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County of Alpine Adopted: EMS/FIRE ADMINISTRATOR DEFINITION Under general supervision of the County Administrative Officer will be responsible for the planning, coordination and direction of the programs and activities of the Eastern Alpine Fire/Rescue through volunteer effort; to supervise fire suppression and investigation activities; and to perform related duties and responsibilities as required. CLASS CHARACTERISTICS The EMS/Fire Administrator is responsible for the overall administration and coordination of the Eastern Alpine Fire/Rescue; the County’s preparedness and emergency response plans and general emergency response efforts to disasters and national security emergencies; assists with grant research, preparation and management. EXAMPLES OF DUTIES – Duties may include, but are not limited to, the following: Selects, assigns, directs, reviews and evaluates the work of volunteer staff; offers advise and assistance when needed Supervises, plans and directs the training and development of agency volunteer personnel in fire and EMS; adherence to state and federal laws and regulations; and County policies and procedures. Reviews and evaluates reports for accuracy, completeness and compliance with agency policies and procedures. Develops short and long-range goals for the agency. Analyzes and evaluates the effectiveness of existing operations and recommends improvements in agency services as appropriate; develops training programs to improve incident response and increase effectiveness. Determines program funding needs and participates in the preparation of the agency’s annual budget; authorizes payment of invoices; prepares grant applications and administers grant funding program. Prepares reports concerning agency projects, services and operations; appears before the Board of Supervisors to present reports. Assists in preparing and updating the County’s Emergency Plan. Attends meetings for Tahoe Regional Chiefs; representing Eastern Alpine Fire/Rescue. ---PAGE BREAK--- EMS/Fire Administrator Page 2 Coordinates emergency response through the Office of Emergency Service Mutual Aid Plan; acts as the deputy fire and disaster mutual aid coordinator for Alpine County. Directs response to major incidents; responds to major incidents and participates in fire suppression and life safety operations as necessary. Ensures inventory maintenance and inventory controls. Maintains and tests equipment. Establishes specifications for and purchases equipment. Receives and responds to inquires, request for assistance, concerns and complaints from the public regarding fire service and safety matters. Keeps abreast of new developments and legislation affecting fire fighting and prevention operations, training and administration. Attends civic and other community meetings and events to explain and promote the activities and functions of the agency and to establish favorable public relations; gives public speaking presentations as requested. Performs general administrative work as required including preparing reports and correspondence, conducting and attending meetings, reviewing mail and literature, etc. Monitors and review trends in emergency management issues and recommends operational and policy improvements; reviews legislation and legislative changes to assure the County is in compliance with federal and state laws and regulations. Assures the County meets eligibility requirements for federal, state and County reimbursement programs; recommends change as appropriate; develops curriculum and materials and conducts emergency exercises and prepares required FEMA After- Action Reports. Coordinates OES, FEMA, DWR, SAR, USAR, CDC and HPP regulations and operations as directed. Coordinates with Law Enforcement and Hazmat involving major incidents such as coordinating shelter and evacuation plans and procedures; notifies CAO, BOS and Sheriff of emergency and assists with declarations. Acts as a technical resource throughout the emergency; acquires, develops and implements emergency plans. ---PAGE BREAK--- EMS/Fire Administrator Page 3 MINIMUM QUALIFICATIONS Knowledge of: Pertinent federal, state and County laws, codes, ordinances, regulations and standards pertaining to assigned areas of responsibility. Knowledge of OES, FEMA, DWR, SAR and USAR regulations and operations. Principles and practices of effective administration and organization. Principles of personnel management. Modern principles, practices , techniques and equipment of fire service operations. Principles and practices necessary to plan, organize, implement, direct and evaluate complex and varied programs. Recent developments, current literature and sources of information related to fire science, safety, and emergency medical services. Specialized rescue technology and hazardous materials issues. Geography, building construction types, major fire hazards, water supply and fire/building laws and regulations of the County. Governmental finance and budgeting procedures. Functions and services of centralized communications. Modern office practices and technology, including the use of computers for data and word processing. English usage, spelling, grammar and punctuation. Safe work practices. Public/community relations techniques. Report and letter writing techniques. Skill in establishing and maintaining effective working relations with co-workers, volunteers, and representatives from other county, state and federal agencies. Ability to: Interpret, analyze and apply pertinent federal, state and local laws, rules and regulations. ---PAGE BREAK--- EMS/Fire Administrator Page 4 Plan, coordinate and direct the work of volunteers engaged in diverse technical and administrative program and activities. Select, supervise and train volunteers; work effectively in the coordination of volunteer fire groups and individuals. Develop, implement and interpret goals and procedures for providing effective and efficient County fire prevention and suppression services. Analyze problems, identify alternative solutions, determine consequences of proposed actions and implement recommendations in support of goals. Exercise initiative, ingenuity and sound judgment in solving difficult administrative, technical and personnel problems. Research, analyze and evaluate new service delivery methods and procedures. Plan and participate in County emergency/disaster operations. Work under stressful and dangerous conditions, often involving considerable personal risk or risk to others; react quickly and calmly in emergency situations; assess situations and people accurately and quickly, and adopt an effective course of action. Deal courteously, and effectively with the public in emergency situations. Gain cooperation through discussion and pursuasion. Properly use fire suppression and other work-related equipment. Prepare clear and concise administrative reports; make effective public presentations. Perform required mathematical computations with accuracy. Education: High school diploma or GED equivalent. Graduation from an accredited college or university with a Bachelor’s degree in fire science, public safety, business or public administration or closely related field. Experience: Six years of increasingly responsible paid fire service experience, including at least three years in a supervisory or management capacity. Experience working in an Office of Emergency Services government agency is highly desirable. Additional Requirements: ---PAGE BREAK--- EMS/Fire Administrator Page 5 Possession of a valid Class B Firefighter certificate or equivalent. Possession of a valid Emergency Medical Technician 1B certificate Ability to obtain the ICS-300 (Intermediate Incident Command System) certification; and the ICS-200 (ICS for Single Resources and Initial Action Incidents) certification; and the IS- 700 (National Incident Management System, an Introduction) certification within ninety (90) days from date of hire. The ability to obtain the ICS-300 (Intermediate Incident Command System) certification and the IS-800 (National Response Framework, an Introduction) certification within one year from date of hire. Possession of a valid driver’s license. TYPICAL WORKING CONDITIONS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office and field environment. Incumbent drives on surface streets and may be exposed to traffic and equipment hazards, fire hazard, electrical currents, air contaminants, adverse weather conditions, temperatures and noise extremes, wetness violence, heights, explosives, fumes, dusts, odors, toxic or caustic chemicals, pathogenic substance, vibration. May also be subject to fatigue from irregular working hours/incident call activity. TYPICAL PHYSICAL REQUIREMENTS Requires the ability to sit at desk for long periods of time and intermittently walk, stand, stoop, kneel, crouch and reach while performing office and inspection duties; lift and/or move objects weighing up to 15 pounds frequently and 50 pounds occasionally; use hands to finger, handle or feel objects, tools, or controls. Must be able to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading and writing, and operating office equipment. Must be able to use a telephone to communicate verbally and a keyboard to communicate through written means, to review information and enter/retrieve data, to see and read characters on a computer screen. Tasks may involve extended periods of time at a keyboard or workstation.