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The s Syste #80. Site The S 1 site-based bu em of PBA. Go to Site B Based Budg Site Based Bu 1. Enter/Upd budget ap P.O. B W dgeting menu Budget Menu get – Depart udget – Depa date Expendit ppropriation re Box 266 - 99 Wate Web Page - http://w S u is accessed tment Menu rtment Menu ure Budget R equests for yo er Street, Marklee www.alpinecounty ALPIN Site-Bas Inst via #80 on th has the follow equest Amou our departmen eville, CA 96120 (5 yca.gov / email - c E COU ed Budg truction he Alpine Cou wing: unts. This is th nt. 530) 694-2284 / F cmcelroy@alpine COUNT Office o Carol Mc NTY geting s unty Voucher he input scree Fax (530) 694-2691 ecountyca.gov TY OF AL of the Aud cElroy Print Menu in en for entering 1 LPINE ditor/Contr the Site-Base g preliminary roller ed Voucher and final ---PAGE BREAK--- 2 2. Print Expenditure Proof List. Not really a “proof” list (ie..report of input data prior to posting data into the system). Produces a report of a budget unit’s expenditure data that includes current year actual, current year budget and the department’s next year appropriation budget request. 3. Print Five Year Estimated Expenditure List. Generates a 5 year historical expenditure report that also includes the current year budget and the department’s next year appropriation budget request. Report prints one budget unit at a time. 4. Enter / Update Revenue Budget Request Amounts. This is the input screen for entering preliminary and final budget revenue projections for your department. 5. Print Revenue Proof List. Not really a “proof” list (ie..report of input data prior to posting data into the system). Produces a report of a budget unit’s revenue data that includes current year actual, current year budget and the department’s next year revenue projection request. 80. Go to Site Voucher Menu. Returns to the previous menu screen. 90. Sign Off. Enter/Update Expenditure Budget Request Amounts This is the input screen for entering preliminary and final budget appropriation requests for your department. You will need your department’s Site Code (listed below) and the Fund/Department combination for the budget you will enter or update. There is also an option to include or exclude zero accounts (accounts with no balances). Enter/Update Department Request Budget Amounts ---PAGE BREAK--- 3 Site Codes *ALL Finance ASSR Assessor / Recorder BHS Behavioral Health Services CDA Community Development CLERK Clerk DA District Attorney LIB Library HHS Health & Human Services HR Human Resources PROB Probation SO Sheriff Salary and benefit accounts are entered by Finance. You can view these amounts but cannot change them. Page down until you get to office supplies account (first account after the salaries and benefit accounts). Enter your budget amounts on the input line under the 2015 Request column. F3 to save changes and exit back to the previous menu. Repeat process for each budget unit. Note that if you need a new account, you need to contact the Auditor’s Office. You will also notice that the system accumulates your total budget request, located on the screen just above the 2015 request heading. Enter/Update Site Budget Amounts ---PAGE BREAK--- 4 Print Expenditure Proof List Provides report of expenditure budget request entered from the previous step. Input your department’s Site Code and the Fund/Department combination. The report displays current year actual, current year budget and the next year budget request amounts. You can edit the budget request amounts (except salaries and benefits) by returning to the enter/update expenditure budget request amounts screen. Budget Request Print Five Year Estimated Expenditure List This item generates a 5 year historical expenditure report that also includes the current year budget and the department’s next year appropriation budget request for one budget unit at a time. Input your department’s Site Code and the Fund/Department combination. You can also input the current month for the current year to date column. Estimated Expenditure Report – Five Yr Hist ---PAGE BREAK--- 5 Enter/Update Revenue Budget Request Amounts This is the input screen for entering preliminary and final budget revenue projections for your department. Input your department’s Site Code and the Fund/Department combination for the budget you will enter or update. There is also an option to include or exclude zero accounts (accounts with no balances). Enter your projection amounts on the input line under the 2015 Request column. F3 to save changes and exit back to the previous menu. Repeat process for each budget unit. Note that if you need a new account created, you will need to contact the Auditor’s Office. This screen also accumulates your total revenue projection for the budget unit and is located on the screen just above the 2015 request heading. Enter/Update Site Budget Amounts Print Revenue Proof List Provides report of revenue projection amounts entered from the previous step. Input your department’s Site Code and the Fund/Department combination. The report displays current year actual, current year budget and the next year revenue projection amounts. You can edit the projection amounts previously entered by returning to the enter/update revenue budget request amounts screen.