Document alpinecountyca_gov_doc_e493d379d2

BOARD OF SUPERVISORS COUNTY OF ALPINE, STATE OF CALIFORNIA AGENDA REGULAR MEETING TUESDAY, AUGUST 6, 2019 09:00 AM OPEN SESSION – 09:00 AM Donald Jardine District 1 Board Chambers Ron Hames District 2 – Vice Chair County Administration Building Katherine Rakow District 3 99 Water Street Terry Woodrow District 4 Markleeville, CA – 96120 David Griffith District 5 - Chair Nichole Williamson David Prentice Teola L. Tremayne County Administrative Officer County Counsel County Clerk and [PHONE REDACTED] [PHONE REDACTED] Ex-officio Clerk to the Board [PHONE REDACTED] The Board of Supervisors welcomes you to its meetings, which are regularly scheduled for the first and third Tuesday of each month. Your participation and interest are encouraged and appreciated. All members of the public are encouraged to participate in the discussion on any items on the agenda at the time the items come up for board consideration. Speakers are requested to identify themselves before speaking. Any person may also make comments during the scheduled Oral Communication – Public Comment period on items of interest, within the subject matter jurisdiction of the board, that are not listed on the posted agenda. No action will be taken on any oral communication item. All oral communications must be directed to the board as a whole, not to individual board members and not to the audience. Any written materials relating to an agenda item to be discussed in open session that are distributed within 72 hours prior to the meeting will be made available for public inspection at the time the materials are distributed to members of the Board of Supervisors. All proceedings are conducted in English. The Board is committed to making its proceedings accessible to all citizens. Individuals with special needs may call [PHONE REDACTED]. All inquiries must be made at least 48 hours prior to the meeting. So far as is practical, unless otherwise altered by the Chair of the Board, the order of business for the Board meeting is as follows. Please note that designated times are for that particular item only. ---PAGE BREAK--- Board of Supervisors Agenda for Tuesday August 6, 2019 Page 2 DRAFT for Agenda Review 1. CALL TO ORDER REGULAR MEETING 2. OPEN SESSION - PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATION - GENERAL PUBLIC COMMENT This portion of the meeting is an opportunity for members of the public to address the Board of Supervisors on subjects relating to county business. No action can be taken on matters not listed on the agenda. Each member of the public who wishes to address the Board shall be allotted three minutes and no more than three individuals shall address the same subject. Time permitting, at the discretion of the Chair, time allotted may be increased or decreased depending on the number of speakers and available time. 4. DEPARTMENT ANNOUNCEMENTS 5. BOARD MEMBER'S ANNOUNCEMENTS OR REPORTS 6. CONSENT AGENDA These matters are expected to be routine and non-controversial and are usually approved by a single majority vote without discussion. Items can be removed from the consent agenda to be discussed and considered separately. Prior to approval of the consent agenda the chair will announce that comments or questions will be taken from members of the public, staff or the Board on consent agenda items when the comment does not necessitate the item being removed for separate action. 6.1. Request approval of regular meeting minutes of 07/16/2019. - County Clerk 6.2. Request approval of contract with California Department of Public Health (CDPH) for 2019- 2020 the Maternal Child Adolescent Health (MCAH) program in the amount of $80,001. - CAO/HHS Director 6.3. Request approval to amend agreement CC2014-70 between E Squared C and Alpine County for County-wide professional information technologies management support services extending the contract through ? and updating the scope of services as well as authorizing Finance to increase appropriations – 4/5th approval required. - CAO/HHS Director 6.4. Request Approval of Amendment 1 to the California Department of Public Health’s Local Oral Health Plan contract #CC2018-01 with Alpine County in the full amount of $701,505. - CAO/HHS Director 6.5. Request approval to dispense with bidding procedures for Leased Multi-function office equipment and approval of a 60 month operating lease agreement for replacement of six Multi-function machines with Ricoh USA, Inc., under U.S. Communities contract pricing. - Director of Finance 6.6. Request approval to dispense with public bidding procedures for the Administration CalWORKS Stage 1 Child Care services, approve the contract with Mahannah Continuing Development, Inc, dba Choices for Children, and authorize the Board Chair to sign. - CAO/HHS Director 6.7. Request approval of plans and specifications, and authorization to begin the bidding process for contract snow removal services in Bear Valley - Community Development Director ---PAGE BREAK--- Board of Supervisors Agenda for Tuesday August 6, 2019 Page 3 DRAFT for Agenda Review 6.8. Request adoption of a resolution to approve the revised Bear Valley Water District Bylaws. - County Clerk 7. PUBLIC HEARINGS 7.1. (10:00 AM) Public Hearing - Appeal of the Planning commission decision denying the application for a hardship variance to construct overhead utilities to serve 50 Pinon (Case File 2019-02). - County Clerk 8. REGULAR AGENDA - UNFINISHED BUSINESS None 9. REGULAR AGENDA - NEW BUSINESS 9.1. (9:30 AM) Presentation by Central Sierra Child Support Agency Executive Director Julie Prado and request adoption of a resolution proclaiming August 2019 as "Child Support Awareness Month" in Alpine County. - Supervisor District 4 9.2. (9:35 AM) Presentations by Public Health Officer Dr. Richard Johnson, M.D. , MPH and Behavioral Health Services Director Gail St. James on Medical and Health Emergency Response: Mutual Aid and Recovery and First Aid, in the immediate aftermath of a disaster. - CAO/HHS Director 9.3. (10:15 AM) Presentation by Town of Mammoth Lakes Council Member John Wentworth on The Eastern Sierra Sustainable Recreation Partnership (ESSRP). - CAO/HHS Director 9.4. Request update of three bridge projects in Alpine County: Highway 89 Bridge over Markleeville Creek; Dixon Mine Road Bridge over Wolf Creek, and; Hot Springs Road Bridge over Hot Springs Creek - Community Development Director 10. ADMINISTRATIVE ANNOUNCEMENTS 11. ADJOURN TO ANY OF THE FOLLOWING AGENCIES FOR WHICH THE BOARD OF SUPERVISORS SITS AS OFFICERS: BOARD OF EQUALIZATION, LOCAL TRANSPORTATION COMMISSION, WATER AGENCY The Board will adjourn to the Local Transportation Commission at 11:00 AM and reconvene as the Board of Supervisors, if necessary. 12. CLOSED SESSION 12.1. Closed Session: Conference With Labor Negotiator - (GC§ § 54954.5 And 54957.6) Agency Negotiator: Margaret Long. Employee: District Attorney - CAO/HHS Director 13. ADJOURNMENT The Board will adjourn to the next regular meeting of Tuesday, August 20, 2019 at 9:00 AM at Alpine County Government Center, 99 Water Street, Markleeville, California. ---PAGE BREAK--- Board of Supervisors Agenda for Tuesday August 6, 2019 Page 4 DRAFT for Agenda Review Teola L. Tremayne, County Clerk and ex officio Clerk to the Board of Supervisors ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Teola Tremayne, County Clerk DATE OF MEETING: August 6, 2019 PREPARED BY: Teola Tremayne, County Clerk TITLE: Request approval of regular meeting minutes of 07/16/2019. SUMMARY: RECOMMENDED ACTION: approve minutes ISSUE STATEMENT AND DISCUSSION: FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year (Not Applicable) $0.00 $0.00 $0.00 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 FUNDING SOURCE: INSTRUCTIONS TO CLERK: 6.1 Packet Pg. 5 ---PAGE BREAK--- Board of Supervisors ALPINE COUNTY Board Chambers County Administration Building Markleeville, CA 96120 Telephone (530) 694-2281 MINUTES JULY 16, 2019 1. CALL TO ORDER REGULAR MEETING Chair David Griffith called the Regular Meeting to order at 9:00 AM with Supervisors Donald Jardine, Ron Hames, Katherine Rakow, and David Griffith present. Supervisor Terry Woodrow was absent. 2. OPEN SESSION - PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATION - GENERAL PUBLIC COMMENT Woodfords resident Rita Lovell announced Alpine Trails Association created a Community Outreach Committee to provide guided hikes; contact [EMAIL REDACTED] for more information. Alpine Fire Safe Council representative Kris Hartnett reported that the Council provides a Senior Defensible Space program but could not provide defensible space under the Title III money. Concerned Citizens of Hot Spring Corridor representative January Riddle announced that University of Nevada Cooperative Extension Living with Fire representative Jamie Roice would be discussing ember awareness at the 08/06/2019 Alpine Biomass Collaborative meeting; Riddle distributed ember awareness brochures. Sheriff Rick Stephens apologized for an inappropriate Sheriff’s Office Facebook posting over the past weekend. Stephens reported that he implemented policy so it would not happen again. Supervisor Rakow accepted Stephens’s apology. Rakow reported that it had a huge impact on her community. Mahalee Lodge Project Environmental Consultant Carter Schleicher refuted Markleeville resident Kris Hartnett's statement at the last meeting regarding the Mahalee Lodge project. Schleicher reported that Markleeville USA managing partner Tom Abdoo did pass away. Schleicher reported that the bank did not foreclose on parcels of the project and that the final map was an entitlement to the property. Hung a lel ti Washo Steven Cruz announced that a lot of people were upset that Sheriff Stephens posed for a picture in his cowboy hat in front of a teepee with non-natives dressed up as “Indians”. Cruz reported that indigenous people were dishonored and degraded. Cruz requested an apology and requested that Stephens talk to the indigenous people and the Community. Cruz reported that the County and the Tribe have come a long way to take this huge step backward. Supervisor Jardine announced a Cultural Awareness conference on 07/18/2019 at Carson Valley Inn. 6.1.a Packet Pg. 6 Attachment: BOS Unapproved Minutes 07-16-2019 (BOS regular meeting minutes of 07/16/2019) ---PAGE BREAK--- Board of Supervisors Minutes for Tuesday July 16, 2019 Page 2 4. DEPARTMENT ANNOUNCEMENTS Eastern Alpine EMS/Fire Administrator Terry Hughes gave an update on the busy week of the Death Ride event. Hughes reported that due to quick response of the Forest Service calling resources the fire near Indian Creek was almost out. In response to Chair Griffith's question regarding the no shooting area, Hughes reported that there was no shooting east of Highway 89 and Highway 88. Librarian/Archivist Rita Lovell announced Wine in the Garden fundraiser on 07/20/2019 and Music in the Park featuring Library Assistant II Chris Seal's band on 07/27/2019. Lovell announced that Markleeville resident Bev Crawford would be presenting a side-show at the Library on 07/31/2019 discussing her experience with border issues. 5. BOARD MEMBER'S ANNOUNCEMENTS OR REPORTS Supervisor Donald Jardine gave an update regarding county business, meetings attended related to appointed commissions and committees and upcoming events. Supervisor Jardine encouraged residents to run the internet speed test and call Frontier representatives at 775-782- 0967. Supervisor Ron Hames gave an update regarding county business, meetings attended related to appointed commissions and committees and upcoming events. Supervisor Katherine Rakow did not give a report. Supervisor Terry Woodrow was absent. Supervisor David Griffith gave an update regarding county business, meetings attended related to appointed commissions and committees and upcoming events. Chair Griffith encouraged residents to run the internet speed test calspeed.org. 6. CONSENT AGENDA Matters that are routine and non-controversial and are usually approved by a single majority vote without discussion. Items can be removed from the consent agenda to be discussed and considered separately. Chair Griffith pulled Items 6.6, 6.7, 6.8, 6.10. Supervisor Rakow requested to pull Item 6.9. MOTION Jardine / SECOND Hames approving the Consent Agenda as follows: AYES: Donald M. Jardine, Ron Hames, Katherine Rakow, David Griffith ABSENT: Terry Woodrow; MOTION CARRIED. 6.1. Regular meeting minutes of 07/02/2019. - County Clerk 6.2. County claims. - Director of Finance 6.3. Temporary 5% out of class pay increase to the Records Management Coordinator for additional duties assumed for understaffing in the County Clerk’s department effective 05/21/2019 to 08/31/2019. - County Clerk 6.4. Adding a Bear Valley Public Safety Officer position to the position allocation list and direct the Finance department to appropriate funding. - Sheriff 6.1.a Packet Pg. 7 Attachment: BOS Unapproved Minutes 07-16-2019 (BOS regular meeting minutes of 07/16/2019) ---PAGE BREAK--- Board of Supervisors Minutes for Tuesday July 16, 2019 Page 3 6.5. Amended Alpine County Salary Schedule as required by California Code of Regulations (CCR) section 570.5. - CAO/HHS Director 6.6. This item was pulled. 6.7. This item was pulled. 6.8. This item was pulled. 6.9. This item was pulled. 6.10. This item was pulled. ITEMS PULLED FOR SEPARATE ACTION: 6.6. Request approval for out of state travel to the 2019 National Conference on Tobacco or Health (NCTOH) in Minneapolis, Minnesota for Nora Esders Public Health Program Assistant for August 26 - 30, 2019. - Deputy Director of HHS Deputy HHS Director Jeff McKay reported that the position had been vacant for over a year; the training was an opportunity for the new Public Health Program Assistant to get acclimated quickly. McKay reported that the remaining funding in the budget was $391,000 and was approved in the budget. CAO/HHS Director Nichole Williamson reported that Esders began work at the beginning of June and the annual training was the week before. Williamson reported that if the money was not utilized it would be refunded to the state. Williamson reported that she believed in investment in employees and to provide as much training as possible. MOTION Jardine / SECOND Rakow approving out of state travel to the 2019 National Conference on Tobacco or Health (NCTOH) in Minneapolis, Minnesota for Nora Esders Public Health Program Assistant for August 26 - 30, 2019. AYES: Jardine, Hames, Rakow, Griffith; ABSENT: Woodrow; MOTION CARRIED. 6.7. Request Approval of Amendment #1 to Contract No. CC2016-19 with Alpine Children's Center for the term of July 1, 2016 through June 30, 2020, adding the requirement of Liability coverage for Abuse and Sexual Molestation Endorsements for Minors under the Commercial General Liability section of the contract. - Behavioral Health Director BHS Director Gail St. James reported that the amendment included an addition to the liability coverage for abuse and sexual molestation endorsements for minors. In response to Chair Griffith’s question regarding prior incidents, County Counsel Margret Long reported that prior incidents were not covered. MOTION Jardine / SECOND Hames approving Contract No. CC2019-27 Amendment #1 to Contract No. CC2016-19 with Alpine Children's Center for the term of July 1, 2016 through June 30, 2020, adding the requirement of Liability coverage for Abuse and Sexual Molestation Endorsements for Minors under the Commercial General Liability section of the contract. AYES: Jardine, Hames, Rakow, Griffith; 6.1.a Packet Pg. 8 Attachment: BOS Unapproved Minutes 07-16-2019 (BOS regular meeting minutes of 07/16/2019) ---PAGE BREAK--- Board of Supervisors Minutes for Tuesday July 16, 2019 Page 4 ABSENT: Woodrow; MOTION CARRIED. 6.8. Request Approval of Amendment #1 to Contract No. CC2017-44 with Suicide Prevention Network for the term of July 1, 2019 through June 30, 2020, adding the requirement of Liability coverage for Abuse and Sexual Molestation Endorsements for Minors under the Commercial General Liability section of the contract. - Behavioral Health Director BHS Director Gail St. James reported that the amendment included an addition to the liability coverage for abuse and sexual molestation endorsements for minors. In response to Chair Griffith’s question related to policy coverage, County Counsel Margaret Long reported that the liability coverage coupled with regular insurance requirements were adequate. MOTION Rakow / SECOND Hames approving Contract No. CC2019-28 Amendment #1 to Contract No. CC2017-44 with Suicide Prevention Network for the term of July 1, 2019 through June 30, 2020, adding the requirement of Liability coverage for Abuse and Sexual Molestation Endorsements for Minors under the Commercial General Liability section of the contract. AYES: Jardine, Hames, Rakow, Griffith; ABSENT: Woodrow; MOTION CARRIED. 6.9. Continued request reappointment to the Alpine County Planning Commission of Jim Holdridge representing District 2 and Erin Kelly representing District 3 for the unexpired term ending June 30, 2023. - County Clerk County Clerk Teola Tremayne reported that there were three positions open on the Planning Commission; two applications were received representing District 2 and District 3. MOTION Hames / SECOND Jardine reappointing to the Alpine County Planning Commission Jim Holdridge representing District 2 and Erin Kelly representing District 3 for the unexpired term ending June 30, 2023. AYES: Jardine, Hames, Rakow, Griffith; ABSENT: Woodrow; MOTION CARRIED. 6.10. Request approval of letter to California Fish and Game Commission Acting Executive Director Melissa Miller-Henson regarding Alpine County's concerns about the application of the Lands Pass Program to the Hope Valley Wildlife Area. - Supervisor District 5 A revised letter was distributed to the Board. Chair Griffith reported that the table was incorrect. MOTION Jardine / SECOND Hames approving letter to California Fish and Game Commission Acting Executive Director Melissa Miller-Henson regarding Alpine County's concerns about the application of the Lands Pass Program to the Hope Valley Wildlife Area. AYES: Jardine, Hames, Rakow, Griffith; ABSENT: Woodrow; MOTION CARRIED. 6.1.a Packet Pg. 9 Attachment: BOS Unapproved Minutes 07-16-2019 (BOS regular meeting minutes of 07/16/2019) ---PAGE BREAK--- Board of Supervisors Minutes for Tuesday July 16, 2019 Page 5 7. PUBLIC HEARINGS None 8. REGULAR AGENDA - UNFINISHED BUSINESS None 9. REGULAR AGENDA - NEW BUSINESS 9.1. Presentation by CALFIRE Division Chief Chris Anthony and CALFIRE Unit Forester Pre-Fire Management Division Tom Tinsley regarding current activities in Alpine County. - CAO/HHS Director CALFIRE Unit Forester Pre-Fire Management Division Tom Tinsley gave a PowerPoint presentation regarding fuels reduction projects, defensible space inspections, and forest practice enforcement. CALFIRE Division Chief Chris Anthony gave a PowerPoint presentation regarding planning/review, grants, training, incident response and prevention signs. 9.2. Presentation by; Pacific Gas and Electric Public Affairs Representative Dylan George, and Liberty Utilities Sr. Manager Wild Fire Prevention Eliot Jones, on Public Safety Power Shutdowns. - CAO/HHS Director Pacific Gas and Electric Public Affairs representative Dylan George gave a PowerPoint presentation regarding the Community Wildfire Safety Program for the Kirkwood and Bear Valley areas. Liberty Utilities Sr. Manager Wildfire Prevention Elliot Jones gave a PowerPoint presentation regarding the Wildfire Mitigation Plans three main components: Vegetation Management, System Hardening and Public Safety Power Shutoffs. Discussion ensued regarding updating residential information, applying for the Medical Baseline, purchasing the proper generators, and battery backup status. 9.3. Presentation by Chief Probation Officer Tami DiSalvo regarding the Governor’s Commemorative Message for “Probation Services Week” - Chief Probation Officer Chief Probation Officer Tami DiSalvo read the Governor's Commemorative message for "Probation Services Week". Nichole Williamson reported that DiSalvo was being recognized through the California Probation, Parole and Correctional Association as Deputy Probation Officer of the Year for Small Counties at their annual conference in August. 9.4. Request Approval of Amendment #2 to Contract No. CC2017-41 with Emily Winter for the term of July 16, 2019 through September 30, 2019, extending the term of the contract through September 30, 2019 and increasing the not-to-exceed amount by $8,250.00. - Behavioral Health Director BHS Director Gail St. James reported that the yoga services were in the middle of the Request for Proposal bid process and requested that the current yoga services be extended to continue services to the community. MOTION Jardine / SECOND Rakow Contract No. CC2019-29 Amendment #2 to Contract No. CC2017-41 with Emily Winter for the term of July 16, 2019 through 6.1.a Packet Pg. 10 Attachment: BOS Unapproved Minutes 07-16-2019 (BOS regular meeting minutes of 07/16/2019) ---PAGE BREAK--- Board of Supervisors Minutes for Tuesday July 16, 2019 Page 6 September 30, 2019, extending the term of the contract through September 30, 2019 and increasing the not-to-exceed amount by $8,250.00. AYES: Donald M. Jardine, Ron Hames, Katherine Rakow, David Griffith; ABSENT: Terry Woodrow; MOTION CARRIED. 9.5. Request approval for Alpine County's continued participation in the Golden State Finance Authority (GSFA) affordable homeownership programs. - CAO/HHS Director CAO/HHS Director Nichole Williamson announced that this was an annual approval to continue to participate in Golden State Finance Authority affordable homeownership program. MOTION Jardine / SECOND Hames approving Alpine County's continued participation in the Golden State Finance Authority (GSFA) affordable homeownership programs. AYES: Jardine, Hames, Rakow, Griffith; ABSENT: Woodrow; MOTION CARRIED. 10. ADMINISTRATIVE ANNOUNCEMENTS There were no administrative announcements. 11. ADJOURN TO ANY OF THE FOLLOWING AGENCIES FOR WHICH THE BOARD OF SUPERVISORS SITS AS OFFICERS: BOARD OF EQUALIZATION, LOCAL TRANSPORTATION COMMISSION, WATER AGENCY None 12. CLOSED SESSION 12.1. Closed Session: CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Section 54956.9(d)(4): 1 case - CAO/HHS Director Information given and direction given 13. ADJOURNMENT The Board adjourned to the next regular meeting of Tuesday, August 6, 2019 at 9:00am at the County Administrative Office Building, Markleeville, California. David Griffith, Chair, Board of Supervisors County of Alpine, State of California ATTEST: Teola L. Tremayne, County Clerk & ex officio Clerk of the Board of Supervisors *A complete audio recording of this meeting is available on the County website* www.alpinecountyca.gov 6.1.a Packet Pg. 11 Attachment: BOS Unapproved Minutes 07-16-2019 (BOS regular meeting minutes of 07/16/2019) ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Nichole Williamson, CAO/HHS Director DATE OF MEETING: August 6, 2019 PREPARED BY: Janel Morales, Fiscal and Technical Specialist TITLE: Request approval of contract with California Department of Public Health (CDPH) for 2019- 2020 the Maternal Child Adolescent Health (MCAH) program in the amount of $80,001. SUMMARY: Health & Human Services (HHS) is requesting the approval of the 2019-2020 contract with the California Department of Public Health’s (CDPH) Maternal Child Adolescent Health (MCAH) program in the annual amount of $80,001. RECOMMENDED ACTION: Recommend that the Board of Supervisors approve the Contract with CDPH in the amount of $80,001 to perform MCAH services for the fiscal year of 2019-2020. ISSUE STATEMENT AND DISCUSSION: Alpine County has been a recipient of MCAH funds for many years and the program is an integral part of the Alpine County Public Health Department. FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year (Not Applicable) $80,001 $80,001 $80,001 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 FUNDING SOURCE: California Department of Public Health INSTRUCTIONS TO CLERK: Please return 2 signed copies of the funding agreement to HHS 6.2 Packet Pg. 12 ---PAGE BREAK--- 6.2.a Packet Pg. 13 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 14 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 15 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 16 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 17 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 18 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 19 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 20 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 21 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 22 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 23 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 24 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 25 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 26 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 27 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 28 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 29 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 30 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 31 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 32 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 33 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 34 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 35 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 36 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 37 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 38 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 39 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 40 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 41 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 42 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 43 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 44 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 45 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 46 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 47 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 48 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 49 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 50 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 51 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 52 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 53 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 54 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 55 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 56 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 57 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 58 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 59 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 60 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 61 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 62 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 63 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 64 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- 6.2.a Packet Pg. 65 Attachment: 201902 MCAH AFA Package 5.15.19 (Request approval of contract with CDPH for 2019-2020 MCAH) ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Nichole Williamson, CAO/HHS Director DATE OF MEETING: August 6, 2019 PREPARED BY: Michelle Beckwith, Administrative Assistant TITLE: Request approval to amend agreement CC2014-70 between E Squared C and Alpine County for County-wide professional information technologies management support services extending the contract through ? and updating the scope of services as well as authorizing Finance to increase appropriations – 4/5th approval required. SUMMARY: Since 2009, E Squared C has been providing managed IT services to Alpine County. Since the County approved a modest price increase in 2014, the complexity and support required by the organization have grown. This Scope of Work reviews the full range of services provided by E²C for the current number of servers, end-user devices, and network devices and offers an updated fee schedule that addresses the current and future IT needs of the County. RECOMMENDED ACTION: Approve agreement. ISSUE STATEMENT AND DISCUSSION: FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year (Not Applicable) $0.00 $0.00 $0.00 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 FUNDING SOURCE: INSTRUCTIONS TO CLERK: CAO Finance 6.3 Packet Pg. 66 ---PAGE BREAK--- Managed IT Services Scope of Work Prepared On: June 28, 2019 Prepared for: Alpine County Government Services 99 Water Street Markleeville, CA 96150 [EMAIL REDACTED] P: [PHONE REDACTED] Version 1.0 6.3.a Packet Pg. 67 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- E Squared C, Inc. 1603 Esmeralda Ave. Minden, NV 89423 June 28, 2019 Nichole Williamson, CAO/Director of Health & Human Services Alpine County of California 99 Water Street Markleeville, CA 96120 Re. Managed IT Services for Alpine County Government Services Dear Nichole, Thank you for the opportunity to present our Scope of Work for Managed IT Services. Enclosed you will find a comprehensive Work Plan that outlines solutions and processes we are offering to Alpine County. We have also provided a review of managed proprietary solutions and initiatives for each department—ranging from spinning up an Emergency Operations Center for the Alpine Sherriff’s Office to managing weather cameras for the Road Crew. The offered fee schedule is tailored to fit the unique needs of Alpine County. Since 2009, E Squared C has been providing managed IT services to Alpine County. Since the County approved a modest price increase in 2014, the complexity and support required by the organization have grown. This Scope of Work reviews the full range of services provided by E²C for the current number of servers, end-user devices, and network devices and offers an updated fee schedule that addresses the current and future IT needs of the County. The growth in E2C support since 2014 can be measured in a variety of ways. • Server counts have risen from 23 to 41. The Scope of Work included here projects the need for additional servers both globally and by department. • End-user devices increased from 111 workstations/laptops to 121+ devices. Devices ranging from workstations, laptops, tablets, and other mobile devices need to be managed, supported, and audited. • services have been provided for mobile devices upon request. This Scope anticipates continued increase in the need for services. 6.3.a Packet Pg. 68 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 2 • Network sites and their complexity have grown. Additional configurations to connect to state agencies and other counties have been put in place, and additional redundancy devices have been integrated into the network to strengthen reliability of access to various remote locations. • A custom software program was designed and built at no charge and is still used today for internal auditing purposes. For the past five years, E2C has flexibly expanded services to accommodate growth while holding the line on cost. Labor hours that could have been allocated to projects were absorbed. Equipment was provided without charge as a show of good faith. Costs associated with supplying digital tools for the management of devices, services, and network requirement were absorbed. The County’s current total device count when adjusted for inflation per year since 2014), would set the contract cost today at $16,538 per month. That price point does not include the increase in the resources required to maintain and support an ever-evolving network or additional inclusive services we now provide to every client. We understand that costs have risen across the board for the County. At E2C, we have also seen year over year increases in our direct costs for tools and services we rely on to keep your IT systems running smoothly. Additional tools and service subscriptions are necessary to support the increased demand. This proposal includes adjustments to cover the costs of securing and maintaining our current subscriptions as well as new services, such as Dark Web Scanning and Mobile Management. We have also provided additional labor resources to support Mass360, and procurement services. We appreciate your taking the time to review this Scope of Work in preparation for reviewing and renewing our Managed Service Agreement. We value the opportunity to serve the growing IT needs of Alpine County, California—and would like to continue to provide IT services that support the efficient use of the County’s overall resources. Sincerely, Seth Griffin, President 6.3.a Packet Pg. 69 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 3 Table of Contents 1.0 Work Plan 7 Deskside Services 7 Operating System Patching 7 Antivirus Updates 7 Proactive and preventative maintenance 7 Deploy and maintain network and locally attached peripherals 7 IMACD’s (Install, Move, Add, Change, & Delete) 8 Help desk and 3rd party vendor support 8 Maintain policies, standards, and procedures on site 8 Tier 1 Reactive support 8 Printer, Fax Machines, and Copier Support 8 Incident Management 9 Local Server Services and Monitoring 9 Local server console monitoring 9 Operating System Patching 9 Antivirus Updates 9 Proactive and preventative maintenance 10 Deploy and maintain core software images 10 Help desk and 3rd party vendor coordination 10 Network attached device support 11 IMACD’s (Install, Move, Add, Change, Delete) 11 Job scheduling 11 System administration 11 Backups and data handling 12 Remote Site Backup 12 Exchange E-Mail/Messaging Services 12 Internet 13 WAN/LAN Management and Monitoring 13 LAN design and equipment provisioning 13 6.3.a Packet Pg. 70 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 4 IMACD (Installation, Move, Add, Change, and Disposal) of LAN 13 Performance testing capacity planning 13 24 X 7 management and monitoring 14 Quality of Service protocol (QoS) management 14 Reporting 14 Asset management 14 Documented procedures and diagrams 14 Security 14 Coordination with third party vendors (AT&T, Frontier, Spectrum. etc.) 14 Application Support 15 Help 15 2.0 Additional Requirements 16 Database Compatibility 16 Other Specification Requirements 16 End User Training 16 Network Penetration & Email Phishing Tests 16 Dark Web Monitoring 16 3.0 Standards & Compliance 17 ITSM (Information Technology Service Management) Standards 17 **HIPAA Risk Assessments & Compliance 17 **PCI Risk Assessments & Compliance 18 **Cyber Risk Assessments & 18 4.0 Technology Consulting & Procurement 19 Design Desk 19 vCIO (Virtual Chief Information Office) 19 Technology Procurement 19 5.0 Global Management & Initiatives 20 Technology 20 Global Asset Counts 20 Phone system management (3CX VoIP) 20 Mobile Endpoint Management 20 6.3.a Packet Pg. 71 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 5 20 External domain registration tracking and DNS management: 21 Coordination & liaison for 3rd party vendors and services: 21 Email spam filter: 21 County Website: 21 Technology Initiatives 22 Win 10 / Server 2016/2019 Upgrade 22 Hardware Lifecycle 22 Server Redundancy 22 Backups 22 Web migration: 22 IT Room Cleanup: 22 6.0 Department Specific Review 23 Sherriff Office - Management 23 Sherriff Office - Initiatives 24 Administration - Management 26 Assessors & Recorders - Management 27 Auto Shop - Management 28 Behavioral Health Services - 29 Behavioral Health Services - Initiatives 29 Buildings & Grounds Management 30 Clerk - Management 31 Community Development – Management 32 District Attorney – Management 33 Finance – Management 34 Finance – Initiatives 34 Fire Department – Management 35 Health & Human Services – 36 Health & Human Services – Initiatives 36 Library & Archives – Management 37 Museum – Management 38 6.3.a Packet Pg. 72 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 6 Probation – Management 39 Probation – Initiatives 39 Public Health – Management 40 Roads – Management 41 7.0 Terms & Pricing 42 7.1 Agreement Term 42 7.2 42 7.3 Pricing: 43 7.4 Disclaimer 43 6.3.a Packet Pg. 73 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 7 1.0 Work Plan Deskside Services Operating System Patching Our remote management agent installs all operating system patches. During the onboarding process, the agent is deployed to all computers using a probe we establish on one of your existing servers. The probe scans the network for Windows endpoints and once authenticated it automatically installs the agent. Once installed, the agent deployed patches according to a schedule. Antivirus Updates Antivirus, which is bundled with our remote management agent, is updated regularly. We can manage all aspects of the Antivirus client through our RMM console, including alerts and signature files. Our console shows critical events such as potential infections and quarantined items which allows us to mitigate viral threats proactively. Proactive and preventative maintenance After the probe pushes our remote management agent, the following resources are monitored on each desktop and laptop: • Connectivity • Disk Space Usage • Memory • Patch Status • CPU • Licensing Status • Processes & services • User Profiles By observing this information, it allows us to proactively respond and correct issues before they cause a significant impact on end-users. For instance, if we note high CPU activity, we can pinpoint potential application issues or the need to upgrade CPU. Deploy and maintain network and locally attached peripherals We document all network-attached and locally connected devices such as NAS/SAN units and external hard-drives respectively. Also, our remote management agent will detect these devices on the network and will notify us when they go offline. Also, we will backup device configurations for devices when possible. 6.3.a Packet Pg. 74 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 8 IMACD’s (Install, Move, Add, Change, & Delete) All installs, moves, adds, changes and deletes will be tracked and managed in our ticketing system. For moderate to significant changes, we follow the change request process. The process requires the signature of our IT manager, followed by a signature of an appointed contact within your organization. The request will spell out the risks involved with the change so that an educated decision can be made to determine whether the risk is acceptable. Help desk and 3rd party vendor support As part of our Help Desk offering, we will maintain information regarding each of your applications along with vendor support information. We will need to be named as approved contacts, allowing us to expedite support and facilitate repairs with the vendor. on your behalf. Maintain policies, standards, and procedures on site We will maintain the different policies, standards, and procedures and make available to end users from our tray application. The application will be installed on all end-user endpoints and we will send instructional emails on its use. Since some of the policies, process, and workflows vary from department to department, we will work closely with department leads to structure specific policies. This ensures the specific needs of each department needs are met and align with and the overall IT strategic plan. One such policy would be the password policy. Tier 1 Reactive support We provide reactive support for unexpected issues, through our Help Desk service. For convenience, end users can reach our Help Desk by chat, email, phone call or tray application. The benefit of our chat system is that it instantly connects an end user to one of our technicians and it logs all chat correspondence within the ticket notes. Printer, Fax Machines, and Copier Support We provide general network support for printers, fax machines, and copiers but do not cover hardware repair or replacements. For printer maintenance and repair, especially for larger printers, it is recommended that you utilize a vendor who specializes in this type of support and do so on a contractual basis. 6.3.a Packet Pg. 75 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 9 Incident Management Incidents are tracked and managed by our enterprise ticketing system. When our technicians update tickets, end-users see the updates by email and can reply with additional information if necessary. Updates and replies are logged as ticket notes which keeps all communication in one place. To increase efficiency, in some cases we reference old ticket notes to resolve new issues that are similar. Incidents are prioritized based on their impact to the organization. Issues that have a significant impact are handled first and issues that have a minimal effect are resolved last. Local Server Services and Monitoring Local server console monitoring Using our RMM system (Remote Monitoring and Management), we will monitor your physical and virtual hosts. Each of the following will be monitored and alerts generated if thresholds are exceeded: • Connectivity • Disk Space Usage • Memory • CPU • Fan Status • Licensing Status • Processes & services • User profiles Operating System Patching Our remote management agent installs all operating system patches. The agent is deployed to all servers using a probe we establish on one of your existing servers. The probe scans the network for Windows servers and once authenticated it automatically installs the agent. Once installed, we can push updates using the agent. Antivirus Updates Server Antivirus is bundled with our remote management agent and is updated regularly. We can manage all aspects of the Antivirus client through our RMM console, including alerts and signature files. Our console shows critical events such as potential infections and quarantined items which allows us to mitigate viral threats proactively. 6.3.a Packet Pg. 76 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 10 Proactive and preventative maintenance After the deployment of our remote management agent, the following information will be monitored on each server. • Disk Space Usage • Memory Utilization • Patch Status • CPU Utilization • Active/Inactive Services • Active Users • Add/Move/Change logs • RAID configurations • Backup Configuration and Status By observing these resources, it allows us to proactively respond and correct before end users experience a significant impact. For instance, if we notice high CPU activity on a server, we can pinpoint potential application issues or the need to upgrade servers with a faster CPU. Deploy and maintain core software images We use two different best in class software packages for capturing either physical server images or virtual server images depending on how your organization is set up. System images can be obtained automatically on a schedule that enables point-in-time recovery of the entire system or just individual user files if desired. Backups can be sent securely to network attached devices on premise, to the cloud, or any internet enabled location offsite provided there is enough bandwidth. Depending on how much backup storage is available, you could recover your server to multiple points in time. The technical term for this is “backup retention” or how long to keep each backup. The more backups you save, the more retention you have and the further back in time you can recover deleted files. As part of our Design Desk and vCIO services, we will assist in developing an image library and retention schedule that meets the needs of your organization. Help desk and 3rd party vendor coordination As part of our Help Desk offering, we will maintain information regarding each of your applications along with vendor support information. We will need to be named as approved contacts, allowing us to expedite support and facilitate repairs with the vendor. on your behalf. 6.3.a Packet Pg. 77 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 11 Network attached device support We document all network-attached We document all network-attached devices such as NAS and SAN units. Our remote management agent will detect these devices on the network and will notify us when they go offline. We backup and store device configurations when possible. IMACD’s (Install, Move, Add, Change, Delete) All installs, moves, adds, changes and deletes will be tracked and managed in our ticketing system. For moderate to significant changes, we follow the change request process. The process requires the signature of our IT manager, followed by a signature of an appointed contact within your organization. The request will spell out the risks involved with the change so that an educated decision can be made to determine whether the risk is acceptable. Job scheduling By utilizing our server RMM agent, we regularly schedule different maintenance jobs on the servers we support. Some of the maintenance is done by the server OS, such as disk defragmentation. However, other jobs are created to either optimize system performance or perform maintenance such as backup jobs. Jobs include, but are not limited to: • Scheduled Server Reboots (if required) • SQL DB Maintenance Jobs • Patch Installation • Flushing Temp Files • Backup Jobs System administration System administration tasks include, but are not limited to: • Expanding disk drives in response to low space warnings • Checking backup jobs to ensure completion without errors • Verifying integrity of backups, ensuring recovery is possible • Maintenance of Active Directory • Managing Share and Folder Permissions • Troubleshooting server related issues • Printer Installation and Management • Group Policy Configuration and Management 6.3.a Packet Pg. 78 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 12 Backups and data handling As part of our data protection strategy, we perform a daily check of your backups to ensure there are no failed backup jobs. Email notifications are set up within the backup system and automatically generate tickets in our system in response to backup errors. The ability to do this will allow for an excellent alerting and tracking mechanism to ensure backup errors are corrected Backups are routinely checked for consistency and recoverability, by selecting a recent backup at random and verifying the backup is useable as a recovery point, be it a full recovery or granular file recovery. This ensures that not only are backups not failing, but the actual backup data is useable to recover from. It will be important to fully understand the desired retention strategy to make sure our processes are in line with these strategies. Backup data can grow rapidly, requiring additional hardware resources to store backups. Based on Recovery Time and Recovery Point Objectives (RTO/RPO) there may be a need to procure additional storage to ensure the objectives of the organization can be met. Remote Site Backup We have a secure room in our facilities vault, along with cloud options, which are available for your offsite storage should you want to store your offsite backups there. Other options are available within the organization, but a good practice is to have an off-site, off network backup that is not targetable by malicious activities and is not within the internal network. Exchange E-Mail/Messaging Services To maintain and manage this service we document your version of Microsoft Exchange, disk speed, disk space available, CPU specifications and memory usage. Another important setup parameter is the way exchange messaging logs are maintained. If not set up correctly they can fill up disk storage and cause downtime for end users. Our server RMM agent will monitor your exchange server, and if resources are over-utilized, we will be notified. Our team is experienced with the implementation and management of email messaging services as well as active directory services. We currently support on-premise Exchange environments as well as multiple Office 365 tenancies, and G-Suite. We are experienced in maintaining an on-premise active directory and the related services to Office 365 cloud for a unified password experience. 6.3.a Packet Pg. 79 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 13 Internet Services Our networking staff has worked with various Internet Service Providers (ISP) in the area, each having various Wide Area Network (WAN) requirements. This allows our staff to be familiar with the interconnect/infrastructure requirements. We are prepared to handle all ISP-related coordination and to work on all equipment required for connectivity. To support this area properly, we create a vendor cross-connect diagram detailing the connection from the ISP equipment to your equipment along with all related ISP information required to maintain and support. WAN/LAN Management and Monitoring LAN design and equipment provisioning Our Network Engineer will review your current Local Area Network (LAN) design to ensure it is optimal for the security requirements, size and complexity of your organization. As part of our service to you, we will evaluate the age of your equipment, status of maintenance and then recommend lifecycle refreshes as they are needed. We recommend to always have warranty coverage for your equipment, to cover against unexpected failure and to minimize downtime should it happen. Any services provided to support server or network assets that are beyond “end of life” or lack an active warranty will be billable at a base hourly rate. IMACD (Installation, Move, Add, Change, and Disposal) of LAN equipment Our ticketing system will track all installs, moves, additions, changes, and deletions for LAN equipment. For changes that have a moderate to high risk, we will follow our change request process which allows the business owners the ability to accept or deny modifications based on the risk and business impact the change may bring. Performance testing capacity planning We have a toolset that will monitor the performance of your networking equipment. These different metrics will be set up and monitored real-time. • % CPU Utilization • % Port Utilization (per port) • Traffic Throughput (per port) By monitoring these metrics over any given period, we can create a baseline report that shows typical day to day usage. This data can also be used for bandwidth and speed capacity planning. For the maximum networking endpoints allowed, the port density on the switches and available network wall jacks will determine that. 6.3.a Packet Pg. 80 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 14 24 X 7 management and monitoring Our network monitoring toolset will enable us to monitor networking equipment 24x7. Email alerts and generated tickets will allow us to track issues and their resolutions. Quality of Service protocol (QoS) management As a Managed Service Provider that implements Voice over IP (VoIP) solutions, we have the experience required to set up QoS and manage this configuration. If applicable, we will review your VoIP system and networking setup to ensure that QoS has been correctly implemented which will ensure that the voice quality is of the highest level possible. Reporting Various reports can be generated from our networking monitoring system, such as bandwidth utilization, uptime, and many other networking metrics. Reports are generally made on an as-needed basis but can be set up for reoccurring delivery based on your organization's needs. Asset management We will document all your networking assets in our documentation repository. We can then track serial numbers, warranty support, age, purchase date, etc. Having all this information in one spot is necessary when needing to contact vendors for assistance or to plan a lifecycle refresh. Documented procedures and diagrams When changes are requested on networking equipment, our documented method is to generate a change request using our ticketing and documentation system. In addition to these procedures, we create diagrams as part of our onboarding process which is useful particularly when we need to troubleshoot or make significant changes to the networking infrastructure. Security Through continued discovery, we analyze your networking infrastructure to ensure it is configured according to best practices and there is network segregation where needed. If we find that significant changes need to be made to secure your network, we will create a change request for your review. Coordination with third party vendors (AT&T, Frontier, Spectrum. etc.) Through discovery of your networking infrastructure, we will document the third-party vendors that currently provide service to your organization. Having this information on file will speed up our coordination efforts and decrease outage duration. 6.3.a Packet Pg. 81 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 15 Application Support We will document each of the applications used by the organization as well as any relevant licensing and vendor information. By doing so, we will ensure that we have as much information as possible when managing or troubleshooting applications. Also, as an added value, we have software developers in-house who can build or support custom applications for a fee. Help Desk Our help desk is the only place end-users need to contact to get support. There are four convenient ways to reach our help desk; by chat, email, phone and tray application. Our help desk coverage window is from 8 am to 5 pm on weekdays with after-hours technicians on call during weeknights and weekends. We have developed a tray application that will be deployed to all computers during our onboarding process. To make things easy, users can submit help tickets or initiate a chat requests right from the tray application. 6.3.a Packet Pg. 82 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 16 2.0 Additional Requirements Database Compatibility The database we will use to store documentation for your organization will be housed in our secure document repository. This repository is not dependent on any specific internet browser. The database houses all documentation for your organization, is updated regularly through automatic and manual upkeep. Access to this database can be provided to appropriate point of contacts (POC’s) for review. Other Specification Requirements During our support process, we will install a probe on one of your existing servers which will scan the network and silently install our RMM agent which is undetectable by the end user. Also, we will deploy the E²C tray application which is a small icon that shows up in the end- user’s system tray area. End User Training We send emails as needed, with instructions on how to use our tray application and how to contact our Help Desk to get help with computer related issues. Additional for software application or workflows can be developed and accessible to end-users through this application. Network Penetration & Email Phishing Tests To ensure the IT environment is as secure as possible, we conduct random, controlled tests against the environment and the end-users. With approval from a single point of contact, we will perform a variety of tests. Penetration tests identify vulnerabilities with network equipment and policies. Email phishing campaigns target mailboxes to ensure spam filters are working properly, along with testing end-user’s ability to identify fraudulent and malicious emails. If end-users fail the test, they will be prompted with a quick guide to help educate the users on spotting fraudulent and malicious emails. The purpose of these tests is to ensure everyone is doing their part to secure the network environment in every possible way. Dark Web Monitoring To help combat the increasing threat of data breaches, we utilize an AI scanning platform that combines human and sophisticated Dark Web intelligence with search capabilities to identify, analyze and proactively monitor for an organization’s compromised or stolen employee and customer data 6.3.a Packet Pg. 83 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 17 3.0 Standards & Compliance ITSM (Information Technology Service Management) Standards ITSM describes processes, procedures, tasks, and checklists which are not organization- specific nor technology-specific but can be applied by an organization for establishing integration with the organization's strategy, delivering value, and maintaining a level of competency. We are constantly improving our technical skills, process, and services, in a pursuit to fulfill ITSM standards. ITSM standards are used to establish a baseline from which we can plan, implement, and measure improvement, while maintaining your organizations IT environment. **HIPAA Risk Assessments & Compliance The US Department of Health & Human Services (HHS) acknowledges that there is no specific risk analysis methodology. This is due to Covered Entities and Business Associates varying significantly in size, complexity and capabilities. However, HHS does provide an objective of a HIPAA risk assessment – to identify potential risks and vulnerabilities to the confidentiality, availability and integrity of all PHI that an organization creates, receives, maintains, or transmits. With an understanding of the technical objectives to meet HIPAA standards. In order to achieve these objectives, we have a tool and process that assists with: • Identifying where PHI is stored, received, maintained or transmitted. • Identifying and document potential threats and vulnerabilities. • Assessing current security measures used to safeguard PHI. • Assessing whether the current security measures are used properly. • Determining the likelihood of a “reasonably anticipated” threat. • Determining the potential impact of a breach of PHI. • Assigning risk levels for vulnerability and impact combinations. • Documenting the assessment and take appropriate remediation steps where necessary. A HIPAA risk assessment is not a one-time exercise. Assessments should be reviewed periodically, as new work practices are implemented, or new technology is introduced. With a proven process to properly audit and manage HIPAA compliancy standards, we can provide the tools, training, and reporting necessary to ensure the environment is HIPAA compliant from an IT standpoint. 6.3.a Packet Pg. 84 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 18 **PCI Risk Assessments & Compliance The Payment Card Industry Data Security Standard (PCI DSS) is a set of security standards designed to ensure that ALL companies that accept, process, store or transmit credit card information maintain a secure environment. We have a deep knowledge and understanding of the many requirements to meet PCI compliance standards. With a proven process to properly manage PCI compliancy standards, we can provide the tools, training, and reporting necessary to ensure the environment is PCI compliant from an IT standpoint. **Cyber Risk Assessments & Compliance Unlike other types of compliance, there is no official “standard” when it comes to Cyber Insurance Policies. Each underwriter creates their own definition of coverage and set of exclusions. These requirements are governed by application questions submitted by the insured when they apply for Cyber Insurance coverage, along with the terms and conditions stated in the carrier’s insurance policy. We have a deep knowledge and understanding of the many requirements that are requested by many Cyber Risk insurers. We have developed a process to ensure everything is being configured to the industry standards and maintained on a specific cadence. These standards are then documented as reporting requirements and updated regularly. This allows for a smooth submittal process, should the need to submit a claim to your Cyber Risk Insurance provider. 6.3.a Packet Pg. 85 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 19 4.0 Technology Consulting & Procurement Design Desk The necessary requirements to meet compliances and deliverables are constantly changing. Often technology is leveraged to meet these changing requirements, but careful consideration of how that technology impacts the current environment is crucial. Our Design Desk team has a firm grasp on what makes your business operate from a technology standpoint. This includes each departments technology requirement and how it will fit within the overall design of the IT infrastructure. We will leverage every available asset or procurement for the betterment of the whole country, unless specifically required not to by vendor or agency mandates. It is our desire to ensure every decision made regarding IT is considering business impact and continuity first, before anything else. We will design solutions that meet or exceed the business requirement, while also meeting or exceeding industry best practice standards. This is to ensure your IT environment is future proofed and secured, gaining the most out of every technology investment put into the company. vCIO (Virtual Chief Information Office) Our vCIO will collaborate and advise departments and perform the same functions as a conventional CIO. Those duties include formulating strategic IT goals, assist with planning the IT budget, analyzing and reworking business processes, and facilitating technology changes, as requested by the organization. We have a proven ability to link technology with business objectives, a strong knowledge of technology trends that would impact our clients, and the ability to plan and manage IT projects as needed. Technology Procurement To maintain strategic IT goals, our Technology Procurement team will collaborate and advise departments on their technology goals, scoped hardware and software requirements that maintain the design standard. In addition, the team will coordinate procurement with departments and vendors. This ensures each procurement has the most value and function, while maintaining the overall standard of Alpine County’s IT Infrastructure. There are instances of volume licensing, special government pricing, and hardware dependencies, which should all be considered before any department procures any technology. 6.3.a Packet Pg. 86 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 20 5.0 Global Management & Initiatives Technology Management Global Asset Counts Endpoints: 121+ Workstations, laptops, tablets Servers: 41 (6 physical hosts, 35 virtual servers) Network Equipment: 83 devices, including routers, switches, firewalls, access points, and point-to-point wireless network bridges) VoIP Handset Phones: 103 Physical Sites: 20 – Defined as any location that hosts some form of networking equipment. Phone system management (3CX VoIP) • Manage User Directory & Preferences • Manage SIP Trucks & Gateways • Manage Ring Groups • Manage Digital Receptionist & Call Trees • Manage Extensions, Templates, and DID’s • Manage Fax Conversions • Licensing verification • Alert Monitoring Mobile Endpoint Management All mobile endpoints must be with BitLocker and managed with Maas360 for remote wipe capability. Maas360 All county cell phones must be verified as enrolled in Maas360 and must be configured properly for use with Verizon Message+ texting app for proper archiving of all county texts. We can relax the policy, so employees can more easily use phones. A policy needs to be identified by the county that we can implement. 6.3.a Packet Pg. 87 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 21 External domain registration tracking and DNS management: Alpinecountyca.gov and alpineso.com DNS and registrar management. Coordination & liaison for 3rd party vendors and services: • ISP coordination – troubleshoot with ISP on metro-e or internet issues • ADS coordination – troubleshoot with ADS/IBM • Verizon coordination – adding/removing new products/plans on Verizon webpage • State coordination – several departments require coordinate with state of CA for services (SoS, DoJ, OSI, CMIPSii, etc) • NuSystems Alarm coordination • Procurement Channels – CDWGov, Dell, etc. Email spam filter: All alpinecountyca.gov and alpineso.com inbound emails come through E²C’s cloud spam filter. Outbound emails are not monitored. County Website: Provide technical assistance and administration for Pronto as necessary. 6.3.a Packet Pg. 88 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 22 Technology Initiatives Win 10 / Server 2016/2019 Upgrade Specific operating system will reach end-of-life support by January 2020. All operating system should be upgraded to a supported level to negate risk. This may affect LOB applications and must be verified with software vendors. Hardware Lifecycle There are several aged assets that should be considered for immediate upgrade or replacement. An asset inventory of all server hosts, endpoints, and networking equipment will be reviewed and have recommendations for replacement if necessary. All procurements should consider long term strategic goals for servers and networking equipment. Server Redundancy All servers except for ACSO server are not redundant. Any non-ACSO servers that experience failure will cause an outage. Servers are all under warranty for next business day support/parts. Most donated servers from NDOT lack a valid warranty, are aged, and should not be used in a production environment, but are suitable for a test environment. Backups Review of county-procured software (Veeam) to determine how it can be implemented properly. Determine required storage and servers for replication. Determine new backup schedule. This is all dependent upon what Alpine would like to have for retention length. Web migration: Migration of Alpine’s website from CivicPlus to ByPronto to save money. (In progress) IT Room Cleanup: There is a clean-up effort to identify and recycle or repurpose the IT equipment stored at the Court House Basement. The goal is to have a clean and organized location to facilitate IT services that require bench space or testing. This would be the drop point for provisioning assets and verifying solutions before they enter production. 6.3.a Packet Pg. 89 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 23 6.0 Department Specific Review Sherriff Office - Management Asset Counts • Endpoints: 17 • 3CX Handsets: 19 Primary Line of Business Applications: (License/Server/Cloud/Subscription dependent) • Adobe Acrobat Standard - License • CAMS – Server (1TERM-SO) • Garmin BaseCamp - License • IBM-I Series – Server/License (CREST) • MS Office – License • RDP – License (BVSO uses 1TERM-SO for RIMS, terminal server) Proprietary IT Tasks & Maintenance • Emergency Operations Center – Annual Deployment Test • Digital Evidence Retention Strategy 6.3.a Packet Pg. 90 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 24 Sherriff Office - Initiatives Hawkins Peak redundant wireless link Use new county Ubiquiti link (used for BHS firehouse and peak ACSO assets currently) as a backup to ACSO’s existing 11GHz link, so there’s radio redundancy for their radio network. Coordination with Sierra Electronics is required. Evidence server long-term backup Chris Harootunian would like a long-term digital record solution for the evidence room, that can potentially hold digital videos and files for up to 10 years. Determine appropriate medium and process, then implement. BVSO camera video storage Determine and implement permanent solution for storing BVSO WatchGuard bodycam videos either in Markleeville with the rest or in BVSO in a new secure evidence location. Markleeville storage is preferred because it’s already set up but getting the data there would require a wireless Point-to-Point link from BV to MV via Hawkins Peak. This project is possible but will required more than $20,000 for equipment, licensing, and labor to set up. ACSO RIMS Prop Room Implementation ACSO currently uses limited features of RIMS prop room application. Identify remaining features to implement (asset tagging/scanning of evidence/etc.) ACSO Mobile RIMS ACSO has received a quote for mobile RIMS and would like hardware quote from E²C to accommodate. Laptops with Verizon WWAN cards have been deployed. L2 DoJ Access: All computers inside ACSO’s network are supposed to have layer-2 MACSEC enabled if they access DoJ (not sure of where this is stated as required). Determine actual DoJ requirements and find accommodating solution. Cisco AnyConnect Network Connection client can be used for this if a RADIUS server is properly setup up. New ACSO switch is MACSEC ready after last image update. RADIUS has been configured and is ready for testing. Project on hold. Evidence server (holding WatchGuard bodycam videos as well): Evidence server status is currently unknown because Chuck deployed this without our knowledge. Determine the current backups taking place and manage backups from this point forward. Document this information in and include the server placement in the county network diagram. Potentially replace the server if it’s going bad soon. Server is a bare-metal Windows Server. 6.3.a Packet Pg. 91 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 25 ACSO WAN migration Merge ACSO onto the existing county firewall, so they use the same edge device. Their current firewall is outdated. Transfer all rules and access to new firewall. ACSO LAN re-design ACSO currently hops through the admin building L3 switch stack to get to their firewall. This needs to be changed so the ACSO switch is the L3 gateway for their network, and a new Point- to-Point network can be re-cabled directly to the WAN switch. ACSO Server Refresh ACSO’s server is aged and requiring a Lifecycle refresh soon. ACSO to Alpine domain-level merge This merge was proposed by Chuck, but more discovery is necessary to identify all the possible issues and outcomes for merging. There should be a positive effect for each completed project. ACSO Exchange server upgrade EOC environment completion and testing with email working. Phones and internet/Wi-Fi already tested successfully. 6.3.a Packet Pg. 92 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 26 Administration - Management Asset Counts • Endpoints: 3 • 3CX Handsets: 3 Primary Line of Business Applications: (License/Server/Cloud/Subscription dependent) • Adobe Acrobat Standard - License • IBM i-series - Server/License (CREST) • LaserFiche – Server/License (SQL) • MinuteTraq – Cloud/Sub • MS Office - License • PeopleTraq (or current HR application) – Cloud/Sub • Tyler Incode – Cloud/Sub 6.3.a Packet Pg. 93 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 27 Assessors & Recorders - Management Asset Counts • Endpoints: 6 • 3CX Handsets: 4 Primary Line of Business Applications: (License/Server/Cloud/Subscription dependent) • Adobe Acrobat Standard – License • Crest – Server (CREST) • MS Office – License • MegaByte – Server (10.1.1.123 in Sierra County) Proprietary IT Tasks & Maintenance • MegaByte Management – Users, permissions, and connectivity 6.3.a Packet Pg. 94 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 28 Auto Shop - Management Asset Counts • Endpoints: 1 • 3CX Handsets: 1 Primary Line of Business Applications: (License/Server/Cloud/Subscription dependent) • CAMS – Server (1FP-WF) • MS Office – License 6.3.a Packet Pg. 95 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 29 Behavioral Health Services - Management Asset Counts • Endpoints: 18 • 3CX Handsets: 16 Primary Line of Business Applications: (License/Server/Cloud/Subscription dependent) • Adobe Acrobat Standard - License • Citrix Receiver/Workspace (Anasazi Access) – Free/Subscription • MinuteTraq – Cloud/Sub • MS Office – License Proprietary IT Tasks & Maintenance • Management of Citrix ShareFile (currently managed by Ron Dobyns within county) Behavioral Health Services - Initiatives New BHS building • Transport/Install server rack from IT service office • Configure, install, and test new network environment 6.3.a Packet Pg. 96 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 30 Buildings & Grounds Management Asset Counts • Endpoints: 2 • 3CX Handsets: 3 Primary Line of Business Applications: (License/Server/Cloud/Subscription dependent) • CAMS – Server (1FP-WF) • MS Office – License Proprietary IT Tasks & Maintenance • Weather Cameras at Admin/TRP/County Yard 6.3.a Packet Pg. 97 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 31 Clerk - Management Asset Counts • Endpoints: 5 • 3CX Handsets: 5 Primary Line of Business Applications: (License/Server/Cloud/Subscription dependent) • Adobe Acrobat Standard - License • DMV app - Free • Elections software – Server/License (AC-ELECTIONS) • Laserfiche – Server/License (SQL) • MinuteTraq – Cloud/Sub • MS Office Professional (MS Access for parking DB) – License Proprietary IT Tasks & Maintenance • Elections server setup/backup before every election. Will need replacement soon, but it must go through state for approval. Running Windows Server 2000. • Secretary of State connectivity 6.3.a Packet Pg. 98 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 32 Community Development – Management Asset Counts • Endpoints: 11 • 3CX Handsets: 10 Primary Line of Business Applications: (License/Server/Cloud/Subscription dependent) • ArcGIS (ArcMAP) - License • CAMS – Server (1FP-WF) • DoorKing32 - License • GIMP - Free • Google Earth Pro - Free • IBM iSeries - Server/License (CREST) • LaserFiche – Server/License (SQL) • MinuteTraq – Cloud/Sub • MS Office - License • SharePoint (on-prem) – Server (1FP-MV) Proprietary IT Tasks & Maintenance • County Yard DoorKing Gate modem and user management via the USB modem on front-desk (right) computer. Dedicated cable for this purpose goes directly to the USB>Modem on computer. 6.3.a Packet Pg. 99 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 33 District Attorney – Management Asset Counts • Endpoints: 4 • 3CX Handsets: 5 Primary Line of Business Applications: (License/Server/Cloud/Subscription dependent) • Adobe Acrobat Standard - License • Damion – Server (DASVR) • FileZilla – Free (DoJ SFTP access) • IBM-I Series - Server/License (CREST) • MinuteTraq – Cloud/Sub • MS Office - License • Tyler Incode – Cloud/Sub • Tyler Odyssey (future) – Server/License (FUTURE SERVER) • Victim Witness Applications – License/Server (DASVR) • WatchGuard Player - Server (mvsoso199sw01) Proprietary IT Tasks & Maintenance • Damion transfer to new server (E²C should be done, but Damion may need to coordinate with us) 6.3.a Packet Pg. 100 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 34 Finance – Management Asset Counts • Endpoints: 6 • 3CX Handsets: 6 Primary Line of Business Applications: (License/Server/Cloud/Subscription dependent) • Adobe Acrobat Standard - License • DL4 Term – Server (CREST) • IBM i-Series - Server/License (CREST) • LaserFiche – Server/License (SQL) • MegaByte – Server (10.1.1.123 in Sierra County) • MinuteTraq – Cloud/Sub • MS Office - License • Tyler Incode – Cloud/Sub Proprietary IT Tasks & Maintenance • HAL HP Unix = Maintain old system for record retention purposes • MegaByte management - users, permissions, and connectivity. Finance – Initiatives Initiatives & projects • Tyler Incode = finish transfer to new software/system • MegaByte = finish transfer to new system 6.3.a Packet Pg. 101 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 35 Fire Department – Management Asset Counts • Endpoints: 1 • 3CX Handsets: 0 6.3.a Packet Pg. 102 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 36 Health & Human Services – Management Asset Counts • Endpoints: 24 • 3CX Handsets: 20 Primary Line of Business Applications: (License/Server/Cloud/Subscription dependent) • Adobe Acrobat Standard - License • Citrix ShareFile Email) - Subscription • LaserFiche – Server/License (SQL) • MinuteTraq – Cloud/Sub • MS Office - License • SharePoint (on-prem) – Server (1FP-MV) Proprietary IT Tasks & Maintenance • Citrix ShareFile user, account, and plugin management. • Emergency Operations Center yearly deployment test Health & Human Services – Initiatives Initiatives & projects • File Share folder hierarchy restructure 6.3.a Packet Pg. 103 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 37 Library & Archives – Management Asset Counts • Endpoints: 18 • 3CX Handsets: 5 Primary Line of Business Applications: (License/Server/Cloud/Subscription dependent) • Deep Freeze (public computer security measure) - License • Lulzbot (3D printing from public PC’s) - Free • MS Office - License • Past Perfect 5 - License • PowerScan 3000 (Clerk micro-film review) - Free • TLC – Server (LASVR – not managed by E²C) Proprietary IT Tasks & Maintenance • Patch guest computers that have DeepFreeze installed • Management of Chromebooks - Library G-Suite 6.3.a Packet Pg. 104 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 38 Museum – Management Asset Counts • Endpoints: 0 • 3CX Handsets: 1 Proprietary IT Tasks & Maintenance • On-prem camera troubleshooting 6.3.a Packet Pg. 105 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 39 Probation – Management Asset Counts • Endpoints: 2 • 3CX Handsets: 2 Primary Line of Business Applications: (License/Server/Cloud/Subscription dependent) • Adobe Acrobat Standard - License • MS Office - License • LaserFiche – Server/License (SQL) • Lexipol – Subscription/License • Tyler Odyssey (future) – Server (FUTURE SERVER) Probation – Initiatives Initiatives & projects • Tyler Odyssey FULL DEPLOYMENT case management system 6.3.a Packet Pg. 106 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 40 Public Health – Management Asset Counts • Endpoints: 1 • 3CX Handsets: 1 Primary Line of Business Applications: (License/Server/Cloud/Subscription dependent) • Adobe Acrobat Standard - License • Citrix Sharefile - Subscription • LaserFiche – Server/License (SQL) • MS Office – License 6.3.a Packet Pg. 107 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 41 Roads – Management Asset Counts • Endpoints: 2 • 3CX Handsets: 2 Primary Line of Business Applications: (License/Server/Cloud/Subscription dependent) • CAMS – Server (1FP-WF) • MS Office – License 6.3.a Packet Pg. 108 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 42 7.0 Terms & Pricing 7.1 Agreement Term: Thirty-Six (36) Consecutive Months. Commencement: July 1, 2019 Termination: June 30, 2022 Annual Adjustment: A standard annual CPI adjustment, based on the Sacramento California Professional and Business Services CPI Index, available at the Bureau of Labor Statistics, will be calculated and adjusted on the anniversary of the commencement date, including adjustments for any increases or decreases of covered assumptions. Renewal Options: An additional two-year term is available, commencing July 1, 2022 for twenty- four consecutive months, terminating June 30, 2024. Renewals will be subject to the Annual Adjustment. 7.2 Assumptions: The support outlined in this Scope of Work will be inclusive for the follow items: • Up to 125 Workstations identified as Desktops, Laptops, and Tablets • Up to 105 VoIP Handsets • Up to 85 Networking Devices (router, switches, firewalls, point-to-point and access points) • Up to 45 Physical and/or virtual servers • Multifunction and deskside printers – Strictly network connectivity and software/driver-based print functionality. Hardware repair and maintenance not included. Also not included is the ordering, managing, or maintaining levels of supplies such as ink, toner, or paper. • Up to 20 Physical Network sites identified as: Bear Valley - Library, Sherriff Office Hawkins Peak - Base Station, Battery Vault Markleeville - Administration, Archives, Library, Museum, Probation Turtle Rock Park - District Attorney’s Office Woodfords - Auto Shop, Behavioral Health Services, Buildings & Grounds, Community Development, Firehouse Wellness Center, Fire Station 91, Health & Human Services, Quonset Hut, Roads, Sherriff Shed. 6.3.a Packet Pg. 109 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- Page 43 7.3 Pricing: Standard Rate: $17,810 Optional additions to the contracted terms are subject to a increase, due to complexity and commitment requirements to facilitate those services. **3.2 HIPAA Risk Assessment & Compliance: +$1,500 **3.3 PCI Risk Assessment & Compliance: +$550 **3.4 Cyber Risk Assessment & Compliance: +$1,500 Adjusted Rate if all options are selected: $20,292 Hourly Project Rate: $135 Per Hour (Hourly rate is charged for any project/integration work that is not inclusive with the agreement, items not listed in the assumptions, and time spent to support servers or networking equipment that lacks a valid warranty, or is beyond “end-of-life”) 7.4 Disclaimer The following services and items are NOT provided under this agreement: • Project/Integration work; defined as any service designed to add or increase functionality, sustainability, redundancy or capacity at the request of Alpine County Government Services.; in other words, any work that is not designed to support existing systems or persons, brought to the attention of E²C, by Alpine County Government Services. Non-provided Project/Integration work will be identified to the Client as such before any work is performed. • Parts & Labor associated with any outlined Initiatives in section 6. • Parts, equipment, or software not covered by vendor/manufacturer warranty or support. • The cost of hardware that has failed or needs replacement. • The cost of software licensing, software renewal or upgrade fees of any kind. • The cost of any Third-Party Vendor or Manufacturer Support or Incident Fees. • Service and/or repair made necessary by work performed on Client systems by individuals other than those authorized by E Squared C. • Any non-organizational owned equipment. 6.3.a Packet Pg. 110 Attachment: E2C2019SoW-AlpineCounty-Full-V1 (Request approval of ammendment to E2C Agreement CC2014-70) ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Nichole Williamson, CAO/HHS Director DATE OF MEETING: August 6, 2019 PREPARED BY: Janel Morales, Fiscal and Technical Specialist TITLE: Request Approval of Amendment 1 to the California Department of Public Health’s Local Oral Health Plan contract #CC2018-01 with Alpine County in the full amount of $701,505. SUMMARY: Alpine County Health & Human Services is requesting the approval of the Board of Supervisors on Amendment 1 of contract CC2018-01 approved by the Board on January 2, 2018. The amendment presented by CDPH (California Department of Public Health) revises the contact information for the State and for Alpine County. The amendment also revises the 5 year allocation from an annual amount of $140,301 to a five year total of $701,505. There is no change in the overall amount of the award. RECOMMENDED ACTION: Request that the Alpine County Board of Supervisors approve Amendment 1 to the California Department of Public Health’s Local Oral Health Plan contract #CC2018-01 with Alpine County in the full amount of $701,505 . ISSUE STATEMENT AND DISCUSSION: The change from an annual allocation to a 5 year grant total gives the State and County the authority to roll unused funds into the next year’s budget. There is no change to the total amount of the 5 year allocation. FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year (Not Applicable) $0.00 $0.00 $0.00 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 FUNDING SOURCE: California Department of Public Health INSTRUCTIONS TO CLERK: Please return to HHS: 2 signed originals of the amendment 1 Board resolution or minute order authorizing the execution of the agreement 6.4 Packet Pg. 111 ---PAGE BREAK--- State of California— Health and Human Services Agency— California Department of Public Health CONTRACT NO. CC2018- 01 c DPIi szz'9( ioj2o16) APPROVED ON 01/ 02/ 2018 CALIFORNIA Oral Health Program Local Oral Health Plan Awarded By THE CALIFORNIA DEPARTMENT OF PUBLIC HEALTH, hereinafter" Department" TO Alpine County Health Department, hereinafter" Grantee" Implementing the project, Alpine County Local Oral Health Program," hereinafter" Project" GRANT AGREEMENT NUMBER 17- 10682 The Department awards this Grant and the Grantee accepts and agrees to use the Grant funds as. follows: AUTHORITY: The Department has authority to grant funds for the Project under Health and Safety Code, Section 104750, and 131085( PURPOSE: The Department shall provide a grant to and for the benefit of the Grantee; the purpose of the Grant is to provide activities that support the state oral health plan build capacity at the local level for the facilitation and implementation of education, prevention, linkage to treatment, surveillance, and case management services in the community. The Grantee will assess the oral health needs.of the California communities, develop a strategic action plan to address the oral health needs of the population groups within the communities, and implement evidence based or evidence informed programs. GRANT AMOUNT: The maximum amount payable under this Grant shall not exceed Seven Hundred One Thousand Five Hundred Five dollars $ 701, 505. TERM OF GRANT: The term of the Grant shall begin on January 1, 2o18, or upon approval of this grant, and terminates on June 30, 2022. No funds may be requested or invoiced for work performed or costs incurred after June 30, 2022. PROJECT REPRESENTATIVES. The Project Representatives during the term of this Grant will be: i California Department of Public Health Grantee: Alpine County Health Department i Name: Angela Wright, Grant Manager Name: 1c o e 1 Lamson, erector Address: MS 7208, 1616 Capitol Avenue, Suite 74. 420 Address: 75B Diamond Valley Road City, Zip: Sacramento, CA 95814 City, Zip: Marldeeville, CA 96120 Phone: ( 916) 552- 9898 Phone: 53o- 694- 2235 Page 1 of 3 r r I I 6.4.a Packet Pg. 112 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- State of California— Health and Human Services Agency— California Department of Public Health CDPH'' 1229( 10/ 2016) Fax: ( 916) 552- 9729 Fax: 53o- 694.- 2252 E- mail: Angela. Wright@cdph. ca.gov E- mail: nwilliamson@alpinecountyca. gov Direct all inquiries to: California Department of Public Health, Grantee: Alpine County Health Department California Oral Health Program Attention: Angela Wright, Grant ManagerAttention: Nichole Williamson, Director Address: MS 7208, 1616 Capitol Avenue, Suite 74.420Address: 75B Diamond Valley Road City, Zip: Sacramento, CA 95814 City, Zip: Marldeeville, CA 96120 Phone:( 916) 552- 9898 Phone: 53o- 964- 2235 Fax: ( 916) 552- 9729 Fax: 53o- 694-2252 E- mail: Angela. Wright@cdph. ca.gov E- mail: nwilliamson@alpinecountyca. gov Either party may change its Project Representative upon written notice to the other party. STANDARD PROVISIONS. The following exhibits are attached and made a part of this Grant by this reference: Exhibit A GRANT APPLICATION— Application Checklist, Grantee Information Form, Narrative Summary Form, Scope of Work and Deliverables. The Grant Application provides the description of the project and associated cost. Exhibit B BUDGET DETAIL AND PAYMENT PROVISIONS Exhibit C STANDARD GRANT CONDITIONS Exhibit D LETTER OF INTENT Including all the requirements and attachments contained therein Exhibit E ADDITIONAL PROVISIONS GRANTEE REPRESENTATIONS: The Grantee( s) accept all terms, provisions, and conditions of this grant, including those stated in the Exhibits incorporated by reference above. The Grantee( s) shall fulfill all assurances and commitments made in the application, declarations, other accompanying documents, and written communications ( e. e- mail, correspondence) filed in support of the request for grant funding. The Grantee( s) shall comply with and require its contractors and subcontractors to comply with all applicable laws, policies, and regulations. Page 2 of 3 6.4.a Packet Pg. 113 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- L I' 4 State,, of California— Health and Human Services Agency— California Department of Public Health CDPH 1,229( 10/ 2016) k IN WITNESS THEREOF, the parties have executed this Grant on the dates set forth below. i! Executed By: Date: 1 i, Donald Jardine, Chair P Alpine County Board of Supervisors P. O. Box 158 Marldeeville, CA 96120 Date: I Ma hay Gregory) C ief Co ract and Purchasing Servi s Section California Department of Public Health 1616 Capitol Avenue, Suite 74.317 P. O. Box 997377, MS 1800- 1804 Sacramento, CA 95899- 7377 i f, I I' f I f t k I i I Page 3 of 3 6.4.a Packet Pg. 114 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- Document A Exhibit A Application Checklist DUE: Wednesday, September 20, 1 DATE OF 9/ 20/ 17 SUBMISSION ORGANIZATION Alpine Count v Health Department NAME Application Contact Name: Nichole Williamson Phone Number (630)694-2235 E- mail Address: nwilliamson@alpinecountyca. gov The following documents must be completed and submitted with this Application Checklist by September 20, 2017, in hard copy and by E-mail. APPLICATION CONTENTS: Please Check Application Checklist ( This Form) Grantee Information Form ( Document B) Narrative Summary Form ( Document C) Scope of Work and Deliverables ( Document D) Documentation Checklist for Established LOHPs only ( Document E) 0040* One copy must be mailed to: Regular Mail Express Delivery Oral Health Program Oral Health Program California Department of Public Health California Department of Public Health P. O. Box 997377, MS 7208 1616 Capitol Avenue, Suite 74. 420 Sacramento, CA 95899- 7377 MS- 7208 Sacramento, CA 95814 916) 552- 9900 Also e- mail the documents to: DentalDirector(c_ cdph. ca. gov. 6.4.a Packet Pg. 115 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- Document B Grantee Information Form This is the information that will appear in your grant agreement. Federal Tax ID# 94-6000504 c Name Alpine County Health Department IMailing Address 75B Diamond Valley Rd., Markleeville, CA 96120 C Street Address ( If Different) LM O County Alpine Phone 530) 694- 2235 Fax [PHONE REDACTED] Website Alpinecountyca. gov The Grant Signatory has authority to sign the grant agreement cover. Name Terry Woodrow Title Chair, Board of Supervisors Ifaddress(es)pre the same as the organization above,fust check this box and go to Phone Mailing Address P. O. Box 158, Markleeville, CA 96120 e E Street Address ( if Different) 99 Water St., Markleeville CA 96120 t9 , Phone 530) 694- 2281 Fax 530 694- 2491 Email twoodrow@alpinecountyca. gov The Project Director is responsible for all of the day-to-day activities of project implementation and for seeing that all grant requirements are met. This person will be in contact with Oral Health Program staff, will receive all programmatic, budgetary, and accounting mail for the project and will be responsible for the proper dissemination of program information. Name Nichole Williamson Title Director LO d /f address(es) are the same as the organization above,Just check this box and go to Phone o Mailing Address IL Street Address ( if Different) Phone 530) 694- 2235 Fax ( 530) 694-2252 Email nwiiliamson( Mal pinecountyea, gov These are the annual Funding amounts your LHJ will accept for grant purposes. Year 1 ( FY 17/ 18) $ 140, 301 CO Year 2 ( FY 18/ 19) $ 140, 301 Year 3 ( FY 19/ 20) $ 140, 301 Year 4 ( FY 20/21) $ 140, 301 Year 5( FY 21/ 22) $ 140, 301 6.4.a Packet Pg. 116 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- Document C Narrative Summary Form Alpine County Health Department i According to the California Department of Finance population estimates on January 1, 2017 Alpine County is the least populated. County in California with a population of 1, 151 people. The male population ( 52. outnumbers the female population 47. The majority of the residents ( 58.8%) are between the age18 and 65. Approximately 72 percent of the population is Caucasian. Notably, almost one quarter of the residents in Alpine County are Native American. Alpine County is a rural, frontier county approximately 743 square miles with a population density of less than one and a half persons per square mile. Ninety-six percent of the land is publicly owned, administered by the United States Forest Service and Bureau of Land Management. The county is located in the Sierra Nevada Mountain j Range south of Lake Tahoe and north of Yosemite, bordering the state of Nevada to the east. The elevation of the county ranges from approximately 4800 feet to over 11, 400 feet. The County has no incorporated cities or towns and has the five following population areas with a population of approximately 200 people each: Woodfords, Kirkwood, Markleeville, Bear Valley and Hung- a- lel-ti, with Markleeville as the county seat. The western and eastern sides of the county are divided by mountain passes that are closed in the winter due to heavy snowfall. In the winter it is a five hour one way drive from Markleeville to Bear Valley. There are no stop lights, grocery stores, pharmacies or banks in Alpine County. None of the three general stores in the County accept CalFresh benefits. The major employers in the county are government agencies and tourist oriented services. As of 2015, approximately 382 residents ( 34. were eligible for the Supplemental Nutrition Assistance Program, earning less than 185 percent of the Federal Poverty Level. Alpine County has approximately 184 residents who earn less than the Federal Poverty Level which is 16. 6 percent of the population. Alpine County Health Department is the only provider of medical services in the County. Operating a Public Health clinic in Woodfords and a satellite clinic in Bear Valley, the Woodfords Clinic employs a Family Nurse Practitioner who provides family medical services two days a week. Additionally, the Public Health Department also administers including California Children' s Program, Child Health & Disability Program, Immunization Program, Maternal Child Adolescent Health Program, Tobacco Control Program and Emergency Preparedness Program. i The nearest hospital is Barton Memorial Hospital in South Lake Tahoe, which is at least thirty minutes in good driving conditions. Privately insured residents also utilize medical services in Douglas County, Nevada however residents with Medi- Cal must access specialty medical services in South Lake Tahoe or even further in Placerville or Sacramento. Members of the Washoe Tribe can utilize the Washoe Tribal Clinic in Dresslerville, Nevada for preventative health care and chronic disease management. Page 1 of 2 i I I I 6.4.a Packet Pg. 117 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- i Document C Narrative Summary Form Alpine County Health Department There are no dental providers in Alpine County, and the only oral health services provided are annual fluoride treatment to children enrolled in state preschool through the Maternal Child Adolescent Health Program. Additionally, in 2015 and 2017 in collaboration with the state Denti- Cal program dental services have been provided once a year at the Health Department. July 13- 16, 2015 Health Mobile brought a mobile dental van to Alpine County and provided 39 Denti- Cal beneficiaries and one uninsured patient services. Of the 40 patients, 21 were children and 19 were adults. Services provided to adults j Diagnostic & preventative services only 8 Diagnostic, preventative & restorative 7 services All dental services completed during visit 3 Total 18 I Services provided to children Diagnostic & preventative services only 8 Diagnostic, preventative & restorative 1 services All dental services completed during visit 6 Total 15 t i Of the patients seen one adult and six children were referred for additional treatment. Twenty five of the patients completed a beneficiary survey which included the question Have you seen a dentist within the last year" 10 responded yes, 12 no and 3 did not I answer. Follow up question of" if no, why" with 5 responses of lack of transportation, 4 lack of time, 1 lack of child care, 2 not important, 3 unaware of services, and 7 other fear, no insurance, new to area, Sacramento is too far). Mobile dental services were provided again in July and August 2017 by Big Smiles. I r Alpine County Health Department intends to utilize the Oral Health Program funding to develop a comprehensive Oral Health Assessment from a Community Health Assessment that we already plan to conduct in 2018 utilizing Prop 56 Tobacco Control Program funding. After the Oral Health Assessment is completed information will be available to support the development of an Oral Health Program and identification of the j community needs. We intend to utilize current staff to support the development of the r Oral Health Assessment, which will be conducted by an outside consultant, r i i i c 4 f F Page 2 of 2 I I 6.4.a Packet Pg. 118 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- i Document D Scope of Work and Deliverables FY 2017- 2022 GOAL: The California Department of Public Health, Oral Health Program ( CDPH/ OHP) shall grant funds to Local Health Jurisdictions ( LHJ) from Proposition 56, the California Healthcare, Research and Prevention Tobacco Tax Act of 2016 ( Prop 56) for the purpose and goal of educating about oral health, dental disease prevention, and linkage to treatment of dental disease including dental disease caused by the use of cigarettes and other tobacco products. LHJs are encouraged to implement the strategies recommended in the California Oral Health Plan and shall establish or expand upon existing Local Oral Health Programs ( LOHP) to include the following program activities related to oral health in their communities: education, dental disease prevention, linkage to treatment, surveillance, and case management. These activities will improve the oral health of Californians. Objectives 1- 5 below represent public health best practices for planning and establishing new LOHPs. LHJs are required to complete these preliminary Objectives before implementing Objectives 6- 11 outlined below. LHJs that have completed these planning activities may submit documentation in support of their accomplishments. Please review the LOHP Guidelines for information regarding the required documentation that must be submitted to CDPH OHP for approval. Obiective 1: Build capacity and engage community stakeholders to provide qualified professional expertise in dental public health for program direction, coordination, and collaboration. Create a staffing pattern and engage community stakeholders to increase the capacity to achieve large- scale improvements in strategies that support evidence- based interventions, health system interventions, community- clinical linkages, and disease surveillance and evaluation. At a minimum an Oral Health Program Coordinator position should be developed to coordinate the LOHP efforts. Recruit and engage key stakeholders to form an Advisory Committee or task force. Convene and schedule,meetings, identify goals and objectives, and establish communication methods. This group can leverage individual members' expertise and connections to achieve measurable improvements in oral health. Obiective 2: Assess and monitor social and other determinants of health, health status health needs, and health care services available to California communities, with a special focus on underserved areas and vulnerable population groups. Identify partners and form a workgroup to conduct an environmental scan to gather data, create an inventory of resources, and plan a needs assessment. Conduct a needs assessment to determine the need for primary data, identify resources and methods, and develop a work plan to collect missing data. Collect, organize, and analyze data. Prioritize needs assessment issues and findings, and use for program planning, advocacy, and education. Prepare a report and publish. 6.4.a Packet Pg. 119 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- Document D Scope of Work and Deliverables FY 2017- 2022 Obiective 3: Identify assets and resources that will help to address the oral health needs of the community with an emphasis on underserved areas and vulnerable population -groups within the jurisdiction. Take an inventory of the jurisdiction' s communities to identify associations, organizations, institutions and non-traditional partners to provide a comprehensive picture of the LHJ. Conduct key informant interviews, focus groups, and/ or surveys, create a map, and publish the assets identified on your website or newsletter. Obiective 4: Develop a Community Health Improvement Plan ( CHIP) and an action plan to address oral health needs of underserved areas and vulnerable population groups for the implementation phase to achieve local and state oral health obiectives Identify a key staff person or consultant to guide the community oral health improvement plan process, including a timeline, objectives, and strategies to achieve the California Oral Health Plan. Recruit stakeholders, community gatekeepers, and non- traditional partners identified in the asset mapping process and members of the AC to participate in a workgroup to develop the CHIP and the Action Plan. The Action Plan will a timeline to address and implement priority objectives and strategies identified in the CHIP. The workgroup will identify the "who, what, where, when, how long, resources, and communication" aspects of the Action Plan. Objective 5: Develop an Evaluation Plan that will be used to monitor and assess the progress and success of the Local Oral Health Program Participate with the CDPH OHP to engage stakeholders in the Evaluation Plan process, including those involved, those affected, and the primary intended users. Describe the program using a Logic Model, and document the purpose, intended users, evaluation questions and methodology, and timeline for the evaluation. Gather and analyze credible evidence to document the indicators, sources, quality, quantity, and logistics. Justify the conclusions by documenting the standards, analyses, interpretation, and recommendations. Ensure that the Evaluation Plan is used and shared. Objective 6: Implement evidence- based programs to achieve California Oral Health Plan objectives. To accomplish this Objective, LHJs can choose evidence- based or best practice strategies such as, but not limited to increase the number of low-income schools with a school- based or school- linked dental program; increase the number of children in grades K-6 receiving fluoride supplements, such as fluoride rinse, fluoride varnish, or fluoride tablets; increase the number of children in grades K-6 receiving dental sealants and increase or maintain the percent of the population receiving community fluoridated water. Pape 2 of 8 6.4.a Packet Pg. 120 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- Document D Scope of Work and Deliverables FY 2017- 2022 Obiective 7: Work with partners to promote oral health by developing and implementing prevention and healthcare policies and guidelines for grograms health care providers and institutional settinngs ( e. g. schools) including integration of oral health care and overall health care. To accomplish this Objective, LHJs can choose evidence- based or best practice strategies such as, but not limited to: convene partners ( e. First 5, Early Head Start/ Head Start, Maternal Child and Adolescent Health ( MCAH), Child Health and Disability Prevention CHDP), Black Infant Health ( BIH), Denti- Cal, Women, Infant and Children ( WIC), Home Visiting, schools, community- based organizations, etc.) to improve the oral health of 0-6 year old children by identifying facilitators for care, barriers to care, and gaps to be addressed; and/ or increase the number of schools implementing the kindergarten oral health assessment by assessing the number of schools currently not reporting the assessments to the System for California Oral Health Reporting ( SCOHR), identifying target schools for intervention, providing guidance to schools, and assessing progress. Obiective 8: Address common risk factors for preventable oral and chronic diseases including tobacco and sugar consumption and promote protective factors that will reduce disease burden. To accomplish this Objective, LHJs can choose evidence- based or best practice strategies such as, but not limited, to: increase the number of dental offices providing tobacco cessation counseling; and/ or increase the number of dental office utilizing Rethink Your Drink materials and resources to guide clients toward drinking water, especially tap water, instead of sugar- sweetened beverages. Obiective 9: Coordinate outreach programs implement education and health literacy campaigns, and promote integration of oral health and primary care To accomplish this Objective, LHJs can choose evidence- based or best practice strategies such as, but not limited to: increase the number of dental offices, primary care offices, and community- based organizations ( CBO) ( e. Early Head Start/Head Start, WIC, Home Visiting, BIH, CHDP, Community Health Worker/ Promotora programs, etc.) using the American Academy of Pediatrics' Brush, Book, Bed ( BBB) implementation guide; and/or increase the number of dental offices, primary care clinics, and CBOs using the Oral Health Literacy implementation guide to enhance communication in dental/medical offices; and/or increase the number CBOs that incorporate oral health education and referrals into routine business activities. Paae 3 of 8 6.4.a Packet Pg. 121 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- Document D Scope of Work and Deliverables FY 2017- 2022 Obiective 10: Assess support and assure establishment and improvement of effective oral healthcare delivery and care coordination systems and resources including workforce develo ment and collaborations to serve vulnerable and underserved DoRulations b integrating oral health care and overall health care To accomplish this Objective, LHJs can choose evidence- based or best practice strategies such as, but not limited to: regularly convene and lead a jurisdiction- wide Community of Practice comprised of Managed Care Plans, Federally Qualified Health Centers, CBOs, and/or Dental Offices focused on implementing the Agency for Health Care Research and Quality's Design Guide for Implementing Warm Handoffs in Primary Care Settings or the ; and/or identifying a staff person or consultant to facilitate quality improvement coaching to jurisdiction- wide Community of Practice members focused on increasing the number of at- risk persons who are seen in both a medical and dental office; and/or improve the operationalization of an existing policy or guideline, such as the increasing the number of infants who are seen by a dentist by age 1; and/ or promote effectiveness of best practices at statewide and national quality improvement conferences. Objective 11: Create or expand existing local oral health networks to achieve oral health improvements through policy, financing education dental care and community engagement strategies. To accomplish this Objective, LHJs can choose evidence- based or best practice strategies such as, but not limited to: create a new (or expand an existing) Oral Health Network, Coalition, or Partnership by identifying key groups and organizations; planning and holding meetings; defining issues and problems; creating a common vision and shared values; and developing and implementing an Action Plan that will result in oral health improvements. LHJs are also encouraged, where possible, to collaborate with local Dental Transformation Initiative ( DTI) Local Dental Pilot Projects to convene stakeholders and partners in innovative ways to leverage and expand upon the existing momentum towards improving oral health. LHJs that are currently implementing local DTI projects should develop complementary, supportive, but not duplicative activities. Page 4 of 8 6.4.a Packet Pg. 122 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- i Document D Scope of Work and Deliverables FY 2017- 2022 DELIVERABLES/ OUTCOME MEASURES: LHJs are encouraged to implement the strategies recommended in the California Oral Health Plan. Funds are made available through Prop 56 to achieve these deliverables. The activities may include convening, coordination, and collaboration to support planning, disease prevention, education, surveillance, and linkage to treatment programs. To ensure that CDPH fulfills the Prop 56 requirements, LHJs are responsible for meeting the assurances and the following checked deliverables. Deliverables not met will result in a corrective action plan and/ or denial or reduction in future Prop 56 funding. Local Health Jurisdiction Deliverables Deliverable Activities Selected deliverable Deliverable 1 Develop Advisory Objective 1 Committee/ Coalition/ Partnership/ Task Force( AC) and recruit key organizations/ members representing diverse stakeholders and non- traditional partners. A. List of diverse stakeholders engaged to develop and mentor the Community Health Improvement/ Action Plan. B. List number of meetings/ conference calls held to develop a consensus of AC to determine best practice to address priorities and identify evidence- based programs to implement. C. Develop communication plan/methods to share consistent messaging to increase collaboration. D. Develop a consensus on how to improve access to evidence based programs and clinical services. Deliverable 2 Document staff participation In required training Objective 1 webinars, workshops and meetings, Deliverable 3 Conduct needs assessment of available data to Objective 2& 3 determine LHJs health status, oral health status, needs, and available dental and health care services to resources to support underserved communities and vulnerable population groups. Deliverable 4 Five- year oral health improvement plan ( the" Plan") NA Objective 4 and an action plan ( also called the" work plan"), VN updated annually, describing disease prevention, surveillance, education, linkage to treatment programs, and evaluation strategies to improve the oral health of the target population based on an assessment of needs, assets and resources. Deliverable 5 Create a program logic model describing the local oral Objective 5 health program and update annually LN Deliverable 6 Coordinate with CDPH to develop a surveillance Objective 5 report to determine the status of children' s oral health and develop an evaluation work plan for Implementation objectives. Paqe 5 of 8 6.4.a Packet Pg. 123 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- Document D Scope of Work and Deliverables FY 2017- 2022 Deliverable Activities Selected deliverable Deliverable 7 Compile data for and report annually on educational Objective 6 activities, completing all relevant components on the School- Based/ Data Form: School Linked A. Schools meeting criteria of low-income and high- need for dental program 50% participation in Free or Reduced Price Meals FRPM) participating in a fluoride program. B. Schools, teachers, parents and students receiving educational materials and/ or educational sessions. C. Children provided preventive services. Deliverable 8 Compile data for and report annually on School- Objective 6 based/ linked program activities, completing all School- Based/ relevant components on the Data Form: School- Linked A. Schools meeting criteria of low-income and high- need for dental program 50% participation in Free or Reduced Price Meals FRPM) participating in a School- based/ linked program. B. Schools, teachers, parents and students receiving dental sealant educational materials and/ or educational sessions. C. Children screened, linked or provided preventive services including dental sealants. Deliverable 9 Compile data for and report annually on Community Objective 6 Water Fluoridation program activities, completing all relevant components on the Data Form: Fluoridation A. Regional Water District engineer/ operator training on the benefits of fluoridation. B. Training for community members who desire to educate others on the benefits of fluoridation at Board of Supervisor, City Council, or Water Board meetings. C. Community- specific fluoridation Education Materials D. Community public awareness campaign such as PSAs, Radio Advertisements Deliverable 10 Compile data for and report annually on kindergarten Objective 7 oral health assessment activities, completing all Kinder-Assessment relevant components on the Data Form: A. Schools currently not reporting- the assessments to SCHOR B. Champions trained to promote kindergarten oral health assessment activities C. Community public relations events and community messages promoting oral health. D. New schools participating in the kindergarten Paae 6 of 8 6.4.a Packet Pg. 124 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- Document D Scope of Work and Deliverables FY 2017- 2022 Deliverable Activities Selected deliverable oral health assessment activities. E. Screening linked to essential services. F. Coordination efforts of programs such as kindergarten oral health assessment, WIC/ Head Start, pre- school/ school based/ linked programs, Denti- Cal, Children' s Health and Disability Prevention Program, Home Visiting and other programs. G. Identify prevention and healthcare policies and guidelines implemented. Deliverable 11 Compile data for and report annually on tobacco Objective 8 cessation activities, completing all relevant components on the Data Form: A. Assessment of readiness of dental offices to provide tobacco cessation counseling. B. Training to dental offices for providing tobacco cessation counseling. C. Dental offices connected to resources Deliverable 12 Compile data for and report annually on Rethink Your EJ 8 Drink activities, completing all relevant components on the Data Form: A. Assessment of readiness of dental offices to implement Rethink Your Drink materials and resources for guiding patients toward drinking water. B. Training to dental offices for implementing Rethink Your Drink materials. C. Dental offices connected to resources Deliverable 13 Compile data for and report annually on health literacy Objective 9 and communication activities, completing all relevant components on the Data Form: A. Partners and champions recruited to launch health literacy campaigns B. Assessments conducted to assess opportunities for implementation C. Training and guidance provided D. Sites/ organizations implementing health literacy activities Deliverable 14 Compile data for and report annually on health care Q Objective 10 delivery and care coordination systems and resources, completing all relevant components on the Data Form: A. Assessments conducted to assess opportunities for implementation of community- clinical linkages and care coordination B. Resources such as outreach, Community of Practice, and training developed Paae 7 of 8 6.4.a Packet Pg. 125 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- Document D Scope of Work and Deliverables FY 2017- 2022 Deliverable Activities Selected deliverable j C. Providers and systems engaged i I Deliverable 15 Compile data for and report annually on community Objective 11 engagement activities, completing all relevant components on the Data Form: A. Develop a core workgroup to identify strategies to achieve local oral health improvement. B. Provide a list of community engagement strategies to address policy, financing, education, and dental care. Deliverable 16 Progress reporting: submit bi- annual progress IVI Objective 141 reports describing in detail progress of program and evaluation activities and progress towards completing deliverables. Provide documentation in sufficient detail to support the reported activities on planning and intervention activities-for required and selected objectives. Deliverable 17 Expense documenting: submit all expenses incurred Objective 1- 11 during each state fiscal year with the ability to provide back- up documentation for expenses in sufficient detail to allow CDPH- OHP to ascertain compliance with Proposition 56, the California Healthcare, Research and Prevention Tobacco Tax Act of 2016 Likewise, provide biannual Progress Reports describing in detail the program activities conducted, and the ability to provide source documentation in sufficient detail to support the reported activities. Paae 8 of 8 6.4.a Packet Pg. 126 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- Alpine County Health Department Grant# 17- 10682 Exhibit B Budget Detail and Payment Provisions 1. Invoicing and Payment A. Upon completion of project activies as provided in Exhibit A Grant Application, and upon receipt and approval of the invoices, the State agrees to reimburse the Grantee for activities performed and expenditures incurred in accordance with the costs specified herein. B. Invoices shall include the Grant Number and shall be submitted not more frequently than in arrears to: Angela Wright California Department of Public Health Oral Health Program MS 7208 1616 Capitol Avenue, Suite 74. 420 P. O. Box 997377, Sacramento, CA 95899- 7377 C. Invoices shall: 1) Be prepared on Grantee letterhead. If invoices are not on produced letterhead invoices must be signed by an authorized official, employee or agent certifying that the expenditures claimed represent activities performed and are in accordance with Exhibit A Grant Application under this Grant. 2) Bear the Grantee' s name as shown on the Grant. 3) Identify the billing and/or performance period covered by the invoice. 4) Itemize costs for the billing period in the same or greater level of detail as indicated in this Grant. Subject to the terms of this Grant, reimbursement may only be sought for those costs and/ or cost categories expressly identified as allowable and approved by CDPH. 2. Budget Contingency Clause A. It is mutually agreed that if the Budget Act of the current year and/ or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to fulfill any provisions of this Agreement. B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Grantee to reflect the reduced amount. 3. Prompt Payment Clause Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927. Page 1 of 2 6.4.a Packet Pg. 127 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- Alpine County Health Department Grant# 17- 10682 Exhibit B Budget Detail and Payment Provisions 4. Amounts Payable A. The amounts payable under this Grant shall not exceed: 1) $ 140, 301 for the budget period of 01/ 01/ 2018 through 06/ 30/ 2018. 2) $ 140, 301 for the budget period of 07/ 01/ 2018 through 06/ 30/ 2019. 3) $ 140, 301 for the budget period of 07/ 01/ 2019 through 06/ 30/ 2020. 4) $ 140, 301 for the budget period of 07/ 01/ 2020 through 06/ 30/ 2021. 5) $ 140, 301 for the budget period of 07/ 01/ 2021 through 06/ 30/ 2022. B. Payment allocations shall be made for allowable expenses up to the amount annually encumbered commensurate with the state fiscal year in which services are fulfilled and/ or goods are received. 5. Timely Submission of Final Invoice A. A final undisputed invoice shall be submitted for payment no more than ninety (90) calendar days following the expiration or termination date of this Grant, unless a later or alternate deadline is agreed to in writing by the program grant manager. Said invoice should be clearly marked " Final Invoice", indicating that all payment obligations of the State under this Grant have ceased and that no further payments are due or outstanding. B. The State may, at its discretion, choose not to honor any delinquent final invoice if the Grantee fails to obtain prior written State approval of an alternate final invoice submission deadline. 6. Travel and Per Diem Reimbursement Any reimbursement for necessary travel and per diem shall be at the rates currently in effect as established by the California Department of Human Resources ( CaIHR). Page 2 of 2 6.4.a Packet Pg. 128 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- Alpine County Health Department Grant# 17- 10682 Page 1 of 4 EXHIBIT C STANDARD GRANT CONDITIONS 1. APPROVAL: This Grant is of no force or effect until signed by both parties and approved by the Department of General Services, if required. The Grantee may not commence performance until such approval has been obtained 2. AMENDMENT: No amendment or variation of the terms of this Grant shall be valid unless made in writing, signed by the parties, and approved as required. No oral understanding or Agreement not incorporated in the Grant is binding on any of the parties. In no case shall the Department materially alter the scope of the Project set forth in Exhibit A. 3. ASSIGNMENT: This Grant is not assignable by the Grantee, either in whole or in part, without the written consent of the Grant Manager in the form of a written amendment to the Grant. 4. AUDIT: Grantee agrees that the Department, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to this Grant. Grantee agrees to maintain such records for a possible audit for a minimum of three ( 3) years after final payment or completion of the project funded with this Grant, unless a longer period of records retention is stipulated. Grantee agrees to allow the auditor( s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Grantee agrees to include a similar right of the State to audit records and interview staff in any subcontract related to the project. 5. CONFLICT OF INTEREST: Grantee certifies that it is in compliance with all applicable state and/ or federal conflict of interest laws. 6. INDEMNIFICATION: Grantee agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the project, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Grantee in the performance of any activities related to the Project. 7. FISCAL MANAGEMENT SYSTEMS AND ACCOUNTING STANDARDS: Grantee agrees that, at a minimum, its fiscal control and accounting procedures will be sufficient to permit tracing of all grant funds to a level of expenditure adequate to establish that such funds have not been used in violation of any applicable state or federal law, or the provisions of this Grant. Grantee further agrees that it will maintain separate Project accounts in accordance with generally accepted accounting principles. 8. GOVERNING LAW: This Grant is governed by and shall be interpreted in accordance with the laws of the State of California. 6.4.a Packet Pg. 129 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- i I Alpine County Health Department Grant# 17- 10682 Page 2 of 4 9. INCOME RESTRICTIONS: Grantee agrees that any refunds, rebates, credits, or other amounts ( including any interest thereon) accruing to or received by the Grantee under this Grant shall be paid by the Grantee to the Department, to the extent that they are properly allocable to costs for which the Grantee has been reimbursed by the Department under this Grant. 10. INDEPENDENT CONTRACTOR: Grantee, and its agents and employees of Grantee, in the performance of the Project, shall act in an independent capacity and not as officers, employees or agents of the Department. 11. MEDIA EVENTS: Grantee shall notify the Department' s Grant Manager in writing at least twenty (20) working days before any public or media event publicizing the accomplishments and/ or results of the Project and provide the opportunity for attendance and participation by Department' s representatives. 12. NO THIRD- PARTY RIGHTS: The Department and Grantee do not intend to create any rights or remedies for any third- party as a beneficiary of this Grant or the project. 13. NOTICE: Grantee shall notify the Department' s Grant Manager in writing of any events, developments or changes that could affect the completion of the project or the budget approved for this Grant. 14. PROFESSIONALS: Grantee agrees that only licensed professionals will be used to perform services under this Grant where such services are called for. 15. RECORDS: Grantee certifies that it will maintain Project accounts in accordance with generally accepted accounting principles. Grantee further certifies that it will comply with the following conditions for a grant award as set forth in the Request for Applications ( Exhibit D) and the Grant Application ( Exhibit A. Establish an official file for the Project which shall adequately document all significant actions relative to the Project; B. Establish separate accounts which will adequately and accurately depict all amounts received and expended on this Project, including all grant funds received under this Grant; C. Establish separate accounts which will adequately depict all income received which is attributable to the Project, especially including any income attributable to grant funds disbursed under this Grant; D. Establish an accounting system which will adequately depict final total costs of the Project, including both direct and indirect costs; and,, E. Establish such accounts and maintain such records as may be necessary for the state to fulfill federal reporting requirements, including any and all reporting requirements under federal tax statutes or regulations. 16. RELATED LITIGATION: Under no circumstances may Grantee use funds from any disbursement under this Grant to pay for costs associated with any litigation between the Grantee and the Department. 6.4.a Packet Pg. 130 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- Alpine County Health Department Grant# 17- 10682 Page 3 of 4 i 17. RIGHTS IN DATA: Grantee and the Department agree that all data, plans, drawings, specifications, reports, computer programs, operating manuals, notes, and other written or graphic work submitted under Exhibit A in the performance of the Project funded by this Grant shall be in the public domain. Grantee may disclose, disseminate and use in whole or in part, any final form data and information received, collected, and developed under this Project, subject to appropriate acknowledgment of credit to the Department for financial support. Grantee shall not utilize the materials submitted to the Department ( except data) for any profit making venture or sell or grant rights to a third- party who intends to do so. The Department has the right to use submitted data for all governmental purposes. I 18. VENUE: The Department and Grantee agree that any action arising out of this Grant shall be filed and maintained in the Superior Court, California. Grantee waives any existing sovereign immunity for the purposes of this Grant, if applicable. I 19. STATE- FUNDED RESEARCH GRANTS: A. Grantee shall provide for free public access to any publication of a department- funded invention or department- funded technology. Grantee further agrees to all terms and conditions required by the California Taxpayer Access to Publicly Funded Research Act Chapter 2. 5 ( commencing with Section 13989) of Part 4. 5 of Division 3 of Title 2 of the Government Code). i B. As a condition of receiving the research grant, Grantee agrees to the following terms and conditions which are set forth in Government Code section 13989. 6 Section 13989. 1) Grantee is responsible for ensuring that any publishing or copyright agreements concerning submitted manuscripts fully comply with Section 13989. 6. i 2) Grantees shall report to the Department the final disposition of the research grant, including, but not limited to, if it was published, when it was published, where it was published, when the 12- month time period expires, and where the manuscript will be available for open access. I 3) For a manuscript that is accepted for publication in a peer- reviewed journal, the j Grantee shall ensure that an electronic version of the peer- reviewed manuscript is available to the department and on an appropriate publicly accessible database approved by the Department, including, but not limited to, the University of California' s eScholarship Repository at the California Digital Library, PubMed Central, or the California Digital Open Source Library, to be made publicly available not later than 12 months after the official date of publication. Manuscripts submitted to the California Digital Open Source Library shall be exempt from the requirements in subdivision ( b) of Section 66408 of the Education Code. Grantee shall make reasonable efforts to comply with this requirement by ensuring that their manuscript is accessible on an approved publicly accessible database, and notifying the Department that the manuscript is available on a department- approved database. If Grantee is unable to ensure that their manuscript is accessible on an approved publicly accessible database, Grantee may comply by providing the manuscript to the Department not later than 12 months after the official date of publication. 6.4.a Packet Pg. 131 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- I fr Alpine County Health Department Grant# 17- 10682 Page 4 of 4 4) For publications other than those described inparagraph B. 3 above„ including meeting abstracts, Grantee shall comply by providing the manuscript to the Department not later than 12 months after the official date of publication. 5) Grantee is authorized to use grant money for publication costs, including fees charged by a publisher for color and page charges, or fees for digital distribution. i I i i i I i i I I i i i i I i i i I 6.4.a Packet Pg. 132 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- Exhibit D Request for Application State of California— Health and Human Services Agency California Department of Public Health COPH KAREN L. SMITH, MD, MPH EDMUND G. BROWN JR. Director and State Public Health Officer Governor September 27, 2017 Dear California Local Health Officer: NOTIFICATION OF INTENT TO SUPPORT LOCAL ORAL HEALTH PROGRAMS This letter provides notification of the intent to award funds to local health departments or jurisdictions (LHJs) through Proposition 56, The California Healthcare, Research and Prevention Tobacco Tax Act of 2016 ( Prop 56), pending approval of the State Budget for Fiscal Year 2017/ 18. The California Department of Public Health ( CDPH), Oral Health Program ( OHP) has a unique opportunity to build capacity at the local level to address oral health which is essential for overall health. Tooth decay is the number one chronic disease of childhood. The purpose of this award is to support the proposed California Oral Health Plan activities. We are confident that the LHJs, in collaboration with the CDPH/ OHP, will strive to achieve improvements in oral health and accomplish the state oral health objectives within their jurisdictions. The activities should address problems identified by LHJ needs assessments and reflect the California Oral Health Plan priorities. I The activities in Year 1 may be focused on planning for implementation of interventions in subsequent years. The planning exercise should lead to a three year action plan. Smaller counties may choose to form a consortium with other LHJs and pool resources to implement local oral health programs. LHJs that prefer a resource pool approach should notify CDPH. Based on the interest expressed by local First 5 Commissions and local Child Health and Disability Prevention Programs, LHJs are strongly encouraged to collaborate with them in developing a local oral health program. We anticipate that approximately $ 18 million will be available for distribution. Award amounts to LHJs will vary and be determined by the estimated low income population based on the United States Department of Agriculture Economic Research Service j estimate of county poverty rate ( data. ers. usda. gov/ reports. aspx? ID= 17826). I It is anticipated that awards will be for a term of three years with an option to extend for two additional years. CDPH will provide program guidance regarding requirements, Oral Health Program, MS 7210 • P. O. Box 997377 • Sacramento, CA 95899- 7377 it 916) 324- 1715 ® ( 916) 552- 9729 FAX Department Website ( www.cdph. ca. gov) yc Rccxo" 6.4.a Packet Pg. 133 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- Alpine County Health Department Grant# 17- 10681 Page 1 of 4 Exhibit E Additional Provisions 1. Additional Incorporated Documents A. The following documents and any subsequent updates are not attached, but are incorporated herein and made a part hereof by this reference. CDPH will maintain on file, all documents referenced herein and any subsequent updates, as required by program directives. CDPH shall provide the Contractor with copies of said documents and any periodic updates thereto, under separate cover. 1. Local Health Jurisdiction Local Oral Health Program Guidelines for Grant Application www cdph cagov/ Programs/ DCDIC/ CDCB/ CDPH% 20Document°/ a20Li brary/ Oral% 20Health% 20Program/ 2017- 2022 PHASE ILHJLOHPGuidelines 8- 23- 17 ADA. pdf 2. Cancellation / Termination A. This Grant may be cancelled by CDPH without cause upon thirty ( 30) calendar days advance written notice to the Grantee. B. CDPH reserves the right to cancel or terminate this Grant immediately for cause. The Grantee may submit a written request to terminate this Grant only if CDPH substantially fails to perform its responsibilities as provided herein. C. The term "for cause" shall mean that the Grantee fails to meet the terms, conditions, and/ or responsibilities of this agreement. Causes for termination include, but are not limited to the following occurrences: 1) If the Grantee knowingly furnishes any statement, representation, warranty, or certification in connection with the agreement, which representation is materially false, deceptive, incorrect, or incomplete. 2) If the Grantee fails to perform any material requirement of this Grant or defaults in performance of this agreement. 3) If the Grantee files for bankruptcy, or if CDPH determines that the Grantee becomes financially incapable of completing this agreement. D. Grant termination or cancellation shall be effective as of the date indicated in CDPH' s notification to the Grantee. The notice shall stipulate any final performance, invoicing or payment requirements. E. In the event of early termination or cancellation, the Grantee shall be entitled to compensation for services performed satisfactorily under this agreement and expenses incurred up to the date of cancellation and any non- cancelable obligations incurred in support of this Grant. F. In the event of termination, and at the request of CDPH, the Grantee shall furnish copies of all proposals, specifications, designs, procedures, layouts, copy, and other materials related Page 1 of 4 6.4.a Packet Pg. 134 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- Alpine County Health Department Grant# 17- 10681 Page 2 of 4 Exhibit E Additional Provisions to the services or deliverables provided under this Grant, whether finished or in progress on the termination date. G. The Grantee will not be entitled to reimbursement for any expenses incurred for services and deliverables pursuant to this agreement after the effective date of termination. H. Upon receipt of notification of termination of this Grant, and except as otherwise specified by CDPH, the Grantee shall: 1) Place no further order or subgrants for materials, services, or facilities. 2) Settle all outstanding liabilities and all claims arising out of such termination of orders and subgrants. 3) Upon the effective date of termination of the Grant and the payment by CDPH of all items properly changeable to CDPH hereunder, Grantee shall transfer, assign and make available to CDPH all property and materials belonging to CDPH, all rights and claims to any and all reservations, grants, and arrangements with owners of media/ PR materials, or others, and shall make available to CDPH all written information regarding CDPH' s media/ PR materials, and no extra compensation is to be paid to Grantee for its services. 4) Take such action as may be necessary, or as CDPH may specify, to protect and preserve any property related to this agreement which is in the possession of the Grantee and in which CDPH has or may acquire an interest. I. CDPH may, at its discretion, require the Grantee to cease performance of certain components of the Scope of Work as designated by CDPH and complete performance of other components prior to the termination date of the Grant. 3. Avoidance of Conflicts of Interest by Grantee A. CDPH intends to avoid any real or apparent conflict of interest on the part of the Grantee, subgrants, or employees, officers and directors of the Grantee or subgrants. Thus, CDPH reserves the right to determine, at its sole discretion, whether any information, assertion or claim received from any source indicates the existence of a real or apparent conflict of interest; and, if a conflict is found to exist, to require the Grantee to submit additional information or a plan for resolving the conflict, subject to CDPH review and prior approval. B. Conflicts of interest include, but are not limited to: 1) An instance where the Grantee or any of its subgrants, or any employee, officer, or director of the Grantee or any subgrant or has an interest, financial or otherwise, whereby the use or disclosure of information obtained while performing services under the grant would allow for private or personal benefit or for any purpose that is contrary to the goals and objectives of the grant. 2) An instance where the Grantee' s or any subgrant' s employees, officers, or directors use their positions for purposes that are, or give the appearance of being, motivated by a Page 2 of 4 6.4.a Packet Pg. 135 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- Alpine County Health Department Grant# 17- 10681 Page 3 of 4 Exhibit E Additional Provisions desire for private gain for themselves or others, such as those with whom they have family, business or other ties. C. If CDPH is or becomes aware of a known or suspected conflict of interest, the Grantee will be given an opportunity to submit additional information or to resolve the conflict. A Grantee with a suspected conflict of interest will have five ( 5) working days from the date of notification of the conflict by CDPH to provide complete information regarding the suspected conflict. If a conflict of interest is determined to exist by CDPH and cannot be resolved to the satisfaction of CDPH, the conflict will be grounds for terminating the grant. CDPH may, at its discretion upon receipt of a written request from the Grantee, authorize an extension of the timeline indicated herein. 4. Dispute Resolution Process A. A Grantee grievance exists whenever there is a dispute arising from CDPH' s action in the administration of an agreement. If there is a dispute or grievance between the Grantee and CDPH, the Grantee must seek resolution using the procedure outlined below. 1) The Grantee should first informally discuss the problem with the CDPH Program Grant Manager. If the problem cannot be resolved informally, the Grantee shall direct its grievance together with any evidence, in writing, to the program Branch Chief. The grievance shall state the issues in dispute, the legal authority or other basis for the Grantee' s position and the remedy sought. The Branch Chief shall render a decision within ten ( 10) working days after receipt of the written grievance from the Grantee. The Branch Chief shall respond in writing to the Grantee indicating the decision and reasons therefore. If the Grantee disagrees with the Branch Chief's decision, the Grantee may appeal to the second level. 2) When appealing to the second level, the Grantee must prepare an appeal indicating the reasons for disagreement with Branch Chief' s decision. The Grantee shall include with the appeal a copy of the Grantee's original statement of dispute along with any supporting evidence and a copy of the Branch Chief' s decision. The appeal shall be addressed to the Deputy Director of the division in which the branch is organized within ten ( 10) working days from receipt of the Branch Chief' s decision. The Deputy Director of the division in which the branch is organized or his/ her designee shall meet with the Grantee to review the issues raised. A written decision signed by the Deputy Director of the division in which the branch is organized or his/ her designee shall be directed to the Grantee within twenty (20) working days of receipt of the Grantee's second level appeal. B. If the Grantee wishes to appeal the decision of the Deputy Director of the division in which the branch is organized or his/ her designee, the Grantee shall follow the procedures set forth in Division 25. 1 ( commencing with Section 38050) of the Health and Safety Code and the regulations adopted thereunder. ( Title 1, Division 2, Chapter 2, Article 3 ( commencing with Section 1140) of the California Code of Regulations). C. Disputes arising out of an audit, examination of an agreement or other action not covered by subdivision ( a) of Section 20204, of Chapter 2. 1, Title 22, of the California Code of Regulations, and for which no procedures for appeal are provided in statute, regulation or Page 3 of 4 6.4.a Packet Pg. 136 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- Alpine County Health Department Grant# 17- 10681 Page 4 of 4 Exhibit E Additional Provisions the Agreement, shall be handled in accordance with the procedures identified in Sections 51016 through 51047, Title 22, California Code of Regulations. D. Unless otherwise stipulated in writing by CDPH, all dispute, grievance and/ or appeal correspondence shall be directed to the CDPH Grant Manager. E. There are organizational differences within CDPH' s funding programs and the management levels identified in this dispute resolution provision may not apply in every contractual situation. When a grievance is received and organizational differences exist, the Grantee shall be notified in writing by the CDPH Grant Manager of the level, name, and/ or title of the appropriate management official that is responsible for issuing a decision at a given level. Page 4 of 4 6.4.a Packet Pg. 137 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- k k l STATE OF CALIFORNIA- DEPARTMENT OF FINANCE PAYEE DATA RECORD Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204( Rev. 4/ 2017) I' INSTRUCTIONS: Type or print the information. Complete all information on this form. Sign, date, and return to the state 1 agency( department/ office) address shown in Box 6. Prompt return of this fully completed form will prevent delays when processing payments. Information provided in this form will be used by California state agencies to prepare Information Returns( Form1099). See next page for more information and Privacy Statement. E NOTE: Governmental entities, i. e. federal, state, and local( including school districts), are not required to submit this form. PAYEE' S LEGAL BUSINESS NAME( As shown on yourincome tax return) 2 Alpine County SOLE PROPRIETOR OR INDIVIDUAL— ENTER NAME AS SHOWN ON SSN( Last, First, M. E- MAIL ADDRESS MAILING ADDRESS BUSINESS ADDRESS P. O. Box 158 CITY STATE ZIP CODE CITY STATE ZIP CODE Markleeville CA 96120 ENTER FEDERAL EMPLOYER IDENTIFICATION NUMBER( FEIN): 9 1 4 f 6 1 0 1 0 1 0 1 5 0 4 NOTE: 3 PARTNERSHIP Payment will not CORPORATION: be processed PAYEE ENTITY ESTATE OR TRUST Q MEDICAL( e. dentistry, chiropractic, etc.) without an accompanying TYPE Q LEGAL( e. attorney services) taxpayer 0 EXEMPT( nonprofit) identification CHECK O ALL OTHERS number. E ONE BOX ONLY F] SOLE PROPRIETOR OR INDIVIDUAL Enter social security number( SSN) SSN required by authority of California Revenue or Individual taxpayer identification number( ITIN) and Tax Code sections 18646 and 18661) 0CALIFORNIA RESIDENT- Qualified to do business in California or maintains a permanent place of business in California. 4 CALIFORNIA NON RESIDENT( see next page formore information)- Payments to nonresidents for services may be subject PAYEE to state income tax withholding. RESIDENCY Q No services performed in California. STATUS O Copy of Franchise Tax Board waiver of state withholding attached. I hereby certify under penalty of perjury that the information provided on this document is true and correct. 5 Should my residency status change, I will notify the state agency below. AUTHORIZED PAYEE REPRESENTATIVE' S NAME( Type or Print) TITLE TELEPHONE( include area code) Donald Jardine Chair, Board of Supervisors p 530) 694- 2281 SIGN REDATE E- MAIL ADDRESS 1= 1/ 2/ 2018 twoGdT-ew@alpincountyca. gov W; 4: I Aj aid iv G Please return completed f m to: 6 DEPARTMENT/ OFFICE UNIT/ SECTION California Department of Public Health Oral Health Program tFI MAILING ADDRESS TELEPHONE( include area code) FAX 1616 Capitol Avenue, Suite 74.420, MS 7208 916) 552- 9898 916) 552- 9729 I CITY STATE ZIP CODE E- MAIL ADDRESS Sacramento CA 95814 angela.wright@cdph. ca. gov 6.4.a Packet Pg. 138 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- r r. STATE OF CALIFORNIA- DEPARTMENT OF FINANCE PAYEE DATA RECORD Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204( Rev. 4/ 2017) Requirement to Complete the Payee Data Record, STD 204 A completed Payee Data Record, STD 204 form, is required for all payees( non- governmental entities or individuals) entering into a transaction that may lead to a payment from the state. Each state agency requires a completed, signed, and dated STD 204 on file; therefore, it is possible for you to receive this form from multiple state agencies with which you do business. Payees who do not wish to complete the STD 204 may elect not to do business with the state. If the payee does not complete the STD 204 and the required payee data is not otherwise provided, payment may be reduced for federal and state backup withholding. Amounts reported on Information Returns( Form 1099) are in accordance with the Internal Revenue Code( IRC) and the California Revenue and Taxation Code( R& TC). Enter the payee' s legal business name. The name must match the name on the payee' s tax return as filed with the federal 2 Internal Revenue Service. Sole proprietorships must also include the owner' s full name. An individual must list his/ her full name as shown on the SSN or as entered on the W- 7 form for ITIN. The mailing address should be the address at which the payee chooses to receive correspondence( i. e. 1099 form) and payments. The business address is the address of the business' physical location; do not enter the payment address or lock box information here. Check only one box that corresponds to the payee business type. Corporations must check the box that identifies the type of 3 corporation. The State of California requires that all parties entering into business transactions that may lead to payment( s) from the state provide their Taxpayer Identification Number( TIN). The TIN is required by the RUC sections 18646 and 18661 to facilitate tax compliance enforcement activities and the preparation of Form 1099 and other information returns as required by the IRC section 6109( a) and RUC section 18662 and its regulations. Payees must provide one of the following TINS on this form: social security number( SSN), individual taxpayer identification number( ITIN), or federal employer identification number( FEIN). The TIN for sole proprietorships and individuals is the SSN or ITIN. Only partnerships, estates, trusts, and corporations will enter their FEIN. Are you a California resident or nonresident? L A corporation will be defined as a" resident" if it has a permanent place of business in California or is qualified through the Secretary of State to do business in California. G A partnership is considered a resident partnership if it has a permanent place of business in California. An estate is a resident if the decedent was a California resident at time of death. A trust is a resident if at least one trustee is a California resident. For individuals and sole proprietors, the term" resident" includes every individual who is in California for other than a temporary or transitory purpose and any individual domiciled in California who is absent for a temporary or transitory purpose. Generally, an individual who comes to California for a purpose that will extend over a long or indefinite period will be considered a resident. f However, an individual who comes to perform a particular contract of short duration will be considered a nonresident. Payments to all nonresidents may be subject to withholding. Nonresident payees performing services in California or receiving rent, lease, or royalty payments from property( real or personal) located in California will have 7% of their total payments withheld for state income taxes. However, no withholding is required if total payments to the payee are$ 1, 500 or less for the calendar year. For information on Nonresident Withholding, contact the Franchise Tax Board at the numbers listed below: Withholding Services and Compliance Section: 1- 888- 792- 4900 E- mail address: wscs. gen@ftb. ca. gov For hearing impaired with TDD, call: 1- 800- 822- 6268 Website: www. ftb. ca. gov 5 Provide the name, title, email address, signature, and telephone number of the individual completing this form. Provide the date the form was completed. 6 This section must be completed by the state agency requesting the STD 204. Privacy Statement Section 7( b) of the Privacy Act of 1974( Public Law 93- 579) requires that any federal, state, or local governmental agency, which requests an individual to disclose their social security account number, shall inform that individual whether that disclosure is mandatory or voluntary, by which statutory or other authority such number is solicited, and what uses will be made of it. It is mandatory to furnish the information requested. Federal law requires that payment for which the requested information is not provided is subject to federal backup withholding and state law imposes noncompliance penalties of up to$ 20, 000. I You have the right to access records containing your personal information, such as your SSN. To exercise that right, please contact the business services unit or the accounts payable unit of the state agency( ies) with which you transact that business. I All questions should be referred to the requesting state agency listed on the bottom front of this form. i 6.4.a Packet Pg. 139 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- CCC 04/ 2017 CERTIFICATION I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective Contractor to the clause( s) listed below. This certification is made under the laws of the State of California. Contractor/ Bidder Firm Name ( Printed) Federal ID Number Alpine County 94- 6000504 By ( Ccthor' ed Signature) r Printed Name and Title o Person Signing Donald Jardine, Chair, Board ofSupervisors Date Executed Executed in the County of 1/ 2/ 18 Alpine CONTRACTOR CERTIFICATION CLAUSES 1. STATEMENT OF COMPLIANCE: Contractor has, unless exempted, complied with the nondiscrimination program requirements. ( Gov. Code § 12990 ( a- f) and CCR, Title 2, Section 11102) ( Not applicable to public entities.) 2. DRUG-FREE WORKPLACE REQUIREMENTS: Contractor will comply with the requirements of the Drug- Free Workplace Act of 1990 and will provide a drug- free workplace by taking the following actions: a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations. b. Establish a Drug- Free Awareness Program to inform employees about: 1) the dangers of drug abuse in the workplace; 2) the person's or organization's policy ofmaintaining a drug-free workplace; 3) any available counseling, rehabilitation and employee assistance programs; and, 4) penalties that may be imposed upon employees for drug abuse violations. c. Every employee who works on the proposed Agreement will: 1) receive a copy of the company' s drug- free workplace policy statement; and, 2) agree to abide by the terms of the company's statement as a condition of employment on the Agreement. Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Contractor may be ineligible for award of an future State agreements if the department determines that an of the Y g p Y F following has occurred: the Contractor has made false certification, or violated the 6.4.a Packet Pg. 140 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- i certification b failing to carr out the requirements as noted above. Gov. Code 8350 et Y g Y q seq.) 3. NATIONAL LABOR RELATIONS BOARD CERTIFICATION: Contractor certifies that no more than one ( 1) final unappealable finding of contempt of court by a Federal F court has been issued against Contractor within the immediately preceding two-year period because of Contractor's failure to comply with an order of a Federal court, which orders Contractor to comply with an order of the National Labor Relations Board. ( Pub. Contract Code § 10296) ( Not applicable to public entities.) I 4. CONTRACTS FOR LEGAL SERVICES $ 50, 000 OR MORE- PRO BONO REQUIREMENT: Contractor hereby certifies that Contractor will comply with the requirements of Section 6072 of the Business and Professions Code, effective January 1, I' 2003. i Contractor agrees to make a good faith effort to provide a minimum number of hours of pro Bono legal services during each year of the contract equal to the lessor of 30 multiplied by the number of full time attorneys in the firm' s offices in the State, with the number of hours prorated on an actual day basis for any contract period of less than a full year or 10% of its contract with the State. Failure to make a good faith effort may be cause for non-renewal of a state contract for legal services, and may be taken into account when determining the award of future contracts with the State for legal services. 5. EXPATRIATE CORPORATIONS: Contractor hereby declares that it is not an expatriate corporation or subsidiary of an expatriate corporation within the meaning of Public Contract Code Section 10286 and 10286. 1, and is eligible to contract with the State of California. 6. SWEATFREE CODE OF CONDUCT: a. All Contractors contracting for the procurement or laundering of apparel, garments or corresponding accessories, or the procurement of equipment, materials, or supplies, other than procurement related to a public works contract, declare under penalty of perjury that no apparel, garments or corresponding accessories, equipment, materials, or supplies I furnished to the state pursuant to the contract have been laundered or produced in whole or in part by sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor, or with the benefit of sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor. The contractor further declares under penalty of perjury that they adhere to the Sweatfree Code of Conduct as set forth on the California Department of Industrial Relations website located at www. dir. ca. gov, and Public Contract Code Section 6108. i b. The contractor agrees to cooperate fully in providing reasonable access to the contractor' s records, documents, agents or employees, or premises if reasonably required by authorized officials of the contracting agency, the Department of Industrial Relations, t 6.4.a Packet Pg. 141 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- 6p i i or the Department of Justice to determine the contractor' s compliance with the requirements under paragraph( F E 7. DOMESTIC PARTNERS: For contracts of$ 100, 000 or more, Contractor certifies that Contractor is in compliance with Public Contract Code section 10295. 3. E 8. GENDER IDENTITY: For contracts of$ 100, 000 or more, Contractor certifies that Contractor is in compliance with Public Contract Code section 10295. 35. DOING BUSINESS WITH THE STATE OF CALIFORNIA The following laws apply to persons or entities doing business with the State of California. I 1. CONFLICT OF INTEREST: Contractor needs to be aware of the following provisions regarding current or former state employees. If Contractor has any questions on the status of any person rendering services or involved with the Agreement, the awarding agency must be contacted immediately for clarification. Current State Employees ( Pub. Contract Code § 10410): No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives compensation or has a financial interest and F which is sponsored or funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment. No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services. Former State Employees ( Pub. Contract Code § 10411): For the two- year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision- making f process relevant to the contract while employed in any capacity by any state agency. For the twelve- month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the 12- month period prior to his or her leaving state service. If Contractor violates any provisions of above paragraphs, such action by Contractor shall render this Agreement void. ( Pub. Contract Code § 10420) F Members of boards and commissions are exempt from this section if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem. ( Pub. Contract Code § 10430 ( 6.4.a Packet Pg. 142 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- F G fF 2. LABOR CODE/ WORKERS' COMPENSATION: Contractor needs to be aware of the provisions which require every employer to be insured against liability for Worker' s Compensation or to undertake self-insurance in accordance with the provisions, and Contractor affirms to comply with such provisions before commencing the performance of the work of this Agreement. ( Labor Code Section 3700) 3. AMERICANS WITH DISABILITIES ACT: Contractor assures the State that it complies with the Americans with Disabilities Act( ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S. C. 12101 et seq.) 4. CONTRACTOR NAME CHANGE: An amendment is required to change the Contractor' s name as listed on this Agreement. Upon receipt of legal documentation of the name change the State will process the amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said amendment. E 5. CORPORATE QUALIFICATIONS TO DO BUSINESS IN CALIFORNIA: a. When agreements are to be performed in the state by corporations, the contracting agencies will be verifying that the contractor is currently qualified to do business in California in order to ensure that all obligations due to the state are fulfilled. b. " Doing business" is defined in R& TC Section 23101 as actively engaging in any transaction for the purpose of financial or pecuniary gain or profit. Although there are 4 some statutory exceptions to taxation, rarely will a corporate contractor performing within the state not be subject to the franchise tax. c. Both domestic and foreign corporations ( those incorporated outside of California) must be in good standing in order to be qualified to do business in California. Agencies will determine whether a corporation is in good standing by calling the Office of the Secretary of State. 6. RESOLUTION: A county, city, district, or other local public body must provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement. 7. AIR OR WATER POLLUTION VIOLATION: Under the State laws, the Contractor shall not be: ( 1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; ( 2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or ( 3) finally determined to be in violation of provisions of federal law relating to air or water pollution. E 8. PAYEE DATA RECORD FORM STD. 204: This form must be completed by all contractors that are not another state agency or other governmental entity. i LF i 6.4.a Packet Pg. 143 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- i'.i STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES CALIFORNIA CIVIL RIGHTS LAWS ATTACHMENT OFFICE OF LEGAL SERVICES DGS OLS 04( Rev. 01117) i i I' Pursuant to Public Contract Code section 2010, a person that submits a bid or proposal to, or otherwise proposes to enter into or renew a contract with, a state agency with respect to any contract in the amount of$ 100, 000 or above shall certify, under penalty perjury, at the time the bid or proposal is submitted or the contract is renewed, all of the following: 1. CALIFORNIA CIVIL RIGHTS LAWS: For contracts executed or renewed after January 1, 2017, the contractor certifies compliance with the Unruh Civil Rights Act ( Section 51 of the Civil Code) and, the Fair Employment and Housing Act ( Section 12960 of the Government Code); and 2. EMPLOYER DISCRIMINATORY POLICIES: For contracts executed or renewed after January 1, 2017, if a Contractor has an internal policy against a sovereign nation or peoples recognized by the United States government, the Contractor certifies that such policies are not used in violation of the Unruh Civil Rights Act ( Section 51 of the Civil Code) or the Fair Employment and Housing Act ( Section 12960 of the Government Code). i CERTIFICATION I I, the official named below, certify under penalty of perjury under i Federal ID Number the laws of the State of California that the foregoing is true and correct. 94- 6000504 Proposer/ Bidder Firm Name ( Printed) Alpine County j By luthon ed Signature) r Person G Printed Name and Title Signing i Donald Jardine, Chair, Board of Supervisors I Date Execu i Executed in the County and State of 01/ 02/ 2018 Alpine California 1 i h kbkf; I: f: k i r. E 6.4.a Packet Pg. 144 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- STATE OF CALIFORNIA CALIFORNIA DEPARTMENT OF PUBLIC HEALTH flr' vmatior to, be ust d 6or re1N-, rni;,, g purppose, onhy Public Contract Code 10 111 requires state agencies to capture information on ethnicity, race and gender( ERG) of business owners on all awarded contracts and procurements to the extent that the information has been voluntarily reported to the department. The awarding department is prohibited from using this data to discriminate or provide ovide a preference in the solicitation or acceptance of bids, quotes, or estimates for goods, services, construction and/ or information technology. This information shall not be collected until after the contract award is made. The completion of this form is strictly voluntary. The data you provide on this form should best describe the ownership ofyour business. Ownership of a business should be determined as follows: For a business that is an sole proprietorship, partnership, corporation, or joint venture at least 51 percent is owned by one or more individuals in a classification designated below or, in the case of any business whose stock is publicly held, at least 51 percent of the stock is owned by one or more individuals in a designated classification, or For other business entities, the owner is the person controlling management and daily operations and who" owns" the business. For purposes of this report, respond only if the business has its home office in the United States and which is not a branch or subsidiary of foreign corporation, firm, or other business. Ethnicity/Minority Classification As defined in Public Contract Code Section 2051( c) 0 Asian- Indian— a person whose origins are from India, Pakistan, or Bangladesh. 3 Black— a person having origins in any of the Black racial groups of Africa. L3 Hispanic— a person of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish or Portuguese culture or origin regardless of race. E3 Native American— an American Indian, Eskimo, Aleut, or Native Hawaiian. C3 Pacific Asian— a person whose origins are from Japan, China, Taiwan, Korea, Vietnam, Laos, Cambodia, the Philippines, Samoa, Guam, or the United States Trust Territories of the Pacific including the' Northem Marianas El Other— Any other group of natural persons identified as minorities in the respective project specifications of an awarding department or participating local agency. Race Classification As defined by the Office of Management and Budget, Federal Register Notice, October 30, 1997, at http:// www. whitehouse. gov/ omb/ f`edref/ I997standards. html El American Indian or Alaska Native 0 Asian Ll Black or African American 0 Native Hawaiian or Other Pacific Islander L3 Other Ll White Gender Classification El Female U Male Sexual Orientation Classification As defined by Public Contract Code 10111 Lesbian Q Bisexual U Gay 13 Transgender ITEMS BEI OW BE COMPLETED BY STATE AGENCY/ DIEPARTMENT ONLY U Goods Services L] Construction Total Contract Purchase:'' 01,_ Vr C.ontract Award Date: 9- 16/ k DGS VSDS( Rev 12/ 12) 6.4.a Packet Pg. 145 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- State of California— Health and Human Services Agency California Department of Public Health: y COPH KAREN L. SMITH, MD, MPH EDMUND G. BROWN JR. Director& State Health Officer Govemor Ef' i 2/ 8/ 2018 County of Alpine Attn: Nichole Williamson 75- B Diamond Valley Road Markleeville, CA 96120 Subject: Contract# 17- 10682 Enclosed for your records is a copy of the fully executed Grant Agreement between the California Department of Public Health and County of Alpine with a term of 2/ 6/ 2018 through 6/ 30/ 2022. Approval was obtained on 2/ 6/ 2018 which represents the commencement date of this agreement. Public Contract Code 10116 requires state agencies to capture information on race, ethnicity, gender and sexual orientation of business owners on all awarded contracts and procurements. This information shall not be collected until after the contract has been awarded. The completion of the attached form is strictly voluntary and shall be anonymous. The information on the completed data sheet shall remain CONFIDENTIAL*** When applicable, Per Title 2, Section 8117. 5 of the California Code of Regulations requires that we notify the Department of Fair Employment and Housing, Office of Compliance Programs of this agreement award of$ 5, 000 or more. When applicable, Military and Veteran Code( MVC) 999. 5( Government Code( GC) 14841 and California Code of Regulations ( CCR) 1896. 78 require that all Prime Contractors that used a Disabled Veteran Business Enterprise ( DVBE) firm to perform an element of work for a given contract to report specific DVBE information, therefore, if DVBE subcontractors are utilized in performance of this contract/ procurement, you must complete the attached CDPH 9095 form and return within 60 days from receipt of final payment. You may fax either of these forms to ( 916) 319- 8583 or mail to SB/ DVBE Advocate at address below. Please contact Program Support Branch, Contracts Management Unit, if you have any questions. cc: CDPH Contract File Program Support Branch, MS 1800- 1804, P. O. Box 9973770 Sacramento, CA 95899- 7377 916) 650- 01009 ( 916) 650- 0142 FAX Internet Address: www. cdph. ca. gov 6.4.a Packet Pg. 146 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- 19. 3. a State of California— Health and Human Services Agency— California Department of Public Health CDPH 1229( 10/ 2016) CALIFORNIA Oral Health Program Local Oral Health Plan Awarded By THE CALIFORNIA DEPARTMENT OF PUBLIC HEALTH, hereinafter" Department" v TO c Alpine County Health Department, hereinafter" Grantee" c v E cu Implementing the project, Alpine County Local Oral Health Program," hereinafter" Project" o GRANT AGREEMENT NUMBER 17- 10682 d f The Department awards this Grant and the Grantee accepts and agrees to use the Grant funds as follows: AUTHORITY: The Department has authority to grant funds for the Project under Health and a Safety Code, Section 104750, and 131085( m Q PURPOSE: The Department shall provide a grant to and for the benefit of the Grantee; the W_ d purpose of the Grant is to provide activities that support the state oral health plan build capacity at the C9 local level for the facilitation and implementation of education, prevention, linkage to treatment, surveillance, and case management services in the community. The Grantee will assess the oral health needs of the California communities, develop a strategic action plan to address the oral health needs of N the population groups within the communities, and implement evidence based or evidence informed N programs. ti GRANT AMOUNT: The maximum amount payable under this Grant shall not exceed Seven Hundred One Thousand Five Hundred Five dollars $ 701,505. 0v TERM OF GRANT: The term of the Grant shall begin on January 1, 2oi8, or upon approval of this a grant, and terminates on June 30, 2022. No funds may be requested or invoiced for work Q N performed or costs incurred after June 30, 2022. 00 o ti PROJECT REPRESENTATIVES. The Project Representatives during the term of this Grant will be: California Department of Public Health Grantee: Alpine County Health Department m Name: Angela Wright, Grant Manager Name: 1c o e 1 Lamson, erector v Road R Valley d V B Diamond aey oa Address: MS X208, 1616 Capitol Avenue, Suite 74• 420 Address: 75 City, Zip: Sacramento, CA 95814 City, Zip: Marldeeville, CA 96120 Phone: ( 916) 552' 9898 Phone: 530- 694-2235 Page 1 of 3 Packet Pg. 109 6.4.a Packet Pg. 147 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- 9. 3. a California Local Health Officer Page 2 June 2, 2017 r Scope of Work, and Budget once that information becomes final. Funds from Prop 56 will become available on July 1, 2017. Please complete the attached Letter of Intent form and submit by June 30, 2017, L to indicate whether you intend to participate or not. v Additional information about the Local Oral Health Programs will be forthcoming. If you E have questions in the meantime, please contact Rosanna Jackson, Oral Health Program Manager, at [EMAIL REDACTED], or at (916) 552- 9896. The next few years will provide California with a unique opportunity to work together to improve oral health for all Californians, while also furthering the California Oral Health Plan objectives. We look forward to working with you. d E Sincerely, m a L Jayanth V. Kumar, DDS, MPH State Dental Director O J Enclosure N N ti N A O U' d c Q Q N 0 0 0 r r d O d Et v Q E Racket Pg. 110 6.4.a Packet Pg. 148 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- I p State of California— Health and Human Services AgencyCalifornia Department of Public Health CDPH 1229( 10/ 2016) Fax: ( 916) 552- 9729 Fax: 530- 694- 22,52 E- mail: Angela.Wright@cdph. ca. gov E- mail: nwilliamson@alpinecountyca. gov Direct all inquiries to: v California Department of Public Health, Grantee: Alpine County Health Department California Oral Health Program v Attention: Angela Wright, Grant ManagerAttention: Nichole Williamson, Director Address: MS 7208, 1616 Capitol Avenue, Suite 74. 420Address: 75B Diamond Valley Road a City, Zip: Sacramento, CA 95814 City, Zip: Marldeeville, CA 9612o z Phone: ( 916) 552- 9898 Phone: 530- 964- 2235 O Fax: ( 916) 552- 9729 Fax: 53o- 694- 2252 E- mail: Angela. Wright@cdph. ca. gov E- mail: nwilliamson@alpinecountyca. gov E a Either party may change its Project Representative upon written notice to the other party. Q c STANDARD PROVISIONS. The following exhibits are attached and made a part of this Grant by this a reference: OJ cv Exhibit A GRANT APPLICATION— Application Checklist, Grantee Information Form, Narrative re Summary Form, Scope of Work and Deliverables. P 0 The Grant Application provides the description of the project and associated cost. a Exhibit B BUDGET DETAIL AND PAYMENT PROVISIONS O Exhibit C STANDARD GRANT CONDITIONS i Exhibit D LETTER OF INTENT c Including all the requirements and attachments contained therein N Exhibit E ADDITIONAL PROVISIONS or ti r 0- X O GRANTEE REPRESENTATIONS: The Grantee( s) accept all terms, provisions, and conditions of this grant, including those stated in the Exhibits incorporated by reference above. The Grantee( s) shall fulfill all assurances and commitments made in the application, declarations, other accompanying Ca documents, and written communications e- mail, correspondence) filed in support ofthe request for grant funding. The Grantee( s) shall comply with and require its contractors and subcontractors to comply with all applicable laws, policies, and regulations. Page 2 of 3 Packet Pg. 111 6.4.a Packet Pg. 149 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- 9. 3. a State of California— Health and Human Services Agency— California Department of Public Health CDPH 1229( 10/ 2016) IN WITNESS THEREOF, the parties have executed this Grant on the dates set forth below. Executed By: Date: Terry Woodrow, Chair Alpine County Board of Supervisors a P. O. Box 158 E Marldeeville, CA 9612o o IL r Date: g Marshay Gregory, Chief L Contract and Purchasing Services Section California Department of Public Health 1616 Capitol Avenue, Suite 74..317 E P. O. Box 997377, MS 1800- 1804. Sacramento, CA 95899- 7377 c t9 F a M O N NO N h r O I N A w O U r d Q N 00 to ! ti P a O c E Q c t i i i Page 3 of 3 Packet Pg. 112 6.4.a Packet Pg. 150 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- i 9. 3. a Document A Exhibit A Application Checklist DUE: Wednesday, September 20, 2017 DATE OF 9/ 20/ 17 SUBMISSION Alpine Count v Health Department v E Application Contact Name: Nichole Williamson Phone Number ( 530) 694- 2235 E- mail Address: nwilliamson@alpinecountyca. gov The following documents must be completed and submitted with this Application Checklist i by September 20, 2017, in hard copy and by E- mail. L 0 C APPLICATION CONTENTS: Please Check E Application Checklist ( This Form) Grantee Information Form ( Document B) Narrative Summary Form ( Document C) L c Scope of Work and Deliverables ( Document D) Documentation Checklist for Established LOHPs only ( Document E) N N N One copy must be mailed to: N Regular Mail Express Delivery 0 Oral Health Program Oral Health Program California Department of Public Health California Department of Public Health a P. O. Box 997377, MS 7208 1616 Capitol Avenue, Suite 74. 420 a Sacramento, CA 95899- 7377 MS- 7208co Sacramento, CA 95814 r 916) 552- 9900 0 a E Also e- mail the documents to: DentalDirector@cdph. ca. gov. a f i Packet Pg. 113 6.4.a Packet Pg. 151 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- I Docume F Grantee Information Form C 4( This is the information that will appear in your grant agreement. Federal Tax ID# 94- 6000504 Name Alpine County Health Department Mailing Address 75B Diamond Valley Rd. Markleeville, CA 96120 v C L Street Address ( If Different) v County Alpine E Phone 530) 694- 2235 Fax 530 694- 2252 0 Website Alpinecountyca. gov , The Grant Signatory has authority to sign the grant agreement cover. I Name Terry Woodrow aTitle Chair, Board of Supervisors o Ifaddress(es) are the same as the organization above,just check this box and go to Phone E m Mailing Address P. O. Box 158, Markleeville CA 96120 Street Address ( If Different) 99 Water St. Markleeville CA 96120 Phone 530) 694- 2281 Fax 530 694- 2491 C Email twoodrow@alpinecountyca. gov The Pmjact Director is responsible for all of the day-to-day activities of project implementation and for seeing that all grant requirements are met. This person will be in contact with Oral Health Program staff, will I receive all programmatic, budgetary, and accounting mail for the project and will be responsible for the proper dissemination of program information. N o o Name Nichole Williamson 0 Title Director v O d d /f address( es) are the same as the organization above,just check this box and go to Phone Z c 10 Mailing Address N a CO Street Address( if Different) Phone 530) 694- 2235 Fax ( 530) 694- 2252 r Email nwilliamson@alpinecount ca, ov x 0 These are the annual funding amounts your LHJ will accept for grant purposes. a E Year 1 ( FY 17/ 18) $ 140, 301 v S Year 2 ( FY 18/ 19) $ 140, 301 Q v Year 3( FY 19/ 20) $ 140, 301 Year 4 ( FY 20/ 21) $ 140, 301 Year 5( FY 21/ 22) $ 140, 301 Packet Pg. 114 6.4.a Packet Pg. 152 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- Document C Narrative Summary Form Alpine County Health Department According to the California Department of Finance population estimates on January 1, 2017 Alpine County is the least populated. County in California with a population of 1, 151 people. The male population ( 52. outnumbers the female population 47.4%). The majority of the residents ( 58. are between the age18 and 65. v Approximately 72 percent of the population is Caucasian. Notably, almost one quarterof the residents in Alpine County are Native American. v Alpine County is a rural, frontier county approximately 743 square miles with a population density of less than one and a half persons per square mile. Ninety- six 2 percent of the land is publicly owned, administered by the United States Forest Service and Bureau of Land Management. The county is located in the Sierra Nevada Mountain a Range south of Lake Tahoe and north of Yosemite, bordering the state of Nevada to the east. The elevation of the county ranges from approximately 4800 feet to over 11, 400 L feet. The County has no incorporated cities or towns and has the five following population d areas with a population of approximately 200 people each: Woodfords, Kirkwood, Markleeville, Bear Valley and Hung- a- lel-ti, with Markleeville as the county seat. The c western and eastern sides of the county are divided by mountain passes that are closed in the winter due to heavy snowfall. In the winter it is a five hour one way drive from 0 ' Markleeville to Bear Valley. There are no stop lights, grocery stores, pharmacies or 0- banks banks in Alpine County. None of the three general stores in the County accept CalFresh o benefits. The major employers in the county are government agencies and tourist N oriented services. N ti r As of 2015, approximately 382 residents ( 34. were eligible for the Supplemental N Nutrition Assistance Program, earning less than 185 percent of the Federal Poverty Level. Alpine County has approximately 184 residents who earn less than the Federal o Poverty Level which is 16. 6 percent of the population. v Alpine County Health Department is the only provider of medical services in the County. Q Operating a Public Health clinic in Woodfords and a satellite clinic in Bear Valley, the 00 Woodfords Clinic employs a Family Nurse Practitioner who provides family medical services two days a week. Additionally, the Public Health Department also administers including California Children' s Program, Child Health & Disability Program, Immunization Program, Maternal Child Adolescent Health Program, Tobacco Control o Program and Emergency Preparedness Program. E The nearest hospital is Barton Memorial Hospital in South Lake Tahoe, which is at least thirty minutes in good driving conditions. Privately insured residents also utilize medical services in Douglas County, Nevada however residents with Medi- Cal must access a specialty medical services in South Lake Tahoe or even further in Placerville or Sacramento. Members of the Washoe Tribe can utilize the Washoe Tribal Clinic in Dresslerville, Nevada for preventative health care and chronic disease management. Page 1 of 2 Packet Pg. 115 6.4.a Packet Pg. 153 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- Document C r Narrative Summary Form Alpine County Health Department There are no dental providers in Alpine County, and the only oral health services provided are annual fluoride treatment to children enrolled in state preschool through the Maternal Child Adolescent Health Program. Additionally, in 2015 and 2017 in collaboration with the state Denti- Cal program dental services have been provided once a year at the Health Department, July 13- 16, 2015 Health Mobile brought a mobile L I" dental van to Alpine County and provided 39 Denti- Cal beneficiaries and one uninsured v patient services. Of the 40 patients, 21 were children and 19 were adults. 0 Services provided to adults o Diagnostic & preventative services only 8 Diagnostic, preventative & restorative 7 services All dental services completed during visit 3 Total 18 0 Services Provided to children Diagnostic & preventative services only 8 Diagnostic, preventative & restorative 1 a services All dental services completed duringvisit 6 Total 15 oJ Of the patients seen one adult and six children were referred far additional treatment. N Twenty five of the patients completed a beneficiary survey which included the question N Have you seen a dentist within the last year" 10 responded yes, 12 no and 3 did not answer. Follow up question of" If no, why" with 5 responses of lack of transportation, 4 N lack of time, 1 lack of child care, 2 not important, 3 unaware of services, and 7 other fear, no insurance, new to area, Sacramento is too far). Mobile dental services were provided again in July and August 2017 by Big Smiles. Q Alpine County Health Department intends to utilize the Oral Health Program funding to a develop a comprehensive Oral Health Assessment from a Community Health 00 Assessment that we already plan to conduct in 2018 utilizing Prop 56 Tobacco Control r Program funding. After the Oral Health Assessment is completed information will be available to support the development of an Oral Health Program and identification of the community needs. We intend to utilize current staff to support the development of the 0 Oral Health Assessment, which will be conducted by an outside consultant. E v e Page 2 of 2 Packet Pg. 116 6.4.a Packet Pg. 154 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- Document Scope of Work and Deliverables FY 2017- 2022 GOAL: The California Department of Public Health, Oral Health Program (CDPH/ OHP) shall grant funds to Local Health Jurisdictions ( LHJ) from Proposition 56, the California Healthcare, Research and Prevention Tobacco Tax Act of 2016 ( Prop 56) for the purpose and goal of educating about oral health, dental disease prevention, and linkage to treatment of dental disease including dental disease caused by the use of cigarettes and other tobacco products. LHJs are encouraged to implement the strategies recommended v in the California Oral Health Plan and shall establish or expand upon existing Local Oral E Health Programs ( LOHP) to include the following program activities related to oral health in 0 their communities: education, dental disease prevention, linkage to treatment, surveillance, a. and case management. These activities will improve the oral health of Californians. Objectives 1- 5 below represent public health best practices for planning and L establishing new LOHPs. LHJs are required to complete these preliminary Objectives before implementing Objectives 6- 11 outlined below. LHJs that have 4 t completed these planning activities may submit documentation in support of their 0 accomplishments. Please review the LOHP Guidelines for information regarding L the required documentation that must be submitted to CDPH OHP for approval. Obiective 1: Build capacity and engage community stakeholders to provide qualified L professional expertise in dental public health for program direction coordination and a collaboration. o J Create a staffing pattern and engage community stakeholders to increase the capacity to N achieve large- scale improvements in strategies that support evidence- based interventions, health system interventions, community- clinical linkages, and disease surveillance and evaluation. At a minimum an Oral Health Program Coordinator position should be developed to coordinate the LOHP efforts. Recruit and engage key stakeholders to form o an Advisory Committee or task force. Convene and schedule meetings, identify goals and v objectives, and establish communication methods. This group can leverage individual members' expertise and connections to achieve measurable improvements in oral health. a N Obiective 2: Assess and monitor social and other determinants of health health status to health needs, and health care services available to California communities with a s ecial focus on underserved areas and vulnerable population groups. a E x Identify partners and form a workgroup to conduct an environmental scan to gather data, create an inventory of resources, and plan a needs assessment. Conduct a needs assessment to determine the need for primary data, identify resources and methods, and v develop a work plan to collect missing data. Collect, organize, and analyze data. Prioritize needs assessment issues and findings, and use for program planning, advocacy, and a education. Prepare a report and publish. Packet Pg. 117 6.4.a Packet Pg. 155 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- 9. 3. a Docume Scope of Work and Deliverables FY 2017- 2022 Obiective 3: Identify assets and resources that will help to address the oral health needs of the community with an emphasis on underserved areas and vulnerable population groups within the jurisdiction. v Take an inventory of the jurisdiction' s communities to identify associations, organizations, institutions and non-traditional partners to provide a comprehensive picture of the LHJ. Conduct key informant interviews, focus groups, and/ or surveys, create a map, and E publish the assets identified on your website or newsletter. Obiective 4: Develop a Community Health Improvement Plan ( CHIP) and an action plan to 2 address oral health needs of underserved areas and vulnerable population groups for the implementation phase to achieve local and state oral health objectives L 0 Identify a key staff person or consultant to guide the community oral health improvement plan process, including a timeline, objectives, and strategies to achieve the California Oral 0 Health Plan. Recruit stakeholders, community gatekeepers, and non-traditional partners identified in the asset mapping process and members of the AC to participate in a workgroup to develop the CHIP and the Action Plan. The Action Plan will a timeline to a address and implement priority objectives and strategies identified in the CHIP. The L workgroup will identify the "who, what, where, when, how long, resources, and communication" aspects of the Action Plan. a. J Objective 5: Develop an Evaluation Plan that will be used to monitor and assess the N progress and success of the Local Oral Health Program Participate with the CDPH OHP to engage stakeholders in the Evaluation Plan process, including those involved, those affected, and the primary intended users. Describe the program using a Logic Model, and document the purpose, intended users, evaluation questions and methodology, and timeline for the evaluation. Gather and analyze credible evidence to document the indicators, sources, quality, quantity, and logistics. Justify the Z conclusions by documenting the standards, analyses, interpretation, and a recommendations. Ensure that the Evaluation Plan is used and shared. co r Objective 6: Implement evidence- based programs to achieve California Oral Health Plan P objectives. e- 0 To accomplish this Objective, LHJs can choose evidence-based or best practice strategies such as, but not limited to increase the number of low-income schools with a school- based or school- linked dental program; increase the number of children in grades K-6 receiving fluoride supplements, such as fluoride rinse, fluoride varnish, or fluoride tablets; increase Q the number of children in grades K-6 receiving dental sealants and increase or maintain the percent of the population receiving community fluoridated water. h r t Pape 2 of 8 Packet Pg. 118 F 6.4.a Packet Pg. 156 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- 9. 3. a Docume Scope of Work and Deliverables FY 2017- 2022 Obiective 7: Work with partners to promote oral health by develooffi and im lementin prevention and healthcare policies and guidelines for programs health care providers and institutional settings ( e. schools) including integration of oral health care and overall health care. v To accomplish this Objective, LHJs can choose evidence- based or best practice strategies v I' such as, but not limited to: convene partners ( e. First 5, Early Head Start/ Head Start, Maternal Child and Adolescent Health ( MCAH), Child Health and Disability Prevention CHDP), Black Infant Health ( BIH),. Denti- Cal, Women, Infant and Children ( WIC), Home Visiting, schools, community-based organizations, etc.) to improve the oral health of 0- 6 year old children by identifying facilitators for care, barriers to care, and gaps to be addressed; and/or increase the number of schools implementing the kindergarten oral health assessment by assessing the number of schools currently not reportingthe o assessments to the System for California Oral Health Reporting ( SCOHR), identifying target schools for intervention, providing guidance to schools, and assessing progress. Obiective 8: Address common risk factors for preventable oral and chronic diseases including tobacco and sugar consumption and promote protective factors that will reduce disease burden Wry V To accomplish this Objective, LHJs can choose evidence- based or best practice strategies such as, but not limited*to: increase the number of dental offices providing tobacco 0 cessation counseling; and/ or increase the number of dental office utilizing Rethink Your Drink materials and resources to guide clients toward drinking water, especially tap water, N instead of sugar-sweetened beverages. cv Objective 9: Coordinate outreach programs implement education and health literacy campaigns, and promote integration of oral health and primary- care. v To accomplish this Objective, LHJs can choose evidence- based or best practice strategies s such as, but not limited to: increase the number of dental offices, primary care offices, and community-based organizations ( CBO) ( e. Early Head Start/ Head Start, WIC, Home co Visiting, BIH, CHDP, Community Health Worker/ Promotora programs, etc.) using theCD American Academy of Pediatrics' Brush, Book, Bed ( BBB) implementation guide; and/ or increase the number of dental offices, primary care clinics, and CBOs using the Oral Health z Literacy implementation guide to enhance communication in dental/ medical offices; and/or increase the number CBOs that incorporate oral health education and referrals into routine business activities. E a Packet Pg. 119 Page 3 of 8 6.4.a Packet Pg. 157 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- 9. 3. a Docume Scope of Work and Deliverables FY 2017- 2022 Obiective 10: Assess support, and assure establishment and improvement of effective oral healthcare delivery and care coordinations stems and resources includina workforce development and collaborations to serve vulnerable and underserved populations by integrating oral health care and overall health care v To accomplish this Objective, LHJs can choose evidence-based or best practice strategies such as, but not limited to: regularly convene and lead a jurisdiction- wide Community of v Practice comprised of Managed Care Plans, Federally Qualified Health Centers, CBOs, E and/ or Dental Offices focused on implementing the Agency for Health Care Research and Quality' s Design Guide for Implementing Warm Handoffs in Primary Care Settings or the ; a and/or identifying a staff person or consultant to facilitate quality improvement coaching to jurisdiction-wide Community of Practice members focused on increasing the number of at- risk persons who are seen in both a medical and dental office; and/ or improve the operationalization of an existing policy or guideline, such as the increasing the number of infants who are seen by a dentist by age 1; and/ or promote effectiveness of best practices at statewide and national quality improvement conferences. W E Objective 11: Create or expand existing local oral health networks to achieve oral health improvements throughgolicv financing, education dental care and community a engagement strategies c To accomplish this Objective, LHJs can choose evidence- a J based or best practice strategies such as, but not limited to: create a new ( or expand an existing) Oral Health Network, J l Coalition, or Partnership by identifying key groups and organizations; planning and holding meetings; defining issues and problems; creating a common vision and shared values; and N developing and implementing an Action Plan that will result in oral health improvements. LHJs are also encouraged, where possible, to collaborate with local Dental Transformation Initiative (DTI) Local Dental Pilot Projects to convene stakeholders and partners in innovative ways to leverage and expand upon the existing momentum towards improving v oral health. LHJs that are currently implementing local DTI projects should develop complementary, supportive, but not duplicative activities. a CD N r ti 0 a Page 4 of 8 Packet Pg. 120 6.4.a Packet Pg. 158 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- 9. 3. a Docume Scope of Work and Deliverables FY 2017-2022 I' DELIVERABLES/ OUTCOME MEASURES: LHJs are encouraged to implement the strategies recommended in the California Oral Health Plan. Funds are made available through Prop 56 to achieve these deliverables. The activities may include convening, coordination, and collaboration to support planning, disease prevention, education, surveillance, and linkage to treatment programs. To ensure that CDPH fulfills the Prop 56 requirements, LHJs are responsible for meeting the assurances and the following checked deliverables. Deliverables not met will result in a 2 corrective action plan and/ or denial or reduction in future Prop 56 funding. 8 V Local Health Jurisdiction Deliverables E 1 0 Deliverable Activities Selected deliverable s Deliverable 1 Develop Advisory Objective 1 Committee/ Coalition/ Partnership/ Task Force (AC) and recruit key organizations/ members representing 2 diverse stakeholders and non- traditional partners. A. List of diverse stakeholders engaged to develop and mentor the Community Health Improvement/ Action Plan. 0 B. List number of meetings/ conference calls held to 2 develop a consensus of AC to determine best Q practice to address priorities and identify evidence- based programs to implement. L C. Develop communication plan/ methods to share 0 consistent messaging to increase collaboration. a. D. Develop a consensus on how to improve access to 0 evidence based programs and clinical services. N cv Deliverable 2 Document staff participation in required training N Objective 7webinars, workshops and meetings. 0 N Deliverable 3 Conduct needs assessment of available data to Objective 2& 3determine LHJs health status, oral health status, needs, and available dental and health care services v to resources to support underserved communities and vulnerable population groups. Deliverable 4 Five- year oral health improvement plan ( the" Plan") R71 co Objective 4 and an action pian ( also called the" work plan"), updated annually, describing disease prevention, surveillance, education, linkage to treatment programs, and evaluation strategies to improve the oral health of the target population based on an 0 assessment of needs, assets and resources. Deliverable 5 Create a program logic model describing the local oral E Objective 5 health program and update annually v W Deliverable 6 Coordinate with CDPH to develop a surveillance Objective 5 report to determine the status of children' s oral health and develop an evaluation work plan for Implementation objectives. Page 5 of 8 Packet Pg. 121 6.4.a Packet Pg. 159 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- Docume Scope of Work and Deliverables FY 2017- 2022 Deliverable Activities Selected deliverable Deliverable 7 Compile data for and report annually on educational Objective6KA activities, completing all relevant components on the Lal School- Based! Data Form: v School Linked A. Schools meeting criteria of low- income and L high- need for dental program 50% 0 participation in Free or Reduced Price Meals I FRPM) participating in a fluoride program. ML' B. Schools, teachers, parents and students receiving educational materials and/ or a r educational sessions. c C. Children provided preventive services. a x Deliverable 8 Compile data for and report annually on School- Objective 6 based/ linked program activities, completing all School- Based/ relevant components on the Data Form: School- Linked A. Schools meeting criteria of low- income and E high- need for dental program 50% L participation in Free or Reduced Price Meals FRPM) participating in a School- based/ linked e program. B. Schools, teachers, parents and students c receiving dental sealant educational materials and/ or educational sessions. x 0 C. Children screened, linked or provided J CM preventive services including dental sealants. CD Deliverable 9 Compile data for and report annually on Community Objective 6 Water Fluoridation program activities, completing all relevant components on the Data Form: a Fluoridation A. Regional Water District engineer/ operator 0 training on the benefits of fluoridation. B. Training for community members who desire 5 to educate others on the benefits of fluoridation at Board of Supervisor, City N Council, or Water Board meetings. W C. Community- specific fluoridation Education Materials r D. Community public awareness campaign such as PSAs, Radio Advertisements x 0 Deliverable 10 Compile data for and report annually on kindergarten Objective 7 oral health assessment activities, completing all E relevant components on the Data Form: Kinder-Assessment v A. Schools currently not reporting-the assessments to SCHOR B. Champions trained to promote kindergarten oral health assessment activities C. Community public relations events and community messages promoting oral health. D. New schools participating in the kindergarten Paae 6 of 8 Packet Pg. 122 6.4.a Packet Pg. 160 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- Documen c Scope of Work and Deliverables FY 2017- 2022 E Deliverable Activities Selected deliverable oral health assessment activities. E. Screening linked to essential services. F. Coordination efforts of programs such as kindergarten oral health assessment, WIC/ Mead Start, pre- school/ school based/ linked programs, Denti- Cal, Children' s v Health and Disability Prevention Program, E Home Visiting and other programs. G. Identify prevention and healthcare policies 0 and guidelines implemented. c. Deliverable 11 Compile data for and report annually on tobacco Objective 8 cessation activities, completing all relevant components on the Data Form: x L A. Assessment of readiness of dental offices to O provide tobacco cessation counseling. B. Training to dental offices for providing tobacco E cessation counseling. C. Dental offices connected to resources Deliverable 12 Compile data for and report annually on Rethink Your Objective 8 Drink activities, completing all relevant components on the Data Form: a A. Assessment of readiness of dental offices to implement Rethink Your Drink materials and o resources for guiding patients toward drinking N water. B. Training to dental offices for implementing Rethink Your Drink materials. N C. Dental offices connected to resources Deliverable 13 Compile data for and report annually on health literacy Objective 9 and communication activities, completing all relevant ® v components on the Data Form: c A. Partners and champions recruited to launch health literacy campaigns co B. Assessments conducted to assess opportunities for implementation C. Training and guidance provided a D. Sites/organizations implementing health literacy activities Deliverable 14 Compile data for and report annually on health care E Objective 10 delivery and care coordination systems and resources, v completing all relevant components on the Data Form: A. Assessments conducted to assess opportunities for implementation of community- clinical linkages and care coordination B. Resources such as outreach, Community of Practice, and training developed E e Paae 7 of 8 Packet Pg. 123 I 6.4.a Packet Pg. 161 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- Docume Scope of Work and Deliverables FY 2017- 2022 Deliverable Activities Selected deliverable C. Providers and systems engaged Deliverable 15 Compile data for and report annually on community Objective 11 engagement activities, completing all relevant v components on the Data Form; v A. Develop a core workgroup to identify E strategies to achieve local oral health L improvement. B. Provide a list of community engagement strategies to address policy, financing, education, and dental care. Deliverable 16 Progress reporting: submit bi-annual progress Objective 1- 11 reports describing in detail progress of program and ® L 0 evaluation activities and progress towards completing deliverables. Provide documentation in sufficient detail to support the reported activities on planning and E intervention activities for required and selected objectives. Q Deliverable 17 Expense documenting: submit all expenses incurred Objective 1- 11 during each state fiscal year with the ability to provide LN back- up documentation for expenses in sufficient detail to allow CDPH-OHP to ascertain compliance with Proposition 56, the California Healthcare, Research and Prevention Tobacco Tax Act of 2016 N 04 Likewise, provide biannual Progress Reports describing in detail the program activities conducted, and the ability to provide source documentation in o sufficient detail to support the reported activities. 0c 0 0 0 c Z 0 00co 0 r ti r a x 0 c 0 E h c i Paae 8 of 8 Packet Pg. 124 j 6.4.a Packet Pg. 162 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- Alpine County Health Depart Grant# 17- 10682 Exhibit B Budget Detail and Payment Provisions 1. Invoicing and Payment A. Upon completion of project activies as provided in Exhibit A Grant Application, and upon receipt and approval of the invoices, the State agrees to reimburse the Grantee for activities performed and expenditures incurred in accordance with the costs specified herein. c B. Invoices shall include the Grant Number and shall be submitted not more frequently than v in arrears to: E L Angela WrightIL o California Department of Public Health Oral Health Program MS 7208 i 1616 Capitol Avenue, Suite 74. 420 L P. O. Box 997377, Sacramento, CA 95899- 7377 0 C. Invoices shall: 1) Be prepared on Grantee letterhead. If invoices are not on produced letterhead invoices must be signed by an authorized official, employee or agent certifying that the expenditures claimed represent activities performed and are in accordance with Exhibit A Grant Application under this Grant. 2) Bear the Grantee' s name as shown on the Grant. L 3) Identify the billing and/ or performance period covered by the invoice. p 4) Itemize costs for the billing period in the same or greater level of detail as indicated in this N Grant. Subject to the terms of this Grant, reimbursement may only be sought for those costs and/ or cost categories expressly identified as allowable and approved by CDPH. r 0 2. Budget Contingency Clause A. It is mutually agreed that if the Budget Act of the current year and/ or any subsequent years v covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no Q liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to fulfill any provisions of this Agreement. m 0 B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liabilityCL r occurring to the State, or offer an agreement amendment to Grantee to reflect the reduced amount. c as 3. Prompt Payment Clause E v Payment will be made in accordance with, and within the time specified in, Government Code a Chapter 4.5, commencing with Section 927. Page 1 of 2 Packet Pg. 125 6.4.a Packet Pg. 163 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- E Alpine County Health Depart Grant# 17- 10682 Exhibit B Budget Detail and Payment Provisions I E 4. Amounts Payable A. The amounts payable under this Grant shall not exceed: v 1) $ 140, 301 for the budget period of 01/ 01/ 2018 through 06/ 30/ 2018. 2) $ 140, 301 for the budget period of 07/ 01/ 2018 through 06/ 30/ 2019. v I 3) $ 140, 301 for the budget period of 07/ 01/ 2019 through 06/ 30/ 2020. E G 4) $ 140, 301 for the budget period of 07/ 01/ 2020 through 06/ 30/ 2021. 5) $ 140, 301 for the budget period of 07/ 01/ 2021 through 06/ 30/ 2022. a B. Payment allocations shall be made for allowable expenses up to the amount annually encumbered commensurate with the state fiscal year in which services are fulfilled and/ or goods are received. i o I 5. Timely Submission of Final Invoice c A. A final undisputed invoice shall be submitted for payment no more than ninety ( 90) calendar days following the expiration or termination date of this Grant, unless a later or alternate deadline is agreed to in writing by the program grant manager. Said invoice should be clearly Q marked " Final Invoice", indicating that all payment obligations of the State under this Grant have ceased and that no further payments are due or outstanding. a B. The State may, at its discretion, choose not to honor any delinquent final invoice if the Grantee fails to obtain prior written State approval of an alternate final invoice submission N deadline. o N 6. Travel and Per Diem Reimbursement N a Any reimbursement for necessary travel and per diem shall be at the rates currently in effect as established by the California Department of Human Resources ( CaIHR). o s t Q N COW O riti r P f C E Q I Page 2of2 Packet Pg. 126 6.4.a Packet Pg. 164 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- 9. 3. a Alpine County Health Department Grant# 17- 10682 Page 1 of 4 i. EXHIBIT C G STANDARD GRANT CONDITIONS v 1. APPROVAL: This Grant is of no force or effect until signed by both parties and approved by 12 the Department of General Services, if required. The Grantee may not commence v performance until such approval has been obtained E 2. AMENDMENT: No amendment or variation of the terms of this Grant shall be valid unless d made in writing, signed by the parties, and approved as required. No oral understanding or c- Agreement not incorporated in the Grant is binding on any of the parties. In no case shall w the Department materially alter the scope of the Project set forth in Exhibit A. L 3. ASSIGNMENT: This Grant is not assignable by the Grantee, either in whole or in part, p without the written consent of the Grant Manager in the form of a written amendment to the Grant. E 0 4. AUDIT: Grantee agrees that the Department, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to this Grant. Grantee agrees to maintain such records for a possible audit for a minimum of three ( 3) years after final payment or completion of the project funded with this Grant, unless a longer period of records retention is stipulated. n. Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Grantee agrees to include a similar right of the State to audit records and interview staff in any subcontract related to the project. N k 5. CONFLICT OF INTEREST: Grantee certifies that it is in compliance with all applicable state r and/ or federal conflict of interest laws. o U 6. INDEMNIFICATION: Grantee agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to a any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or N corporation furnishing or supplying work services, materials, or supplies in connection with 00 the project, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Grantee in the performance of any r activities related to the Project. o 4i r 7. FISCAL MANAGEMENT SYSTEMS AND ACCOUNTING STANDARDS: Grantee agrees that, at a minimum, its fiscal control and accounting procedures will be sufficient to permit E tracing of all grant funds to a level of expenditure adequate to establish that such funds have not been used in violation of any applicable state or federal law, or the provisions of this Q Grant. Grantee further agrees that it will maintain separate Project accounts in accordance with generally accepted accounting principles. 8. GOVERNING LAW: This Grant is governed by and shall be interpreted in accordance with the laws of the State of California. Packet Pg. 127 6.4.a Packet Pg. 165 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- 9. 3. a Alpine County Health Department Grant# 17- 10682 Page 2 of 4 9. INCOME RESTRICTIONS: Grantee agrees that any refunds, rebates, credits, or other amounts ( including any interest thereon) accruing to or received by the Grantee under this Grant shall be paid by the Grantee to the Department, to the extent that they are properly allocable to costs for which the Grantee has been reimbursed by the Department under this j Grant. 10. INDEPENDENT CONTRACTOR: Grantee, and its agents and employees of Grantee, in the performance of the Project, shall act in an independent capacity and not as officers, employees or agents of the Department. a, c 11. MEDIA EVENTS: Grantee shall notify the Department' s Grant Manager in writing at least a twenty ( 20) working days before any public or media event publicizing the accomplishments and/ or results of the Project and provide the opportunity for attendance and participation by Department' s representatives. L 12. NO THIRD- PARTY RIGHTS: The Department and Grantee do not intend to create any o f rights or remedies for any third- party as a beneficiary of this Grant or the project. E 13. NOTICE: Grantee shall notify the Department' s Grant Manager in writing of any events, developments or changes that could affect the completion of the project or the budget e f approved for this Grant. L 14. PROFESSIONALS: Grantee agrees that only licensed professionals will be used to perform a services under this Grant where such services are called for. J 15. RECORDS: Grantee certifies that it will maintain Project accounts in accordance with CD generally accepted accounting principles. Grantee further certifies that it will comply with the k following conditions for a grant award as set forth in the Request for Applications ( Exhibit D) and the Grant Application ( Exhibit F A. Establish an official file for the Project which shall adequately document all 0 E significant actions relative to the Project; c B. Establish separate accounts which will adequately and accurately depict all Z amounts received and expended on this Project, including all grant funds received 00 under this Grant; C. Establish separate accounts which will adequately depict all income received which r. is attributable to the Project, especially including any income attributable to grant a funds disbursed under this Grant; 0 D. Establish an accounting system which will adequately depict final total costs of the Project, including both direct and indirect costs; and, E. Establish such accounts and maintain such records as may be necessary for the v state to fulfill federal reporting requirements, including any and all reporting requirements under federal tax statutes or regulations. 16. RELATED LITIGATION: Under no circumstances may Grantee use funds from any disbursement under this Grant to pay for costs associated with any litigation between the Grantee and the Department. is Packet P . 128 l f i 6.4.a Packet Pg. 166 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- Alpine County Health Department Grant# 17- 10682 Page 3 of 4 17. RIGHTS IN DATA: Grantee and the Department agree that all data, plans, drawings, specifications, reports, computer programs, operating manuals, notes, and other written or graphic work submitted under Exhibit A in the performance of the Project funded by this Grant shall be in the public domain. Grantee may disclose, disseminate and use in whole or in part, any final form data and information received, collected, and developed under this Project, v subject to appropriate acknowledgment of credit to the Department for financial support. w Grantee shall not utilize the materials submitted to the Department ( except data) for any profit I making venture or sell or grant rights to a third- party who intends to do so. The Department 0 has the right to use submitted data for all governmental purposes. L o = 18. VENUE: The Department and Grantee agree that any action arising out of this Grant shall be E filed and maintained in the Superior Court, California. Grantee waives any existing sovereign immunity for the purposes of this Grant, if applicable. x 19. STATE- FUNDED RESEARCH GRANTS: A. Grantee shall provide for free public access to any publication of a department- funded invention or department- funded technology. Grantee further agrees to all terms and E conditions required by the California Taxpayer Access to Publicly Funded Research Act L t. Chapter 2. 5 ( commencing with Section 13989) of Part 4. 5 of Division 3 of Title 2 of the Q E Government Code). L B. As a condition of receiving the research grant, Grantee agrees to the following terms and a conditions which are set forth in Government Code section 13989. 6 Section 13989. J 1) Grantee is responsible for ensuring that any publishing or copyright agreements concerning submitted manuscripts fully comply with Section 13989.6. 2) Grantees shall report to the Department the final disposition of the research grant, N including, but not limited to, if it was published, when it was published, where it was published, when the 12- month time period expires, and where the manuscript will be o available for open access. v as c 3) For a manuscript that is accepted for publication in a peer-reviewed journal, the Grantee shall ensure that an electronic version of the peer- reviewed manuscript is00N available to the department and on an appropriate publicly accessible database approved by the Department, including, but not limited to, the University of California' s eScholarship Repository at the California Digital Library, PubMed Central, or the California Digital Open Source Library, to be made publicly available not later than 12 months after the official date of publication. Manuscripts submitted to the California 4i I Digital Open Source Library shall be exempt from the requirements in subdivision ( b) of Section 66408 of the Education Code. Grantee shall make reasonable efforts to comply with this requirement by ensuring that their manuscript is accessible on an v approved publicly accessible database, and notifying the Department that the manuscript is available on a department- approved database. If Grantee is unable to ensure that their manuscript is accessible on an approved publicly accessible database, Grantee may comply by providing the manuscript to the Department not later than 12 months after the official date of publication. f r f Packet Pg. 129 E 6.4.a Packet Pg. 167 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- c 9. 3. a Alpine County Health Department Grant# 17- 10682 Page 4 of 4 4) For publications other than those described inparagraph B. 3 above„ including meeting abstracts, Grantee shall comply by providing the manuscript to the Department not later than 12 months after the official date of publication. 5) Grantee is authorized to use grant money for publication costs, including fees charged i! by a publisher for color and page charges, or fees for digital distribution. c v E e ML E a i ami x w L 0 v C CG Q V 0 a x 0J N F N t O 7 O j V [ d C Q Q O O ri t`r a. x 0 C d E M V a+ Q Packet Pg. 130 6.4.a Packet Pg. 168 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- f Exhibit D Request for Application State of California— Health and Human Services Agency California Department of Public Health k p t I)COPH KAREN L. SMITH, MD, MPH EDMUND G. BROWN JR. Director and State Public Health Officer Governor Ov E September 27, 2017 0 Dear California Local Health Officer: NOTIFICATION OF INTENT TO SUPPORT LOCAL ORAL HEALTH PROGRAMS L This letter provides notification of the intent to award funds to local health departments or jurisdictions ( LHJs) through Proposition 56, The California Healthcare, Research and Prevention Tobacco Tax Act of 2016Pro p 56), pending approval of the State Budget E i for Fiscal Year 2017/ 18. The California Department of Public Health ( CDPH), Oral W C, Health Program ( OHP) has a unique opportunity to build capacity at the local level to c address oral health which is essential for overall health. Tooth decay is the number one C chronic disease of childhood. a The purpose of this award is to support the proposed California Oral Health Plan o activities. We are confident that the LHJs, in collaboration with the CDPH/ OHP, will N F" strive to achieve improvements in oral health and accomplish the state oral health N objectives within their jurisdictions. The activities should address problems identified by r LHJ needs assessments and reflect the California Oral Health Plan priorities. N a The activities in Year 1 may be focused on planning for implementation of interventions in subsequent years. The planning exercise should lead to a three year action plan. v Smaller counties may choose to form a consortium with other LHJs and pool resources a to implement local oral health programs. LHJs that prefer a resource pool approach a should notify CDPH. Based on the interest expressed by local First 5 Commissions and local Child Health and Disability Prevention Programs, LHJs are strongly encouraged to collaborate with them in developing a local oral health program. a We anticipate that approximately $ 18 million will be available for distribution. Award amounts to LHJs will vary and be determined by the estimated low income population c based on the United States Department of Agriculture Economic Research Service 0) estimate of county poverty rate ( data. ers. usda. gov/ reports. aspx? ID= 17826). v It is anticipated that awards will be for a term of three years with an option to extend for Q two additional years. CDPH will provide program guidance regarding requirements, µarm p Oral Health Program, MS 7210 • P. O. Box 997377 • Sacramento, CA 95899- 7377 A " 916) 324- 1715 ® ( 916) 552- 9729 FAX Department Website ( www. cdph. ca. gov) Packet Pg. 131 6.4.a Packet Pg. 169 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- Alpine County Health Departm Grant# 17- 10681 Page 1 of 4 Exhibit E Additional Provisions 1. Additional Incorporated Documents A. The following documents and any subsequent updates are not attached, but are 12 incorporated herein and made a part hereof by this reference. CDPH will maintain on file, all documents referenced herein and any subsequent updates, as required by program v directives. CDPH shall provide the Contractor with copies of said documents and any E E periodic updates thereto, under separate cover. 1. Local Health Jurisdiction Local Oral Health Program Guidelines for Grant Application e- www. cdph. ca. o Programs/ DCDIC/ CDCB/ CDPH% 20Document% 20Li brary/Oral% 20Health% 20Program/ 2017- 2022 PHASE ILHJLOHPGuidelines 8- 23- c: 17 ADA. pdf r O 2. Cancellation / Termination c d A. This Grant may be cancelled by CDPH without cause upon thirty ( 30) calendar days advance written notice to the Grantee. L Q B. CDPH reserves the right to cancel or terminate this Grant immediately for cause. The Grantee may submit a written request to terminate this Grant only if CDPH substantially fails to perform its responsibilities as provided herein. a. X C. The term " for cause" shall mean that the Grantee fails to meet the terms, conditions, and/ or responsibilities of this agreement. Causes for termination include, but are not limited to the following occurrences: r, 1) If the Grantee knowingly furnishes any statement, representation, warranty, or N E certification in connection with the agreement, which representation is materially false, deceptive, incorrect, or incomplete. o U 2) If the Grantee fails to perform any material requirement of this Grant or defaults in c performance of this agreement. 9 3) If the Grantee files for bankruptcy, or if CDPH determines that the Grantee becomes financially incapable of completing this agreement. ti P D. Grant termination or cancellation shall be effective as of the date indicated in CDPH' s a notification to the Grantee. The notice shall stipulate any final performance, invoicing or o payment requirements. as E E. In the event of early termination or cancellation, the Grantee shall be entitled to compensation for services performed satisfactorily under this agreement and expenses incurred up to the date of cancellation and any non- cancelable obligations incurred in Q support of this Grant. F. In the event of termination, and at the request of CDPH, the Grantee shall furnish copies of all proposals, specifications, designs, procedures, layouts, copy, and other materials related Page 1 of 4 Packet Pg. 132 6.4.a Packet Pg. 170 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- Alpine County Health Departm Grant# 17- 10681 Page 2 of 4 Exhibit E Additional Provisions to the services or deliverables provided under this Grant, whether finished or in progress on the termination date. v G. The Grantee will not be entitled to reimbursement for any expenses incurred for services and deliverables pursuant to this agreement after the effective date of termination. v E H. Upon receipt of notification of termination of this Grant, and except as otherwise specified by CDPH, the Grantee shall: 2 G° 1) Place no further order or subgrants for materials, services, or facilities. M as 2) Settle all outstanding liabilities and all claims arising out of such termination of orders and subgrants. o 3) Upon the effective date of termination of the Grant and the payment by CDPH of all d items properly changeable to CDPH hereunder, Grantee shall transfer, assign and make available to CDPH all property and materials belonging to CDPH, all rights and claims to any and all reservations, grants, and arrangements with owners of media/ PR materials, or others, and shall make available to CDPH all written information regarding CDPH' s media/ PR materials, and no extra compensation is to be paid to Grantee for its services. a. 4) Take such action as may be necessary, or as CDPH may specify, to protect and p preserve any property related to this agreement which is in the possession of the N Grantee and in which CDPH has or may acquire an interest. Ni I. CDPH may, at its discretion, require the Grantee to cease performance of certain components of the Scope of Work as designated by CDPH and complete performance of a other components prior to the termination date of the Grant. 0 1 3. Avoidance of Conflicts of Interest by Grantee v 4 f A. CDPH intends to avoid any real or apparent conflict of interest on the part of the Grantee, subgrants, or employees, officers and directors of the Grantee or subgrants. Thus, CDPH CO reserves the right to determine, at its sole discretion, whether any information, assertion or claim received from any source indicates the existence of a real or apparent conflict of interest; and, if a conflict is found to exist, to require the Grantee to submit additional a information or a plan for resolving the conflict, subject to CDPH review and prior approval. l B. Conflicts of interest include, but are not limited to: E 1) An instance where the Grantee or any of its subgrants, or any employee, officer, or director of the Grantee or any subgrant or has an interest, financial or otherwise, whereby the use or disclosure of information obtained while performing services under a the grant would allow for private or personal benefit or for any purpose that is contrary to the goals and objectives of the grant. 2) An instance where the Grantee' s or any subgrant' s employees, officers, or directors use I. their positions for purposes that are, or give the appearance of being, motivated by a t Page 2 of 4 Packet Pg. 133 6.4.a Packet Pg. 171 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- Alpine County Health Departm Grant# 17- 10681 Page 3 of 4 Exhibit E Additional Provisions desire for private gain for themselves or others, such as those with whom they have family, business or other ties. y C. If CDPH is or becomes aware of a known or suspected conflict of interest, the Grantee will be given an opportunity to submit additional information or to resolve the conflict. A Grantee v rr with a suspected conflict of interest will have five.( 5) working days from the date of E notification of the conflict by CDPH to provide complete information regarding the suspected r conflict. If a conflict of interest is determined to exist by CDPH and cannot be resolved to the satisfaction of CDPH, the conflict will be grounds for terminating the grant. CDPH may, i at its discretion upon receipt of a written request from the Grantee, authorize an extension of the timeline indicated herein. 4. Dispute Resolution Process o A. A Grantee grievance exists whenever there is a dispute arising from CDPH' s action in the administration of an agreement. If there is a dispute or grievance between the Grantee and CDPH, the Grantee must seek resolution using the procedure outlined below. 1) The Grantee should first informally discuss the problem with the CDPH Program Grant Manager. If the problem cannot be resolved informally, the Grantee shall direct its grievance together with any evidence, in writing, to the program Branch Chief. The grievance shall state the issues in dispute, the legal authority or other basis for the Grantee' s position and the remedy sought. The Branch Chief shall render a decision N within ten ( 10) working days after receipt of the written grievance from the Grantee. The Branch Chief shall respond in writing to the Grantee indicating the decision and reasons ti therefore. If the Grantee disagrees with the Branch Chief's decision, the Grantee may appeal to the second level. c 2) When appealing to the second level, the Grantee must prepare an appeal indicating the v reasons for disagreement with Branch Chief' s decision. The Grantee shall include with the appeal a copy of the Grantee's original statement of dispute along with any Q I, supporting evidence and a copy of the Branch Chief's decision. The appeal shall be 7 addressed to the Deputy Director of the division in which the branch is organized withinCO f ten ( 10) working days from receipt of the Branch Chief' s decision. The Deputy Director r' of the division in which the branch is organized or his/ her designee shall meet with the Grantee to review the issues raised. A written decision signed by the Deputy Director of r the division in which the branch is organized or his/ her designee shall be directed to the z E Grantee within twenty ( 20) working days of receipt of the Grantee' s second level appeal. k B. If the Grantee wishes to appeal the decision of the Deputy Director of the division in which E the branch is organized or his/ her designee, the Grantee shall follow the procedures set v forth in Division 25. 1 ( commencing with Section 38050) of the Health and Safety Code and Q E the regulations adopted thereunder. ( Title 1, Division 2, Chapter 2, Article 3 ( commencing with Section 1140) of the California Code of Regulations). I C. Disputes arising out of an audit, examination of an agreement or other action not covered by subdivision ( a) of Section 20204, of Chapter 2. 1, Title 22, of the California Code of Regulations, and for which no procedures for appeal are provided in statute, regulation or I Page 3 of 4 Packet Pg. 134 , _ 6.4.a Packet Pg. 172 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- Alpine County Health Departm Grant# 17- 10681 Page 4 of 4 Exhibit E Additional Provisions h; r the Agreement, shall be handled in accordance with the procedures identified in Sections 51016 through 51047, Title 22, California Code of Regulations. v r D. Unless otherwise stipulated in writing by CDPH, all dispute, grievance and/ or appeal correspondence shall be directed to the CDPH Grant Manager. v E E. There are organizational differences within CDPH' s funding programs and the management levels identified in this dispute resolution provision may not apply in every contractual o situation. When a grievance is received and organizational differences exist, the Grantee a. shall be notified in writing by the CDPH Grant Manager of the level, name, and/ or title of the appropriate management official that is responsible for issuing a decision at a given level. O_ l c d E I CO P i Q k 6.4.a Packet Pg. 173 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- r 9. 3. b CCC 04/2017 CERTIFICATION I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective Contractor to the clause( s) listed below. This certification is made under the laws of the State of California. k Contractor/Bidder Firm Name ( Printed) Federal ID Number t Alpine County 94- 6000504 By (Authorized Signature) h v C' Printed Name and Title ofPerson Signing Terry Woodro At Chair, Board ofSupervisors Date Executed Executed in the County of o 1/ 2/ 18 Alpine CONTRACTOR CERTIFICATION CLAUSES 1. STATEMENT OF COMPLIANCE: Contractor has, unless exempted, complied with the nondiscrimination program requirements. ( Gov. Code § 12990 ( a-f) and CCR, Title 2, v Section 11102) ( Not applicable to public entities.) v 0 2. DRUG- FREE WORKPLACE REQUIREMENTS: Contractor will comply with the requirements of the Drug- Free Workplace Act of 1990 and will provide a drug- free a workplace by taking the following actions: N 0 a. Publish a statement notifying employees that unlawful manufacture, distribution, o dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations. b. Establish a Drug-Free Awareness Program to inform employees about: c 1) the dangers of drug abuse in the workplace; 2) the person' s or organization' s policy of maintaining a drug-free workplace; 3) any available counseling, rehabilitation and employee assistance programs; and, 4) penalties that may be imposed upon employees for drug abuse violations. c. Every employee who works on the proposed Agreement will: 1) receive a copy of the company' s drug- free workplace policy statement; and, 2) agree to abide by the terms of the company' s statement as a condition of employment t on the Agreement. Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Contractor may be ineligible for award of any future State agreements if the department determines that any of the following has occurred: the Contractor has made false certification, or violated the 136 Packet, Pg. 6.4.a Packet Pg. 174 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- 9. 3. b certification by failing to carry out the requirements as noted above. ( Gov. Code § 8350 et seq.) i 3. NATIONAL LABOR RELATIONS BOARD CERTIFICATION: Contractor certifies that no more than one ( 1) final unappealable finding of contempt of court by a Federal court has been issued against Contractor within the immediately preceding two- year period because of Contractor's failure to comply with an order of a Federal court, which orders Contractor to comply with an order of the National Labor Relations Board. ( Pub. Contract Code § 10296) ( Not applicable to public entities.) 4. CONTRACTS FOR LEGAL SERVICES $ 50, 000 OR MORE- PRO BONO REQUIREMENT: Contractor hereby certifies that Contractor will comply with the requirements of Section 6072 of the Business and Professions Code, effective January 1, 2003. c 0 v Contractor agrees to make a good faith effort to provide a minimum number of hours of E pro bono legal services during each year of the contract equal to the lessor of 30 multiplied by the number of full time attorneys in the firm' s offices in the State, with the 2 number of hours prorated on an actual day basis for any contract period of less than a full c year or 10% of its contract with the State. x Failure to make a good faith effort may be cause for non- renewal of a state contract for 2 legal services, and may be taken into account when determining the award of future contracts with the State for legal services. vv 5. EXPATRIATE CORPORATIONS: Contractor hereby declares that it is not an 0 expatriate corporation or subsidiary of an expatriate corporation within the meaning of d Public Contract Code Section 10286 and 10286. 1, and is eligible to contract with the State of California. N CO 6. SWEATFREE CODE OF CONDUCT: r a. All Contractors contracting for the procurement or laundering of apparel, garments or a corresponding accessories, or the procurement of equipment, materials, or supplies, other x 0 than procurement related to a public works contract, declare under penalty of perjury that no apparel, garments or corresponding accessories, equipment, materials, or supplies E furnished to the state pursuant to the contract have been laundered or produced in whole v or in part by sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor, or a with the benefit of sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor. The contractor further declares under penalty of perjury that they adhere to the Sweatfree Code of Conduct as set forth on the California Department of Industrial Relations website located at www. dir. ca. gov, and Public Contract Code Section 6108. r b. The contractor agrees to cooperate fully in providing reasonable access to the contractor' s records, documents, agents or employees, or premises if reasonably required r by authorized officials of the contracting agency, the Department of Industrial Relations, E F i i Packet Pg. 137 6.4.a Packet Pg. 175 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- 9.3. b or the Department of Justice to determine the contractor' s compliance with the requirements under paragraph( 7. DOMESTIC PARTNERS: For contracts of$ 100, 000 or more, Contractor certifies that Contractor is in compliance with Public Contract Code section 10295. 3. 8. GENDER IDENTITY: For contracts of$ 100, 000 or more, Contractor certifies that Contractor is in compliance with Public Contract Code section 10295. 35. K i DOING BUSINESS WITH THE STATE OF CALIFORNIA The following laws apply to persons or entities doing business with the State of California. v 1. CONFLICT OF INTEREST: Contractor needs to be aware of the following provisions E regarding current or former state employees. If Contractor has any questions on the status of any person rendering services or involved with the Agreement, the awarding a E agency must be contacted immediately for clarification. w r Current State Employees ( Pub. Contract Code § 10410): No officer or employee shall engage in any employment, activity or enterprise from o which the officer or employee receives compensation or has a financial interest and v which is sponsored or funded by any state agency, unless the employment, activity or v enterprise is required as a condition of regular state employment. v d No officer or employee shall contract on his or her own behalf as an independent Q contractor with any state agency to provide goods or services. a N co Former State Employees ( Pub. Contract Code § 10411): o r ti For the two- year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision- making41 process relevant to the contract while employed in any capacity by any state agency. a E For the twelve- month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was a employed by that state agency in a policy- making position in the same general subject area as the proposed contract within the 12- month period prior to his or her leaving state service. If Contractor violates any provisions of above paragraphs, such action by Contractor shall render this Agreement void. ( Pub. Contract Code § 10420) Members of boards and commissions are exempt from this section if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem. ( Pub. Contract Code § 10430 ( Packet Pg. 138 6.4.a Packet Pg. 176 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- i r 2. LABOR CODE/ WORKERS' COMPENSATION: Contractor needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and c Contractor affirms to comply with such provisions before commencing the performance of the work of this Agreement. ( Labor Code Section 3700) 3. AMERICANS WITH DISABILITIES ACT: Contractor assures the State that it complies with the Americans with Disabilities Act( ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U. S. C. 12101 et seq.) I 4. CONTRACTOR NAME CHANGE: An amendment is required to change the j Contractor's name as listed on this Agreement. Upon receipt of legal documentation of the name change the State will process the amendment. Payment of invoices presented c with a new name cannot be paid prior to approval of said amendment. 0 E F 5. CORPORATE QUALIFICATIONS TO DO BUSINESS IN CALIFORNIA: f 2 a. When agreements are to be performed in the state by corporations, the contracting 0- agencies will be verifying that the contractor is currently qualified to do business in California in order to ensure that all obligations due to the state are fulfilled. b. " Doing business" is defined in R& TC Section 23101 as actively engaging in any transaction for the purpose of financial or pecuniary gain or profit. Although there are v some statutory exceptions to taxation, rarely will a corporate contractor performing v within the state not be subject to the franchise tax. ov c. Both domestic and foreign corporations ( those incorporated outside of California) must a be in good standing in order to be qualified to do business in California. Agencies will Q determine whether a corporation is in good standing by calling the Office of the Secretary E of State. C° o 6. RESOLUTION: A county, city, district, or other local public body must provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body p which by law has authority to enter into an agreement, authorizing execution of the agreement. E 7. AIR OR WATER POLLUTION VIOLATION: Under the State laws, the Contractor shall not be: ( 1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; ( 2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or ( 3) C finally determined to be in violation of provisions of federal law relating to air or water pollution. i 8. PAYEE DATA RECORD FORM STD. 204: This form must be completed by all contractors that are not another state agency or other governmental entity. F E f Packet Pg. 139 6.4.a Packet Pg. 177 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES CALIFORNIA CIVIL RIGHTS LAWS ATTACHMENT OFFICE OF LEGAL SERVICES DGS OLS 04( Rev. 01/ 17) i' Pursuant to Public Contract Code section 2010, a person that submits a bid or proposal to, or otherwise proposes to enter into or renew a contract with, a state agency with respect to any contract in the amount of$ 100, 000 or above shall certify, under penalty perjury, at the time the bid or proposal is submitted or the contract is renewed, all of the following: I 1. CALIFORNIA CIVIL RIGHTS LAWS: For contracts executed or renewed after January 1, 2017, the contractor certifies compliance with the Unruh Civil Rights Act (Section 51 of the Civil r Code) and the Fair Employment and Housing Act (Section 12960 of the Government Code); and i 2. EMPLOYER DISCRIMINATORY POLICIES: For contracts executed or renewed after January 1, 2017, if a Contractor has an internal policy against a sovereign nation or peoples L recognized by the United States government, the Contractor certifies that such policies are not c C used in violation of the Unruh Civil Rights Act ( Section 51 of the Civil Code) or the Fair v Employment and Housing Act (Section 12960 of the Government Code). E 2 0 L a. s CERTIFICATION a x I, the official named below, certify under penalty of perjury under i Federal ID Number L the laws of the State of California that the foregoing is true and correct. E 94- 6000504 10 Proposer/ Bidder Firm Name ( Printed) 4 Alpine County R s . By( Authorized Signature) L) j Printed Name and Title of Person Signing E Terry Woodrow, Chair, Board of Supervisors G. T i a Date Executed i Executed in the County and State of 01/ 02/ 2018 Alpine California 1 r i, I r l' 44 G 1- I; L'.t r Packet Pg. 140 I 6.4.a Packet Pg. 178 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- 9. 3. d' STATE OF CALIFORNIA- DEPARTMENT OF FINANCE PAYEE DATA RECORD Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204( Rev. 4/ 2017) INSTRUCTIONS: Type or print the information. Complete all information on this form. Sign, date, and return to the state agency( departmentloffice) address shown in Box 6. Prompt return of this fully completed form will prevent delays when processing payments. Information provided in this form will be used by California state agencies to prepare Information Returns( Form1099). See next page for more information and Privacy Statement. NOTE: Governmental entities, i. e, federal, state, and local( including school districts), are not required to submit this form, PAYEE' S LEGAL BUSINESS NAME( As shown on yourincome tax return) 2 Alpine County SOLE PROPRIETOR OR INDIVIDUAL- ENTER NAME AS SHOWN ON SSN( Last First, M. E- MAIL ADDRESS MAILING ADDRESS BUSINESS ADDRESS P. O. Box 158 CITY STATE ZIP CODE CITY STATE ZIP CODE Markleeville CA 96120 v P ENTER FEDERAL EMPLOYER IDENTIFICATION NUMBER( FEIN): 9 1 4 6 0 0 0 5 0 4 NOTE: c 3 Payment will not v n PARTNERSHIP CORPORATION: be processed PAYEEe MEDICAL g dentist p ENTITY F- 1ESTATEOR TRUST dentistry, chiropractic, etc) without an i accompanying I TYPE 0 LEGAL( e. attorney services) taxpayer O EXEMPT( nonprofit) Identification 0- CHECK CHECK 0 ALL OTHERS number. ONE BOX ONLY SOLE PROPRIETOR OR INDIVIDUAL Enter social security number( SSN) SSN required by authority of California Revenue or Individual taxpayer identification number( ITIN) and Tax Code sections 18646 and 98661) O nCALIFORNIA RESIDENT- Qualified to do business in California or maintains a permanent place of business in California. o 4 N CALIFORNIA NON RESIDENT( see next page formore information)- Payments to nonresidents for services may be subject PAYEE to state Income tax withholding, RESIDENCY O No services performed in California. STATUS O Copy of Franchise Tax Board waiver of state withholding attached. 1 hereby certify under penalty of perjury that the information provided on this document is true and correct. 5 Should my residency status change, I will notify the state agency below. AUTHORIZED PAYEE REPRESENTATIVE' S NAME( Type or Print) TITLE TELEPHONE( include area code) E Terry Woodrow Chair, Board of Supervisors 530) 694- 2281 L) f SIGNATURE DATE E- MAIL ADDRESS k. 12/ 19/ 17 twoodrow@alpincountyca. gov Please return completed form to: 6 DEPARTMENT/ OFFICE UNIT/ SECTION California Department of Public Health Oral Health Program is MAILING ADDRESS TELEPHONE( include area code) FAX f 1616 Capitol Avenue, Suite 74.420, MS 7208 916) 552- 9898 916) 552- 9729 l CITY STATE ZIP CODE E- MAIL ADDRESS F Sacramento CA 95814 angela. wright@cdph. ca. gov t Packet Pg. 141 6.4.a Packet Pg. 179 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- f ir APPROVED Oral Health 17/ 18 Program PROPOSED Budget BUDGET 17/ 18 Budget Revenue f 3XXXX- State Oral Health Program 140, 301 140, 301 r I Expenditures 51000- 102 Management 2, 274 8, 579 10, 853 t 51000- 103 Position# 1 15, 166 1, 307 16, 473 v 51000- 105 Position# 3 10, 703 1, 051 11, 754 E 51000- 107 Position# 5 26, 200 2, 012 28, 212 51000- 115 Position# 13 68, 448 5, 390 73, 838 C 51400- 140 Health Insurance 55, 168 9, 494 64, 662 51400- 145 PERS Retirement Misc 31, 811 3, 159 34, 970 51600- 162 FICA Medicare Insurance 2, 899 266 3, 165 L 52000- 209 Misc Office Supply 4, 000 1, 200 5, 200 52400- 251 Office Space Rents 969 969 r 53000- 324 Misc Spec Services/ Su 2, 500 4, 617 7, 117 N 53000- 366 Program Incentives 1, 000 1, 000 r 54200- 420 Base Rate 2, 300 75 2, 375 54400- 440 Publication Services 100 1, 695 1, 795 54500- 450 Membership & Dues 5, 500 500 6, 000 54500- 451 Conference Registration 2, 500 500 3, 000 N r 54500- 454 Travel 3, 500 3, 232 6, 732 45400- 459 Publication & Subscriptions 200 250 450 y 55000- 504 Misc Professional Service 30, 000 78, 790 108, 790 i 55000- 506 County Counsel 1, 500 4, 000 5, 500 S 56400- 000 Grant 11, 216 11, 216 a 57000- 700 Computers 2, 838 1, 000 3, 838 m Total Expenses 421, 742 140, 301 522, 489 r c as E s v Q F Packet Pg. 142 6.4.a Packet Pg. 180 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- 9. 3 AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Nichole Williamson, HHS Director DATE OF MEETING: January 2, 2018 PREPARED BY: Nichole Williamson, HHS Director TITLE: Request approval of contract with California Department of Public Health for Oral Health Program in the amount of$ 140, 301 per year for the period of January 1, 2018 - June 30, 2022 for a total contract amount of$ 701, 505 and authorize the Finance Department to allocate the attached revenue and expenses in Fund 120. SUMMARY: The California Department of Public Health Oral Health Program goals are to improve the oral health of all Californians through prevention, education, and organized community efforts. The Health Department plans to use the funding to conduct a Community Health Assessment which will include an oral health component. After the Community Health Assessment is complete goals, objectives and strategies specific to Alpine County will be developed. RECOMMENDED ACTION: Approve contract with California Department of Public Health Oral Health Program in the amount of$ 140, 301 per year for the term of January 1, 2018 - June 30, 2022 for a total contract amount of$ 701, 505 and authorize the Finance Department to allocate the attached revenue and expenses in Fund 120. ISSUE STATEMENT AND DISCUSSION: Proposition 56 was passed by the California voters on November 8, 2016 which increased the tax on a pack of cigarettes by $ 2. The Proposition provides funding for Oral Health Programs in each Local Health Department jurisdiction. i FISCAL IMPACT: Not Applicable) SOURCE 1) Budgeted Current Fiscal Year 0. 00 Unanticipated 0. 00 2) Total Anticipated Cost Current $ 140, 301 Revenue From 0. 00 Year Contingency 0. 00 3) Total Anticipated Cost Annual 140, 301 Other: Year FUNDING SOURCE: Proposition 56 t INSTRUCTIONS TO CLER Copy to HHS Director Copy to Finance Department sof L, a j Li Packet Pg. 107 6.4.a Packet Pg. 181 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- r 9. 3 r i Mail the following to: One original copy of the Std 204, Payee Data Record One original copy of the CCC 4/ 2017, Contractor Certification ZTwo original copies of the grant agreement signature page only ( page one of the agreement) One original copy of Civil Rights Laws Attachment One original copy of minute order authorizing execution of the agreement California Department of Public Health ( CDPH) Attn: Angela Wright, Grant Manager Oral Health Program L t3t MS 7208, 1616 Capitol Avenue, Suite 74.420 Sacramento, CA 95814 I Packet Pg. 108 ; 6.4.a Packet Pg. 182 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- I I i COUNTY OF ALPINE Office of the County Clerk Teola L. Tremayne, County Clerk Ex Officio Clerk to the Board of Supervisors LICOR Ex Officio Registrar of Voters i I i January 23, 2018 i California Department of Public Health ( CDPH) Attn: Angela Wright, Grant Manager Oral Health Programs MS7208, 1616 Capitol Ave, Ste 74.420 Sacramento, CA 95814 Re: Contract No. CC2018- 01 for Oral Health Program in the amount of $ 140, 301 per year for the period of January 1, 2018 - June 30, 2022 for a total contract amount of$ 701, 505. I Enclosed is an original signature forms for the Oral Health Program in the amount of 140, 301 per year for the period of January 1, 2018 - June 30, 2022 for a total contract amount of$ 701, 505. Please sign all forms and return one original grant agreement signature page to the i County Clerk's office at your earliest convenience. Feel free to contact me if you have any questions. Sincerely, I Stephanie Fong, Assistant County Clerk I Alpine County P. O. Box 158- 99 Water Street, Markleeville, CA 96120 ( 530) 694- 2281 / Fax( 530) 694- 2491 Internet Address: http:// www. alpinecountyca. gov / email: ttremayne@alpinecountyca. gov 6.4.a Packet Pg. 183 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- h' COUNTY OF ALPINE l Office of the County Clerk r Teola L. Tremayne, County Clerk lam. Ex Officio Clerk to the Board of Supervisors i r t' Ex Officio Registrar of Voters ill i'OR 9 t f I January 24, 2018 California Department of Public Health ( CDPH) Attn: Angela Wright, Grant Manager Oral Health Programs MS7208, 1616 Capitol Ave, Ste 74.420 Sacramento, CA 95814 i Re: Contract No. CC2018- 01 for Oral Health Program in the amount of $ 140, 301 per year for the period of January 1, 2018 - June 30, 2022 for a total contract amount of$ 701, 505. Enclosed is a minute order authorizing execution of the agreement for the Oral Health Program in the amount of $ 140, 301 per year for the period of January 1, 2018 - June 30, 2022 for a total contract amount of$ 701, 505. Grant signature forms were mailed separately. Feel free to contact me if you have any questions. Sincerely, i C Stephanie Fong, Assistan ounty Clerk Alpine County I I i P. O. Box 158- 99 Water Street, Markleeville, CA 96120 ( 530) 694-2281 / Fax( 530) 694- 2491 Internet Address: http://www.alpinecountyca. gov / email: ttremayne@alpinecountyca. gov I 6.4.a Packet Pg. 184 Attachment: CC2018-01 - California Oral Health Program 1_2_2018 (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- State of California – Health and Human Services Agency – California Department of Public Health CDPH 1229A (Rev. 06/2019) 1 CALIFORNIA ORAL HEALTH PROGRAM Local Oral Health Plan Awarded By THE CALIFORNIA DEPARTMENT OF PUBLIC HEALTH, hereinafter “Department” TO County of Alpine County Health Department, hereinafter “Grantee” Implementing the project, Alpine County Local Oral Health Program,” hereinafter “Project” AMENDED GRANT AGREEMENT NUMBER 17-10682, A01 The Department amends this Grant and the Grantee accepts and agrees to use the Grant funds as follows: AUTHORITY: The Department has authority to grant funds for the Project under Health and Safety Code, Section 104750 and 131085(a). PURPOSE FOR AMENDMENT: The purpose of this amendment to revise Exhibit B, 4, A. Amounts Payable, to include a lump sum total. In addition, Exhibit B is hereby replaced in its entirety with Exhibit B, A01. This amendment will also change the name of the grantee from “Alpine County Health Department” to “County of Alpine” to align and standardize grantee’s name with the new FI$Cal accounting system. Amendments are shown as: Text additions are displayed in bold and underline. Text deletions are displayed as strike through text Strike). Exhibit B BUDGET DETAIL AND PAYMENT PROVISIONS is hereby replaced with Exhibit B, A01 in its entirety. PROJECT REPRESENTATIVES. The Project Representatives during the term of this Grant will be: California Department of Public Health Grantee: County of Alpine County Health Department Name: Angela Wright Kimberly Steele, Grant Manager Name: Nicole Nichole Williamson, Director Address: MS 7218, 1616 Capitol Avenue, Suite 74.420 Address: 75B Diamond Valley Road City, ZIP: Sacramento, CA 95814 City, Zip: Markleeville, CA 96120 Phone: (916) 552-9898 445-8012 Phone: (530) 694-2235 Fax: (916) 552-9729 636-6678 Fax: (530) 694-2252 E-mail: [EMAIL REDACTED] E-mail: [EMAIL REDACTED] 6.4.b Packet Pg. 185 Attachment: 17-10682 A01 Alpine CO cdph1229a (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- State of California – Health and Human Services Agency – California Department of Public Health CDPH 1229A (Rev. 06/2019) 2 Direct all inquiries to: California Department of Public Health, Oral Health Program Grantee: County of Alpine County Health Department Attention: Angela, Wright Kimberly Steele Name: Nicole Nichole Williamson, Director Address: MS 7218, 1616 Capitol Avenue, Suite 74.420 Address: 75B Diamond Valley Road City, Zip: Sacramento, CA 95814 City, Zip: Markleeville, CA 96120 Phone: (916) 552-9898 445-8012 Phone: (530) 694-2235 Fax: (916) 552-9729 636-6678 Fax: (530) 694-2252 E-mail: [EMAIL REDACTED] E-mail: [EMAIL REDACTED] All payments from CDPH to the Grantee; shall be sent to the following address: Grantee: County of Alpine Attention: “Cashier” Address: 75-A Diamond Valley Road City, Zip: , Markleeville, CA 96120 Phone: (530) 694-2235 Fax: Not Applicable E-mail: [EMAIL REDACTED] Either party may make changes to the information above by giving a written notice to the other party. Said changes shall not require an amendment to the agreement, but the Grantee will be required to submit a completed CDPH 9083 Governmental Entity Taxpayer ID Form or STD 204 Payee Data Record Form which can be requested through the CDPH Project Representatives for processing. All other terms and conditions of this Grant shall remain the same. IN WITNESS THEREOF, the parties have executed this Grant on the dates set forth below. Executed By: Date: Donald Jardine David Griffiths, Chair Alpine cCounty Board of Supervisors P.O.Box 158, Markleeville, CA 96120 75 A Diamond Valley Rd., Markleeville, CA 96120 6.4.b Packet Pg. 186 Attachment: 17-10682 A01 Alpine CO cdph1229a (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- State of California – Health and Human Services Agency – California Department of Public Health CDPH 1229A (Rev. 06/2019) 3 Date: Marshay Gregory Joseph Torrez, Chief Contract Management Unit California Department of Public Health 1616 Capitol Avenue, Suite 74.317 P.O. Box 997377, MS 1800- 1804 Sacramento, CA 95899-7377 6.4.b Packet Pg. 187 Attachment: 17-10682 A01 Alpine CO cdph1229a (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- County of Alpine Grant #17-10682 A01 Exhibit B Budget Detail and Payment Provisions Page 1 of 2 1. Invoicing and Payment A. Upon completion of project activies as provided in Exhibit A Grant Application, and upon receipt and approval of the invoices, the State agrees to reimburse the Grantee for activities performed and expenditures incurred in accordance with the costs specified herein. B. Invoices shall include the Grant Number and shall be submitted not more frequently than in arrears to: Angela Wright Kimberly Steele California Department of Public Health Office of Oral Health Program MS 7208 7218 1616 Capitol Avenue, Suite 74.420 P.O. Box 997377, Sacramento, CA 95899-7377 C. Invoices shall: 1) Be prepared on Grantee letterhead. If invoices are not on produced letterhead invoices must be signed by an authorized official, employee or agent certifying that the expenditures claimed represent activities performed and are in accordance with Exhibit A Grant Application under this Grant. 2) Bear the Grantee’s name as shown on the Grant. 3) Identify the billing and/or performance period covered by the invoice. 4) Itemize costs for the billing period in the same or greater level of detail as indicated in this Grant. Subject to the terms of this Grant, reimbursement may only be sought for those costs and/or cost categories expressly identified as allowable and approved by CDPH. 2. Budget Contingency Clause A. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to fulfill any provisions of this Agreement. B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Grantee to reflect the reduced amount. 3. Prompt Payment Clause Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927. 6.4.c Packet Pg. 188 Attachment: 17-10682 A01 Alpine Co EXHIBIT B (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- County of Alpine Grant #17-10682 A01 Exhibit B Budget Detail and Payment Provisions Page 2 of 2 4. Amounts Payable A. The amounts payable under this Grant shall not exceed: $701,505. 1) $140,301 for the budget period of 01/01/2018 through 06/30/2018. 2) $140,301 for the budget period of 07/01/2018 through 06/30/2019. 3) $140,301 for the budget period of 07/01/2019 through 06/30/2020. 4) $140,301 for the budget period of 07/01/2020 through 06/30/2021. 5) $140,301 for the budget period of 07/01/2021 through 06/30/2022. B. Payment allocations shall be made for allowable expenses up to the amount annually encumbered commensurate with the state fiscal year in which services are fulfilled and/or goods are received. 5. Timely Submission of Final Invoice A. A final undisputed invoice shall be submitted for payment no more than ninety (90) calendar days following the expiration or termination date of this Grant, unless a later or alternate deadline is agreed to in writing by the program grant manager. Said invoice should be clearly marked “Final Invoice”, indicating that all payment obligations of the State under this Grant have ceased and that no further payments are due or outstanding. B. The State may, at its discretion, choose not to honor any delinquent final invoice if the Grantee fails to obtain prior written State approval of an alternate final invoice submission deadline. 6. Travel and Per Diem Reimbursement Any reimbursement for necessary travel and per diem shall be at the rates currently in effect as established by the California Department of Human Resources (CalHR). 6.4.c Packet Pg. 189 Attachment: 17-10682 A01 Alpine Co EXHIBIT B (Request Approval for Amendment #1 for Local Oral Health Plan) ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Lowell Black, Director of Finance DATE OF MEETING: August 6, 2019 PREPARED BY: Delana Lindsey, Assistant Auditor-Controller TITLE: Request approval to dispense with bidding procedures for Leased Multi-function office equipment and approval of a 60 month operating lease agreement for replacement of six Multi- function machines with Ricoh USA, Inc., under U.S. Communities contract pricing. SUMMARY: An existing sixty (60) month lease with Ricoh USA Inc. for six of the County’s Multi- function office machines ended June 30, 2019. Negotiations have taken place exploring the newer technology available and matching with each of the affected Departments’ needs for the next five years. The result is that we can obtain better performing machines for a similar price. The major operating features of these machines include printing, copying, scanning as well as many other enhanced features to make office procedures faster and more productive with less down time for repairs and maintenance. There is no apparent cost advantage to the County to competitively bid the lease of the equipment. The continuation of similar yet enhanced machine capabilities is of utmost importance to the affected County Departments. The contract was bid previously under US Communities, Contract #[PHONE REDACTED]. RECOMMENDED ACTION: 1. Approve of the dispensing with bidding procedures resolution under Alpine County code 2.32.050 and or Public Contract code section 20150 et seq. (Requires a 4/5 Vote) 2. Approve Master Lease Agreement for Multi-function office equipment with Ricoh USA Inc. under the US Communities Contract Pricing, and sign the Master Lease Agreement. ISSUE STATEMENT AND DISCUSSION: The Master Lease Agreement will replace six Multi- function office machines for the following departments: County Clerk and Administration Finance and Assessor-Recorder Probation Eastern Alpine Fire and EMS Museum Library The current lease amount for these six machines is $678.88 per month, excluding tax. The new lease cost will be $671.33 per month excluding tax. FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual (Not Applicable) $8,147 $8,056 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 6.5 Packet Pg. 190 ---PAGE BREAK--- Year $8,056 FUNDING SOURCE: General Fund Revenues INSTRUCTIONS TO CLERK: FINANCE, CLERK, PROBATION, EASTERN ALPINE FIRE AND EMS, MUSEUM, LIBRARY 6.5 Packet Pg. 191 ---PAGE BREAK--- RESOLUTION OF THE BOARD OF SUPERVISORS, COUNTY OF ALPINE, STATE OF CALIFORNIA MAKING SOLE SOURCE FINDING OR DISPENSING WITH PUBLIC BIDDING RESOLUTION NO. R2019 - WHEREAS, Alpine County is a small, rural and remote county where services, supplies or equipment are difficult and costly to obtain within a reasonable distance; and WHEREAS, contracts for services, supplies and equipment to the County must generally be awarded to the lowest responsible bidder pursuant to Alpine County Code 2.32.050 and or Public Contract Code section 20150 et seq.; and WHEREAS, the County needs to lease and install the equipment listed on Exhibit A and Exhibit B (Lease Proposals), attached to this Resolution and incorporated herein by this reference ("Equipment"); and WHEREAS, the Equipment is dedicated equipment specifically designed for use by Alpine County Departments which are responsible for printing critical documents such as agenda packets, information for budget purposes and disseminating public information to citizens, day to day work product; and WHEREAS, this lease will be made between Ricoh USA, Inc. and the County of Alpine under the US Communities contract pricing which allows for other California public agencies to participate in such purchase contract; and WHEREAS, Alpine County Code Chapter 2.32.050 provides the Board of Supervisors may, by a vote of at least four members of the board, dispense with public bidding procedures; and WHEREAS, there is no statutory requirement to bid out the lease of the Equipment; and WHEREAS, the Alpine County Finance Department represents that; the amounts are within the statutory limits of County Policy and Ordinance; and that staff has reviewed the specifications and the costs for the purchase of the Equipment; the purchase prices are reasonable and consistent with the prices charged for this type of equipment; due to aging, failing and technological obsolesce, the timeliness to complete the purchase of the Equipment without going to bid, will assist the County in maintaining and/or increasing operational efficiency which serves a beneficial public interest. 6.5.a Packet Pg. 192 Attachment: Ricoh Resolution July 2019 (Request approval to dispense with bidding procedures and approval of Ricoh USA Inc. Lease) ---PAGE BREAK--- Resolution No. R2019- Adopted: 2019 Page 2 NOW THEREFORE, BE IT RESOLVED that the Board of Supervisors of the County of Alpine finds and orders as follows: Section 1. The above recitals are true and correct. Section 2. The Equipment is designed for the administrative needs of Alpine County and will improve work product and efficiencies of County staff which serves the beneficial interest of the public. Section 3. Award of the contracts to lease the Equipment is consistent with the Government Code provisions relating awarding such contracts. Section 4. There is no cost advantage to the County to competitively bid the lease of the Equipment as this lease has already been previously bid under US Communities. Section 5. The Board hereby authorizes the leasing of the Equipment with Ricoh for the benefit of County Departments. Passed and adopted by at least four members of the board this Second day of July, 2019 at Markleeville, California by the following vote: AYES: NOES: ABSENT: ATTEST: David Griffith, Chair, Board of Supervisors, County of Alpine, State of California APPROVED AS TO FORM: Teola Tremayne, County Clerk & Ex officio Clerk to the Board of Supervisors, County of Alpine, State of California By: Mathew Laster, Margaret Long, County Counsel Assistant County Clerk 6.5.a Packet Pg. 193 Attachment: Ricoh Resolution July 2019 (Request approval to dispense with bidding procedures and approval of Ricoh USA Inc. Lease) ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Nichole Williamson, CAO/HHS Director DATE OF MEETING: August 6, 2019 PREPARED BY: Janel Morales, Fiscal and Technical Specialist TITLE: Request approval to dispense with public bidding procedures for the Administration CalWORKS Stage 1 Child Care services, approve the contract with Mahannah Continuing Development, Inc, dba Choices for Children, and authorize the Board Chair to sign. SUMMARY: Alpine County Health & Human Services is responsible for providing CalWORKS Stage 1 child care to eligible CalWORKS recipients. Choices for Children is the only Child Care Development Alternative Payment Provider designated by the California Department of Education that provides services in Alpine County. RECOMMENDED ACTION: 1. Approve a dispense with public bidding procedures resolution under Alpine County Code 2.32.050 and/or Public Contract Code Section 20150 et seq. (requires 4/5 vote). ISSUE STATEMENT AND DISCUSSION: Alpine County Health & Human Services is responsible for providing CalWORKS Stage 1 child care to eligible CalWORKS recipients. Choices for Children is the only Child Care Development Alternative Payment Provider designated by the California Department of Education that provides services in Alpine County. Therefore, HHS is requesting that the Board approve a dispense with public bidding procedure for this agreement. FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year (Not Applicable) $20,000 $20,000 $20,000 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 FUNDING SOURCE: Fund 186 INSTRUCTIONS TO CLERK: Please return Two original signed copies to HHS ID 3230 6.6 Packet Pg. 194 ---PAGE BREAK--- RESOLUTION NO. RESOLUTION OF THE BOARD OF SUPERVISORS, COUNTY OF ALPINE, STATE OF CALIFORNIA MAKING A SOLE SOURCE FINDING OR DISPENSING WITH PUBLIC BIDDING WHEREAS, Alpine County is a small, rural and remote county where services, supplies, or equipment are difficult and costly to obtain within a reasonable distance; and WHEREAS, contracts for services, supplies, and equipment to the County must generally be awarded to the lowest bidder pursuant to Alpine County Code 2.32.050 and/or Public Contract Code 20120 et seq.; and WHEREAS, the County is required by Federal Temporary Assistance to Needy Families (TANF) legislation, State Assembly Bill 1542, California Work Opportunity and Responsibility to Kids (CalWORKS) provide for a system of child care; and WHEREAS, the County is responsible for the local provision of Stage 1 Child Care services and consistent with the command of the State and Federal regulation, desire to contract out for the same; and WHEREAS, Mahannah Continuing Development, Inc, a corporation doing business as Choices for Children, is the only local Child Care Development Alternative Payment Provider (APP) designated by the California Department of Education and is responsible for Stage 1 Child Care services; and WHEREAS, the County desires to enter into contract with Choices for Children for Stage 1 Child care services; and WHEREAS, Alpine County code Chapter 2.32.050 provides the Board of Supervisors may, by a vote of at least four members of the Board, dispense with public bidding procedures. NOW, THEREFORE, BE IT RESOLVED, BY THE Board of Supervisors of the County of Alpine, State of California, do hereby find and order as follows: Section 1. The above recitals are true and correct. Section 2. The services described above are required by State and Federal legislation. Section 3. Award of the contract to Choices for Children is consistent with the Government Code provisions relating to the award of such contracts. 6.6 Packet Pg. 195 ---PAGE BREAK--- Section 4. There is no cost advantage to the County to competitively bid for the services. Passed and adopted by at least four members of the Board this 6th day of August, 2019 at Markleeville, California by the following vote: AYES: NOES: ABSENT: David Griffith, Chair Board of Supervisors, County of Alpine, State of California ATTEST: APPROVED AS TO FORM: Teola L. Tremayne, County Clerk Margaret Long, County Counsel & Ex Officio Clerk to the Board of Supervisors 6.6 Packet Pg. 196 ---PAGE BREAK--- 1 COUNTY OF ALPINE PROFESSIONAL SERVICES AGREEMENT FOR ADMIISTRATION FOR CALWORKS STAGE 1 CHILD CARE SERVICES This Agreement is entered into this 1ST day of July, 2019, by and between the County of Alpine, a political subdivision of the state of California (“County”), and Mahannah Continuing Development, Incorporated, a Corporation, DBA Choices for Children (“CONSULTANT”). RECITALS A. Consultant desires to perform and assume responsibility for the provision of professional services required by the County on the terms and conditions set forth in this Agreement. B. Consultant has presented a proposal for such services to the County, dated, (attached hereto and incorporated herein as Exhibit and is duly licensed, qualified and experienced to perform those services. C. Consultant agrees it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Agreement is based on such independent investigation and research. D. County desires to engage Consultant to render such services as set forth in this Agreement, only to the extent that adequate funding for such services is available. AGREEMENT 1. SCOPE OF SERVICES. 1.1 General Scope of Services. Consultant promises and agrees to furnish to the County all labor, materials, tools, equipment, services and incidental and customary work necessary to fully and adequately supply the necessary professional (“Services”). The Services are more particularly described in Exhibit 2. SCHEDULE OF SERVICES. 2.1 Schedule of Services. The Services of Consultant are to commence upon execution of this Agreement by the County and shall be undertaken and completed in a prompt and timely manner, pursuant to the schedule outlined in the Scope of Work, more particularly described in Exhibit The term of this contract is July 1st, 2019 to June 30, 2020 and shall be automatically renewed year Fiscal Year for up to three consecutive years. If either party wishes to not automatically renew the contract, notification must be provided in writing to the other party sixty (60) days prior to the end of the contract period. 2.2 Extension of Time. Consultant may, for good cause, request extensions of time to perform the Services required hereunder. Such extensions shall be authorized in advance by the County in writing and shall be incorporated in written amendments to this Agreement. 6.6.a Packet Pg. 197 Attachment: Choices for Children Stage 1 Child Care for CalWORKS FY 19-20 (Request approval to dispense with public bidding for Stage 1 ---PAGE BREAK--- 2 3. FEES AND PAYMENTS. 3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement for actual expenses described in Exhibit A OR at a rate of FIVE PERCENT (25%) of the total value of Stage 1 child care provider payments made for the term, whichever is less; for the performance of services under this Agreement. The total compensation for this agreement shall not exceed TWENTY THOUSAND DOLLARS ($20,000) per year without County’s prior written approval. 3.2 Payment of Compensation. Consultant shall submit to County a itemized statement which indicates work completed and hours of Services rendered by Consultant. The statement shall describe the amount of Services and supplies provided since the initial commencement date or since the start of the subsequent billing periods, as appropriate, through the date of the statement. County shall, within forty-five (45) days of receiving such statement, review the statement and pay all approved charges thereon. 3.3 Certification of Funds; Budget and Fiscal Provisions; Termination in the Event of Non-Appropriation. This Agreement is subject to the budget and fiscal provisions of applicable laws, the County Code and rules of the County. Unless otherwise stated in the Agreement, charges will accrue only after execution of the Agreement, and the amount of County's obligation hereunder shall not at any time exceed the amount stated in the Agreement for the purpose and period stated in the Agreement. This Agreement will terminate without penalty, liability or expense of any kind to County at the end of any fiscal year if funds are not appropriated for the next succeeding fiscal year. If funds are appropriated for a portion of the fiscal year, this Agreement will terminate, without penalty, liability or expense of any kind at the end of the term for which funds are appropriated. This Agreement will terminate if funds that were previously appropriated for this Agreement are reduced, eliminated, and/or re-allocated by County as a result of mid-year budget reductions. County has no obligation to make appropriations for this Agreement in lieu of appropriations for new or other agreements. County budget decisions are subject to the discretion of the County Administrative Officer and the Board of Supervisors. Contractor’s assumption of risk of possible non-appropriation is part of the consideration for this Agreement 4. CHANGES. 4.1 The Parties may, from time to time, request changes in the scope of the Services of Consultant to be performed hereunder. Such changes, including any increase or decrease in the amount of Consultant’s compensation and/or changes in the schedule must be authorized in advance by the County in writing. Mutually agreed changes shall be incorporated in written amendments to the Agreement. 6.6.a Packet Pg. 198 Attachment: Choices for Children Stage 1 Child Care for CalWORKS FY 19-20 (Request approval to dispense with public bidding for Stage 1 ---PAGE BREAK--- 3 5. RESPONSIBILITIES OF CONSULTANT. 5.1 Independent Contractor; Control and Payment of Subordinates. Consultant enters into this Agreement as an independent contractor and not as an employee of the County. Consultant shall have no power or authority by this Agreement to bind the County in any respect. Nothing in this Agreement shall be construed to be inconsistent with this relationship or status. All employees, agents, contractors or subcontractors hired or retained by the Consultant are employees, agents, contractors or subcontractors of the Consultant and not of the County. The County shall not be obligated in any way to pay any wage claims or other claims made against Consultant by any such employees, agents, contractors or subcontractors or any other person resulting from performance of this Agreement. 5.2 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of County. 5.3 Project Manager. The Consultant shall designate a project manager who at all times shall represent the Consultant before the County on all matters relating to this Agreement. The project manager shall continue in such capacity unless and until he or she is removed at the request of the County, is no longer employed by Consultant or replaced with the written approval of the County which shall not be unreasonably withheld. 5.4 Coordination of Services. Consultant agrees to work closely with County staff in the performance of Services and shall be available to County staff, consultants and other staff at all reasonable times. County agrees to work closely with Consultant’s staff in the performance of Services and shall be available to Consultant’s staff at all reasonable times. 5.5 Warranty. Consultant agrees and represents that it is qualified to properly provide the Services set forth in Exhibit in a manner which is consistent with the generally accepted standards of Consultant’s profession. Consultant further represents and agrees that it will perform said Services in a legally adequate manner in conformance with applicable federal, state and local laws and guidelines. 5.6 Interest in Contract. Consultant covenants that neither it, nor any of its employees, agents, contractors or subcontractors has any interest, nor shall they acquire any interest, direct or indirect, in the subject of the Contract, nor any other interest which would conflict in any manner or degree with the performance of its services hereunder. Consultant shall make all disclosures required by the County’s conflict of interest code in accordance with the category designated by the County, unless the County Administrator or Board of Supervisors determines in writing that Consultant’s duties are more limited in scope than is warranted by the category designated by the County Code and that a narrower disclosure category should apply. Consultant also agrees to make disclosure in compliance with the County conflict of interest code if, at any time after the execution of this Agreement, County determines and notifies Consultant in writing that Consultant’s duties under this Agreement warrant greater disclosure by Consultant than was originally contemplated. Consultant shall make disclosures in the time, place and manner set forth in the conflict of interest code and as directed by the County. 6.6.a Packet Pg. 199 Attachment: Choices for Children Stage 1 Child Care for CalWORKS FY 19-20 (Request approval to dispense with public bidding for Stage 1 ---PAGE BREAK--- 4 6. INSURANCE. 6.1 Time for Compliance. Consultant shall not commence Services under this Agreement until it has provided evidence satisfactory to the County that it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the County that the subconsultant has secured all insurance required under this Section. 6.2 Types of Required Coverages. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder and without limiting the indemnity provisions of the Agreement, the Consultant in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement, the following policies of insurance: 6.3 Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office “occurrence” form CG 0001, with minimum limits of at least $1,000,000 per occurrence. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions limiting coverage for products and completed operations; contractual liability; third party action over claims; or cross liability exclusion for claims or suits by one insured against another. 6.3.1 Abuse and Sexual Molestation Endorsement for Minors: If the services provided in relation to this Agreement relate in any way to minors, then this policy shall also include an endorsement for abuse and sexual molestation. 6.4 Automobile Liability: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering “Any Auto” (Symbol 1) with minimum limits of $500,000 each accident. 6.5 Professional Liability: Professional Liability insurance for errors and omissions with minimum limits of $1,000,000. Covered Professional Services shall specifically include all work to be performed under the Agreement. If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least three years from termination or expiration of this Agreement. 6.6 Endorsements. The policy or policies of insurance required by Sections 6.3 Commercial General Liability and 6.4 Automobile Liability shall be endorsed to provide the following: 6.6.1.1 Additional Insured: The indemnified parties shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement. Additional Insured Endorsements shall not be restricted to “ongoing operations”; exclude “contractual liability”; restrict 6.6.a Packet Pg. 200 Attachment: Choices for Children Stage 1 Child Care for CalWORKS FY 19-20 (Request approval to dispense with public bidding for Stage 1 ---PAGE BREAK--- 5 coverage to “sole” liability of Consultant; or contain any other exclusions contrary to the Agreement. 6.6.1.2 Primary Insurance and Non-Contributing Insurance: This insurance shall be primary and any other insurance, deductible or self-insurance maintained by the indemnified parties shall not contribute with this primary insurance. 6.6.1.3 Severability: In the event of one insured, whether named or additional, incurs liability to any other of the insureds, whether named or additional, the policy shall cover the insured against whom claim is or may be made in the same manner as if separate policies had been issued to each insured, except that the limits of insurance shall not be increased thereby. 6.6.1.4 Cancellation: The policy shall not be canceled or the coverage suspended, voided, reduced or allowed to expire until a thirty (30) day prior written notice of cancellation has been served upon the County except ten (10) days prior written notice shall be allowed for non-payment of premium. 6.6.1.5 Duties: Any failure by the named insured to comply with reporting provisions of the policy or breaches or violations of warranties shall not affect coverage provided to the indemnified parties. 6.6.1.6 Applicability: That the coverage provided therein shall apply to the obligations assumed by the Consultant under the indemnity provisions of the Agreement, unless the policy or policies contain a blanket form of contractual liability coverage. 6.6.2 The policy or policies of insurance required by Section 6.5 Professional Liability shall be endorsed, as follows: 6.6.2.1 Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the indemnified parties. 6.6.2.2 Cancellation: The policy shall not be canceled or the coverage suspended, voided, reduced or allowed to expire until a thirty (30) day prior written notice of cancellation has been served upon the County except ten (10) days prior written notice shall be allowed for non-payment of premium. 6.6.3 The policy or policies of insurance required by Section 6.5 Professional Liability, Worker’s Compensation shall be endorsed, as follows: 6.6.3.1 Cancellation: The policy shall not be canceled or the coverage suspended, voided, reduced or allowed to expire until a thirty (30) day prior written notice of cancellation has been served upon the County except ten (10) days prior written notice shall be allowed for non-payment of premium. 6.7 Deductible. Any deductible or self-insured retention must be approved in writing by the County and shall protect the indemnified parties in the same manner and to the same 6.6.a Packet Pg. 201 Attachment: Choices for Children Stage 1 Child Care for CalWORKS FY 19-20 (Request approval to dispense with public bidding for Stage 1 ---PAGE BREAK--- 6 extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention. 6.8 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies or original certificates and endorsements on forms approved by the County. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the County. If such coverage is cancelled or reduced, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the County evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. 6.9 Failure to Maintain Coverage. Consultant agrees to suspend and cease all operations hereunder during such period of time if the required insurance coverage is not in effect and evidence of insurance has not been furnished to the County. The County shall have the right to withhold any payment due Consultant until Consultant has fully complied with the insurance provisions of this Agreement. In the event that the Consultant’s operations are suspended for failure to maintain required insurance coverage, the Consultant shall not be entitled to an extension of time for completion of the Work because of production lost during suspension. 6.10 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best’s rating of no less than A:VII and authorized to do business in the State of California or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law. 6.11 Insurance for Subconsultants. All subconsultants shall be included as additional insureds under the Consultant’s policies or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of this Agreement, including adding the County as an Additional Insured to the subconsultant’s policies. 7. OWNERSHIP OF MATERIALS AND CONFIDENTIALITY. 7.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for County to copy, use, modify, reuse or sublicense any and all copyrights, designs and other intellectual property embodied in plans, specifications, studies, drawings, estimates and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subconsultants to agree in writing that County is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal 6.6.a Packet Pg. 202 Attachment: Choices for Children Stage 1 Child Care for CalWORKS FY 19-20 (Request approval to dispense with public bidding for Stage 1 ---PAGE BREAK--- 7 right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the County. County shall not be limited in any way in its use or modification of the Documents and Data at any time, provided that any such use or modification not within the purposes intended by this Agreement shall be at County’s sole risk. 7.2 Confidentiality. All Documents & Data are confidential and Consultant agrees that they shall not be made available to any individual or organization without the prior written approval of the County, except by court order. 8. ACCOUNTING RECORDS. 8.1 Maintenance and Inspection. Consultant shall maintain and make available for inspection by the County and its auditor’s accurate records of all its costs, disbursements and receipts with respect to any work under this Agreement. Such inspections may be made during regular office hours at any time until one year after the final payments under this Agreement are made to the Consultant. 9. SUBCONTRACTING. 9.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of County. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. 10. TERMINATION OF AGREEMENT. 10.1 Grounds for Termination. County may, by written notice to Consultant, terminate all or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to County, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. 10.2 Effect of Termination. If this Agreement is terminated as provided herein, County may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request. 10.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, County may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 6.6.a Packet Pg. 203 Attachment: Choices for Children Stage 1 Child Care for CalWORKS FY 19-20 (Request approval to dispense with public bidding for Stage 1 ---PAGE BREAK--- 8 11. GENERAL PROVISIONS. 11.1 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address or at such other address as the respective parties may provide in writing for this purpose: County: County of Alpine 99 Water Street Markleeville, California 96120 Attn: County Clerk Consultant: Mahannah Continuing Development Incorporated DBA Choices for Children 4340 Stevens Creek Blvd.; Suite 260 San Jose, California 95129 Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 11.2 Indemnification. Consultant shall defend, indemnify and hold the County, its elected officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions, negligence or willful misconduct of Consultant, its officials, officers, employees, agents, subcontractors and subconsultants arising out of or in connection with the performance of the Services or this Agreement, including without limitation the payment of all consequential damages and attorneys’ fees and other related costs and expenses except such loss or damage which was caused by the active negligence, sole negligence or willful misconduct of the County. Consultant shall defend, at Consultant’s own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the County, its directors, officials, officers, employees, agents or volunteers. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against County or its elected officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Consultant shall reimburse County and its elected officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the County, its elected officials, officers, employees, agents or volunteers. 6.6.a Packet Pg. 204 Attachment: Choices for Children Stage 1 Child Care for CalWORKS FY 19-20 (Request approval to dispense with public bidding for Stage 1 ---PAGE BREAK--- 9 11.3 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules, regulations and ordinances in any manner affecting the performance of the Services, including without limitation County business license requirements and all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the County, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold County, its elected officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. 11.4 Prohibited Interests. Consultant covenants that neither it, nor any of its employees, agents, contractors or subcontractors has any interest, nor shall they acquire any interest, direct or indirect, in the subject of the Agreement, nor any other interest which would conflict in any manner or degree with the performance of the Services hereunder. 11.5 Prevailing Wages. Consultant is aware of the requirements of California Labor Code section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the Services are subject to the Prevailing Wage Laws, Consultant agrees to fully comply with such Prevailing Wage Laws. 11.6 Equal Opportunity Employment. Consultant shall not engage in unlawful employment discrimination. Such unlawful employment discrimination includes, but is not limited to, employment discrimination based upon a person’s race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, gender, citizenship or sexual orientation. 11.7 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker’s Compensation or to undertake self- insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 11.8 Attorneys’ Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to reasonable attorneys’ fees and all other costs of such action. 11.9 Assignment or Transfer. Consultant shall not assign or transfer any interest in this Agreement whether by assignment or novation, without the prior written consent of the County, which will not be unreasonably withheld. Provided, however, that claims for money due or to become due Consultant from the County under this Agreement may be assigned to a financial institution or to a trustee in bankruptcy, without such approval. Notice of any assignment or transfer, whether voluntary or involuntary, shall be furnished to the County. 6.6.a Packet Pg. 205 Attachment: Choices for Children Stage 1 Child Care for CalWORKS FY 19-20 (Request approval to dispense with public bidding for Stage 1 ---PAGE BREAK--- 10 11.10 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the Parties. 11.11 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 11.12 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise. 11.13 Entire Agreement. This Agreement constitutes the entire agreement between the Parties relative to the Services specified herein. There are no understandings, agreements, conditions, representations, warranties or promises with respect to this Agreement, except those contained in or referred to in the writing. 11.14 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Alpine County. 11.15 Time of Essence. Time is of the essence for each and every provision of this Agreement. 11.16 Interpretation. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. 11.17 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 11.18 Authority to Enter Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right and authority to make this Agreement and bind each respective Party. 11.19 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 11.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 6.6.a Packet Pg. 206 Attachment: Choices for Children Stage 1 Child Care for CalWORKS FY 19-20 (Request approval to dispense with public bidding for Stage 1 ---PAGE BREAK--- 11 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. COUNTY OF ALPINE MAHANNAH CONTINUING DEVELOPMENT, INC dba CHOICES FOR CHILDREN By: By: Nichole Williamson Tina Barna, Executive Director County Administrative Officer Approved as to Form: By: Margaret Long, County Counsel 6.6.a Packet Pg. 207 Attachment: Choices for Children Stage 1 Child Care for CalWORKS FY 19-20 (Request approval to dispense with public bidding for Stage 1 ---PAGE BREAK--- A1 6.6.a Packet Pg. 208 Attachment: Choices for Children Stage 1 Child Care for CalWORKS FY 19-20 (Request approval to dispense with public bidding for Stage 1 ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Brian Peters, Community Development Director DATE OF MEETING: August 6, 2019 PREPARED BY: Brian Peters, Community Development Director TITLE: Request approval of plans and specifications, and authorization to begin the bidding process for contract snow removal services in Bear Valley SUMMARY: The County contracts for snow removal services in Bear Valley for the County roads that remain open in the winter and the County-owned parking lots. The most current contract with Clay Eastman Snow Removal LLC expired on June 30, 2019. This type of service is now considered a public work and is therefore subject to the applicable regulatory requirements for public works, including requirements for paying prevailing wage and contractor registration with the California Department of Industrial Relations. Additionally, Alpine County Code Section 2.18 requirements for soliciting bids for public works projects now apply. As such, Board approval of the plans and specifications for the work, and authorization to solicit bids is required before the Community Development Department can proceed with the bidding process. This will be a formal bid pursuant to Alpine County Code Section 2.18.080. RECOMMENDED ACTION: Approve the plans and specifications, and authorization to begin the bidding process for contract snow removal services in Bear Valley. ISSUE STATEMENT AND DISCUSSION: The minimum specifications for the work are attached. The staff is proposing that the contract be structured in two periods: an initial 3-year period with an option by the parties to extend the contract for an additional 5 years, for a total possible contract period of 8 years. The contract will include an annual cost adjustment for equipment use which shall be based upon the most applicable consumer price index for the region. Bonding and insurance requirements will be specified in the contract that will be included in the bid solicitation. Following the bidding process, the Board of Supervisors will be requested to approve a contract with the successful bidder. It is expected that the contract approval will occur at either the September 17 or October 1 Board meeting. FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year (Not Applicable) $0.00 $0.00 $0.00 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 FUNDING SOURCE: Funding for County snow removal in Bear Valley is split between the Road Fund (Budget 220) = 40%, and the County Service Area #1 Fund = 60%. INSTRUCTIONS TO CLERK: Copy to Community Development 6.7 Packet Pg. 209 ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Teola Tremayne, County Clerk DATE OF MEETING: August 6, 2019 PREPARED BY: Teola Tremayne, County Clerk TITLE: Request adoption of a resolution to approve the revised Bear Valley Water District Bylaws. SUMMARY: The Bear Valley Water District Bylaws may be amended by four-fifths vote of the Board of Directors with the approval of the Alpine County Board of Supervisors. The last revision of the Bear Valley Water District Bylaws was adopted by the Bear Valley Water District on 09/20/2010. The County Clerk’s Office received a request on 07/23/2019 from the Bear Valley Water District to approve the revised bylaws. Bear Valley Water District approved the proposed revisions to the Bylaws at their 07/22/2019 meeting. The Bear Valley Water District approved and requested that the attached proposed bylaws be submitted to the Board of Supervisors for adoption. RECOMMENDED ACTION: Adoption of resolution to approve the revised Bear Valley Water District Bylaws. ISSUE STATEMENT AND DISCUSSION: None FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year (Not Applicable) $0.00 $0.00 $0.00 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 FUNDING SOURCE: n/a INSTRUCTIONS TO CLERK: County Clerk, Bear Valley Water District Judi Silber <[EMAIL REDACTED]> ID 3224 6.8 Packet Pg. 210 ---PAGE BREAK--- RESOLUTION NO. RESOLUTION OF THE BOARD OF SUPERVISORS, COUNTY OF ALPINE, STATE OF CALIFORNIA APPROVING THE REVISED BEAR VALLEY WATER DISTRICT BYLAWS WHEREAS, the Bear Valley Water District was created by Resolution No. 68-39, and WHEREAS, on August 5, 1968, the Board of Directors of the Bear Valley Water District adopted Bylaws of the District pursuant to Section 35302 of the Water Code; and WHEREAS, the last revision to the Bear Valley Water District Bylaws was adopted by the Board of Directors in 2010, and WHEREAS, amendments to said Bylaws were duly and regularly passed and adopted by the Board of Directors of the Bear Valley Water District at a meeting held on the 22nd day of July, 2019, and WHEREAS, said amended Bylaws require further amending to be consistent with the various amendments to the California Water District Law; and WHEREAS, the Bear Valley Water District requests that the Board of Supervisors adopt the revised Bear Valley Water District Bylaws submitted as Attachment David Griffith, Chair Board of Supervisors, County of Alpine, State of California ATTEST: APPROVED AS TO FORM: Teola L. Tremayne, County Clerk Margaret Long, County Counsel & Ex Officio Clerk to the Board of Supervisors 6.8 Packet Pg. 211 ---PAGE BREAK--- 6.8.a Packet Pg. 212 Attachment: Bear Valley Water District Bylaws ATTACHMENT A (Bear Valley Water District Bylaws) ---PAGE BREAK--- 6.8.a Packet Pg. 213 Attachment: Bear Valley Water District Bylaws ATTACHMENT A (Bear Valley Water District Bylaws) ---PAGE BREAK--- 6.8.a Packet Pg. 214 Attachment: Bear Valley Water District Bylaws ATTACHMENT A (Bear Valley Water District Bylaws) ---PAGE BREAK--- 6.8.a Packet Pg. 215 Attachment: Bear Valley Water District Bylaws ATTACHMENT A (Bear Valley Water District Bylaws) ---PAGE BREAK--- 6.8.a Packet Pg. 216 Attachment: Bear Valley Water District Bylaws ATTACHMENT A (Bear Valley Water District Bylaws) ---PAGE BREAK--- 6.8.a Packet Pg. 217 Attachment: Bear Valley Water District Bylaws ATTACHMENT A (Bear Valley Water District Bylaws) ---PAGE BREAK--- 6.8.a Packet Pg. 218 Attachment: Bear Valley Water District Bylaws ATTACHMENT A (Bear Valley Water District Bylaws) ---PAGE BREAK--- 6.8.a Packet Pg. 219 Attachment: Bear Valley Water District Bylaws ATTACHMENT A (Bear Valley Water District Bylaws) ---PAGE BREAK--- 6.8.b Packet Pg. 220 Attachment: Minute Order 2019-07 (Bear Valley Water District Bylaws) ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Teola Tremayne, County Clerk DATE OF MEETING: August 6, 2019 PREPARED BY: Teola Tremayne, County Clerk TITLE: Public Hearing - Appeal of the Planning commission decision denying the application for a hardship variance to construct overhead utilities to serve 50 Pinon (Case File 2019-02). SUMMARY: On March 28, 2019, after a duly noticed public hearing, the Planning Commission denied an application for a hardship variance to construct overhead utilities to serve 50 Pinon (Case File 2019-02). The Planning Commission met again on June 27, 2019 to adopt Findings of Fact. Attached for the Board’s review are the following documents: 1. Planning Commission Letter of Decision. 2. Appellant’s appeal letter. Board Options: 1. Uphold the decision of the Planning Commission. 2. Reverse the decision of the Planning Commission. 3. Continue consideration of the appeal pending consideration of additional information that the Board deems necessary to make a decision. RECOMMENDED ACTION: Decision on the appeal. ISSUE STATEMENT AND DISCUSSION: FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year (Not Applicable) $0.00 $0.00 $0.00 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 FUNDING SOURCE: INSTRUCTIONS TO CLERK: Clerk and Community Development 7.1 Packet Pg. 221 ---PAGE BREAK--- 7.1.a Packet Pg. 222 Attachment: Harzel Appeal Letter 07-02-2019 (10:00am Planning Appeal - Hartzell) ---PAGE BREAK--- 50 Diamond Valley Road, Markleeville, CA 96120 (530) 694-2140 / Fax (530) 694-2149 www.alpinecountyca.gov Brian Peters, Director COUNTY OF ALPINE Community Development March 29, 2019 Nick Hartzell PO Box 4 Markleeville, CA 96120 Dear Nick, On March 28, 2019 the Planning Commission denied the application for a hardship variance to construct overhead utilities to serve 50 Pinon (Case File 2019-02). County Code 13.20.090, the process to appeal decisions of the Planning Commission is described below. 13.20.090 Hardship variance—Appeal and fee. Appeal from any such finding or action by the planning commission may be made in writing to the board of supervisors within ten days from the date of the commission’s action. A filing fee of twenty-five dollars shall be required. (Ord. 403 § 5.4, 1981) Appeals are required to be made in writing to the Alpine County Clerk. Best regards, Zach Wood Planner III Cc: Nick Hartzell via email County Clerk via email 7.1.b Packet Pg. 223 Attachment: 20190329 50 Pinon Denial (10:00am Planning Appeal - Hartzell) ---PAGE BREAK--- 1 STAFF REPORT March 28, 2019 TO: Planning Commission FROM: Planning Department DATE: March 25, 2019 SUBJECT: 50 Pinon Overhead Utility Variance – Requested hardship variance to allow construction of above ground utilities to serve new single family dwelling construction to be located at 50 Pinon in Markleeville, Ca., (APN 002-382-003). The requested variance would allow approximately 70 linear feet of above ground utilities across Pinon road. Planning Case #2019-2. Applicant: Nick Hartzell. RECOMMENDATION Approval SITUATION A. Applicant Nick Hartzell P.O. Box 4 Markleeville, CA 96120 B. Background Location: 50 Pinon Markleeville, CA, 96120 General Plan Designation: Residential Medium density (RM) Zoning: Residential Neighborhood (RN) Environmental Processing: Categorical Exemption Previous Processing: None C. Project description The applicant is requesting a hardship variance from the requirement to install new utilities underground per County Code 13.20. The variance would allow the applicant to install overhead power for service to future single family dwelling construction on the property. The proposed utility service would extend to the subject lot from an existing 7.1.c Packet Pg. 224 Attachment: 20190328_50PinonVAR_StaffReport (10:00am Planning Appeal - Hartzell) ---PAGE BREAK--- 2 utility pole within the right of way on the south side of Pinon (Attachment Electrical power and telecommunications in the Markleevillage subdivision are installed above ground along road right of ways. Residences in the vicinity are served by a combination of overhead and underground service. The subject property is gently sloping to the north, away from Pinon Rd, with mature Jeffery pines and limited understory vegetation. There is an existing overhead power pole 70 feet away, across the street, on the south side of Pinon. The applicant proposes to contruct a new pole on the subject property for overhead service to the existing utility pole. Photos Looking at 50 Pinon to the NW Existing utility pole Looking west at existing utility Looking west to 50 Pinon 7.1.c Packet Pg. 225 Attachment: 20190328_50PinonVAR_StaffReport (10:00am Planning Appeal - Hartzell) ---PAGE BREAK--- 3 D. Criteria for Decision Section 13.20.060 of the Alpine County Code includes the following criteria for variances to the requirement to install underground utilities: A. Such parcel legally existed on or before the effective date of the ordinance codified in this chapter and is within an area which is developed and served by existing overhead utilities. B. The requirement of underground installation would involve unreasonable hardship. E. Issues & Staff Analysis Date of Lot Establishment: The final map of the Markleevillage Subdivision was recorded in 1962. The overhead power ordinance was first adopted in 1979 and amended to its current form in 1981. The subject parcel existed prior to the effective date of the ordinance and is in an area which is developed and served by existing overhead utilities. Overhead utilities were established with the construction of the subdivision prior to the effective date of the ordinance. Hardship: The application describes that trenching for utilities will be difficult due to the requirement to trench through Pinon Rd, a County road, and potential conflict with existing underground water lines. The application describes that of the 6 existing residences on Pinon which have underground utilities they all have existing utility poles on the same side of the street. It is staff opinion that this application meets the hardship standard in the ordinance due to the requirement to trenching across Pinon and likely conflict with existing underground water utilities. Neighborhood Overhead Utilities: Staff did a windshield survey of utilities serving residences in the Markleevillage subdivision and found that a majority of the lots were served by above ground power. Many of the properties in the subdivision were developed prior to the enactment of the ordinance in 1981. There are 66 lots with above ground utilities and 26 lots with underground out of 92 developed lots. Review of approved underground utility hardship variances found that eight variances to install above ground utilities have been granted in the vicinity. 7.1.c Packet Pg. 226 Attachment: 20190328_50PinonVAR_StaffReport (10:00am Planning Appeal - Hartzell) ---PAGE BREAK--- 4 Marklevillage Hardship Variances Case File Address 82-02 170 Timber 85-04 475 Pleasant Valley 85-18 50 Canon View 90-10 230 Pinon 90-12 166 Pleasant Valley 2000-04 50 Lava Cap 2002-28 380 Timber 2008-20 400 Timber Consistency or harmony with the neighborhood is not a requirement for the underground hardship variance. The existing conditions do support approval of a variance as above ground utility distribution and individual services exist in the neighborhood. The conditions of the property are similar to those eight properties where variances which have been approved. ENVIRONMENTAL REVIEW The project is categorically exempt from CEQA pursuant to Section 15303(a) the CEQA Guidelines - Class 3, New Construction or Conversion of Small Structures. A notice of exemption is included in Attachment 2. Map of lots with overhead utilities in Markleevillage 7.1.c Packet Pg. 227 Attachment: 20190328_50PinonVAR_StaffReport (10:00am Planning Appeal - Hartzell) ---PAGE BREAK--- 7.1.c Packet Pg. 228 Attachment: 20190328_50PinonVAR_StaffReport (10:00am Planning Appeal - Hartzell) ---PAGE BREAK--- 7.1.c Packet Pg. 229 Attachment: 20190328_50PinonVAR_StaffReport (10:00am Planning Appeal - Hartzell) ---PAGE BREAK--- 7.1.c Packet Pg. 230 Attachment: 20190328_50PinonVAR_StaffReport (10:00am Planning Appeal - Hartzell) ---PAGE BREAK--- ALPINE COUNTY Community Development Department 50 Diamond Valley Rd, Markleeville, CA 96120 Tel [PHONE REDACTED] Fax [PHONE REDACTED] NOTICE OF EXEMPTION 1. APPLICANT: Nick Hartzell 2. ADDRESS: PO Box 4 Markleeville, CA 96120 3. PHONE NUMBER: [PHONE REDACTED] 4. LEAD AGENCY: Alpine County, California 5. PROJECT TITLE: 50 Pinon Overhead Utility Variance 6. DESCRIPTION: Requested hardship variance to allow construction of above ground utilities to serve new single family dwelling construction to be located at 50 Pinon in Markleeville, Ca., (APN 002-382-003). The requested variance would allow approximately 70 linear feet of above ground utilities across Pinon road. Planning Case #2019-2. Applicant: Nick Hartzell. ADMINISTRATIVE DETERMINATION: The Planning Department has completed a preliminary review of this project in accordance with Alpine County adopted guidelines for implementing the California Environmental Quality Act (CEQA) of 1970. Based on that review, the Environmental Administrator finds that the proposed project constitutes a Categorical Exemption. Therefore, the Environmental Administrator has determined that further environmental evaluation is not required because: [ X] The project is categorically exempt, Class 3, New Construction – Single Family residence (Section 15303(a)). Date: Brian Peters, Planning Director Environmental Coordinator Date Posted: Date Removed: 7.1.c Packet Pg. 231 Attachment: 20190328_50PinonVAR_StaffReport (10:00am Planning Appeal - Hartzell) ---PAGE BREAK--- PLANNING COMMISSION COUNTY OF ALPINE, STATE OF CALIFORNIA Administration Building, Board Chambers 99 Water Street, Markleeville, CA 96120 MINUTES THURSDAY, June 27, 2019 1. CALL TO ORDER Nick Hartzell called the meeting to order at 5:01 p.m. with Commissioners Kelly, Holdridge and Sweeney present. Commissioner Aaron Johnson was absent. A quorum was established. 2. ORAL COMMUNICATION – GENERAL PUBLIC COMMENT Barbara Barton asked that the Commissioner’s review the current short term rental ordinances. She said that the current ordinances are too permissive and believes there should be more control over short term rentals. Barton stated the main reason bringing it to the attention of the Commissioners; Short term renters may not understand the fire danger venerability of the area and place residents in danger. Increased interest in buying and building vacation rentals instead of residential homes. South Lake Tahoe passed Measure T, making short term rental ordinances quite restrictive which is causing more interest in Alpine County. Barton is asking to be put on the next Planning Commission agenda so she can make a fuller presentation on why she think this is important. 3. MINUTES 3.1. Request approval of regular meeting minutes of April 25, 2019 and May 30, 2019 meetings. MOTION: Kelly / SECOND: Sweeney approving the regular meeting minutes of April 25, 2019 meeting minutes. 7.1.d Packet Pg. 232 Attachment: DRAFT MinutesJune 27 2019 Planning Commission (10:00am Planning Appeal - Hartzell) ---PAGE BREAK--- AYES: Kelly, Sweeney, Holdridge, Hartzell MOTION CARRIED MOTION: Holdridge / SECOND: Sweeney approving the regular meeting minutes of May 30, 2019 meeting minutes. AYES: Kelly, Sweeney, Holdridge, Hartzell MOTION CARRIED 4. UNFINISHED BUSINESS 4.1. 50 Pinon Overhead Utility Variance - Adoption of findings of fact in harmony with the general purposes of County Code 13.20 to support the Planning Commission decision to deny the variance application on March 28, 2019. The application for a variance would allow construction of above ground utilities to serve new single family dwelling construction to be located at 50 Pinon in Markleeville, CA. (APN 002-382-003). The requested variance would allow approximately 70 linear feet of above ground utilities across Pinon road. Planning Case #2019-2. Applicant: Nick Hartzell. Chair Hartzell recused from the Commission due to conflict of interest. Commissioner Holdridge introduced the item. Motion: Sweeney/ Second Kelly of adopting the recommended findings of the staff memo dating May 24, 2019 regarding 50 Pinon Overhead Utility Variance denials with findings Finding: 1. The project does not preserve the health, safety and general welfare of the public due to the potential for overhead utilities to cause wildfires. 2. The requirement of underground installation would not involve an unreasonable hardship. Ayes: Holdridge, Sweeney, Kelly Motion Carried 3 ayes 5. NEW BUSINESS 5.1. 2018 Carson River Watershed Regional Floodplain Management Plan and revision of Alpine County Floodplain Ordinance Carson Water Sub conservancy District received a FEMA grant funding to revise floodplain ordinance for the jurisdiction in the Carson River watershed. CWSD 7.1.d Packet Pg. 233 Attachment: DRAFT MinutesJune 27 2019 Planning Commission (10:00am Planning Appeal - Hartzell) ---PAGE BREAK--- prepared a floodplain draft ordinance, asked Commissioners to review the draft ordinance and make a recommendation to adopt new ordinance to the Board of Supervisors. This item was continued. 6. PUBLIC HEARINGS 6.1. 295 Springs Rd Yard Setback Variance (6:00 pm) – Variance request to allow construction of a storage shed structure up to 12 feet of the side property boundary and 16 feet of the rear property boundary located at 295 Springs Rd (APN 001-090-011). The shed is approximately 192 square feet and located in the northwest portion of the property. Planning Case #2019-09. Applicant: Linda and Gordon Meyer. Zach Wood introduced the item. The project is a 12x16 foot storage shed with electrical connections that will require a building permit and zoning plan check prior to permits. This lot is about 7000 Sq. feet, has a boarder with the Carson River and includes Merk creek that crosses the property. The property also has an 800 sq. ft. residence along with a 216 sq. ft. garage, well pump shed and a woodshed. The public hearing was opened at 6:29 p.m. Linda Gordon stated that all her immediate neighbors have signed the letter saying that, in their opinion, the shed has no hazard and has no light on the neighborhood and no negative effect on the neighborhood. This is a storage unit and would have no other use then just storage for off season items. Patricia Zaben- lives in in the property immediately in front of the Meyers and is here today to stand in support of Linda and Gordon Meyer and their placement of their shed. Public hearing was closed. Sweeney stated that in the packet there are pictures that show the dimensions of the cabin and the overhang of the roof and it looks like there is a porch, door and windows but does not show the part of the shed that is facing the river. Public Hearing was reopened Commissioner Kelly asked if there is any intention on making this shed into any type of vacation rental. Linda Meyers responded no, not at all. This shed is just for personal use. The public hearing was closed. 7.1.d Packet Pg. 234 Attachment: DRAFT MinutesJune 27 2019 Planning Commission (10:00am Planning Appeal - Hartzell) ---PAGE BREAK--- Motion: Kelly/ Second: Holdridge to approve rear and side setback variance (Case File 2019-09) with findings Findings: a. The size of the property is a special circumstance which justifies the setback variance. The location of existing improvements and natural features are constraints which limit the area available for structures which meet the setback requirement. b. Granting the front yard setback variance will result in development and use of land which is in harmony with the general intent and purpose of zoning objectives and will not be materially detrimental to public health, safety or welfare or injurious to property or improvements in the vicinity. There is sufficient distance from the proposed project to adjacent properties and structures. c. Granting the front yard setback does not constitute a grant of special privilege inconsistent with property in the vicinity. The variance application is not a grant of special privilege for the Springs neighborhood where storage sheds are a common accessory use. And adoption of the Categorical Exemption in compliance with the California Environmental Quality Act (CEQA). Ayes: Kelly, Holdridge, Hartzell No; Sweeney Motion, 3 ayes, 1 no 6.2. Review and possible recommendation to the Board of Supervisors regarding amendments to the Alpine County Zoning Ordinance (Title 18 of the Alpine County Code) regarding: Section 18.08: Minimum dwelling unit size Section 18.56: Markleeville Historic District Combined Zone Section 18.68: Manufactured housing in residential zones Section 18.69: Junior Accessory Dwelling Units Section 18.74: Sign Regulations Zach Wood introduced each item: Section 18.08: Minimum dwelling unit size Commissioners recommended for minimum dwelling unit size was to use 400 sq. ft. as a new metric for minimum dwelling unit sizes based on its industry designation for part model trailers and construction under that typically being units 7.1.d Packet Pg. 235 Attachment: DRAFT MinutesJune 27 2019 Planning Commission (10:00am Planning Appeal - Hartzell) ---PAGE BREAK--- not conceder in the code. Section 18.56: Markleeville Historic District Combined Zone Commissioners are proposing to allow projects that are less significant to be reviewed faster by staff but to consider review of all the same projects as we did before to reduce the notification period to allow a faster review process for new construction projects and to change the enforcement section. There has been a lot of discussion with the Markleeville Design committee and lot of it has to do with changing the guidelines that are adopted by resolution. We will bring these revisions to the staff once we have the draft completed. Section 18.68: Manufactured housing in residential zones One of the housing element implementation programs that we will be recommending to the Board of Supervisor is to adopt the ordinance revision allowing manufacture housing in a residential zone. Section 18.69: Junior Accessory Dwelling Units The modifications the committee is recommending have to do with secondary dwelling units, to include JADU as allowed uses in residential zones. Section 18.74: Sign Regulations Committee’s recommendations are to stay content neutral and create sign requirements for Bear Valley and East Slope and the County would have a unified ordinance. The public hearing was open at 7.05 p.m. Gabriel Chavarin-Alpine County Resident Chavarin asked where staff feels would be appropriate places for housing of these sizes, would they be in all neighborhoods or would they be restricted to certain areas of the county? Also how many units would be allowed on a half-acre lot and what are the allowed uses for the homes. Chavarin also mentioned that a concern would be the resale value on these types of homes and the neighboring. He stated that he liked the 600 sq. ft. minimum dwelling size for homes especially if 400sqt housing is allowed in all areas, as it seems too small to be in some neighborhoods. Wood mentioned that the work ongoing with opportunity’s with these housing types is a reference back to tiny home on wheels, recreational vehicles and chastity based housing, which though the direction of the commission was to not use an recreational vehicles trailer based units as any type of dwelling that is equivalent to Staff talked about extending camping regulations, as well as looking at zoning requirements, limiting the use of this type of housing in residential zones but we are 7.1.d Packet Pg. 236 Attachment: DRAFT MinutesJune 27 2019 Planning Commission (10:00am Planning Appeal - Hartzell) ---PAGE BREAK--- still working on these types of ordinance. If someone has a 400 sq. ft. dwelling unit and that is your minimum to establish primary dwelling use they would have to obtain a Secondary Dwelling Permit. The secondary dwelling unit could not be any larger than 40 % of 400sq. ft. If a larger home is wanted they would have to sub divide, change the zoning or get a special use permit change to multifamily housing. Most properties zoned residential, residential neighborhood. or agriculture are allowed by right in the State of California too have two units on them, a third unit is not allowed by County code or by state law. The public hearing was closed. Hartzell recommended adding 30 day or more in Junior Accessory Dwelling Units because if we are going to create housing, we do not need to create more vacation rentals. Wood recommended adding language to the to the Junior Accessory Dwelling Units ordinance 18.69.040 E. Standards at the end of section one, as well add to Section F. Deed Restriction Requirement to read, “The JADU will not be rented on a short term rental basis less than 30 days”. Motion: Holdridge/ Second Hartzell to approve these 5 proposed recommended ordinances to the Board of Supervisors for processing with the recommended findings: Minimum dwelling unit size 1. Adoption of the amendment to the zoning ordinance to reduce the minimum size of a single- family dwelling unit with the following findings: a. The proposed amendment is in conformance with the Alpine County General Plan. The amendment is consistent with General Plan policies and programs: i. Policy No. 25.5a. The reduced minimum dwelling unit size will not have a significant adverse effect upon existing community character. Zones which allow single family dwellings have a variety of housing sizes including existing legal non-conforming dwellings and secondary dwelling units of less than 600 square feet. ii. Housing Element Implementation Program 33i. The elimination of a minimum dimension of 20 feet will allow more manufactured housing as use by right without requiring a variance from the dimension standard. b. The proposed modifications are in harmony with the zoning ordinance and other applicable County ordinances. 7.1.d Packet Pg. 237 Attachment: DRAFT MinutesJune 27 2019 Planning Commission (10:00am Planning Appeal - Hartzell) ---PAGE BREAK--- i. The reduced dwelling unit size would allow the construction of more affordable secondary dwelling units where property owners who build both a primary and secondary dwelling unit, but in reverse order. c. The proposed amendment would promote and protect the public health, safety, morals, comfort, convenience, and general welfare. i. California Building Code Standards apply to the construction of new dwelling units. The building code has minimum standards for structure dimensions to ensure occupant safety which are consistent with proposed amendment. ii. The reduced dwelling unit size increases the affordability of housing units for property owners who prefer smaller dwelling unit sizes due to reduced financing and maintenance costs. 2. Adoption of a Categorical Exemption in conformance with the California Environmental Quality Act. Markleeville Historic District Combined Zone 1. Adoption of the amendment to Section 18.56 of the zoning ordinance with the following findings: a. The proposed amendment is in conformance with the Alpine County General Plan. The amendment is consistent with General Plan policies and programs: i. Policy No. 19e The proposed amendment allows streamlined review of applicable projects and increases compliance with the ordinance and Markleeville Historic Design Guidelines. The proposed amendment does not alter the property or projects subject to review. b. The proposed modifications are in harmony with the zoning ordinance and other applicable County ordinances. c. The proposed amendment would promote and protect the public health, safety, morals, comfort, convenience, and general welfare. 2 Adoption of Categorical Exemption in conformance with the California Environmental Quality Act. Manufactured housing in residential zones 1. Adoption of the amendment to the zoning ordinance with the following findings: a. The proposed amendment is in conformance with the Alpine County General Plan. The amendment is consistent with General Plan policies and programs: 7.1.d Packet Pg. 238 Attachment: DRAFT MinutesJune 27 2019 Planning Commission (10:00am Planning Appeal - Hartzell) ---PAGE BREAK--- i. Housing Element Implementation Program 33i: Government Code 65852.3 requires manufactured homes on permanent foundations to be permitted by-right in single family zoning districts. By rescinding section 18.68.080 of the zoning code the County is consistent with the implementation program and state law. b. The proposed modifications are in harmony with the zoning ordinance and other applicable County ordinances c. The proposed amendment would promote and protect the public health, safety, morals, comfort, convenience, and general welfare 2. Adoption of Categorical Exemption in conformance with the California Environmental Quality Act. Junior Accessory Dwelling Units 1. Adoption of the amendment to the zoning ordinance to allow for junior accessory dwelling units: a. The proposed amendment is in conformance with the Alpine County General Plan. The amendment is consistent with General Plan policies and programs: i. Policy No. 25.5a. The reduced minimum dwelling unit size will not have a significant adverse effect upon existing community character. JADUs are constructed completely within existing single family residences. ii. Housing Element Implementation Program 33a. JADUs provide a housing type which can meet the needs of low and extremely low income households. b. The proposed modifications are in harmony with the zoning ordinance and other applicable County ordinances. c. The proposed amendment would promote and protect the public health, safety, morals, comfort, convenience, and general welfare. i. California Building Code Standards apply to the construction of new junior accessory dwelling units. The building code has minimum standards for emergency egress doorways and windows. A JADU is required to obtain a building permit to confirm that the unit meets minimum life safety requirements. ii. The zoning standards which restrict the use of the JADU or primary dwelling to the property owner and the requirement to deed restrict the property will cause a JADU unit to be consistent with state law and County zoning and building codes. 7.1.d Packet Pg. 239 Attachment: DRAFT MinutesJune 27 2019 Planning Commission (10:00am Planning Appeal - Hartzell) ---PAGE BREAK--- d. Recommend to the Alpine County Board of Supervisors the adoption of a Categorical Exemption, Section 15303(a), Class 3 New Construction or Conversion of Small Structures, in conformance with the California Environmental Quality Act. Sign Regulations 1. Adoption of the amendment to the zoning ordinance to amend County Code 18.74 and to rescind County Code 18.86 with the following findings: a. The proposed amendment is in conformance with the Alpine County General Plan. b. The proposed modifications are in harmony with the zoning ordinance and other applicable County ordinances. i. The proposed revisions unify CC 18.74 and 18.86 into a single section and provide for streamlined review of sign permits. c. The proposed amendment would promote and protect the public health, safety, morals, comfort, convenience, and general welfare. 2. Adoption of a Categorical Exemption in conformance with the California Environmental Quality Act. Ayes: Holdridge, Hartzell, Kelly, Sweeney Motion Carries, 4 ayes 7. OTHER BUSINESS None 7.1. Director’s Report- Zach Wood indicated at the previous meeting we discussed SB2 funding opportunity and we are making an application that is to draft and produce a housing element revision for the 6 cycles so we can get a housing element adopted within 12 to 18 months We are also purposing a zoning revision to consider incremental increases in development potential for areas that have areas with existing general plan designation for higher density or existing utilities. We are also working on allowing residential uses in commercial zones, use by right zones. Dixon Mine Road project is due for construction the beginning of this summer where they will be installing a temporary bridge that will keep the road open while they will be demolishing the old bridge. Peters is working a US Bicycling Route grant with some of the Foothill County partners, designating cross county bike routes that cycle tourist use that allow bikers at a local level to identify roads/state highways that connect the route. BHS project is on schedule and will be done in the fall of this year. 7.1.d Packet Pg. 240 Attachment: DRAFT MinutesJune 27 2019 Planning Commission (10:00am Planning Appeal - Hartzell) ---PAGE BREAK--- 7.2. Items initiated by Commissioners None 8. ADJOURNMENT At 7:58 p.m. the Commission adjourned to the next regular meeting at 5:00 p.m. at the Board of Supervisors Meeting Room 99 Water Street Markleeville, CA 96120 Nick Hartzell, Chair Attest: Carey Acuña, Administrative Assistant II Alpine County Community Development 7.1.d Packet Pg. 241 Attachment: DRAFT MinutesJune 27 2019 Planning Commission (10:00am Planning Appeal - Hartzell) ---PAGE BREAK--- 7.1.d Packet Pg. 242 Attachment: DRAFT MinutesJune 27 2019 Planning Commission (10:00am Planning Appeal - Hartzell) ---PAGE BREAK--- 7.1.d Packet Pg. 243 Attachment: DRAFT MinutesJune 27 2019 Planning Commission (10:00am Planning Appeal - Hartzell) ---PAGE BREAK--- 7.1.d Packet Pg. 244 Attachment: DRAFT MinutesJune 27 2019 Planning Commission (10:00am Planning Appeal - Hartzell) ---PAGE BREAK--- 7.1.e Packet Pg. 245 Attachment: PHN 2019-08-06 Planning Appeal (10:00am Planning Appeal - Hartzell) ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Terry Woodrow, Supervisor District 4 DATE OF MEETING: August 6, 2019 PREPARED BY: Teola Tremayne, County Clerk TITLE: Presentation by Central Sierra Child Support Agency Executive Director Julie Prado and request adoption of a resolution proclaiming August 2019 as "Child Support Awareness Month" in Alpine County. SUMMARY: Central Sierra Child Support Agency Executive Director Julie Prodo will conduct a short presentation and read the resolution proclaiming August 2019 as “Child Support Awareness Month” in Alpine County. RECOMMENDED ACTION: ISSUE STATEMENT AND DISCUSSION: Adopt resolution proclaiming August 2019 as “Child Support Awareness Month” in Alpine County. FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year (Not Applicable) $0.00 $0.00 $0.00 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 FUNDING SOURCE: INSTRUCTIONS TO CLERK: Email copy of signed resolution to Homuth, Leslie@Tuolumne <[EMAIL REDACTED]> ID 3190 9.1 Packet Pg. 246 ---PAGE BREAK--- RESOLUTION NO. RESOLUTION OF THE BOARD OF SUPERVISORS, COUNTY OF ALPINE, STATE OF CALIFORNIA PROCLAIMING AUGUST 2019 AS "CHILD SUPPORT AWARENESS MONTH" IN ALPINE COUNTY WHEREAS, the vision of the Central Sierra Child Support Agency is Partnering with Families to Create Self-Sufficiency; and WHEREAS, the professional staff of the Central Sierra Child Support Agency worked diligently to fulfill this vision by partnering with families involved in more than 5,100 cases and collecting over $11 million in support last federal fiscal year; and WHEREAS, the Central Sierra Child Support Agency declares its commitment to having a meaningful impact on the families it serves; and WHEREAS, the Central Sierra Child Support Agency is engaged in educating its customers regarding their cases and the community regarding the services it provides; and WHEREAS, the Central Sierra Child Support Agency affirms the important role it plays in partnering with parents to support the well-being of children; and WHEREAS, the Central Sierra Child Support Agency encourages parents to be accountable for their children, providing them many opportunities to succeed; and WHEREAS, Child Support Awareness Month recognizes and acknowledges parents who work diligently to support their children to provide both emotional and stable financial stability, thus having a positive impact on their children; and WHEREAS, the Central Sierra Child Support Agency thanks its partner agencies and recognizes its child support professionals, who strive to continuously improve their customer service and make a difference in the lives of the children in our community; NOW, THEREFORE, BE IT RESOLVED AND ORDERED that the Board of Supervisors, County of Alpine, State of California, does hereby designate the month of August 2019 to be declared “Child Support Awareness Month” in Alpine County and applauds the Central Sierra Child Support Agency for its continued service to the families throughout our community David Griffith, Chair Board of Supervisors, County of Alpine, State of California 9.1 Packet Pg. 247 ---PAGE BREAK--- ATTEST: APPROVED AS TO FORM: Teola L. Tremayne, County Clerk Margaret Long, County Counsel & Ex Officio Clerk to the Board of Supervisors 9.1 Packet Pg. 248 ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Nichole Williamson, CAO/HHS Director DATE OF MEETING: August 6, 2019 PREPARED BY: Michelle Beckwith, Administrative Assistant TITLE: Presentations by Public Health Officer Dr. Richard Johnson, M.D. , MPH and Behavioral Health Services Director Gail St. James on Medical and Health Emergency Response: Mutual Aid and Recovery and First Aid, in the immediate aftermath of a disaster. SUMMARY: Medical and Health Emergency Response: Mutual Aid and Recovery -This presentation is a description of the medical and health response and recovery resources available to us when a disaster strikes Alpine County. Recovery and First First Aid is an evidence-informed, flexible intervention used for survivors and responders in the immediate aftermath of a disaster. This model is designed to reduce the initial distress caused by traumatic events and to foster short and long term adaptive function and coping. This will be a brief introduction, with an invitation for anyone interested to complete the certification process, and be available to support the Behavioral Health Services Department crisis team. RECOMMENDED ACTION: Presentations only. ISSUE STATEMENT AND DISCUSSION: FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year (Not Applicable) $0.00 $0.00 $0.00 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 FUNDING SOURCE: INSTRUCTIONS TO CLERK: CAO 9.2 Packet Pg. 249 ---PAGE BREAK--- Medical and Health Emergency Response: Mutual Aid and Recovery Richard O. Johnson, M.D., MPH, FAAP Health Officer, MHOAC, Alpine County Chair, CCLHO Public Health Emergency Preparedness and Response Board of Supervisors, August 6, 2019 9.2.a Packet Pg. 250 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- Outline • Disasters and risk • The foundation: SEP, EOM, and MHOAC Manual • What is a MHOAC and • Information flow – situation reporting • Medical and health resource requesting • MHOAC functions • Healthcare Coalitions • What’s new: – Behavioral health – Environmental health – Training – Recovery – tools and lessons learned 2 9.2.a Packet Pg. 251 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- Definition of “Disaster” • A disaster is a “serious and possibly sudden event on such a scale that the stricken community needs extraordinary efforts to cope with it, often with outside help” 9.2.a Packet Pg. 252 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- Disasters are a threat to the public’s health: • abrupt or prolonged increases in illness, injury, or death • disruption or destruction of the healthcare infrastructure (including space, stuff, and staff) • population displacement – either in or out • distress • changes in the environment – often longstanding if not permanent 9.2.a Packet Pg. 253 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- Definition of “Resilience” • Resilience is the capacity to withstand stress and catastrophe - The ability to return to original form - The ability to bounce back - Note: not avoidance, but working through – flexibility, endurance, persistence, fortitude, etc. 9.2.a Packet Pg. 254 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 6 9.2.a Packet Pg. 255 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 7 9.2.a Packet Pg. 256 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 8 9.2.a Packet Pg. 257 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 9 9.2.a Packet Pg. 258 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 10 9.2.a Packet Pg. 259 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 11 Region Incidents Aff Served % Estimated Restoratio n Times 1 0 1 0% Alpine 0 0 477 0% El Dorado 0 0 23712 0% Mono 0 0 656 0% Nevada 0 0 1316 0% Placer 1 0 16673 0% LINEMAN AND CREW WORKING ON LOCATION Plumas 0 0 1774 0% Sierra 0 0 779 0% Total 2 0 45388 0% Prolonged Power Outages 9.2.a Packet Pg. 260 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 12 9.2.a Packet Pg. 261 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- Pandemic Influenza, 2009-?10 13 9.2.a Packet Pg. 262 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 14 “WHO concerned as Congo faces “perfect storm” for Ebola to spread” “Ebola response faces “grave obstacles” as count hits 150” 9.2.a Packet Pg. 263 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- Urban to Rural Evacuation: Planning for Rural Population Surge 15 9.2.a Packet Pg. 264 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- California Public Health and Medical Emergency Operations Manual (EOM) July 2011 For Official Use Only (FOUO) 9.2.a Packet Pg. 265 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- State of California Emergency Plan (SEP) Oct 1, 2017 17 9.2.a Packet Pg. 266 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- Purpose of the EOM • Primary focus is the standardization of operational processes between: – Operational Areas (OAs) and the MHOACs – Mutual Aid Regions and the Programs – State CDPH and EMSA) ..during unusual events and emergency system activations, for ..Situation Reporting and Resource Requesting in coordination with Emergency Management at each SEMS level 18 9.2.a Packet Pg. 267 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- EOM Organization • Section I: Public Health and Medical Response Functions – Common operational processes that support coordinated statewide response when incidents involve the Public Health and Medical System • Incident Considerations • Communication & Information Management • Resource Management • Multi-Agency Coordination • Disaster Finance 19 9.2.a Packet Pg. 268 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- EOM Organization Section II: Function Specific Topics 1. Communicable Disease 2. Drinking Water 3. Food Emergencies 4. Hazardous Materials (HazMat) 5. Health Care Facilities 6. Health Care Surge in the Continuum of Care 7. Patient Movement 8. Mass Fatality 9. Nuclear Power Plant Emergencies 10. Nuclear Weapon Detonation 11. Public Health Labs 12. Risk Communication 20 9.2.a Packet Pg. 269 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- Medical Health Operational Area Coordinator - MHOAC9.2.a Packet Pg. 270 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- Program • Maintains a 24/7 point of contact • Coordinates with the MHOAC Programs within the Mutual Aid Region • Ensures the availability of public health and medical emergency resource directories within each Operational Area in coordination with the MHOAC Programs • Coordinates information sharing, situational reporting, and medical and health resource management 22 9.2.a Packet Pg. 271 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 23 9.2.a Packet Pg. 272 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 9.2.a Packet Pg. 273 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- State Level Public Health and Medical Coordination • CDPH is the lead state agency for public health and environmental health • EMSA is the lead state agency for medical, including emergency medical services • Cal OES, CHHS, and other state agencies, in coordination with CDPH and/or EMSA, provide support as needed 25 9.2.a Packet Pg. 274 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- Unusual Events • An incident that significantly impacts or threatens public health, environmental health, EMS or other components of the medical system – May be self-limiting or a precursor to emergency system activation – The EOM definition of an “unusual event” is applied based the circumstances of the incident – This condition differs from the specialized use of this term in reference to nuclear reactors 26 9.2.a Packet Pg. 275 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 27 9.2.a Packet Pg. 276 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 28 EOM Section 1, Page 32 Information Flow during Unusual Events 9.2.a Packet Pg. 277 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 29 9.2.a Packet Pg. 278 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 9.2.a Packet Pg. 279 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 9.2.a Packet Pg. 280 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- State to Region and OA Sit Rep 32 9.2.a Packet Pg. 281 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 33 Information Flow during Emergency System Activation EOM Section 1, Page 33 9.2.a Packet Pg. 282 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 34 9.2.a Packet Pg. 283 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 35 9.2.a Packet Pg. 284 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 36 Flow of Resource Requests and Assistance During Emergencies EOM Section 1, Page 50 9.2.a Packet Pg. 285 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- MHOAC PROGRAM MANUAL (template) Rick Johnson, MD, MPH• Health Officer Nancy Lapolla • EMS director Stephanie Murti • MHOAC Project Coordinator 2016 Ada Chan• MHOAC Project Coordinator 2017 Nancy LaPolla, [EMAIL REDACTED], [PHONE REDACTED] 9.2.a Packet Pg. 286 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 38 9.2.a Packet Pg. 287 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- MHOAC inserted into ICS/SEMS System 9.2.a Packet Pg. 288 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 9.2.a Packet Pg. 289 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 9.2.a Packet Pg. 290 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 9.2.a Packet Pg. 291 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 43 9.2.a Packet Pg. 292 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- Healthcare Coalition: El Dorado, Amador, Alpine Counties • hospitals • EMS • Emergency Management (OES) • Local public health • Local environmental health • Local Behavioral health • Local social services • Community clinics, dialysis, urgent care, provider offices • Long-term care facilities • Home health, hospice • Other organizations (FBO, CBO – ARC, Salvation Army) • Fire • Law • Others • Relationships: CA-NV Border Counties Coalition, Quad County Coalition, EMCC (Barton) 9.2.a Packet Pg. 293 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 45 New EOM Chapters: EOM Biological Hazards EOM BioWatch EOM Disaster Behavioral Health EOM Disaster Behavioral Health Resource Typing Aides EOM Public Health and Medical Emergency Powers New REVISED EOM Chapters EOM Drinking Water EOM Risk Communication 9.2.a Packet Pg. 294 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 46 9.2.a Packet Pg. 295 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- How would your OA Respond to the following missions? – Behavioral Health Mission Support Team – Backfill of Behavioral Health/Mental Health Department Staff – Community Outreach and Community Meetings – Family Assistance Centers – Field Disaster Hospital and/or BH Response in a Disaster Medical Shelter – Disaster Substance Abuse Outreach and Community Support – Employee/Disaster Responder Mental Health Support – Hospital Surge – Local Assistance Centers/ Outreach Teams – Public Health Points of Distribution (PODS) – School Disaster Mental Health Crisis Response – Shelters (Disaster Shelters) – Including BH and Spiritual Care Potential Behavioral Health Mission Tasks 9.2.a Packet Pg. 296 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 48 9.2.a Packet Pg. 297 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- California Resource Typing for Mental/Behavioral Health and Spiritual Care by Disaster Mission 49 9.2.a Packet Pg. 298 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 50 9.2.a Packet Pg. 299 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- MRC Volunteers 51 9.2.a Packet Pg. 300 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- Region IV Disaster Medical Health Coordination Program Regional Emerging Infectious Disease Transportation Plan California Mutual Aid Region IV Intra-Region Cooperative Agreement For Emergency Medical and Health Disaster Services 52 9.2.a Packet Pg. 301 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- SEMS Level Emergency Function/Recovery Function State ESF-10 Hazardous Materials and Oil Handles Request ESF-8 Public Health and Medical Handles Request ESF-6 Mass Care Regional REOC Assists with Resource Requests Assists with Resource Requests Op Area OA OES processes Resource Requests MHOAC processes Resource Requests Local DISASTER RELATED ENVIRONMENTAL HEALTH PROGRAMS 9.2.a Packet Pg. 302 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- Trainings 54 Tim Streeper attended on July 23-24 9.2.a Packet Pg. 303 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- Tim Streeper • Congratulations to Tim! • Tim recently was recently certified by the California Specialized Training Institute (CSTI) and the California Office of Emergency Services (Cal OES) as an Emergency Management Specialist and Tim and I were recently granted Ham Radio Licenses at the Technician level 55 9.2.a Packet Pg. 304 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 56 Tamara DuPuis, PHN, will attend this month 9.2.a Packet Pg. 305 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 57 9.2.a Packet Pg. 306 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 58 9.2.a Packet Pg. 307 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- Local Recovery Tools 59 9.2.a Packet Pg. 308 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- “If we don’t hang together – we will all hang separately” - Ben Franklin 9.2.a Packet Pg. 309 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 61 9.2.a Packet Pg. 310 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- 62 Richard O. Johnson, M.D., MPH, FAAP Contact info: [EMAIL REDACTED], cell: [PHONE REDACTED] Office: [PHONE REDACTED] 9.2.a Packet Pg. 311 Attachment: Alpine BOS MH ER and R 8.6.19 (9:35 AM Presentation by Dr. Johnson ---PAGE BREAK--- First Aid (PFA) 9.2.b Packet Pg. 312 Attachment: First Aid (PFA) Presesentation (9:35 AM Presentation by Dr. ---PAGE BREAK--- What is PFA? • First Aid is an evidence- informed, flexible intervention used for survivors and responders in the immediate aftermath of a disaster. • It’s designed to reduce the initial distress caused by traumatic events and to foster short and long term adaptive function and coping. 9.2.b Packet Pg. 313 Attachment: First Aid (PFA) Presesentation (9:35 AM Presentation by Dr. ---PAGE BREAK--- First Aid First Aid creates and sustains an environment of: • Safety • Calming • Connectedness to Others • Self-efficacy or empowerment • Hopefulness 9.2.b Packet Pg. 314 Attachment: First Aid (PFA) Presesentation (9:35 AM Presentation by Dr. ---PAGE BREAK--- 9.2.b Packet Pg. 315 Attachment: First Aid (PFA) Presesentation (9:35 AM Presentation by Dr. ---PAGE BREAK--- Before the crisis responders arrive Support Behavioral Health and Support Staff Provide all employees and support staff with: a) factual information about the incident b) a level of detail about their level of safety and what to expect 9.2.b Packet Pg. 316 Attachment: First Aid (PFA) Presesentation (9:35 AM Presentation by Dr. ---PAGE BREAK--- Before the crisis responders arrive Discuss with employees and support staff: Immediate expectations, including, work and leave schedules, to allow employees to have this information when they notify families and friends of their status. 9.2.b Packet Pg. 317 Attachment: First Aid (PFA) Presesentation (9:35 AM Presentation by Dr. ---PAGE BREAK--- Before the crisis responders arrive Discuss Vicarious Trauma • Provide general information about the common emotional responses such as anxiety, and inability to sleep. • Emphasize that these feelings are normal and will usually ease with time, however, debriefing and counseling will be available is needed. 9.2.b Packet Pg. 318 Attachment: First Aid (PFA) Presesentation (9:35 AM Presentation by Dr. ---PAGE BREAK--- Introduce yourself • Be fully present and listen. • Stabilize emotions, address needs and concerns, encourage good coping. • Help people to meet their basic needs such as a phone to contact family members, connect to others for support, restrooms, hydration and food. • Provide realistic assurance and hopefulness. 9.2.b Packet Pg. 319 Attachment: First Aid (PFA) Presesentation (9:35 AM Presentation by Dr. ---PAGE BREAK--- 9.2.b Packet Pg. 320 Attachment: First Aid (PFA) Presesentation (9:35 AM Presentation by Dr. ---PAGE BREAK--- 9.2.b Packet Pg. 321 Attachment: First Aid (PFA) Presesentation (9:35 AM Presentation by Dr. ---PAGE BREAK--- Remember throughout and post disaster to: • Be tolerant • Keep boundaries • Respect People’s Privacy • Maintain appropriate proximity and eye contact • Pay attention to cultural differences • Know when and how to make a referral • Ask for help • Take care of yourself 9.2.b Packet Pg. 322 Attachment: First Aid (PFA) Presesentation (9:35 AM Presentation by Dr. ---PAGE BREAK--- 9.2.b Packet Pg. 323 Attachment: First Aid (PFA) Presesentation (9:35 AM Presentation by Dr. ---PAGE BREAK--- 9.2.b Packet Pg. 324 Attachment: First Aid (PFA) Presesentation (9:35 AM Presentation by Dr. ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Nichole Williamson, CAO/HHS Director DATE OF MEETING: August 6, 2019 PREPARED BY: Michelle Beckwith, Administrative Assistant TITLE: Presentation by Town of Mammoth Lakes Council Member John Wentworth on The Eastern Sierra Sustainable Recreation Partnership (ESSRP). SUMMARY: RECOMMENDED ACTION: Presentation only ISSUE STATEMENT AND DISCUSSION: FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year (Not Applicable) $0.00 $0.00 $0.00 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 FUNDING SOURCE: INSTRUCTIONS TO CLERK: 9.3 Packet Pg. 325 ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Brian Peters, Community Development Director DATE OF MEETING: August 6, 2019 PREPARED BY: Brian Peters, Community Development Director TITLE: Request update of three bridge projects in Alpine County: Highway 89 Bridge over Markleeville Creek; Dixon Mine Road Bridge over Wolf Creek, and; Hot Springs Road Bridge over Hot Springs Creek SUMMARY: Staff will provide an update on the three bridge projects listed in the agenda. RECOMMENDED ACTION: Information and discussion only, no action requested. ISSUE STATEMENT AND DISCUSSION: Highway 89 Bridge over Markleeville Creek: Caltrans is proposing to replace this bridge. The project initially was a rail replacement and widening to add space for pedestrians and bicycles crossing the bridge. Caltrans completed environmental review in December 2018 when the project was still being proposed as a rail replacement and widening. Since then, Caltrans has proposed a complete bridge replacement. The new bridge is proposed to be 56 feet long and 41 feet wide, compared to the existing bridge which is just over 41 feet long and 28 feet wide. The increased width will provide space for combined pedestrian/bicycle lanes in both directions. According to Caltrans, the project is expected to go out to bid in early 2020, with a 2-year construction period during which the bridge will be constructed in 2 phases. This will enable the bridge to remain open for traffic throughout most of the construction period. The bridge replacement is being funded through the Caltrans State Highway Operation and Protection Program, better known as “SHOPP.” After discussions between Community Development staff and Caltrans District 10 staff, Caltrans has agreed to hold a public workshop meeting in Markleeville in September or October this year. The workshop will include presentation by Caltrans on the project and an opportunity to ask questions. We are currently working with Caltrans staff to find a date and time for the meeting. We are also working with Caltrans and the Alpine Watershed Group to provide compatibility between the bridge replacement and the planned Markleeville Creek Restoration Project. The Alpine Watershed Group is continuing to pursue funding for the restoration project. Also, Caltrans has agreed to allow the Markleeville Water Company water line to be connected to the new bridge. The Markleeville Public Utility District no longer wants to have a wastewater line connected to the bridge. Dixon Mine Road Bridge over Wolf Creek: The contract for replacing this bridge was awarded by the Board of Supervisors to Q&D Construction. Initial staging for construction began on July 22. Construction is expected to be complete in November 2019. Q&D Construction is going to place a temporary bridge over the creek during the construction period. There will be limited vehicle access across the temporary bridge during construction, and the temporary bridge will be blocked to vehicle 9.4 Packet Pg. 326 ---PAGE BREAK--- passage when construction is not occurring. Pedestrians, equestrians, cyclists and ATV/OHV riders will be able to cross over the temporary bridge during the construction period. This project is entirely funded through the federal Highway Bridge Program. There is no local match requirement. The total project cost including design, permitting, construction and construction management is just over $2.5 million. The construction cost is between $1.6 and $1.7 million. Hot Springs Road Bridge over Hot Springs Creek: The Community Development Department is working with the design engineers and environmental consultants to complete the design and the required federal environmental review process pursuant to NEPA (National Environmental Policy Act). The project is expected to go out to bid in late winter or early spring with a 2-year construction period beginning in summer 2020 during which the bridge will be constructed in 2 phases. This will enable the bridge to remain open for traffic throughout most of the construction period. This project is funded through the federal Highway Bridge Program and has a local match requirement of 11.47%. The total project cost including design, permitting, construction and construction management is just over $4.1 million. The construction cost is projected to be just under $3 million. The match for construction is $434,000 which is proposed to come from the County’s share of the STIP (State Transportation Improvement Program). Approximately $35,000 in Local Transportation Funds was used as match for the design and environmental work. The Dixon Mine Road and Hot Springs Road bridges require the County to expend funds and then be reimbursed through Caltrans. The typical lag for reimbursement once we submit invoices to Caltrans is 45-60 days. Community Development has continued to keep the County Finance Department informed of the status of these projects. FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year (Not Applicable) $0.00 $0.00 $0.00 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 FUNDING SOURCE: INSTRUCTIONS TO CLERK: 9.4 Packet Pg. 327 ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Nichole Williamson, CAO/HHS Director DATE OF MEETING: August 6, 2019 PREPARED BY: Michelle Beckwith, Administrative Assistant TITLE: Closed Session: Conference With Labor Negotiator - (GC§ § 54954.5 And 54957.6) Agency Negotiator: Margaret Long. Employee: District Attorney SUMMARY: RECOMMENDED ACTION: ISSUE STATEMENT AND DISCUSSION: FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year (Not Applicable) $0.00 $0.00 $0.00 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 FUNDING SOURCE: 12.1 Packet Pg. 328 ---PAGE BREAK--- INSTRUCTIONS TO CLERK: Personnel 12.1 Packet Pg. 329