Document alpinecountyca_gov_doc_e1341ecd72

COUNTY OF ALPINE HEALTH AND HUMAN SERVICES DEPARTMENT REQUEST FOR PROPOSAL PUBLIC HEALTH ACCREDITATION CONSULTANT AND COMPREHENSIVE COMMUNITY HEALTH ASSESSMENT AND COMMUNITY HEALTH IMPROVEMENT PLAN – MAPP PROJECT PROPOSAL CLOSING DATE: Monday, May 14, 2018 at 4:00pm (PST) NOTE: It is the applicant’s responsibility to check the County solicitation Website, see address below, or to contact the RFP point-of-contact identified in the RFP for any addenda issued to this RFP. The County shall not be responsible for any incomplete proposal submitted as a result of missing addenda, attachments, or other information regarding the RFP. ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 2 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project Table of Contents RFP APPLICATION SUBMISSION CHECKLIST INTRODUCTION 4 BACKGROUND INFORMATION 5 I. SCOPE OF WORK 7 II. RFP TIMELINE 11 1. SUBMISSION OF PROPOSAL 11 III. PROPOSAL RESPONSE 12 1. SIGNATURE PAGE 12 2. TABLE OF 12 3. EXECUTIVE SUMMARY (NO LONGER THAN 1 PAGE) 13 4. STATEMENT OF EXPERIENCE (NO LONGER THAN 1 PAGE) 13 5. BIDDER’S QUALIFICATIONS AND PROJECT 13 6. ITEMIZED BUDGET (NO LONGER THAN 2 PAGES) 14 7. FINANCIAL INFORMATION 14 IV. EVALUATION CRITERIA 15 V. THE RFP SELECTION PROCESS 16 VI. COUNTY NOTICES 17 1. COUNTY CONTACT 17 2. SUBCONTRACTING 17 3. JOINT VENTURES 17 4. CONFLICT OF INTEREST 17 5. GENERAL NOTICES 17 6. PUBLIC RECORDS ACT 18 VII. PROTESTS AND/OR APPEALS 19 RFP ATTACHMENTS 20 1. SIGNATURE PAGE 20 2. CHA REQUIREMENTS LIST 21 3. CHIP REQUIREMENTS LIST 27 4. MAPP TIMELINE 33 5. DEFINITIONS 35 ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 3 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project RFP APPLICATION SUBMISSION CHECKLIST All items are required. This checklist is provided to assist you in ensuring you submit a complete proposal (Item Numbers 1- 9 below). A bidder may be disqualified and the proposal rejected for incomplete information or missing documents. Proposal Response Item Numbers 1. 2. 3. 4. 5. 6. 7. 8. 9. Signature Page Table of Contents Executive Summary Statement of Experience Bidder's Qualifications and Project Narrative Itemized Budget Financial Information Proof of Insurance Coverage (Section III.5. j – Qualifications) Board Resolution (if applicable) (Section III.5.k – Qualifications) Submit all bid-documents to County Clerk, physical address, 99 Water St, Markleeville, CA 96120, mailing address P.O. Box 158, Markleeville, CA 96120 no later than 4:00 p.m. on Monday, May 14, 2018 ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 4 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project INTRODUCTION The Alpine County Health and Human Services Department, Public Health Division (hereafter “Alpine County Public Health”) is soliciting proposals for a Public Health Accreditation Consultant to conduct a baseline comprehensive Community Health Assessment (CHA) and to develop a Community Health Improvement Plan (CHIP), a Strategic Plan, and a Performance Management System. The selected bidder will use the National Association of County and City Health Officials’ (NACCHO’s) Mobilizing for Action through Planning and Partnerships (MAPP) model. Using this model, the selected bidder will manage the implementation of this process and develop these documents, while working closely with Alpine County Public Health. The primary goal of this process is to incorporate community feedback into the County’s CHA and CHIP, prerequisite documents in applying for Public Health Department Accreditation. This RFP outlines the scope of services, information necessary to understand the competitive selection process, and the required documentation necessary for the submission of proposals. Please review the document carefully to ensure you are familiar with the County’s requirements. We are seeking a proposal for a Public Health Accreditation Consultant to conduct a county-wide community based assessment and planning process that includes: 1. Vision Sessions 2. Four assessments combined into a comprehensive CHA (for details see Attachment a. Community and Themes b. Community Health Status c. Local Public Health System d. Forces of Change 3. Identifying Strategic Issues 4. Formulating Goals and Strategies 5. CHIP – a community driven strategic plan (for details see Attachment 3) 6. Meeting requirements for Public Health Accreditation – CHA & CHIP as delineated by the Public Health Accreditation Board 7. Maintaining adequate files and data ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 5 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project MAPP is a method to help communities prioritize public health issues, identify resources for addressing them, and take action. Our goal is to create a report containing the details of each step of the MAPP process and to provide a comprehensive CHA and CHIP. BACKGROUND INFORMATION Alpine County Alpine County is located on the Eastern border of California, nestled in the Sierra Nevada Mountains between Lake Tahoe and Yosemite National Park. The boundaries stretch over 743 square miles with a population of approximately 1,200 residents it remains California’s least populous county. Alpine County Public Health serves residents living in the unincorporated cities of Markleeville, Mesa Vista, Kirkwood, Bear Valley, and Alpine Village as well as a number of other unincorporated communities. Alpine County has a population with a racial composition of 75.0% White, 20.4% American Indian, and 5% other. The County Public Health serves as the local health jurisdiction providing essential programs and services to help protect and improve the health of the county’s five districts. Alpine County has unique health needs, related to its population demographics, including high rates of poverty and low educational attainment. The mission of Alpine County Health & Human Services is to promote the dignity and well-being of children, families and adults through public health and human service programs. Public Health Accreditation Alpine County Public Health Division is pursuing public health department accreditation through the Public Health Accreditation Board (PHAB). Accreditation includes internal and external processes that enhance Public Health’s ability to identify community health issues, identify vulnerable populations, and prioritize health priorities. Initial requirements of accreditation include the development of a Community Health Assessment and a Community Health Improvement Plan and a Strategic Plan. The accreditation process provides a means for public health departments to identify performance management opportunities, enhance management, develop leadership, and strengthen relationships with members of the community. Accreditation through PHAB consists of adoption of a set of standards, a process to measure health department performance against those standards, and recognition for those departments that meet the standards. For more information related to PHAB, visit their website at http://www.phaboard.org/ CHA and CHIP definitions, as provided by PHAB are as follows: Community Health Assessment (CHA) • Purpose is to learn about the health status of the population the health entity serves. • Describes the health status of the population, identifies areas for improvement, determines factors that contribute to health issues, and identifies assets and resources that can be mobilized to address population health improvement. ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 6 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project • Is developed through a participatory, collaborative process with various sectors of the community (See Attachment 2 for a CHA detailed requirements list) Community Health Improvement Plan (CHIP) • Purpose is to describe how the health department and the community will work together to improve the health of the population that it serves. • Based on the CHA. • Community-driven with participation of public health system partners and process to set priorities. • More comprehensive than roles and responsibilities of health department alone; includes community partners’ roles and responsibilities. (See Attachment 3 for a CHIP detailed requirements list) ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 7 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project I. SCOPE OF WORK In order to accomplish the stated objectives, the selected bidder will be expected to complete several activities, outlined below: 1. Public Health Accreditation Consultant The selected consultant will be expected to assist in developing and formalizing the Community Health Assessment (CHA), Community Health Improvement Plan (CHIP), Public Health Strategic Plan, and Performance Management System for the County of Alpine. The essential elements to be addressed by the consultant under this RFP will include but not be limited to: a. Complete the three prerequisites required for PHAB accreditation as described above: 1) community health assessment, 2) community health improvement plan; and 3) strategic plan, using MAPP, where appropriate. b. Develop and implement community engagement strategies to solicit input from community members and stakeholders. c. Develop and implement communications strategies to share findings of community health assessment, community health improvement plan, and strategic plan. d. Develop the PHD’s Performance Management and Quality Improvement (PMQI) Plan and form a Performance Improvement Advisory Council to support performance management system development and preparation for voluntary national accreditation. All deliverables must meet requirements as delineated through PHAB. For reference, view PHAB’s Documentation Guidance (latest version) at http://www.phaboard.org/. In addition, the following must also be detailed in the RFP proposal. A. Allowable Costs and Activities i. Salaries and benefits of key staff related to the project. ii. Indirect expenses (no more than 15% of total direct costs). B. Process, Evaluation, and Selection i. Proposed scope of services. Please see above for the essential elements to be addressed. C. Qualifications: PHD Seeks an individual or agency that can demonstrate the following: i. Appropriate expertise and experience related to Community Health Assessments (CHA), Community Health Improvement Plans (CHIP), Strategic Planning, and Performance Management Systems. ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 8 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project ii. Ability to facilitate meetings involving participants who come from a wide variety of backgrounds and disciplines. iii. Ability to be flexible in approach to project development and implementation. iv. A demonstrated ability to meet internal and project deadlines, major milestones, and overall project schedules. v. Ability to relate to and connect with PHD personnel and the overall vision of the PHD. vi. An independent self-starter who is also comfortable taking direction and working as part of a team. A consultant who demonstrates the following will be at a distinct advantage: i. Experience, familiarity, and/or knowledge of the MAPP process. ii. Knowledge of public health accreditation and a commitment to assist PHD in meeting related PHAB CHA, CHIP, Strategic Plan, and Performance Management requirements. iii. A creative and innovative approach to the project. 2. Meeting Planning a. Plan community meetings and develop materials in conjunction with Public Health Department Staff. Community meetings will: i. Be at geographically variant locations (the five supervisorial districts) ii. Vary in number of participants. b. Make logistical arrangements (locations, times, food, participation incentives, etc.) i. Arrangements include attaining resources to offer translation services at all community meetings in Spanish and Hmong at a minimum 3. Facilitation of Community Meetings a. Presentation of pre-identified health or environmental concerns i. Creation of infographic materials in formats that include but are not limited to: 1. Handouts 2. Posters 3. Electronic b. Facilitate health issue prioritization process i. Assist community members in identifying most important health issues amongst presented health concerns ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 9 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project ii. Follow MAPP general guidelines available here: http://www.naccho.org/topics/infrastructure/mapp/, or similar community engagement guidelines iii. Flexible facilitation method to stimulate community engagement c. Provide short surveys to be completed by participants at the meetings 4. Community Engagement/Marketing a. Advertise community meetings to encourage robust participation i. Creation of marketing materials and organizing participation incentives, when applicable b. Marketing materials available in formats used for: i. Soliciting information from community members during existing community events (e.g. fairs, farmer’s markets) ii. Engaging people in passing iii. Accommodating different languages through translation, Spanish at a minimum. 5. Reporting a. Create detailed timelines for MAPP process and delivery of CHA and CHIP outcomes b. Summary of prioritization process and ranked list of health/ environment outcomes i. Summary is well-defined and transparent c. Delivery of final report summarizing: i. Facilitation process used ii. Brief summaries of meetings iii. Priorities identified at each meeting iv. Any regional or demographic differences in identified priorities 6. Deliverables include: a. Overall coordination and project management of the MAPP process including monitoring timelines and providing direction to the MAPP Committee. (See Attachment 4 for a draft anticipated timeline for the MAPP process.) b. Facilitation of focus groups and committees for: visioning sessions; assessments; strategic issues; and goals and strategies. c. Identify reliable existing data sources, development of quality primary data, data collection and conduct data analysis, and Public Health System partner identification and engagement in alignment with all Public Health Accreditation Board (PHAB) Domain 1, Standards 1.1 through 1.4 and Domain 5, Standard 5.2, Measure 5.2.1 through 5.2.4. d. An Executive Summary report outlining the health issues and priorities identified for Alpine County through the MAPP process that can be distributed to key stakeholders and decision makers. e. A one-page overview that can be distributed for educational purposes. ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 10 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project f. A detailed report of how the MAPP process was implemented and progressed in Alpine County. g. A comprehensive written report on the results of the four assessments (CHA). h. A written Community Health Improvement Plan (CHIP). i. Develop a Strategic Plan for the Department: Identify strategic issues; formulate goals and strategies as a foundation for a Department Strategic Plan (DSP) in a short summary. j. Develop a Performance Management Quality Improvement System (PMQI) k. Electronic copies of all written reports and all original data shall be submitted in PDF format. l. An electronic copy of the CHA & CHIP in a reusable document format. m. Copy of all the original data, agendas, and meeting notes/summaries. ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 11 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project II. RFP TIMELINE The following timeline represents the County’s best estimate of the schedule that will be followed. Unless otherwise specified, the time of day for the following events will be between 8:00 a.m. and 4:00 p.m., Pacific Standard Time (PST). EVENT TIME DATE DAY RFP Issued March 30, 2018 Friday Written Questions/Comments Due 4:00 p.m. April 13, 2018 Friday Addenda Issued/Posted April 20, 2018 Friday Response Submission Deadline 4:00 p.m. May14, 2018 Monday No response will be accepted after this date and time. Evaluation Process begins May22, 2018 Tuesday Notice of Intent to Award June1, 2018 Friday Protest/Appeal period begins Deadline to submit Protest/Appeal letters 4:00 p.m. June8, 2018 Friday Board of Supervisor’s approval and authorization to award contract(s) is tentatively scheduled for the June 19, 2018, Board of Supervisor’s agenda 1. SUBMISSION OF PROPOSAL One original signature page (Attachment wet-signed in blue ink and five complete copies of the bid packet must be received and date stamped by County no later than 4:00 p.m. (PST) on May14, 2018. Faxed proposals will not be accepted. Proposals must be in sealed envelopes and clearly labeled: Comprehensive CHA & CHIP – MAPP Project on the outside and delivered to the Main reception area at: Alpine County Clerk Physical Address: 99 Water St. Markleeville, CA 96120 Or Mailing Address: P.O. Box 158 Markleeville, CA 96120 ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 12 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project It is the bidder’s responsibility to assure that its proposal is delivered and received at the location specified herein, on or before the date and hour set. Proposals received after the specified date and time will NOT be considered. It is the bidder’s responsibility to check the County solicitation Website (see address below) or to contact the RFP point-of-contact identified in the RFP for any addenda issued to this RFP. The County shall not be responsible for any incomplete proposal submitted as a result of missing addenda, attachments or other information regarding the RFP. The County’s website will be the official notification posting place of all Amendments and Addenda are to the RFP. Go to: http://www.alpinecountyca.gov/bids.aspx. III. PROPOSAL RESPONSE Proposals must include the information that is specifically requested herein as well as additional information the Applicant deems relevant to the process. Additional information may be provided but should be succinct and relevant to the goals of this RFP. Proposals must be developed in accordance with the described format. FORMAT: All documents must be submitted in PDF format, and meet the following formatting requirements: 8.5” x 11” paper, 1” margins, 12 pt. font, double-spaced. Submit narratives as indicated below identifying each segment by corresponding number in addressing the following components. (The number of pages noted does not include requested attachments, i.e., Application, Attachments, Proof of Insurance, Board Resolution, Letters of Support, licenses/certificates, etc.) Proposals that deviate from this format will not be considered. The proposal should include components in the order described below. Use forms where provided. A proposal lacking any of the following information may be deemed non- responsive: 1. Signature Page Bidder must complete and return the enclosed Signature Page (Attachment 1 – “SIGNATURE PAGE”). The Signature Page must be signed in blue ink by the officer or officers legally authorized to submit the proposal and thereby commit the agency to the obligations contained in the RFP response. Further, the signing and submission of a response shall indicate the intention of the Applicant to adhere to the provisions described in this RFP and a commitment to enter into a binding contract. 2. Table of Contents ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 13 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project The Table of Contents must be a comprehensive listing of the contents included in your proposal. This section must include a clear definition of the material, exhibits, and supplemental information identified by sequential page numbers and by section reference number. 3. Executive Summary (no longer than 1 page) The Executive Summary shall condense and highlight the contents of the bidder’s Business Proposal to provide the Evaluation Committee with a broad understanding of the bidder’s overall approach, qualification, years in business, experience, anticipated outcomes, deliverables and staffing. 4. Statement of Experience (no longer than 1 page) Provide a summary of your experience in providing services described in the Scope of Work. Include the number of years of experience providing equivalent or related services. 5. Bidder’s Qualifications and Project Narrative The County seeks an agency that can demonstrate the following skills, abilities, and qualifications: a. Documented ability to perform strategic planning and conduct collaborative Community Health Assessments (CHAs) and develop Community Health Improvement Plans (CHIPs) b. Sample of previous work c. Experience in applying objective methods of public health priority setting d. Demonstrated competency and ability to facilitate meetings of varying sizes, involving participants from a wide variety of backgrounds, cultures, languages and disciplines, oral, and written communication e. Ability to design and deliver presentations and to deliver curricula with sensitivity to learner characteristics f. Methodology – how will you accomplish this task? g. Timeline to meet targeted goals (see Attachment 4 for a draft anticipated timeline). A demonstrated ability to meet both internal and external deadlines. h. Scope of Work i. Anticipated challenges and how to address them j. Proof of Insurance Coverage: Provide proof of required insurance ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 14 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project k. Board Resolution (if applicable): For 501(c)3 agency’s, a copy of the applicant’s governing Board Resolution authorizing the submission of the proposal with evidence of 501(c) including Employer ID Number, must be submitted as an attachment. If the Resolution is not available, a letter stating the date it will be available must be attached. l. Provide at least three relevant client references. Required reference information includes: i. Name of Organization ii. Contact Person iii. Phone Number iv. Email v. Description of Project vi. Duration of Project vii. Contract Amount m. Submit one-page resumes for staff that will be working on this project. Resumes must include the following: i. Name of Organization ii. Contact Person iii. Phone Number iv. Email v. Description of Project vi. Duration of Project vii. Contract Amount 6. Itemized Budget (no longer than 3 pages) The budget should assign costs to objectives using a quarterly timeline. Provide a brief budget narrative detailing all expense components that make up total operating expenses. In the budget narrative, describe all administrative costs and efforts to minimize use of projects funds for administrative and overhead expenses. No project funds shall be used for administrative and/or overhead costs not directly attributed to the project. Proposed budget should reflect a reasonable approach to funding proposed deliverables. Furthermore, the proposed budget should be prepared in a manner to best demonstrate cost effectiveness. The County reserves the right to change funding for contracts if the funding allocations change from estimated levels. 7. Financial Information The bidder shall provide copies of its three most recent and comparable contracts, the total bid amounts proposed, and final budgets for each of those contracts. Financial information will be kept confidential if so stamped on each page. The County may request additional information the County determines is necessary for an accurate determination of the applicant’s qualifications to perform services. ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 15 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project IV. EVALUATION CRITERIA The contract, if awarded, will be awarded to the Applicant(s) whose proposal is considered the best value to the County as interpreted by the County. Proposals that fail to meet all requirements will be deemed incomplete and will not be considered. Incomplete proposals include those that fail to submit all outlined required documents and attachments and those that fail to meet the format requirements. Best value will be determined based on the following evaluation criteria and point value: 1. Project Qualifications (65 points total) a. Experience and qualifications of bidder 1. Objective methods for health priority setting 15 points 2. Bidder demonstrated ability to conduct CHA/CHIP 15 points 3. Sample of previous work 5 points b. Meeting design and implementation 1. Logistical ability 10 points 2. Marketing ability 10 points 3. Presentation design 10 points 2. Project Narrative (25 points total) a. Proposed process methodology and scope of work 15 points b. Timeline 5 points c. Plan to overcome potential barriers 5 points 3. Budget (10 points total) a. Itemized budget 5 points b. Budget narrative 5 points ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 16 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project V. THE RFP SELECTION PROCESS Following the bid opening and after the total bid amounts have been recorded: • Proposals will be reviewed by the Director of Health and Human Services Department, or her designee, for completeness and adherence to RFP instructions. The proposals that meet the submission requests will be evaluated and scored by an Evaluation/Review Committee. The Committee may require interviews during scoring to discuss proposals. • Submissions which are deemed incomplete may be eliminated as not being responsive. Responsiveness means an Applicant has submitted a proposal that conforms to the solicitation documents in all material aspects. A “Responsible Contractor/Applicant” shall mean an Applicant who has the capability, in all respects, to fully perform the contract requirements and the moral and business integrity and reliability that will assure good faith performance. Qualifications, interview, experience, and financial stability may all be taken into consideration. • The County reserves the right to award a contract to the applicant(s) that present(s) the best qualifications and whose proposal best accomplishes the desired results • The County reserves the right to issue separate contracts for the CHA and the CHIP. • Upon recommendation by the evaluation/review committee and approval by the Board of Supervisors, qualified Applicant(s) will be selected to provide services to Alpine County upon contract commencement date through June 30, 2020. At the County’s discretion, the contracts may be renewed for additional terms based on the availability of funding and contractor’s performance. Applicant(s) shall agree to and sign a contract with the County; final terms of the contract will be negotiated with the selected Applicant(s) and incorporated in the contract. Contracts awarded will contain at least, but shall not be limited to, the provisions outlined in the Agreement for Comprehensive CHA & CHIP Consultant – MAPP Project. • The County will notify all bidders whether or not they are selected for the subject services. • It is the County’s preference to promote employment and business opportunities for local residents and firms on all contracts and give preference to local residents, workers, businesses, and consultants to the extent consistent with the law and interests of the public. ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 17 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project VI. COUNTY NOTICES 1. County Contact Any questions related to this RFP should be directed by April 13, 2018 to the County contact person by email: [EMAIL REDACTED], questions after April 13, 2018 will not receive a response. All communications during this process should be directed to the appropriate County contact listed above. Any applicant that makes any effort to communicate with any elected or appointed officials of Alpine County, either directly or indirectly, during this process will be EXCLUDED from consideration. 2. Subcontracting Any bidder using a subcontractor(s) must clearly explain the use of the subcontractor(s) and list the name(s) of the subcontractor(s) providing work under this proposal. The selected bidder will be fully responsible for all work performed under this proposal and will be considered as the “Prime Contractor.” Any subcontracting, or other legal arrangements made by the bidder are the sole responsibility of the bidder. Any contract that is entered into between the selected bidder and the subcontractor(s) shall contain provisions for federal and state access to the books, documents, records, and inspection of work. Bidder awarded any contract as a result of this proposal shall obtain County written approval of subcontractors identified in bidder submittal prior to execution of contract. 3. Joint Ventures In the event a proposal is submitted jointly by more than one organization, one legal entity must be designated as the “Prime Contractor.” All other participants shall be designated as subcontractors. 4. Conflict of Interest Any agency or person considering doing business with Alpine County Government must disclose the agency or person's affiliation or relationship that might cause a "Conflict of Interest" with County Government entity. Any attempt to intentionally or unintentionally conceal or obfuscate a conflict of interest may automatically result in the disqualification of the bidder's submittal. 5. General Notices All applicants responding to this RFP should note the following: a. Alpine County reserves the right to: • Reject any or all submittals • Request clarification of any submitted information • Waive any informalities or irregularities in any bid received • Not enter into any agreement • Not to select any applicant • Cancel this process at any time ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 18 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project • Amend this process at any time • Re-advertise for bids • Interview applicants prior to award and request additional information • Enter into negotiations with one or more applicants • Award more than one agreement if it is in the best interest of the county • Issue similar RFPs or RFQs in the future b. Addenda posting and notifications must be done at least 72 hours before the RFP closing. All addenda information can be found at: http://www.alpinecountyca.gov/bids.aspx c. Any and all costs arising from this RFP process incurred by any applicant shall be borne by the applicant without reimbursement by Alpine County. d. Acceptance by Alpine County, of any proposal submitted pursuant to this RFP, shall not be deemed to constitute intent, implied or otherwise, to enter into an Agreement for Services. e. County will verify applicant, its principal and any named subcontractors are not on the Federal debarred, suspended or otherwise excluded list of vendors. 6. Public Records Act All proposals shall become public information at the conclusion of the selection process, with the exception of those portions of a proposal that are identified at the time of submittal by the Proposer as trade secrets and/or which are deemed by the County as not being public documents that must be disclosed under the Public Records Act, or other appropriate statutes and regulations. Pricing and service elements of the successful proposal will not be considered proprietary information. Proprietary information shall be submitted in a separate sealed envelope clearly labeled as proprietary with the RFP number on the outside of the envelope. All material submitted in response to this Request for Proposal shall become the property of the County and will not be returned. ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 19 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project VII. PROTESTS AND/OR APPEALS Protests or Appeals, with respect to the solicitation or award of the Contract, will be required to follow current requirements of the California State Contracting Manual regarding purchase of service which states in part: Any actual or prospective bidder, offer or contractor who is aggrieved in connection with the solicitation or award of a contract may protest to the Deputy CAO to Personnel and Risk Management. The protest shall be submitted in writing within five working days after such aggrieved person or company knows or should have known of the facts giving rise thereto. The Deputy CAO to Personnel and Risk Management shall issue a written decision within twenty (20) working days after receipt of the protest. The decision shall: State the reason for the action taken; Inform the protestant(s) that a request for further administrative appeal of an adverse decision must be submitted in writing to the Clerk of the Board of Supervisors within seven working days after mailing of the decision by the Deputy CAO to Personnel and Risk Management. The written protest must be delivered no later than June 8, 2018, to: Sarah Simis Deputy CAO to Personnel and Risk Management 99 Water Street P.O. Box 387 Markleeville, CA 96120 ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 20 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project TRFP Attachment 1 – Signature Page Alpine County Health and Human Services Comprehensive Community Health Assessment & Community Health Improvement Plan Consultant - MAPP PROJECT SIGNATURE PAGE (BIDDER TO COMPLETE AND PLACE IN FRONT OF PROPOSAL) Individual/Company Mailing Address: Date: Contact Person: Title: Telephone: Fax: E-Mail Address: Authorization to Submit this Proposal: Non-profit agencies must submit a Board Resolution authorizing submission of this proposal with evidence of 501(c)(3) status, including EIN number as attachments. If the Resolution is not available, a letter stating the date it will be available must be attached. Certification: The undersigned hereby certifies that he/she is a duly authorized official of the organization and has the authority to sign on behalf of the organization and assures that all statements made in the proposal are true, agrees to furnish the item(s) and/or service(s) stipulated in this Request for Proposal at the price stated herein, and will comply with all terms and conditions set forth, unless otherwise stipulated. Authorized Representative - Name Title Signature Date Business License No.: (Alpine County) Professional License No.: Taxpayer Identification No.: (County Use Only) RFP Application Date & Time received: ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 21 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project RFP Attachment 2 – CHA Requirements List ALPINE COUNTY PUBLIC HEALTH - ACCREDITATION Standard 1.1 Community Health Assessment (CHA) Requirements List STANDARD 1.1: Participate in or lead a collaborative process resulting in a comprehensive Community Health Assessment (CHA) Measure 1.1.1 1. The Health Department must document that the process for the development of a CHA includes participation of partners outside of the Health Department that represent Tribal/community populations and health challenges. Examples: • Local government (elected officials law enforcement, correctional agencies, housing and community development economic development, parks and recreation, planning and zoning, school boards) • For profits (business, industries, major employers in the community) • Not-for-profits (Chamber of Commerce, civic groups, hospitals and other health care providers, local Childhood and Women’s Death Review organizations, public health institutions, environmental public health groups that represent minority health, etc.) • Community foundations and philanthropists • Voluntary organizations • Health care providers (including hospitals) • Academia • The State Health Department and Tribal Health Departments located in ACPH’s jurisdiction • Military installations in ACPH’s jurisdiction • Representation of two or more populations that are at higher health risk or have poorer health outcomes (documentation could be, for example, a membership list and meeting attendance records.) 2. The Health Department must document that the partnership meets and communicates on a regular basis to consider new data sources, review newly collected data, consider assets and resources that are changing, and conduct additional data analysis. The frequency of meetings/communications is determined by the partnership and may change, depending on the stage of the process. Meetings and communications may be: • In-person • Via conference calls • List-serves • Other digital communication methods Documentation could be (for example): • Meeting agenda • Meeting minutes • Copies of emails • Reports or other documents that show meeting frequency ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 22 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project 3. The Health Department must document the collaborative process used to identify and collect data and information, identify health issues, and identify existing Tribal or local assets and resources to address health issues. The process used may be an accepted national model; state-based model a model from the public, private, or business sector; or other participatory process model. When a specific model is not used, the key steps undertaken that outline the process used should be described. National models include, for example, • Mobilization for Action through Planning and Partnerships (MAPP) • Association for Community Health Improvement (ACHI) Assessment Toolkit • Assessing and Addressing Community Health Needs (Catholic Hospital Association of the US) (http://www.chausa.org/docs/default-source/general- Examples of tools or resources that can be adapted or used throughout, or as part of, the community health assessment process include: • NACCHO’s Resource Center for Community Health Assessments and Community Health Improvement Plans • Community Indicators process project • Asset Based Community Development model • Tribal Accreditation Readiness Guidebook and Roadmap • Inter-Tribal Council of Arizona’s Tribal CHA Toolkit • National Public Health Performance Standards Program • Assessment Protocol for Excellence in Public Health (APEX/PH) • Guide to Community Preventive Services • Healthy People 2020 • RWJ County Health Rankings and Roadmaps: Assess Needs & Resources (http://www.countyhealthrankings.org/roadmaps/action-center/assess-needs-resources) Measure 1.1.2 1. The Health Department must document the identification and description of the Tribe’s or community’s health and areas for health improvement, the factors that contribute to the health challenges, and the existing community resources that can be mobilized to address them. The health assessment must include all of the following: a. Evidence that a comprehensive, broad-based data and information from a variety of sources were used to create the health assessment. • Qualitative data as well as quantitative data must be utilized. Qualitative data may address, for example:  The community’s perception of health  factors that contribute to higher health risks and poorer health outcomes  attitudes about health promotion and health improvement • Data collection methods include, for example:  Surveys  Focus groups  Town forums ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 23 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project  Community listening sessions Quantitative data may, for example, include:  Vital statistics  Graduation rates  Morbidity and mortality numbers and rates  Rates of behavioral risks, such as tobacco use • The assessment must also include both primary data and secondary data. Examples of sources of secondary data include:  Federal / Tribal / State and Local data  Hospitals and health care providers  Local schools  Academic institutions  Other departments of government (i.e. recreation, public safety, etc.)  Community not-for-profits Data sources also include, for example:  County Health Rankings  Community Health Needs Assessment (CHNA) Toolkit  CDC Community Health Status Indicators  County Health Rankings  CDC Disability and Health Data System  US Census American Factfinder  Dartmouth Atlas of Health Care  National Health Indicators Warehouse  CDC Wonder  Tribal Epidemiology Centers Non-traditional and non-narrative data collection techniques are encouraged, for example:  Photographs taken by members of the Tribe or community in an organized assessment process to identify environmental (including the build environment) health challenges Examples of primary data include:  Local surveys (for example, of high school students, and/or parents)  Focus groups (for example, to discuss community health issues)  Other data that the Health Department collects to better understand contributing factors or elements of secondary data sets b. A description of the demographics of the population of the jurisdiction served by the Tribal/ local health department, for example: • Gender • Race • Age • Socioeconomic factors • Income ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 24 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project • Disabilities • Mobility (travel time to work or to health care) • Educational attainment • Home ownership • Employment status • Immigration status • Sexual orientation c. A description of the health issues of the population and their distribution, based on the analysis of data listed in a) above. The description must address the existence and extent of health disparities between and among specific populations in the community or areas in the community: populations within inequitable share of poorer health outcomes must be identified. d. A discussion of the contributing causes of health challenges for example: • Behavioral risk factors • Environmental factors (including the built environment) • Socioeconomic factors • Policies zoning, taxation education, transportation, insurance status, etc.) • Injury • Maternal and child health issues • Infectious and chronic disease • Resource distribution grocery stores) • Unique characteristics of the community that impact on health status Multiple determinants of health, especially social determinants, must be included. Health disparities and high health-risk populations must be addressed. Community factors that contribute to higher health risks and poorer health outcomes of specific populations must be considered. e. A listing or description of the assets and resources that can be mobilized and employed to address health issues. These must include other sectors. For example: • A local park or recreation center can encourage physical activity • Local farmers’ markets can be vehicles to promote healthful eating • A school district can partner with the Health Department to provide health education 2. The Health Department must document that the preliminary findings of the assessment were distributed to the community at large and that the community’s input was sought. Examples of methods to seek community input include: • Publication of a summary of the findings in the tribal/local press with feedback or comment forms • Publication on the Health Department’s website and website comment form • Community/town forums ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 25 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project • Listening sessions • Newsletters • Presentations and discussions at other organizations’ local meetings 3. The Health Department must document the gathering of information, collection of data, conduct of community dialogues, and/or identification of community assets specific to populations and/or geographic areas in the community where health inequities and poorer health indicators were identified in the community health assessment. Additional data analysis is expected to be neighborhood/community specific in order to understand health inequities and the factors that create them. Geographic information analysis of socioeconomic conditions would be appropriate information to include in an annual update or supplement. A complete revision or overhaul of the community health assessment, is not required, but for a continuous effort to better understand the health of the population through the collection of information and data Examples of community dialogue include: • Organizing town meetings • Conducting focus groups • Participating in other local organizations’ community meetings:  Church community meetings  School public meetings  Community association meetings or assemblies, etc.) • Conducting open forums • Conducting group discussions with specific populations:  Teenagers  Young mothers  Residents of a specific neighborhood Documentation could be, for example: • Reports of data and their analysis • Findings from a focus group • Meeting minutes where health issues or needs were discussed • Reports of open forms Documentation of attendance at a meeting is not sufficient; documentation of the information gathered and analyzed is required. Measure 1.1.3 1. Health departments must document how it informs partners, stakeholders, other agencies, associations, and organizations of the availability of the community health assessment. Documentation could be, for example: ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 26 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project • Emails to partners and stakeholders providing information of how to access the assessment • Announcements in department newsletters • Articles in newspapers • Digital media / Health department tweet or Facebook • Public service announcements • Local news announcements 2. Health Departments must document how it communicates the community health assessment findings to the public. Documentation could be, for example: Evidence of distribution of the assessment to libraries or the publication of the community health assessment on the department’s website Summaries of the findings could be, for example: • Published in newspapers • Outlined in the department’s newsletter • Linked to from the department’s Facebook page • Published on the department’s website ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 27 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project RFP Attachment 3 – CHIP Requirements List ALPINE COUNTY PUBLIC HEALTH - ACCREDITATION Standard 5.2 Community Health Improvement Plan (CHIP) Requirements List STANDARD 5.2: Conduct a comprehensive planning process resulting in a Tribal/State/ Community Health Improvement Plan (CHIP) Measure 5.2.1 1. The Local Health Department must document the collaborative community health improvement planning process. The process used may be an accepted national model; state-based model; a model from the public, private, or business sector; or other participatory process model. When a specific model is not used, the key steps undertaken that outline the process used should be described. National models include, for example: • Mobilizing for Action through Planning and Partnerships (MAPP) • Association for Community Health Improvement (ACHI) Assessment Toolkit • Assessing and Addressing Community Health Needs (Catholic Hospital Association of the US) Examples of tools or resources that can be adapted or used include: • NACCHO’s Resource Center for Community Health Assessments and Community o Improvement Plans • Community Indicators process project • Asset Based Community Development model • National Public Health Performance Standards Program • Assessment Protocol for Excellence in Public Health (APEX/PH) • Guide to Community Preventive Services • Healthy People 2020 The local health department must document that the community health improvement planning process included all of the following: a. Participation by a wide range of community partners representing various sectors of the community. Community partners could include, as appropriate for the specific community: o hospitals and health care providers o the faith community o veterinarians o military installations o academic institutions o local schools ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 28 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project o other departments of government parks and recreation, planning and zoning, housing and community development, etc.)economic development o community not-for-profits o civic groups o elected officials o the chamber of commerce and local businesses o police o housing o foundations and philanthropists o planning organizations o the state health department Members of this group may or may not be the same as members of the community health assessment partnership. Documentation could be, for example: • participant lists • attendance rosters • minutes or membership lists ~ for work groups or subcommittees a. Data and information from the community health assessment provided to participants in the community health improvement planning process for their use in their deliberations. This may include a list of data sets or evidence that participants used the community health assessment. b. Evidence that community and stakeholder discussions were held and that they identified issues and themes. Community members’ definition of health and of a healthy community must be included. The list of issues identified by the community and stakeholders must be provided as documentation. c. Community assets and resources identified and considered in the community health improvement process. Community assets and resources could be anything in the community that could be utilized to improve the health of the community. Community assets and resources could include, for example: • skills of residents • the power of local associations service associations, professional associations) • local institutions faith based organizations, local foundations, institutions of higher learning) ~ as well as other community factors for example: • parks • social capital • community resilience • strong business community, etc. Community assets and resources can be documented in a list, chart, narrative description, etc. ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 29 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project e. A description of the process used by participants to develop a set of priority state health issues. ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 30 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project Measure 5.2.2 1. The local health department must provide a community health improvement plan that includes all of the following: a. The desired measurable outcomes or indicators of the health improvement effort and priorities for action, from the perspective of community members. The plan must include: • Community health priorities, measurable objectives improvement strategies and activities with time-framed targets that were determined in the community planning process. In establishing priorities, the plan must include: • Consideration of addressing social determinants of health, causes of higher health risks and poorer health outcomes of specific populations, and health inequities. Measurable and time-framed targets may be contained in another document, such as an annual work plan. If this is the case, the companion document must be provided with the health improvement plan for this measure. Strategies may be evidence-based, practice-based, or promising practices or may be innovative to meet the needs of the community. National state-of-the-art guidance for example: • The National Prevention Strategy • Guide to Community Preventive Services • Healthy People 2020 ~ should be referenced, as appropriate. a. Policy changes needed to accomplish the identified health objectives must be included in the plan. Policy changes must include those that are adopted to alleviate the identified causes of health inequity. Policy changes may address, for example: • Social and economic conditions that influence health equity including: o housing o Transportation o Education o Job availability o Neighborhood safety o Access to recreational opportunities o zoning b. Designation of individuals and organizations that have accepted responsibility for implementing strategies outlined in the community health improvement plan. This may include: • assignments to staff • or agreements between: • planning participants • stakeholders ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 31 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project • health care providers (community benefit) • other local government agencies • other community organizations For this measure, agreements do not need to be formal, such as an MOA/MOU. Local health departments must demonstrate that they considered both national and state health improvement priorities where they have been established. National priority alignment could include the National Prevention Strategy and Healthy People 2020. Measure 5.2.3 1. The health department must provide a tracking process of actions taken toward the implementation of the community health improvement plan. The tracking process must specify: • Strategies being used • Responsible partners involved • Status of the effort or results of the actions taken Documentation could be, for example: • A narrative • Table • Spreadsheet ~ or a combination. This may look like a work plan that included the status of the implementation of the work plan. 1. The health department must document areas of the plan that were implemented by the health department and/or its partners. Examples must identify a specific achievement and describe how it was accomplished. Measure 5.2.4 1. The health department must provide an annual report on the progress made in implementing strategies in the community health improvement plan. The report will consider the feasibility and effectiveness of the strategies and/or changing priorities, resources, or community assets. If the plan was adopted within the year, a report of a previous plan may be provided or detailed plans for assessment and reporting may be submitted. 2. The health department must document that the health improvement plan has been reviewed and revised as necessary based on the report required in 1 above. The revisions may be in the: ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 32 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project • Improvement strategies • Planned activities • Time-frames • Targets • Assigned responsibilities listed in the plan Revisions may be based on, for example: • Achieved activities • Implemented strategies • Changing health status indicators • Newly developing or identified health issues • Changing level of resources If the plan was adopted less than a year before it was uploaded to PHAB, the health department may provide: Revisions of an earlier plan or Detailed plans for a revision process ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 33 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project RFP Attachment 4 - Anticipated Timeline for ALPINE COUNTY MAPP Process Action Steps: Start End Visioning 7/2018 8/2018 Prepare for and design visioning process 7/2018 7/2018 Hold visioning sessions 8/2018 8/2018 Celebrate success and achievements to date 8/2018 8/2018 4 Assessments 9/2018 2/2019 Community themes and assessment 9/2018 2/2019 Identify subcommittees, approaches, resources 9/2018 9/2018 Hold community dialogs and focus groups 10/2018 12/2018 Develop/disseminate/collect community survey 10/2018 10/2018 Conduct interviews with residents/key leaders 11/2018 1/2019 Compile results/identify challenges, opportunities 1/2019 2/2019 Local public health system assessment 10/2018 1/2019 Establish subcommittee, prepare for the assessment 10/2018 10/2018 Discuss Essential Services/identify orgs & activities 11/2018 11/2018 Respond to performance measures instrument 11/2018 12/2018 Discuss results/identify challenges & opportunities 1/2019 1/2019 Community health status assessment 9/2018 2/2019 Conduct data collection core indicators 12/2018 2/2019 Select and collect additional indicators 10/2018 11/2018 Analyze data/create health profile 10/2018 12/2018 Establish system to monitor over time 2/2019 2/2019 Identify challenges and opportunities 2/2019 2/2019 Forces of change assessment 11/2018 12/2018 Prepare, design process 11/2018 11/2018 Brainstorming session with MAPP committee 12/2018 12/2018 Simply list/identify threats & opportunities 12/2018 12/2018 Community CHIP development 3/2019 5/2019 Strategic issue identification 3/2019 5/2019 Celebrate successes and completed assignments 3/2019 3/2019 Identify potential strategic issues 3/2019 4/2019 Discuss strategic issues and urgencies 4/2019 4/2019 Action Steps: Start End Consolidate strategic issues 5/2019 5/2019 Arrange issues in priority order 5/2019 5/2019 Formulate Goals and Strategies 6/2019 7/2019 Develop goal statements 6/2019 6/2019 Develop strategy alternatives and barriers 6/2019 6/2019 Explore implementation details 6/2019 6/2019 Select and adopt strategies 7/2019 7/2019 Draft planning report 7/2019 7/2019 Celebrate successes and recognize achievements 7/2019 7/2019 ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 34 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project Begin Action Cycle 8/2019 10/2019 Organize for action 8/2019 8/2019 Develop objectives and agree on accountability 8/2019 8/2019 Develop action plans 8/2019 8/2019 Coordinate action plans and implement 9/2019 10/2019 Prepare for evaluation/determine methodology 8/2019 8/2019 Gather evidence and justify conclusions 9/2019 10/2019 Share results 10/2019 10/2019 ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 35 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project RFP Attachment 5 – Definitions of Terms DEFINITIONS Bidder - A person, partnership, firm, corporation, or joint venture submitting a bid proposal for the purpose of obtaining a County Contract. Bonds - Fidelity Bond - Also referred to as a Dishonesty Bond. A fidelity bond is a form of protection that covers the County for losses as a result of fraudulent acts by the Contractor. Proposal Security Bond – Also referred to as Bid Security. A bond that is submitted with bidder’s proposal to compensate the County for damages it might suffer if successful bidder refuses to execute the contract that may be derived from their proposal. Generally, it is 10% of the amount of bidder’s bid as bid security. Performance Bond – A bond to ensure completion of the project as requested under the “Scope of Work”. The Performance Bond is backed by a surety who guarantees the project will be completed in accordance with the specifications of the proposal. Payment Bond – This bond is to protect sub-contractors and suppliers. It ensures that the surety backing the bond will pay the sub-contractors and suppliers if the general contractor does not. Closing Date/Time - The day and time the Request for Proposal must be received in the office of the Department of Administrative Services-Purchasing Division for acceptance. Consultant - The bidder awarded the Contract derived from this RFP. Contract - Comprises the Request for Proposal (RFP), any addenda thereto, the bid proposal, and the purchase order if appropriate. The Contract constitutes the entire agreement between the County and the awarded bidder. Contractor - The bidder or vendor awarded the Contract derived from this Bid or RFP. County - The County of Alpine, a political subdivision of the State of California. Deliverable - The physical evidence such as documentation, certification of completion, hardware/software delivery, etc. which shows that a specific work has been completed as specified in the Scope of Work. Discount - A percentage amount allowed off invoices for prompt payment. Evaluation Committee - A committee established to review and evaluate proposals to ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 36 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project determine the Contract award. The committee includes representatives of the department seeking the goods or services and staff from the Department of Administrative Services-Purchasing Division. Formal Date of Award - Effective date the Board of Supervisors take formal action to award the subject RFP to the most responsive bidder. Goals/Tasks - A discrete unit of work to be performed. Joint Ventures - Two or more corporations or entities that form a temporary union for the purpose of the RFP. May - Indicates something that is not mandatory but permissible. Must/Shall - Indicates a mandatory requirement. A proposal that fails to meet a mandatory requirement will be deemed non-responsive and not be considered for award. Notice of Intent to Award - Letter sent by County to all participating bidders advising them of the date the County Board of Supervisors will hear and possibly take action in awarding the Contract to the apparent successful bidder as recommended by the Evaluation Committee. Objectives/Sub-Tasks - Detailed activities that comprise the actual performance of the Goal/Task. The total of all Goals/Tasks and Objectives/Sub-Tasks makes up the “Scope of Work”. Prime Contractor - The bidder who is awarded the Contract and designated as the legal entity, the Prime Contractor will hereafter also be known as the Contractor. Any subcontracting, Joint Ventures, or other legal arrangements made by the Contractor during this project are the sole responsibility of the Contractor. Proposal Deadline - The closing date associated with this proposal. Proprietary - The information provided that is considered exempt from public disclosure defined as Trade Secrets under Civil Code Section 3426.1, pursuant to Public Records Act. Scope of Work - The mutually agreed to document which describe tasks, dependencies, the sequence and timing of events, deliverables, and responsible parties associated with the various phases of the proposal. Subcontractors - Any person, entity or organization, to which Contractor or County has delegated any of its obligations hereunder. Tasks – A discrete unit of work to be done ---PAGE BREAK--- County of Alpine, Health and Human Services Department Page 37 of 37 Public Health Accreditation Consultant, Comprehensive Community Health Assessment (CHA) &Community Health Improvement Plan (CHIP) – MAPP Project Vendor - A person, partnership, firm, corporation, or joint venture submitting a bid or proposal for the purpose of obtaining a County Contract. Work Plan - The mutually agreed to document, which describes task, dependencies, the sequence and timing of events, deliverables, and responsible parties, associated with the various phases of the proposal