 8 vouchers to provide permanent, supportive housing to its homeless population. PHA Goal: Expand the Continuum of Care to Assist the Homeless Population in Anaheim Significant Amendment and Substantial Deviation/Modification. Provide the PHA’s definition of “significant amendment” and “substantial deviation/modification” A significant amendment to the PHA Plan is defined as a change in program policy including changes to rent, admissions policies, organization of the waiting list or terminations. Exceptions to this definition will be made for changes that are adopted to reflect changes in HUD regulatory requirements or if such changes are adopted in response to a significant reduction in funding. 11.0 Required Submission for HUD Field Office Review. In addition to the PHA Plan template (HUD-50075), PHAs must submit the following documents. Items through may be submitted with signature by mail or electronically with scanned signatures, but electronic submission is encouraged. Items through must be attached electronically with the PHA Plan. Note: Faxed copies of these documents will not be accepted by the Field Office. Form HUD-50077, PHA Certifications of Compliance with the PHA Plans and Related Regulations (which includes all certifications relating to Civil Rights) Form HUD-50070, Certification for a Drug-Free Workplace (PHAs receiving CFP grants only) Form HUD-50071, Certification of Payments to Influence Federal Transactions (PHAs receiving CFP grants only) Form SF-LLL, Disclosure of Lobbying Activities (PHAs receiving CFP grants only) Form SF-LLL-A, Disclosure of Lobbying Activities Continuation Sheet (PHAs receiving CFP grants only) Resident Advisory Board (RAB) comments. Comments received from the RAB must be submitted by the PHA as an attachment to the PHA Plan. PHAs must also include a narrative describing their analysis of the recommendations and the decisions made on these recommendations. Challenged Elements Form HUD-50075.1, Capital Fund Program Annual Statement/Performance and Evaluation Report (PHAs receiving CFP grants only) Form HUD-50075.2, Capital Fund Program Five-Year Action Plan (PHAs receiving CFP grants only) ---PAGE BREAK--- 5 ATTACHMENT I IMPLEMENTATION OF VIOLENCE AGAINST WOMEN ACT (VAWA) The Anaheim Housing Authority (AHA) has prepared a policy for the implementation of the Violence Against Women Act (VAWA) of 2005. It has notified its tenants and owners of the new law and how it impacts Section 8 tenants and owners. AHA includes information about VAWA in its voucher briefing packets. AHA has amended its Administrative Plan to incorporate the requirements under VAWA and to state the policies and procedures it will utilize to implement VAWA. The following is a description of programs and services available in the City of Anaheim to victims of abuse and violence: AHA is a part of the Community Development Department of the City of Anaheim. The City receives Emergency Shelter Grant (ESG) funds, which are administered by the Community Development Department. The ESG Program improves the quality of existing emergency and transitional shelters, and increases the number of shelters for the homeless. Funds are distributed to nonprofit organizations to carry out these activities. Funds can be used for rehabilitation, essential services, homeless prevention activities, operating costs, and staff operating costs. In the current fiscal year (FY 2013-14), two domestic violence shelters have been awarded ESG funds: Interval House operates seven shelters and outreach centers for women and children victims of domestic violence. Their core services include 1) emergency crisis hotline counseling 24 hours a day, seven days a week; 2) individual counseling sessions to domestic violence victims and their children; 3) group counseling sessions to domestic violence victims and their children; and 4) emergency and transitional shelter to domestic violence victims and their children. Their services are offered in 45 languages. Interval House also provides domestic violence individual and group counseling and legal assistance services on-site at the City of Anaheim’s three Family Resource Centers Women’s Transitional Living Center (WTLC) provides emergency and transitional shelter, as well as services, to women and children victims of domestic violence. They are the only shelter in the area that accepts clients with active substance abuse and/or mental health issues, and boys over the age of 13. WTLC provides a complete continuum of care for abuse victims, with services designed to help them become safe, healthy and independent. Current programs include: Safety Net Emergency Motel Shelter Program which provides food, shelter, clothing, transportation, translation services, and crisis/referral/resource/legal immigration assistance; 45/90-Day Emergency Shelter Program, which provides case management, counseling, educational process/empowerment groups, children’s programs, 24/7 hotline training/placement, work experience programs, substance abuse treatment, and on-site medical care; and the Step- Two Transitional Shelter Program that offers up to a two-year stay in the shelter with services designed to be an extension of those provided in the emergency shelter. WTLC currently has victim advocates stationed at the Anaheim, Garden Grove, and La Habra Police Departments. These advocates contact victims of violence and abuse and offer them services, such as counseling, legal assistance, and medical assistance. ---PAGE BREAK--- 6 The Anaheim Family Justice Center opened in August 2006 and is a “one-stop shop” for victims of violence and abuse. The Justice Center co-locates many resources to effectively and efficiently address domestic violence, child abuse, elder/dependent abuse, and sexual assaults. It provides a linear continuum of services to victims of abuse and violence. The Center houses staff from the Anaheim Police Department Family and Sex Crimes Detail, a Deputy District Attorney/investigator, Orange County Child and Family Services, two full-time City Attorneys, and chaplain/members of the faith community. WTLC is the primary shelter and advocacy agency providing services at the Justice Center. AHA publishes information about VAWA and the Anaheim Family Justice Center in its Section 8 tenant newsletter which is mailed semiannually to all participants in the Section 8 Program. AHA staff refers applicants/tenants experiencing domestic violence and abuse to the above referenced organizations. The shelters encourage their clients to apply for the Section 8 Housing Choice Voucher Program so that when their shelter stay is over, they have access to decent, safe, and affordable housing for themselves and their children. ---PAGE BREAK--- 7 ATTACHMENT II ANAHEIM HOUSING AUTHORITY RESIDENT ADVISORY BOARD COMMENTS An invitation letter was sent to Section 8 tenants who were Resident Advisory Board (RAB) members in the previous two years, inviting them to apply for membership on the RAB. Thirteen tenants applied for membership on the RAB and all 13 tenants were accepted. A roster of RAB members is attached. Anaheim Housing Authority (AHA) staff met with the RAB on February 20, 2014 and March 4, 2014. Staff presented an overview of the PHA Plan, as well as the RAB’s role in the preparation and review of the Plan. The draft 2014-2015 Annual PHA Plan was distributed to the RAB at the February20 meeting and a draft of the Administrative Plan was also made available to the RAB members. The RAB was asked to review the draft PHA Plan as well as the draft Administrative Plan prior to the March 4 meeting and to compile any questions or comments they had on the Plans. The following are the comments/questions received by the RAB at the March 4 meeting: • A RAB member suggested changing the modified language referring to insufficient funding in Chapter 12 from “if termination of assistance will result in a rent burden of more than 50% of annual gross income for the family, assistance may not be terminated” to “assistance shall not be terminated.” AHA staff explained that this language is commonly used in our Administrative Plan because “may not” essentially means that we are not allowed or that we do not have permission to do something. The term “shall not” is mostly used to express a command and is more commonly found in legal writing. • A RAB member inquired as to which providers other than the Illuminations Foundation were acceptable as referrals for admission under the Anaheim-based homeless families. AHA staff explained that there is no defined list of providers. However, there is a live/work preference and a 6-month transitional housing program requirement. • A RAB member commented that AHA’s Administrative Plan does not provide enough information on reasonable modifications relating to HQS. The comment was acknowledged by AHA staff and it was explained that reasonable modifications are requests that tenants would need to submit to an owner where an actual physical barrier to the use and enjoyment of the dwelling exists. These are not dictated by Housing Quality Standards since the PHA is not the one doing the modifications. Therefore, policies regarding reasonable modifications have not been addressed. However, the PHA does have specific language regarding reasonable accommodations. It was also noted that Fair Housing laws require private landlords to allow persons with disabilities to make reasonable modifications in order for residents to have full enjoyment of the housing and related facilities. However, in most cases reasonable modifications are made at the resident’s expense. ---PAGE BREAK--- 8 RESIDENT ADVISORY BOARD ROSTER Patricia Castillo Mary Cook Marcelina Cortez John Gatti Arlene Harrelson Charles Horine Sandra Horine Najla Jallow Joann Judy Dale Wheeler Viola Yacoub Reginald Young Mary Ann Zimolzak