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County of Alpine COUNTY LIBRARIAN DEFINITION Under the administrative direction of the County Administrative Officer, to manage the activities of the County’s library system, literacy programs and County archives; to supervise technical and support staff; and to perform related duties as assigned. CLASS CHARACTERISTICS The County Librarian is a single-position classification responsible for managing library and archive activities in Alpine County. An incumbent supervises staff assigned to the Library Department. This is an at-will exempt position. EXAMPLES OF DUTIES – Duties may include, but are not limited to, the following: Plans, coordinates and directs the services of the County library system, the literacy programs and the County archives. Studies and evaluates new library developments and systems; develops short- and long-range plans for library services to effectively meet present and future community needs. Supervises, trains and evaluates the performance of library staff; provides for staff training and development. Prepares and administers assigned budgets with direction from CAO; secures and administers grant funds for program and project funding; participates in fund-raising activities; prepares required financial reports. Oversees the procurement and maintenance of library supplies and equipment. Conducts or directs analytical studies of library functions and programs; develops and reviews reports of findings, alternative solutions and recommendations. Develops collection program policy; supervises and participates in the selection and ordering of library materials. Manages the interlibrary loan program. Provides guidance and oversight for branch libraries. Personally performs professional library work in all areas, and serves as a back-up for most tasks as needed to provide optimal patron services. ---PAGE BREAK--- County Librarian Page 2 Ensures the maintenance of a pleasant and orderly atmosphere in library public and work areas. Promotes department services to the public through the preparation and distribution of news releases and newsletters, public presentations, and other promotional efforts. Prepares a variety of periodic and special reports regarding departmental activities. Provides administrative support to the Library Commission. Prepares agenda items for Board of Supervisors meetings; makes presentations to the Board and provides expert advice and assistance to the Board in areas of responsibility. Coordinates department activities with other County departments, government agencies, community and civic organizations as appropriate. Represents the County in meetings with representatives of governmental agencies, professional / business / community organizations, other library organizations, and the public; serves on various commissions, councils and committees as appropriate. Receives and responds to public inquiries, requests for assistance and complaints regarding department policies, programs and personnel. Performs general administrative duties as required, including but not limited to attending and conducting meetings, preparing reports and correspondence, reviewing mail and literature, processing claims and payroll, etc. MINIMUM QUALIFICATIONS Knowledge of: Pertinent federal, state and County laws, codes, rules, policies and procedures. Principles and practices of professional library work and public library administration. Principles and procedures of collection development, cataloging, classifying and processing library materials. Archival techniques and management of archival resources. Current library information storage and retrieval systems. Administrative principles and methods, including goal setting, program and budget development and implementation. Organizational practices as applied to the analysis and evaluation of programs, policies and operational needs. ---PAGE BREAK--- County Librarian Page 3 Budget preparation and administration methods with direction from the CAO. Fund-raising techniques; grant writing and administration. Principles of supervision and performance evaluation. Public / community relations techniques. Correct English usage, including spelling, grammar, punctuation and vocabulary. Modern office practices and technology, including records maintenance and the use of computers for word and data processing. Basic business arithmetic. Report and letter writing techniques. Ability to: Understand, interpret, explain and apply pertinent federal, state and County laws, codes, rules, policies and procedures. Effectively supervise, train and evaluate the performance of staff. Prepare and administer budgets and grants with direction from the CAO. Analyze documents, data and situations, and take appropriate action regarding procedural matters. Exercise sound independent judgment within general policy guidelines. Communicate clearly and concisely, both orally and in writing. Prepare clear, concise, and competent reports, correspondence and other written materials. Use computers effectively for basic word and data processing and for library information systems management. Safely operate basic office equipment. Perform required mathematical computations accurately. Effectively and efficiently perform professional library work. ---PAGE BREAK--- County Librarian Page 4 Effectively promote department programs and services to the public and develop community support. Establish and maintain effective working relationships with those contacted in the course of the work. Deal constructively with conflict and develop effective resolutions. Represent the County effectively in meetings with others. Work some evenings and weekend days as needed. Education: Graduation from an accredited college or university with a Master’s degree in library science. Experience: Five years of progressively responsible professional library experience. Experience in archival management and library technical services is desirable. Other Requirements: Possession of a valid California driver’s license. TYPICAL PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires the ability to sit at desk and intermittently walk, stand, climb, balance, stoop, kneel, crouch, crawl and reach while performing office and library duties; lift and/or move up to 25 pounds; use hands to finger, handle, feel or operate objects, tools and controls. Must be able to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading and writing, and operating office equipment and hand tools. Must be able to use a telephone to communicate verbally and a keyboard to communicate through written means, to review information and enter/retrieve data, to see and read characters on a computer screen.