Document alpinecountyca_gov_doc_001bbd8467

BOARD OF SUPERVISORS COUNTY OF ALPINE, STATE OF CALIFORNIA AGENDA REGULAR MEETING TUESDAY, NOVEMBER 16, 2021 09:00 AM OPEN SESSION – 09:00 AM January Riddle District 1 Board Chambers Ron Hames District 2 County Administration Building Irvin Jim District 3 99 Water Street Terry Woodrow District 4 – Chair Markleeville, CA – 96120 David Griffith District 5 – Vice Chair Nichole Williamson Margaret Long Teola L. Tremayne County Administrative Officer County Counsel County Clerk and [PHONE REDACTED] [PHONE REDACTED] Ex-officio Clerk to the Board [PHONE REDACTED] IMPORTANT NOTICE REGARDING ALPINE COUNTY BOARD OF SUPERVISORS MEETING TELECONFERENCE INFORMATION As authorized by Assembly Bill 361 and the Governor’s Executive Order N-15-21, the meeting will be held via teleconferencing with members of the Board attending from separate remote locations. This altered format is in observance of recommendations when state or local health officials have imposed or recommended measures to promote social distancing, during a proclaimed state of emergency held for the purpose of determining, by majority vote, whether meeting in person would present imminent risks to the health or safety of attendees, and during a proclaimed state of emergency when the legislative body has determined that meeting in person would present imminent risks to the health or safety of attendees, as provided. 1. There will be limited public access to the physical location of the meeting open to the public. You may participate in the Zoom Webinar, including listening to the meeting and providing public comment, by following the instructions below. To join the meeting by computer: Visit Or visit click on "Join A Meeting" and use the Zoom Meeting ID 930 3615 3372. To join the meeting by telephone: Dial (253) 215-8782 or (346) 248-7799 or (669) 900-9128, then enter Webinar ID: 930 3615 3372. To provide public comment (at appropriate times) during the meeting, press *9 to raise your hand. 2. If you are unable to join the Zoom Webinar of the Board meeting you may still listen to the live stream of the meeting by visiting http://alpinecountyca.iqm2.com/citizens/default.aspx Submission of Public Comments for the record: For those wishing to make public comments at the Board meeting, please submit your comments electronically for the record. Email comments must be submitted to the County Clerk at [EMAIL REDACTED]. Comments may also be submitted though the Alpine County website form http://alpinecountyca.gov/FormCenter/County- Clerk-5/Public-Comment-Form-42. All documents submitted during the meeting will be uploaded to the county website for public inspection. ---PAGE BREAK--- Board of Supervisors Agenda for Tuesday November 16, 2021 Page 2 DRAFT for Agenda Review Reading of Public Comments: The County Clerk will not read electronic comments unless requested. The public has the opportunity to participate and comment through the Zoom meeting information above. The email comments submitted shall become part of the record of the Board meeting and will be posted to the county website for public inspection. 1. CALL TO ORDER REGULAR MEETING 2. OPEN SESSION - PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATION - GENERAL PUBLIC COMMENT This portion of the meeting is an opportunity for members of the public to address the Board of Supervisors on subjects relating to county business. No action can be taken on matters not listed on the agenda. Each member of the public who wishes to address the Board shall be allotted three minutes and no more than three individuals shall address the same subject. Time permitting, at the discretion of the Chair, time allotted may be increased or decreased depending on the number of speakers and available time. 4. DEPARTMENT ANNOUNCEMENTS 5. ADMINISTRATIVE ANNOUNCEMENTS 6. BOARD MEMBER'S ANNOUNCEMENTS OR REPORTS 7. CONSENT AGENDA These matters are expected to be routine and non-controversial and are usually approved by a single majority vote without discussion. Items can be removed from the consent agenda to be discussed and considered separately. Prior to approval of the consent agenda the chair will announce that comments or questions will be taken from members of the public, staff or the Board on consent agenda items when the comment does not necessitate the item being removed for separate action. 7.1. Request approval of regular meeting minutes of 11/02/2021. - County Clerk 7.2. Request approval of County Claims. - County Clerk 7.3. Request approval of revised Deputy Health and Human Services Director job description; add the position back to the HHS position allocation list; request the Finance department to appropriate funds from to fund the position. - CAO/HHS Director 7.4. Request approval for Agreement 21-5005 with the California Department of Social Services (CDSS) for the term of July 1, 2021 - June 30, 2023 in the amount of $35,332 for the provision of services for the Resource Family Approval program and authorize the CAO/HHS Director to sign. - CAO/HHS Director 7.5. Request approval of contract with California Department of Public Health (CDPH) to perform Maternal, Child, & Adolescent Health (MCAH) services for the fiscal year of 2021- 2022 in the amount of $80,001. - CAO/HHS Director ---PAGE BREAK--- Board of Supervisors Agenda for Tuesday November 16, 2021 Page 3 DRAFT for Agenda Review 7.6. Submittal of Certificate of County Clerk to Result of the Canvass of Vote for the November 2, 2021 Kirkwood Meadows Public Utility District Election, per the Statement of Votes Cast, to which the certificate is attached. - County Clerk 7.7. Request adoption of a resolution as a result of local emergency and authorizing remote teleconference meetings of the legislative bodies of Alpine County pursuant to Brown Act provisions. - CAO/HHS Director 7.8. Request adoption of a resolution ratifying Local Public Health Order to prohibit residents from entering property that may contain hazardous waste. - CAO/HHS Director 7.9. Request ratification of a resolution proclaiming a Local Health Emergency by the County Health Officer Dr. Richard Johnson. - CAO/HHS Director 7.10. Request appointment of a Board of Supervisors Designee to the Community Corrections Partnership (AB109) Committee. - Chief Probation Officer 7.11. Request approval of Letter of Support for the Woody Feedstock Supply Organization - Community Development Director 8. PUBLIC HEARINGS 8.1. (9:45 AM) Public hearing and possible action regarding a renewal application for a general license to conduct bingo games for the calendar year 2021 from Alpine Kids Ministries. - County Clerk 8.2. (10:00 AM) Public Hearing and first reading of a proposed ordinance providing for the adjustment of the boundaries of the supervisorial districts of Alpine County and repealing Ordinance No. 699-11. - County Clerk 9. REGULAR AGENDA - UNFINISHED BUSINESS 9.1. Continued discussion of the status and progress of the Tamarack Fire in Alpine County. - CAO/HHS Director 10. REGULAR AGENDA - NEW BUSINESS 10.1. Presentation from the Eastern Sierra Sustainable Recreation Partnership Regarding the "Connected Communities" Sierra Nevada Conservancy Grant - Economic Development Director 10.2. Request appointment of Kris Hartnett or Marie Bravo to the Markleeville Design Review Historic Committee representing Resident Member for the unexpired term ending 12/31/2023. - County Clerk 10.3. Request for approval of the Alpine County Juvenile Justice Realignment Block Grant Annual Plan Alpine County Juvenile Justice Coordinating Council met and approved the plan on October 27, 2021. - Chief Probation Officer 10.4. Alpine County Community Corrections Partnership Committee (CCP) requests approval of the 2021-2022 Alpine County Public Safety Realignment Plan. - Chief Probation Officer ---PAGE BREAK--- Board of Supervisors Agenda for Tuesday November 16, 2021 Page 4 DRAFT for Agenda Review 11. ADJOURN TO ANY OF THE FOLLOWING AGENCIES FOR WHICH THE BOARD OF SUPERVISORS SITS AS OFFICERS: BOARD OF EQUALIZATION, LOCAL TRANSPORTATION COMMISSION, WATER AGENCY None. 12. CLOSED SESSION 12.1. Closed Session: Conference With Labor Negotiator - (GC§ § 54954.5 And 54957.6) Agency Designated Representatives: Margaret Long. Employee Organization: DSA, ACMEA, and Unrepresented - Assistant CAO to Personnel and Risk Management 12.2. Conference with Legal Counsel Pursuant to Gov. Code § 54956.9 – Existing Litigation. (1 case) Alpine County V. STPUD Case# 2:20-cv-01514-WBS-CKD - Assistant CAO to Personnel and Risk Management 13. ADJOURNMENT The Board will adjourn to the next regular meeting of Tuesday, December 7, 2021 at 9:00 AM at Alpine County Government Center, 99 Water Street, Markleeville, California. Teola L. Tremayne, County Clerk and ex officio Clerk to the Board of Supervisors By: Patricia Griffin, Assistant County Clerk ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Teola Tremayne, County Clerk DATE OF MEETING: November 16, 2021 PREPARED BY: PJ Griffin, Assistant County Clerk TITLE: Request approval of regular meeting minutes of 11/02/2021. SUMMARY: RECOMMENDED ACTION: Approve minutes of 11/02/2021 ISSUE STATEMENT AND DISCUSSION: FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year (Not Applicable) $0.00 $0.00 $0.00 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 FUNDING SOURCE: INSTRUCTIONS TO CLERK: 7.1 Packet Pg. 5 ---PAGE BREAK--- Board of Supervisors ALPINE COUNTY Board Chambers County Administration Building Markleeville, CA 96120 Telephone (530) 694-2281 MINUTES NOVEMBER 2, 2021 1. CALL TO ORDER REGULAR MEETING Chair Terry Woodrow called the Regular Meeting to order at 9:01 AM with Supervisors January Riddle, Ron Hames, Irvin Jim, Terry Woodrow, and David Griffith present. JUSTIFICATION FOR THE NECESSITY FOR THE BOARD OF SUPERVISORS TO TAKE ACTION ON MATTERS NOT ON THE POSTED AGENDA. CAO/HHS Director Nichole Williamson submitted an urgency item: CLOSED SESSION; anticipated litigation (1 case); the reason item was not on the agenda was not known until after the agenda was posted. MOTION Hames / SECOND Jim approving urgency item; CLOSED SESSION; anticipated litigation (1 case) scheduled for 9:45 AM. See Item 12.2. Roll call votes were as follows: Supervisor Riddle: AYE Supervisor Hames: AYE Supervisor Jim: AYE Supervisor Griffith: AYE Chair Woodrow: AYE; MOTION CARRIED. 2. OPEN SESSION - PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATION - GENERAL PUBLIC COMMENT Alpine County Fish and Game Commission President Walt Gentry provided an update on fish plants and Kid’s Fishing Day plans for 2022. Gentry announced the next Fish and Game Commission meeting would be Tuesday, November 9, 2021 at 1:00pm at the Alpine County Administration building. Director of Alpine County Trails Association Andy Lovell announced that due to a number of unanticipated hurdles, he was withdrawing his initial proposal for a local non-profit, local government collaboration for a reforestation greenhouse project. Lovell reported that the Forest Service provided new assurance regarding replanting trees in the area and that the initial plan was not as necessary or feasible as once believed. In response to Supervisor Hames statement that he did not want to give up on this idea yet, CAO/HHS Director Nichole Williamson reported that community gardens were a part of discussions related to reimagining Turtle Rock Park. 7.1.a Packet Pg. 6 Attachment: BOS Unapproved Minutes 11.02.2021 (BOS minutes 11/02/2021) ---PAGE BREAK--- Board of Supervisors Minutes for Tuesday November 2, 2021 Page 2 4. DEPARTMENT ANNOUNCEMENTS Public Health Officer Dr. Richard Johnson provided an update regarding COVID-19 and available vaccinations at Alpine County Public Health. Economic Development Director/Public Information Officer/Interim Community Development Director JT Chevallier gave a report on the Public Meeting held November 1, 2021 at Turtle Rock Park. Chevallier announced that he would be preparing a grand presentation for the Board of Supervisors regarding economic development opportunities. Chevallier reported that he was working with the Bureau of Land Management for clean up at Turtle Rock Park. Interim Director of Finance Craig Goodman provided an update regarding the status of the ongoing audits in the finance department. First 5 Executive Director Amy Broadhurst announced that the holiday food and gift tree applications were available at Health and Human Services and from Jema or Jill in Bear Valley with a due date of December 3, 2021. Broadhurst provided program statistics from the 2020 holiday season and announced that there were 5 gift trees placed throughout the county. Broadhurst provided an update on ongoing playgroups with the next one scheduled for November 10, 2021 at the Hung-A-Lel-Ti Firehouse from 10:00 AM to 12:00 PM. 5. ADMINISTRATIVE ANNOUNCEMENTS CAO/HHS Director Nichole Williamson reported that the three residences that were destroyed in the Tamarack Fire had been cleaned and all hazardous waste removed and that work was being done at Turtle Rock Park today. Williamson stated that once certification was received from the State, that all hazardous waste has been removed, that the emergency declarations would be left to expire. Williamson announced that Library-Museum-Archives Director Rita Lovell was attending the California Public Information Officer’s Conference. 6. BOARD MEMBER'S ANNOUNCEMENTS OR REPORTS Supervisor District 1 January Riddle gave an update regarding county business, meetings attended related to appointed commissions and committees and upcoming events. Supervisor District 2 Ron Hames gave an update regarding county business, meetings attended related to appointed commissions and committees and upcoming events. Supervisor District 3 Irvin Jim gave an update regarding county business, meetings attended related to appointed commissions and committees and upcoming events. Supervisor District 4 Terry Woodrow gave an update regarding county business, meetings attended related to appointed commissions and committees and upcoming events. Supervisor District 5 David Griffith gave an update regarding county business, meetings attended related to appointed commissions and committees and upcoming events. 7. CONSENT AGENDA Matters that are routine and non-controversial and are usually approved by a single majority vote without discussion. Items can be removed from the consent agenda to be discussed and considered separately. Supervisor Griffith pulled item 7.7. 7.1.a Packet Pg. 7 Attachment: BOS Unapproved Minutes 11.02.2021 (BOS minutes 11/02/2021) ---PAGE BREAK--- Board of Supervisors Minutes for Tuesday November 2, 2021 Page 3 County Clerk Teola Tremayne pulled Item 7.5. MOTION Hames / SECOND Griffith approving the Consent Agenda as follows: AYES: Riddle, Hames, Jim, Woodrow, Griffith MOTION CARRIED. 7.1. Approval of regular meeting minutes of 10/19/2021. - County Clerk 7.2. Approval of County Claims. - County Clerk 7.3. Approval of revised Support Services Coordinator Job Description - Sheriff - Sheriff 7.4. Approval of amended Alpine County Salary Schedule as required by California Code of Regulations (CCR) section 570.5. - Assistant CAO to Personnel and Risk Management 7.5. This item was pulled. 7.6. Adoption of Resolution No. R2021-83 ratifying the Director of Emergency Services' Declaration of Local Emergency - CAO/HHS Director 7.7. This item was pulled. 7.8. Adoption of Resolution No. R2021-85 ratifying Local Public Health Order to prohibit residents from entering property that may contain hazardous waste. - CAO/HHS Director 7.9. Adoption of Resolution No. R2021-86 appointing John C. Boyle, James Bissell and Diane Lundquist to the Bear Valley Water District Board of Directors for the term commencing December 3, 2021 and ending December 5, 2025 per Elections Code 10515. - County Clerk 7.10. Adoption of Resolution No. R2021-87 appointing Doug Mitarotonda to the Kirkwood Meadows Public Utility District Board of Directors Seat 2 for the unexpired term commencing December 3, 2021 ending December 1, 2023 per Elections Code 10515. - County Clerk ITEMS PULLED FOR SEPARATE ACTION 7.5. Request appointment of Kris Hartnett to the Markleeville Design Review Historic Committee representing Resident Member for the unexpired term ending 12/31/2023. - County Clerk County Clerk Teola Tremayne reported that another application was received after the agenda was posted and requested that the item be continued to the next meeting to include both applications. The board agreed, by consensus to continue the item. This item was continued. 7.7. Request ratification of a resolution proclaiming a Local Health Emergency by the County Health Officer Dr. Richard Johnson. - CAO/HHS Director 7.1.a Packet Pg. 8 Attachment: BOS Unapproved Minutes 11.02.2021 (BOS minutes 11/02/2021) ---PAGE BREAK--- Board of Supervisors Minutes for Tuesday November 2, 2021 Page 4 Supervisor Griffith stated that listing that there was a threat in all areas on the east side of that county was not true. MOTION Hames / SECOND Jim adopting resolution proclaiming a Local Health Emergency by the County Health Officer Dr. Richard Johnson. AYES: Riddle, Hames, Jim, Woodrow NOES: Griffith MOTION CARRIED. 8. PUBLIC HEARINGS 8.1. Public Hearing to waive the first reading and set the second reading and possible adoption of the 2020 Census Population Redistricting Map for the November 16, 2021 meeting. - County Clerk County Clerk Teola Tremayne reported that the Alpine County Redistricting Advisory Commission would present Map Option No.1 and read public comment from resident Carol Daum. Alpine County Redistricting Advisory Commission Chair Jeanne Lear thanked Commission members and county staff including Planner Larry Shoemaker for their hard work. Lear provided an overview of the Commission Report provided to the Board. Lear explained that the Census Block configurations posed a great challenge to the commission to create suitable maps. Alpine County Redistricting Advisory Commission member Brian Peters provided an explanation and insight regarding Map Option No. 1. Using Google Earth, Peters presented complicated areas on the map and went over each district in detail including significant changes. Alpine County Redistricting Advisory Commission Member Bill Young provided more information about Census Blocks, how they are created and used for counting purposes. Young stated that the system works well in large cities, but not necessarily for rural areas such as Alpine County. Supervisor Hames thanked the Commission for their hard work. Hames stated he was not happy with a lot of the results, but appreciated the work done. Chair Woodrow commented that it would have been great to have better maps to view. Supervisor Griffith stated that the maps were terrible, but that Peter’s explanation helped and he was comfortable with Option No. 1. County Clerk Teola Tremayne requested that this item be brought back to the next meeting with better maps for Option 1 and a correlating Ordinance for a first reading. The Board agreed, by consensus to bring the first reading of the ordinance to the next meeting. Chair Woodrow Closed the Public Hearing at 11:01 AM. 9. REGULAR AGENDA - UNFINISHED BUSINESS 7.1.a Packet Pg. 9 Attachment: BOS Unapproved Minutes 11.02.2021 (BOS minutes 11/02/2021) ---PAGE BREAK--- Board of Supervisors Minutes for Tuesday November 2, 2021 Page 5 None. 10. REGULAR AGENDA - NEW BUSINESS 10.1. Request approval of Resolution Closing Alpine County Offices from December 24, 2021 - January 3, 2022. - CAO/HHS Director CAO/HHS Director Nichole Williamson stated that due to the pandemic, fires, and staff shortages that this was a great way for the Board to recognize and thank County employees for their continued work and dedication. Chair Woodrow added that this was a great opportunity to show appreciation to County staff. Supervisor Griffith stated that he was very much in support of the idea, that the people needed to be recognized. Interim Director of Finance Craig Goodman reported that the accounts payable and payroll due dates and run dates might need adjusting if the item were approved, but that sufficient communication with departments would help make sure that things went smoothly. County Clerk Teola Tremayne thanked CAO/HHS Director Nichole Williamson for recommending this item, that it was very much needed. Tremayne asked for further direction regarding the scheduled January 4, 2022 meeting, as the Clerk’s Office and other departments would need to work on the suggested week off to prepare and post the agenda. Williamson reported that she planned on speaking with Department Heads to ensure that any business necessary for early January could be taken care of in December and would bring back an item to cancel the first January meeting at a future meeting if so. MOTION Griffith / SECOND Riddle adopting Resolution No. R2021-88 Closing Alpine County Offices from December 24, 2021 - January 3, 2022. AYES: Riddle, Hames, Jim, Woodrow, Griffith MOTION CARRIED. 11. ADJOURN TO ANY OF THE FOLLOWING AGENCIES FOR WHICH THE BOARD OF SUPERVISORS SITS AS OFFICERS: BOARD OF EQUALIZATION, LOCAL TRANSPORTATION COMMISSION, WATER AGENCY The Board adjourned to the Local Transportation Commission Meeting at 11:00AM and reconvened as the Board of Supervisors. 12. CLOSED SESSION 12.1. Conference with Legal Counsel Pursuant to Gov. Code § 54956.9 – Existing Litigation. (1 case) Alpine County V. STPUD Case# 2:20-cv-01514-WBS-CKD - County Counsel Information and direction was given. 7.1.a Packet Pg. 10 Attachment: BOS Unapproved Minutes 11.02.2021 (BOS minutes 11/02/2021) ---PAGE BREAK--- Board of Supervisors Minutes for Tuesday November 2, 2021 Page 6 12.2. (9:45 AM) CLOSED SESSION; anticipated litigation (1 case). Information and direction was given. Deputy County Counsel Sophia Meyer reported that Map Option 2 provided in Item 8.1 was unlawful and would not be considered by the Board of Supervisors. 13. ADJOURNMENT The Board adjourned to the next special meeting of Monday, November 8, 2021 at 9:00am at the Alpine County Government Center, Markleeville, California. Terry Woodrow, Chair, Board of Supervisors County of Alpine, State of California ATTEST: Teola L. Tremayne, County Clerk & ex officio Clerk of the Board of Supervisors By: Patricia Griffin, Assistant County Clerk *A complete audio/video recording of this meeting is available on the County website* www.alpinecountyca.gov 7.1.a Packet Pg. 11 Attachment: BOS Unapproved Minutes 11.02.2021 (BOS minutes 11/02/2021) ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Teola Tremayne, County Clerk DATE OF MEETING: November 16, 2021 PREPARED BY: PJ Griffin, Assistant County Clerk TITLE: Request approval of County Claims. SUMMARY: RECOMMENDED ACTION: Approve County Claims ISSUE STATEMENT AND DISCUSSION: FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year (Not Applicable) $0.00 $0.00 $0.00 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 FUNDING SOURCE: INSTRUCTIONS TO CLERK: 7.2 Packet Pg. 12 ---PAGE BREAK--- 7.2.a Packet Pg. 13 Attachment: OCT29 Check Run (County Claims) ---PAGE BREAK--- 7.2.a Packet Pg. 14 Attachment: OCT29 Check Run (County Claims) ---PAGE BREAK--- 7.2.a Packet Pg. 15 Attachment: OCT29 Check Run (County Claims) ---PAGE BREAK--- 7.2.a Packet Pg. 16 Attachment: OCT29 Check Run (County Claims) ---PAGE BREAK--- 11/2/2021 5:00:12 PM Page 1 of 3 Check Register Alpine County, CA Packet: APPKT01523 - 11/02/2021 SPECIAL CHECK RUN By Check Number Vendor Number Vendor Name Payment Amount Number Payment Type Payment Date Discount Amount Bank Code: AP-Bank of America Operating Account 5233 Alpine Co Health & Human 11/02/2021 269934 50.00 Regular 0.00 1465 Lundy, L. 11/02/2021 269935 904.72 Regular 0.00 Regular Checks Manual Checks Voided Checks Discount Payment Count Payment Type Bank Code AP Summary Bank Drafts EFT's 2 0 0 0 0 0.00 0.00 0.00 0.00 0.00 2 0.00 Payment 954.72 0.00 0.00 0.00 0.00 954.72 Payable Count 2 0 0 0 0 2 7.2.b Packet Pg. 17 Attachment: 11-2-21 Special Check Run (County Claims) ---PAGE BREAK--- Check Register Packet: APPKT01523-11/02/2021 SPECIAL CHECK RUN Page 2 of 3 11/2/2021 5:00:12 PM Fund Name Amount Period Fund Summary 999 POOLED CASH 954.72 11/2021 954.72 7.2.b Packet Pg. 18 Attachment: 11-2-21 Special Check Run (County Claims) ---PAGE BREAK--- Check Register Packet: APPKT01523-11/02/2021 SPECIAL CHECK RUN Page 3 of 3 11/2/2021 5:00:12 PM Authorization Signatures I hereby certify that I have examined the facts of the transactions herein set forth as evidenced by the above and the documents attached hereto. I further certify to the correctness of the within computations. Approved and Ordered Paid Nichole Williamson, CAO/HHS Director Chair, Board of Supervisors 7.2.b Packet Pg. 19 Attachment: 11-2-21 Special Check Run (County Claims) ---PAGE BREAK--- 11/5/2021 11:36:17 AM Page 1 of 3 Check Register Alpine County, CA Packet: APPKT01537 - 11/05/2021 CHECK RUN By Check Number Vendor Number Vendor Name Payment Amount Number Payment Type Payment Date Discount Amount Bank Code: AP-Bank of America Operating Account 1833 Employment Develop Dept 11/05/2021 269946 8,025.63 Regular 0.00 Regular Checks Manual Checks Voided Checks Discount Payment Count Payment Type Bank Code AP Summary Bank Drafts EFT's 1 0 0 0 0 0.00 0.00 0.00 0.00 0.00 1 0.00 Payment 8,025.63 0.00 0.00 0.00 0.00 8,025.63 Payable Count 1 0 0 0 0 1 7.2.c Packet Pg. 20 Attachment: 11-5-2021 Check Register (County Claims) ---PAGE BREAK--- Check Register Packet: APPKT01537-11/05/2021 CHECK RUN Page 2 of 3 11/5/2021 11:36:17 AM Fund Name Amount Period Fund Summary 999 POOLED CASH 8,025.63 11/2021 8,025.63 7.2.c Packet Pg. 21 Attachment: 11-5-2021 Check Register (County Claims) ---PAGE BREAK--- Check Register Packet: APPKT01537-11/05/2021 CHECK RUN Page 3 of 3 11/5/2021 11:36:17 AM Authorization Signatures I hereby certify that I have examined the facts of the transactions herein set forth as evidenced by the above and the documents attached hereto. I further certify to the correctness of the within computations. Approved and Ordered Paid Nichole Williamson, CAO/HHS Director Chair, Board of Supervisors 7.2.c Packet Pg. 22 Attachment: 11-5-2021 Check Register (County Claims) ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Nichole Williamson, CAO/HHS Director DATE OF MEETING: November 16, 2021 PREPARED BY: Sarah Simis, Assistant CAO to Personnel and Risk Management TITLE: Request approval of revised Deputy Health and Human Services Director job description; add the position back to the HHS position allocation list; request the Finance department to appropriate funds from to fund the position. SUMMARY: The Deputy Health and Human Services Director job description has been updated to include assistant public guardian duties. The agenda item is also requesting the position be funded and added back onto the position allocation list. RECOMMENDED ACTION: Approved job description, adding the position to the HHS positon allocation list, and funding appropriation. ISSUE STATEMENT AND DISCUSSION: The Deputy Health and Human Services Director job description has been updated to include assistant public guardian duties. The agenda item is also requesting the position be funded and added back onto the position allocation list. FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year (Not Applicable) $0.00 $0.00 $0.00 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 FUNDING SOURCE: NICHOLE/JANEL TO COMPLETE THIS SECTION INSTRUCTIONS TO CLERK: Personnel, Finance, HHS 7.3 Packet Pg. 23 ---PAGE BREAK--- County of Alpine Adopted: 06/19/2018 HEALTH & HUMAN SERVICES DEPUTY DIRECTOR DEFINITION Under executive direction, the Deputy Director plans, organizes and directs the overall administrative and programmatic activities of the agency, including eligibility, protective services, public health nursing programs, health education programs and health clinic, and serves as the assistant public guardian The Deputy Director acts in the Director’s absence and performs related work as required. CHARACTERISTICS The job classification describes a managerial class used to provide management of administrative and programmatic employees; developing and reviewing departmental policies and procedures; assigning and reviewing work; reviewing work; reviewing and responding to correspondence; conducting staff meetings; provide professional; and technical consultation on complex programmatic matters; staff training and development; completing employee performance evaluations; preparing budget information; and representing the department in the County and community. REPORTS TO Health & Human Services Director EXAMPLES OF DUTIES – Duties may include, but are not limited to, the following:  Develops and implements goals, objectives, policies, procedures and work standards for the Department  Manages the works activities of eligibility, protective services, public health nursing, health education program; and health clinic staff by establishing performance levels, communicating goals and performance expectations; monitoring and reviewing work to ensure conformance to established policies and procedures; and standards for quality and timeliness  Evaluates agency staff and provides for their training and professional development  Assesses services delivery and communicates finding to agency Director, implements changes to improve efficiency and service quality, maximize effectiveness of program operations and ensures alignment with the department’s mission  Serves as an internal technical expert regarding program matters by providing consultation and guidance to staff and the Director  Assesses the need for changes to policies or programs based on initiatives to improve services, new services or program modifications  Interprets laws and regulations, including new laws and proposed legislation to determine relevancy to department operations and services, and assesses program compliance with laws and regulations  Develops or revises policies or procedures to improve operational efficiency and effectiveness 7.3.a Packet Pg. 24 Attachment: HHS Deputy DirectorAdopted06192018 (Deputy HHS Director) ---PAGE BREAK--- HHS Deputy Director Page 2  Works collaboratively with personnel of other agencies, community groups, contractors and public or private organizations to determine needs for the Department and coordinates shared services or collaborative projects, or the provision of services by contracted agencies  Assists in developing the budget for programs and overall Departmental budget by preparing cost estimates and projections; and performing ongoing monitoring of expenditures to ensure compliance with budget provisions  Serves as an external technical expert by providing consultation regarding program, legal or policy matters to external entities such as other County departments, State departments, Board of Supervisors, advisory boards and advocacy groups  Ensures that information regarding department services and policies is provided accurately and thoroughly to external parties, and that all complaints are responded to appropriately and in a timely manner  Serves as assistant public guardian and supervises the deputy public guardians.  Performs other duties as assigned MINIMUM QUALIFICATIONS Knowledge of:  Program development, administration, and service delivery related to the programs in the areas of responsibility  Federal, state, and local laws, rules, and regulations governing the operations of public social services and public health, including California Welfare and Institutions Code, California Department of Social Services Division Regulations, California Department of Public Health Regulations, and California Department of Health Care Services Regulations  Principles of public administration, including intergovernmental relationships affecting delivery of public services  Current management and leadership theories, including intergovernmental relations affecting delivery of public services  Planning and scheduling techniques to ensure that timelines and schedules are established appropriately, modified as needed, and adhered to  Budgeting principles in order to develop, manage, and/or track budgets, budget allocations, and expenditures Ability to:  Establish and maintain cooperative working relationships with staff and Director, and with a variety of external stakeholders  Monitor activities in multiple programs or functions run by different subordinate managers or supervisors to ensure all activities are consistent with established policies and procedures, and the mission of the Department  Develop solutions to complex problems and issues related to programs, procedures and policies  Be flexible in adapting to changes in priorities or resources that impact pre- established timelines and courses of action 7.3.a Packet Pg. 25 Attachment: HHS Deputy DirectorAdopted06192018 (Deputy HHS Director) ---PAGE BREAK--- HHS Deputy Director Page 3  Apply knowledge of laws, regulations, and policies to decision making and problem solving to identify solutions and courses of action that are most appropriate or compliant  Develop alternate work plans and strategies in response to changing priorities to allow for the completion of projects and work assignments within desired timeframes  Develop short-range and long-range plans and schedules of operating goals and strategic plans of the Department  Develop systems and controls to ensure the quality of work performed by staff and the overall quality of services provided  Delegate work assignments and appropriate level of responsibility to staff in order to ensure the of work assignments and projects  Read and understand complex written materials, such as laws, proposed legislation, policies, reports, etc. in order to interpret, explain and apply  Use a personal computer to input data, access information, and create materials and documents using a variety of software applications  Communicate verbally, in person or by telephone, clearly and concisely with a variety of audience on a variety of maters  Write to ensure effective and clear communication and proper composition of reports, correspondence, email and other written communication  Review and edit documents written by others to ensure proper format, sentence structure, grammar, and punctuation Minimum Qualifications: (Education and/or Experience) Path 1: An undergraduate degree in Social Work, Public Administration, Public Health or other related field and four years of full time supervisory experience in social services, public health or other related organization with experience in personnel, administration, and program management. Path 2: A graduate degree in Social Work, Public Administration, Public Health or other related field and two years of full time supervisory experience in social services, public health or other related organization with experience in personnel, administration, and program management. Other Requirements: Must possess a valid driver’s license and have a satisfactory driving record. TYPICAL PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires the ability to sit at desk for long periods of time and intermittently walk, stand, stoop, kneel, crouch and reach while performing office duties; lift and/or move objects 7.3.a Packet Pg. 26 Attachment: HHS Deputy DirectorAdopted06192018 (Deputy HHS Director) ---PAGE BREAK--- HHS Deputy Director Page 4 weighing up to 25 pounds; use hands to finger, handle or feel objects, tools, or controls. Must be able to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading and writing, and operating office equipment. Must be able to use a telephone to communicate verbally and a keyboard to communicate through written means, to review information and enter/retrieve data, to see and read characters on a computer screen. Tasks may involve extended periods of time at a keyboard or workstation. 7.3.a Packet Pg. 27 Attachment: HHS Deputy DirectorAdopted06192018 (Deputy HHS Director) ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Nichole Williamson, CAO/HHS Director DATE OF MEETING: November 16, 2021 PREPARED BY: Janel Morales, Fiscal and Administration Supervisor TITLE: Request approval for Agreement 21-5005 with the California Department of Social Services (CDSS) for the term of July 1, 2021 - June 30, 2023 in the amount of $35,332 for the provision of services for the Resource Family Approval program and authorize the CAO/HHS Director to sign. SUMMARY: This Agreement between the California Department of Social Services (CDSS) and the County of Alpine is to contract with CDSS for assessments of Resource Families and legal consultation and legal representation in administrative action appeals as associated with the Resource Family Approval (RFA) program for recommendations that CDSS staff make. RECOMMENDED ACTION: Approve Agreement 21-5005 with the California Department of Social Services (CDSS) for the term of July 1, 2021 - June 30, 2023 in the amount of $35,332 for the provision of services for the Resource Family Approval program and authorize the CAO/HHS Director to sign. ISSUE STATEMENT AND DISCUSSION: Multiple assessments are required in order to approve a Resource Family. The case carrying Social Worker cannot perform all the duties due to segregation of duty requirements. HHS does not have the staff capacity or the required segregation of duties to perform all assessment; therefore, we need to contract with CDSS to perform part of the assessments. The legal services provided are necessary to defend recommendations CDSS staff make in this process. FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year (Not Applicable) 12,960 17,666 17,666 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 FUNDING SOURCE: California Department of Social Services via realignment INSTRUCTIONS TO CLERK: Copy to HHS. Two signed copies and copy of meeting minute order to: Jennifer Morris California Department of Social Services Contracts and Purchasing Bureau, MS 9-6-747 744 P St. Sacramento, CA 95814 7.4 Packet Pg. 28 ---PAGE BREAK--- 2. The term of this Agreement is: 7.4.a Packet Pg. 29 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- 7.4.a Packet Pg. 30 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Page 1 of 24 CDSS/County of Alpine EXHIBIT A (Standard Agreement) SCOPE OF WORK This Agreement is entered into by and between the California Department of Social Services, hereinafter referred to as the CDSS, and the County of Alpine, hereinafter referred to as the County, for the purpose of establishing the responsibilities of the CDSS and the County in the provision and receipt of certain services, including legal consultation and legal representation in administrative action appeals as described within section III of this Agreement, associated with the Resource Family Approval (RFA) program of the County child welfare services agency and the State of California, pursuant to California Welfare and Institutions Code section 16519.5 et seq. Hereinafter, the County and CDSS may be referred to collectively as the “Parties”, or individually as a “Party”. If identified below in Section VII, the CDSS and County have agreed that certain services for the family evaluation, complaint investigations or home health and safety assessments shall be provided as described in Sections IV, V and VI of this Agreement. I. Background The RFA program was created to provide a unified, family-friendly, and child- centered process to replace the multiple processes for licensing foster homes, approving relatives and nonrelative extended family members as foster care providers, and approving adoptive families; establish a single set of standards for approvals which allow for the safety, permanence, and well-being needs of the children who have been victims of child abuse and neglect; reduce the use of congregate care placement settings; and decrease the length of time for each child to obtain permanency. Pursuant to Government Code section 30029.7, subdivision the County and CDSS may enter into an agreement for CDSS to provide services or activities related to RFA. The County and CDSS have identified certain services or activities to be provided by CDSS in order to expedite the delivery of services to children and nonminor dependents who reside or may reside in a resource family home. II. Definitions A. “County” means the largest political division of the State having corporate powers, wherein the County’s powers are exercised through its board of supervisors or through agents and officers acting under the authority of the board or authority conferred by law (Govt. Code § 23000 et seq.). As used in this Agreement, the County includes agents, officers, directors, and County employees who conduct RFA activities on behalf of the County, as described in Welfare and Institutions Code section 16519.5 et seq. B. “Resource Family Approval” or “RFA” program means the program wherein an applicant seeks to meet the home environment assessment and permanency 7.4.a Packet Pg. 31 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Page 2 of 24 CDSS/County of Alpine EXHIBIT A (Standard Agreement) assessment standards of the State of California as set forth by CDSS, with an approval provided by the County or applicable Foster Family Agency. This approval is in lieu of the existing foster care license, relative or nonrelative extended family member approval, and the adoption home study. C. “Respondent” means an applicant, resource family parent, or individual who has been served with a Notice of Action and is the subject of an administrative action. For matters that shall be heard by the CDSS State Hearings Division, a “Respondent” also means a “claimant,” as defined in CDSS Manual of Policy and Procedures section 22-001. D. “Written Directives” (WDs)1 means the written processes, standards, and requirements issued by the CDSS to implement the RFA Program. (See WDs section 3-01(a) (101). The WDs have the same force and effect as regulations; ensure that a county uses the same standards for RFA; and ensure that a county does not implement policies or procedures that conflict with or attempt to supersede the WDs; (WDs section 2-01.) III. Legal Consultation and Legal Representation on Appeals/State Hearings Division (SHD) and Office of Administrative Hearings (OAH) A. Role of the CDSS Legal Division in the Provision of Legal Consultation and Legal Representation on Appeals: 1. The CDSS Legal Division shall act as the sole legal representative on behalf of the County in the provision of legal consultations and legal representation on appeals to an RFA Notice of Action. The County is the client and is the final decision maker on decisions affecting the legal rights of the County. a. The Parties shall maintain confidentiality in all communications in accordance with any applicable confidentiality laws, privacy laws, and laws governing attorney-client relationships. For the purposes of this section, the County shall ensure that the agents, directors, officers, and employees of the County who conduct RFA activities on behalf of the County, are familiar with and follow applicable laws for privacy and confidentiality, as well as protect and maintain the confidential nature of the communications created by attorney-client relationships, including, but not limited to, Evidence Code section 952 and applicable case law. 1 Version 7 of the Written Directives was used as a reference in creating this Agreement. The Written Directives may be revised by CDSS during the term of this Agreement and shall be in effect from the date of revision. 7.4.a Packet Pg. 32 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Page 3 of 24 CDSS/County of Alpine EXHIBIT A (Standard Agreement) 2. Except as otherwise provided in this section, the CDSS Legal Division will represent the County on all appeals to an RFA Notice of Action for denial or rescission of resource family approval, denial or rescission of a criminal record exemption, or exclusion of an individual and shall appear on behalf of the County at all proceedings related to such actions that are heard by the SHD or the OAH. Nothing in this section shall preclude a County representative from being present at an RFA hearing. 3. If the County chooses to represent itself on an appeal in an individual case, it shall not send a Statement of Facts as described in Section III(D) to the CDSS Legal Division to request representation and shall not seek legal advice or direction from the CDSS Legal Division. In those cases, the County hearing representative will receive legal advice and direction from County Counsel or their designee. The CDSS Legal Division will not provide legal representation or advice. 4. The Parties agree that CDSS Legal Division’s scope of work shall not include legal consultation or representation regarding the following: a. Writs or lawsuits or similar actions filed by or against the County, except that the CDSS Legal Division may be available to consult with the County on any such actions arising out of an RFA action as described herein; b. Requests for information or documents from the County such as Public Records Act requests or subpoenas issued to the County; c. Placement of a dependent child or nonminor dependent; d. Relative or non-relative extended family member approvals pursuant to the “Harris” case; e. Child Abuse Central Index grievance hearings; f. Dependency or delinquency matters; g. Assistance with issuing or serving an investigatory subpoena or warrant; h. Hearings or proceedings regarding jurisdictional disputes where no Notice of Action for denial or rescission of resource family approval, or denial or rescission of a criminal record exemption, has been served; i. Defending the county on a Temporary Suspension Order (TSO); and j. Any other matter within the authority and direction of the County Counsel. B. Duties of the County and the CDSS Legal Division Regarding Consultation: 1. In compliance with the WDs or regulations issued pursuant to Welfare and Institutions Code section 16519.5, the County is required to consult with legal counsel prior to service of a Notice of Action for denial or rescission of resource family approval, or denial or rescission of a criminal record exemption; and is required to consult with the CDSS Legal Division when recommending the exclusion of an individual. 7.4.a Packet Pg. 33 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Page 4 of 24 CDSS/County of Alpine EXHIBIT A (Standard Agreement) 2. Pursuant to this Agreement, legal consultation for denials or rescissions for which the County seeks CDSS Legal Division representation shall be with the CDSS Legal Division, and not County Counsel. 3. The County may request a legal consultation with the CDSS Legal Division regarding legal or evidentiary issues related to an investigation, family evaluation or other matters affecting the approval. 4. If the County seeks a TSO against a resource family’s approval, in addition to consulting with the CDSS Legal Division on the matter, the County shall consult with their County Counsel prior to service of a TSO. The County should follow its internal procedures for an RFA TSO. 5. Legal consultation shall not include technical assistance regarding program requirements or procedures, RFA implementation or statewide policies; these issues shall be referred to the CDSS RFA County Liaison, RFA Policy Analyst, or RFA Inbox. 6. The County shall work with the CDSS RFA County Liaison to schedule a regular legal consult meeting, or as needed. If a matter is urgent, such as a situation warranting the immediate exclusion of an individual or a TSO, the County may contact their CDSS RFA County Liaison by phone, email or in-person and request an urgent consult with their assigned CDSS Legal Division consulting attorney. 7. Prior to a scheduled legal consult, the County shall obtain the evidence necessary to support the information contained in the legal consultation memo related to the County’s finding, position, or action requested. 8. The County shall prepare a confidential legal consultation memo for each matter upon which legal advice is sought through a consult with the CDSS Legal Division. A copy of the RFA legal consult memo form can be obtained through the CDSS RFA County Liaison. Upon request, the CDSS RFA County Liaison will provide technical assistance to the County regarding the program requirements or procedures including but not limited to family evaluations, RFA implementation, statewide policies, legal consult procedures or how to draft the Notice of Action, legal consultation memo or statement of facts. Both Parties shall maintain the confidentiality of all attorney-client communications, including the legal consult memo. 9. Using a secure or format, or a secure file transfer protocol, the County shall send a properly completed legal consult memo, the draft Notice of Action, as well as relevant attachments related to the request for consult including, but not limited to, investigations, court records or arrest reports. 7.4.a Packet Pg. 34 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Page 5 of 24 CDSS/County of Alpine EXHIBIT A (Standard Agreement) These documents shall be sent to the CDSS RFA County Liaison and the consulting attorney at least five business days prior to the date of the regularly scheduled consult. 10. The consult meeting is an opportunity for the CDSS Legal Division consulting attorney and CDSS RFA County Liaison to discuss the information in the consult memo provided by the County with the appropriate County staff. Accordingly, the County should make its best efforts to have the assigned County RFA worker or probation officer with knowledge of the facts described in the consult memo present at the consult. If the approval worker or probation officer cannot attend in person, the worker or probation officer should attend by teleconference. If that is not possible, the supervisor who is familiar with the facts of the matter shall attend. 11. If a matter to be discussed at the consult involves a recommendation for an exclusion action, a family evaluation conducted by CDSS, an investigation conducted by CDSS, or dual or multiple programs RFA and a child care license), the County shall identify and request the appropriate CDSS RFA staff, CDSS adoptions staff or CDSS Community Care Licensing Division (CCLD) staff to attend or teleconference into the consult. a. The County may request the assistance of the CDSS RFA County Liaison in arranging for the necessary CDSS staff to attend. b. The County and CDSS shall share evidence and information regarding related investigations, assessments, or actions as required by the WDs. c. Agents of the County who conduct activities as described in Welfare and Institutions Code section 16519.5 may be present during the portion of a consultation that is applicable to a matter for which the agent acted on behalf of the County, and for which the agent’s presence is needed to discuss the information in the consult memo provided by the County. The County shall ensure that the agent of the County is aware of and complies with the confidentiality of the legal consult, the legal advice provided, and the confidentiality of any information shared, as required by law. 12. The CDSS Legal Division consulting attorney shall review the legal consult memo, the draft Notice of Action and attachments and shall advise the County regarding the Notice of Action, the proper hearing forum, and any other matter related to an investigation or proposed action. If the legal consult memo or draft Notice of Action are incomplete, said attorney may return them to the County to complete them or refer the County to the CDSS RFA County Liaison for technical assistance. 13. The CDSS Legal Division consulting attorney shall document the legal advice in writing within 3 to 5 business days, or as agreed upon at the consult, and 7.4.a Packet Pg. 35 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Page 6 of 24 CDSS/County of Alpine EXHIBIT A (Standard Agreement) submit the documentation to the County and the CDSS RFA County Liaison. If the matter involves dual or multiple programs or an exclusion action, the CDSS Legal Division consulting attorney shall provide the relevant CCLD Regional Office staff (licensing action) or CDSS RFA County Liaison (RFA exclusion action) with a copy of the consult memo and legal advice. 14. If the advice of the CDSS Legal Division consulting attorney is to proceed with an action that affects the approval, the County should notify the child(ren)’s placement worker, as applicable. 15. If the County fails to comply with the requirements of this Section III(B), the County waives its right pursuant to this Agreement to have CDSS Legal Division representation on the appeal. C. County Duties Regarding Processing the Notice of Action and Appeal (NOA) 1. The County shall serve the Notice of Action in accordance with Welfare and Institutions Code section 16519.6 and the WDs or regulations. The County shall ensure the file contains adequate documentation regarding service of the Notice of Action to the correct address, such as certified mail receipts, and/or a proof of service in accordance with WDs, Article 12: Due Process. 2. If the matter includes an exclusion action or CCLD action, the County shall coordinate administrative actions, including service of the Notices of Action, notice of a related licensing action by CCLD, an exclusion order, or the filing of formal pleadings, with CDSS. (WDs, Article 12.) 3. If an appeal is filed, the County is responsible to comply with the law, WDs or regulations, and internal procedures including, but not limited to, the following: a. Date-stamp the appeal and envelope; b. Update the appeal status in the Notice of Action database (in AARS); c. For OAH cases, immediately send the acknowledgment of appeal to Respondent and begin preparing the case for the CDSS Legal Division as described in paragraph D; d. For SHD cases, begin preparing the case to be sent to the CDSS Legal Division at the same time the appeal is forwarded to the SHD as described in paragraph D; e. Obtain legal case number from CDSS RFA County Liaison and add number to Statement of Facts; and f. Forward the appeal to SHD by uploading the NOA and appeal to SHD’s Appeals Case Management System (ACMS). 7.4.a Packet Pg. 36 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Page 7 of 24 CDSS/County of Alpine EXHIBIT A (Standard Agreement) D. Preparing the Case to Send to the CDSS Legal Division After Receipt of an Appeal: 1. To obtain the CDSS Legal Division’s representation on an RFA appeal, the County shall prepare a Statement of Facts using the current versions of the following confidential attorney-client forms: a. Form RFA-9029: Statement of Facts Summary Sheet – Resource Family b. Form RFA- 9029C: Complaint and Immediate Deficiencies Log Continuation c. Form RFA-9029D: RFA Statement of Facts Dividers d. Form RFA-9029W: Witnesses Continuation 2. For SHD cases, the County shall prepare the Statement of Facts, a draft position statement, and copies of all approval file documents within ten (10) business days of receipt of an appeal. The documents shall be sent electronically to the CDSS Legal Division by email or Secure File Transfer (in AARS) at the same time the appeal is forwarded to SHD (WDs, Article 12). The County shall maintain the confidentiality of the attorney-client privileged Statement of Facts forms during any transmission of the forms or in any files maintained by the County. The County shall use the draft position statement template provided by CDSS when drafting the position statement. The County shall comply with the WDs section 10-05 related to retention of the Resource Family File. 3. For OAH cases that involve a TSO or immediate exclusion action, the County shall prepare the Statement of Facts forms and copies of the RFA documents and evidence identified in the RFA 9029D: RFA Statement of Facts Dividers and send to the CDSS Legal Division and CDSS RFA County Liaison by email or Secure File Transfer within ten (10) business days of receipt of the appeal. Hard copies of the original documents shall also be sent by mail. 4. For all other OAH cases, the County shall prepare and mail to the CDSS RFA County Liaison the Statement of Facts forms and originals of all relevant documents within thirty (30) days of receipt of the appeal. The CDSS RFA County Liaison will review the documents, provide any technical assistance necessary, and then forward to the CDSS Legal Division. 5. The County shall make its best efforts to obtain certified court and law enforcement or other relevant records prior to sending the case to the CDSS Legal Division. If certified records are received after the case has been forwarded, then the County shall forward them to the CDSS Legal Division. 7.4.a Packet Pg. 37 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Page 8 of 24 CDSS/County of Alpine EXHIBIT A (Standard Agreement) 6. Prior to finalizing the Statement of Facts, the County shall verify that the witness list contact information in Form RFA-9029: Witness List is current and updated, including the current placement and placement worker information for any child or nonminor dependent victim or witness. E. Duties of the County and CDSS Legal Division after the CDSS Legal Division Receives the Case: 1. Upon receipt of the case file, the CDSS Legal Division shall be responsible for the following: a. Logging the case into the Legal Case Tracking System (LCTS) and immediately assigning the case to a CDSS Legal Division hearing attorney. b. Preparing a new case memo identifying the hearing attorney and the hearing attorney’s contact information and emailing it to the County staff identified on the Statement of Facts and the CDSS RFA County Liaison. 2. The CDSS Legal Division hearing attorney will review the complete file to determine if the evidence is sufficient to go forward with the requested administrative action. If not, the County will be consulted, and the file may be closed without filing and sent back to the County for an informal resolution or to obtain more evidence. 3. For cases to be heard at SHD, the CDSS Legal Division hearing attorney will review the draft Position Statement prepared by the County and work with the County to finalize it. Provided that the County provides the necessary and relevant information in a timely fashion, the CDSS Legal Division is responsible for filing the Position Statement and exhibits with SHD. The County shall be responsible for making available to Respondent all relevant documents in the County’s possession in accordance with the WD’s. Prior to disclosure to Respondent, the County shall withhold or redact documents that are confidential or privileged as required by law. 4. For cases to be heard at OAH, the hearing attorney will prepare, sign and file the Accusation or Statement of Issues in accordance with the County’s request in the Statement of Facts case summary and serve on the Respondent(s): a. A copy of the filed Accusation or Statement of Issues will be provided to the County welfare director or chief probation officer or designee. b. If there are any substantive changes to the allegations at issue that were identified in the Statement of Facts case summary provided by the County, the CDSS Legal Division shall consult the County welfare director, 7.4.a Packet Pg. 38 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Page 9 of 24 CDSS/County of Alpine EXHIBIT A (Standard Agreement) chief probation officer, or designee for approval prior to filing the Accusation or Statement of Issues. c. A CDSS Legal Division attorney may sign an amended Accusation or Statement of Issues on behalf of the County, if the amendment is approved by the welfare director, probation officer or designee. The CDSS Legal Division shall file a copy of the amended pleading with OAH, as applicable. 5. If a resolution is sought prior to hearing, the CDSS Legal Division will discuss settlement options with the County, Respondent, CCLD or CDSS Program if applicable, draft the settlement agreement, and supervise its finalization. The County shall have the final decision on whether to approve a settlement. If a Respondent seeks to withdraw the appeal or notice of defense, the CDSS Legal Division shall prepare a written withdrawal for Respondent to sign, and if the matter has been set for hearing, submit a copy to the Administrative Law Judge. 6. For OAH cases, the CDSS Legal Division will prepare and serve documents on Respondent in accordance with Government Code sections 11507.5 and 11507.6. 7. While the RFA administrative action is pending, the County shall keep the assigned CDSS Legal Division hearing attorney informed of new developments that occur prior to the hearing new arrests or new evidence), and of any changes in the Respondent’s address or other contact information. The County shall timely forward any phone calls or correspondence from Respondent, his or her authorized representative, or SHD to the CDSS Legal Division hearing attorney. 8. The County shall assist the CDSS Legal Division, if necessary, in locating witnesses, with the service of subpoenas for appearance at hearing, and with the transportation of witnesses to the hearing. The County shall notify the assigned CDSS Legal Division hearing attorney if there are concerns about the testimony of a child or similarly vulnerable witness at hearing as specified in WDs, Article 12. The County shall assist the CDSS Legal Division hearing attorney in providing information or facilitating contact with the witness’s placement worker or treatment provider if a motion to protect the witness is determined to be necessary. The County shall provide for the use of one-way closed-circuit television or video in accordance with WDs, section 12-16 (Conduct of Hearing; Confidentiality and Procedures), as applicable. 9. The CDSS Legal Division will represent the County at the prehearing conference, settlement conference, and hearing before SHD or OAH, and prepare any necessary motions, briefs, subpoenas, settlement documents or 7.4.a Packet Pg. 39 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Page 10 of 24 CDSS/County of Alpine EXHIBIT A (Standard Agreement) other hearing documents, including those related to the County’s withdrawal of a NOA and defaults, as outlined in the Written Directives. 10. The County shall be responsible for the following hearing-related duties and costs, including but not limited to the following: a. Reserving hearing rooms; b. Interpreters; c. Court reporters; d. Witness and expert witness fees; e. Security, if it is determined by the CDSS Legal Division hearing attorney, the county or an administrative law judge that a threat exists to the health and safety of those persons attending a hearing; f. Obtaining records needed for hearing; and g. Other hearing-related costs. 11. Following the SHD or OAH hearing, a proposed decision is adopted or rejected by the CDSS Director or designee. If the decision is rejected, the CDSS shall review the record and prepare the final decision and order, in accordance with the established standard. 12. The CDSS will serve the final decision and order on all parties, including the County. 13. The CDSS Legal Division may represent the County in a request for reconsideration of the decision and order, a request for rehearing, or a request to set aside a default decision and order. If a conflict of interest exists, then representation by CDSS Legal Division shall be subject to the written consent of the parties and compliance with the Rules of Professional Conduct and paragraph G of this section. 14. The CDSS Legal Division shall update the statewide data system AARS) with the final order or resolution. F. Conflict Resolution: 1. If the County and the CDSS Legal Division consulting or hearing attorney disagree with how to proceed on a matter, the matter shall be resolved as follows: a. The matter shall be elevated to the County RFA supervisor and the CDSS Legal Division attorney’s supervisor to meet and confer to resolve the matter. 7.4.a Packet Pg. 40 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Page 11 of 24 CDSS/County of Alpine EXHIBIT A (Standard Agreement) b. If no agreement is reached, the matter shall be elevated to the next County supervisor or manager level, and for the CDSS Legal Division, to the Assistant Chief Counsel to meet and confer to resolve the matter. c. If still no agreement is reached, the matter shall be elevated to the Senior Assistant Chief Counsel and the equivalent County RFA program manager level to meet and confer to resolve the matter. 2. The County has the final decision on how to proceed on a matter, which shall be consistent with the CDSS Legal Division attorney’s ethical duties regarding the minimum standards of evidence necessary to proceed with an action and the considerations identified below in paragraph F.3. of this section. 3. The resolution discussion shall include consideration of the minimum legal requirements for an action in the applicable statutes and WDs or regulations, any risks attendant to administrative litigation including a negative outcome at hearing, any risks to the health and safety of a child or nonminor dependent that may be caused by a failure to take action, and CDSS oversight responsibilities as mandated by law. 4. Nothing in this section shall interfere with the Parties’ termination rights and the right of the CDSS Legal Division to withdraw from representation pursuant to the terms of this Agreement or applicable law. G. Professional Responsibility; Conflict of Interest in Representation 1. The County acknowledges that the attorneys within the CDSS Legal Division have an ethical and legal duty to avoid a conflict of interest or the appearance of a conflict of interest when providing legal services to the County. 2. Pursuant to the California Rules of Professional Conduct, the CDSS Legal Division’s attorneys may not be permitted to represent a client when there is a conflict of interest. If applicable, the CDSS Legal Division attorney is required to take certain actions which may include, but are not limited to, withdrawal from representation for individual cases or obtaining informed written consent from each client for individual cases. 3. The Parties acknowledge that there exists an appearance of a conflict of interest or an actual conflict of interest due to the CDSS Legal Division representing both CDSS and the County in administrative actions falling within the jurisdiction of both agencies. By the signing of this Agreement, the Parties are providing their written consent to the CDSS Legal Division’s dual representation of both CDSS and the County, where applicable. 7.4.a Packet Pg. 41 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Page 12 of 24 CDSS/County of Alpine EXHIBIT A (Standard Agreement) 4. In all other matters in which there exists an appearance of a conflict of interest or an actual conflict of interest, the CDSS Legal Division consulting or hearing attorney shall report the conflict to the County in writing as soon as possible after discovering the conflict. Potential conflicts of interests that may arise in RFA matters include, but are not limited to, the following: a. Dual program matters involving an RFA and licensing action where the County and CDSS disagree on how to proceed; b. Conflicts regarding the CDSS oversight function over the County’s RFA program; c. Conflicts due to a lawsuit pending against CDSS or the County; and d. A request by the County for reconsideration of a CDSS issued order. H. Withdrawal from Representation 1. If a County fails to follow legal advice or fails to perform any of its duties as set forth in this Agreement, the CDSS Legal Division retains the right to withdraw on referred cases by sending a written notice identifying those case(s) from which it is withdrawing to the County as specified in Exhibit A, Attachment 1, page 4, Paragraph O (Notices), subparagraphs 2 (United States Mail) or 3 (Email). 2. The Parties acknowledge and agree that the CDSS Legal Division must decline or terminate representation on cases as required by the California Rules of Professional Conduct. IV. Family Evaluation A. Provision of Family Evaluation Services 1. If identified in Section VII that the County and CDSS agree that the CDSS Adoptions Services Bureau shall provide family evaluation services on behalf of the County, in part or in full, this Section IV provides the terms and conditions of such services. 2. In conducting the family evaluation services, the CDSS Adoptions Services Bureau will adhere to the requirements specified the Welfare and Institutions Code section 16519.5 and the RFA WDs sections: Definitions, 3-01; Forms, 3-02; County Reporting Requirements, 4-03; Implementation of Resource Family Approval Program by a County, 4-05; and Family Evaluation, 6-05. B. The CDSS Adoptions Services Bureau and County agree to coordinate efforts in the following areas: 7.4.a Packet Pg. 42 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Page 13 of 24 CDSS/County of Alpine EXHIBIT A (Standard Agreement) 1. Exchange of information about resource family applicants and keeping each Party informed of general progress in the family evaluations and changes that may affect the evaluation. This exchange may include, but is not limited to, any information (e.g. complaints, concerns, adverse actions) that would reflect the suitability of the prospective resource family. 2. Communication regarding the general progress of the evaluation that may affect the work provided by each Party, including potential inability to complete the evaluation, as needed. 3. Establishing mutually agreed upon timelines for completing the family evaluation. 4. Complying with the applicable laws and the RFA WDs relevant to family evaluations. 5. Providing other appropriate and necessary coordination as needed. C. Responsibilities of the County 1. The County will take the following actions: a. Refer resource family applicants to the appropriate CDSS Adoptions Regional Office for a family evaluation. b. Provide all necessary documents as they become available to the CDSS Adoptions Regional Office in order to conduct a family evaluation, including, but not limited to, RFA applications, home health and safety assessment, training records health history screening results, personal letters of references, whether criminal record clearances or exemptions were granted or denied, substantiated reports of child abuse and neglect, Department of Motor Vehicles (DMV) records, and employment verifications. c. Notify resource family applicants that the County may share confidential information with CDSS to conduct a family evaluation and that CDSS will perform the family evaluation for the County. D. Responsibilities of the CDSS 1. The CDSS will take the following actions: 7.4.a Packet Pg. 43 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Page 14 of 24 CDSS/County of Alpine EXHIBIT A (Standard Agreement) a. An Adoptions Supervisor will assign each family evaluation within five business days to a CDSS Adoptions Specialist with a Master’s degree in Social Work who may also be a Licensed Clinical Social Worker. b. Conduct an evaluation of resource family applicants according to the RFA WDs section 6-05: Family Evaluation. Evaluation to be initiated within two weeks of being assigned. c. Conduct a separate face-to-face interview of all persons living in the home as specified in RFA WDs section 6-05(a)(2). d. Request approval from the County to refer an applicant for a evaluation, drug and alcohol assessment or testing, counseling, or other services during the evaluation as necessary. Associated costs of the services of the referrals shall be the responsibility of the County and paid by the County outside this Agreement to the applicable service provider. e. Prepare a written family evaluation that includes an evaluation of the information obtained during a family evaluation of the resource family applicant, including a risk assessment, and recommendations that RFA be approved or denied based on information gathered through the family evaluation. f. CDSS will provide the County with the written family evaluation report within sixty (60) days of receipt of the referral for the family evaluation, with priority for completed family evaluations for relatives with emergency placements, unless further information is needed to complete the evaluation. g. Ensure all records provided to CDSS by the County and all information obtained in order to conduct a family evaluation are kept confidential as specified in RFA WDs section 4-04: Confidentiality. h. Provide for a copy of the family evaluation file upon request of the County staff responsible for the provision of RFA services. i. Provide a CDSS Adoptions Specialist to testify as to the family evaluation if the results of a family evaluation are at issue during an administrative hearing. j. Absent pending litigation or other good cause identified by CDSS, the Adoptions Regional Office shall retain the records of the family evaluation for ninety (90) days after an evaluation is provided to the County. Thereafter, the family evaluation file shall be securely delivered to the County. The County shall retain the closed evaluation file in accordance with the retention policies of CDSS. Access to a copy of the family evaluation file shall be made available to CDSS (or its agents or representatives) upon request in the event of audit, or as required or permitted by law. 7.4.a Packet Pg. 44 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Page 15 of 24 CDSS/County of Alpine EXHIBIT A (Standard Agreement) k. For each request, the County shall provide a copy within ten (10) business days, unless the request is identified as urgent. The County shall use it best efforts to provide a copy within the period identified by CDSS for an urgent request. E. Conflict Resolution 1. The County and the CDSS will use customary and available problem-solving methods and resources in efforts to resolve differences. Any disagreements or conflicts regarding resource family evaluation services provided by the Parties for a particular individual will be resolved as follows: a. The primary social worker from the County and the CDSS will meet and confer to resolve differences regarding a particular family evaluation. b. If the primary social workers are unable to resolve differences, the County supervisor and the CDSS supervisor and primary social workers will meet and confer to resolve differences. c. If the supervisors and social workers are unable to resolve differences, the County Program Manager and the CDSS Adoptions Regional Office Manager and their respective supervisors and social workers will meet and confer to resolve differences. d. If the differences remain unresolved through the process specified above, the matter will be referred to the next higher level of management for each of the Parties until the matter is resolved. F. Conflict of Interest 1. The CDSS Adoptions Regional Office staff conducting family evaluations shall be instructed to avoid a conflict of interest or the appearance of a conflict of interest when rendering services. 2. The CDSS shall direct CDSS Adoptions Specialists to RFA WDs section 4- 02(g) to identify any conflict of interest. If there exists an appearance of a conflict of interest or an actual conflict of interest, the Adoptions Specialist shall report the conflict to his/her supervisor, who may transfer responsibility for the evaluation to another Adoptions Specialist. V. Complaint Investigations A. Agreement to Provide Complaint Investigation Services 1. The County and CDSS agree that the CDSS CCLD shall investigate on behalf of the County all complaint allegations, made against resource families, if 7.4.a Packet Pg. 45 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Page 16 of 24 CDSS/County of Alpine EXHIBIT A (Standard Agreement) these services are identified in Section VII; this Section V provides the terms and conditions agreed upon by the Parties for all such investigations. 2. In conducting complaint investigations, the CCLD Regional Office will adhere to the requirements specified in RFA WDs sections 3-01, 3-02, 4-03, 4-05, and 9-06A. B. Coordination of Efforts The CDSS and County agree to coordinate efforts in the following areas: 1. As necessary, exchange information about each resource family complaint investigation and keep each Party informed of general progress in the complaint investigation and changes that may affect the result. This exchange may include, but is not limited to, any information (e.g. concerns, post complaint events, or adverse actions) relevant to the complaint investigation. 2. As needed, communicate the general progress in the complaint investigation that may affect the work provided by each Party, including potential inability to complete the complaint investigation. 3. Establish mutually agreed upon timelines for providing requested information or responses for actions not specified in the RFA WDs or applicable law. 4. Provide other appropriate and necessary coordination as needed. C. Complaint Referral to the CCLD 1. After the preliminary review specified in RFA WDs section 9-06A(c), the County will refer each complaint that requires an investigation to the appropriate CCLD Office within one business day following receipt of the complaint as specified in RFA WDs section 4-03(e). 2. The referral must be in writing and include the physical address location of the County’s file for the resource family, the contact information of the custodian of the resource family’s file, the contact information of the complainant, and detailed information regarding the complaint allegation. 7.4.a Packet Pg. 46 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Page 17 of 24 CDSS/County of Alpine EXHIBIT A (Standard Agreement) D. Complaint Assignment 1. Upon receipt of the complaint referral, the CCLD Regional Office shall create a file and associated file complaint number in a CCLD database for each resource family complaint investigation. 2. Upon receipt of the referral of the complaint, the CCLD Regional Office will immediately assign the complaint to staff for investigation. 3. Upon assignment, the assigned CCLD Regional Office staff will contact the custodian of the resource family file and undertake a process to secure access to the resource family file or a copy of the file. a. The County agrees to allow the CCLD Office staff to have access to the resource family’s file or to be provided a copy, upon request. If a copy will be provided electronically, the County is responsible for securely transferring the file to the appropriate CCLD Regional Office staff. E. File Review and Initial Complaint Investigation 1. Upon receipt of a copy of the resource family’s file or access to the file, the CCLD Regional Office staff shall undertake the following: a. Review the file for any conflicts of interest in order to comply with the conflict of interest provisions in RFA WDs section 9-06A(o) and If a conflict exists or appears to exist, the CCLD Regional Office staff shall immediately report the conflict to his or her supervisor, who may transfer responsibility for the complaint investigation to another staff member. b. Review the resource family’s file and any related licensing files. c. Confirm whether any adverse action against the resource family is currently in process by CDSS or the County, or previously undertaken or concluded by either Party. If such exist, documentation regarding the adverse action shall be made available by the County or other Division of CDSS. The additional documentation of any adverse actions shall be reviewed and made a part of the complaint investigation file. 7.4.a Packet Pg. 47 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Page 18 of 24 CDSS/County of Alpine EXHIBIT A (Standard Agreement) 2. Initial Investigation Activities a. The CCLD Regional Office staff will interview the complainant, if known. b. Witnesses of the alleged RFA violation may be contacted by the CCLD Regional Office during the initial investigation and throughout the period the complaint investigation remains open. c. Any documentation received during the complaint investigation shall be made a part of the complaint investigation file. F. The Initial 10-Day Visit to the Resource Family Home 1. The CCLD Regional Office staff will conduct an unannounced visit to the resource family’s home within ten (10) calendar days of receipt of the complaint referral, except as specified in RFA WDs section 9-06A(j), and 2. The initial 10-day visit shall be fully documented in the CCLD complaint investigation file. G. New Allegations The CCLD Regional Office staff shall immediately report any new allegation(s) disclosed during an investigation to the County. H. RFA Deficiencies The CCLD Regional Office staff shall report any known or potential deficiencies unrelated to the complaint to the County so the County RFA staff can take appropriate action in response. I. Further Investigation Required The CCLD Regional Office staff will notify the County if the complaint investigation cannot be completed within ninety (90) days after the initial10-day visit because further investigation is required. 7.4.a Packet Pg. 48 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Page 19 of 24 CDSS/County of Alpine EXHIBIT A (Standard Agreement) J. Complaint Investigation Report 1. The CCLD Regional Office staff will prepare a written complaint investigation report containing a finding for each allegation as either substantiated, inconclusive, or unfounded. 2. The CCLD Regional Office staff will forward the written complaint investigation report to the County upon completion. 3. If the County disagrees with the CCLD Regional Office complaint investigation report findings, then it shall contact the CCLD Regional Office to discuss and/or to request additional clarification. K. Notification to Resource Family and Complainant 1. Upon receipt of the complaint investigation report, the County shall deliver a copy of the complaint investigation report to the resource family. 2. Upon request by the County, the CCLD Regional Office staff responsible for the complaint investigation report will provide technical assistance. 3. The County shall notify the complainant, if known, of the findings of the complaint investigation. L. Follow-Up For substantiated findings, the County RFA staff shall develop a corrective action plan for the resource family to correct identified deficiencies, or may take other action as specified in the RFA WDs. Nevertheless, if a County determines that it is not possible to correct an identified deficiency, then the County shall document the deficiency and may proceed with the necessary administrative action as specified int the RFA WDs. M. Cross-Reporting Investigation Results The County shall report investigation results as specified in applicable law, RFA WDs sections 4-04 and 9-06C, or as required by this Agreement. 7.4.a Packet Pg. 49 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Page 20 of 24 CDSS/County of Alpine EXHIBIT A (Standard Agreement) N. Records 1. Absent threatened or pending litigation or other good cause identified by CDSS, records related to the complaint investigation shall be held by the CCLD Regional Office for the duration of this Agreement and for three years following the expiration or termination of this Agreement or three years following the end date of the provision of complaint investigation services, whichever first occurs. Thereafter, the records for the complaint investigations specified in this Agreement shall be delivered to the County. 2. Within ten (10) calendar days of the County’s written request, the CCLD Regional Office shall provide a copy of any complaint investigation file created pursuant to this Agreement. O. Reporting Complaints with Investigations Pending The CCLD Regional Office shall provide to the County written reports of complaint investigations open longer than ninety (90) days and subject to further investigation. VI. Home Health and Safety Assessment A. Provision of Home and Health Safety Assessment Services 1. If identified in Section VII that the County and CDSS agree that the CDSS Adoptions Services Bureau shall provide home health and safety assessment services on behalf of the County, in part or in full, this Section VI provides a description of the services and the responsibilities of the Parties. 2. In conducting the home health and safety assessment services as described in the Written Directives (WDs), Article 6, section 6-02: Home Environment Assessment, paragraph the CDSS Adoptions Services Bureau will adhere to the requirements specified in the Welfare and Institutions Code section 16519.5, the most recently published version of the RFA WDs, and the most recently published version of the Form RFA-032. Resource Family Home Health and Safety Assessment Checklist (hereinafter referred to as Form RFA-03). As appropriate CDSS shall refer to the WDs, to complete the Form RFA-03 and provide the required summary. B. The CDSS Adoptions Services Bureau and the County agree to coordinate efforts in the following areas: 2 The RFA-03 form includes applicable instructions in the WDs sections 11-01 through 11-16 regarding First Aid supplies including but not limited to provisions regarding self- administering, storing and documenting. 7.4.a Packet Pg. 50 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Page 21 of 24 CDSS/County of Alpine EXHIBIT A (Standard Agreement) 1. Exchange information about resource family applicants and keep each other informed of general progress in the home health and safety assessment and changes that may affect the assessment. This exchange may include, but is not limited to, any information (e.g. complaints, concerns, adverse actions) that would reflect the suitability of the prospective resource family applicant(s). 2. As needed communicate the general progress in the assessment that may affect the work provided by each Party, including facts or circumstances which may delay or prevent the completion of the assessment within sixty (60) days. 3. Establish mutually agreed upon timelines for completing the home health and safety assessment when such cannot be completed within sixty (60) days. Comply with the RFA WDs relevant to home health and safety assessments. 4. Provide other appropriate and necessary coordination as needed. C. Responsibilities of the County 1. The County will take the following actions: a. Refer resource family applicants to the appropriate CDSS Adoptions Regional Office for a home health and safety assessment. b. Timely provide all necessary documents to the CDSS Adoptions Regional Office, using a secure or format, or a secure file transfer protocol, so that each home health and safety assessment may be completed within sixty (60) days. c. Notify resource family applicants that CDSS will perform the home health and safety assessment for the County. d. Conduct the background checks and related activities as described in the RFA WDs, section 6-03A. e. For items identified as incomplete in the Home, Health and Safety Assessment provided by CDSS or form RFA 03 the County shall be responsible for verifying completion prior to approval of the resource family. D. Responsibilities of the CDSS 1. The CDSS will take the following actions: a. Assign a CDSS Adoptions Specialist with a Master’s degree in Social Work who may also be bilingual and/or a Licensed Clinical Social Worker for each home health and safety assessment. 7.4.a Packet Pg. 51 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Page 22 of 24 CDSS/County of Alpine EXHIBIT A (Standard Agreement) b. Conduct a home health and safety assessment according to the RFA WDs section 6-02(a)(2): that includes all of the following: A health and safety assessment of the home and grounds, outdoor activity space and storage areas of the applicant’s home using form RFA-03: Resource Family Home Health and Safety Assessment Checklist, to determine compliance with certain sections of Article 11 of the WDs and, if applicable, section 11.1-07: Additional Home and Grounds Requirements for Specialized Resource Families. c. Prepare a summary of the home health and safety assessment in a written format that includes an evaluation of the information obtained during a home health and safety assessment of the resource family applicant’s home and property, e.g. if there are items that needed to be repaired or purchased. d. CDSS will provide the County with the written summary report, that also includes the completed original Form RFA 03, within sixty (60) days of receipt of the referral from the County for the home health and safety assessment. e. Ensure all records provided to CDSS by the County and all information obtained in order to conduct a home health and safety assessment are kept confidential as specified in RFA WDs section 4-04: Confidentiality. f. Provide for a copy of the home health and safety assessment file upon request of the County staff responsible for the provision of RFA services. g. Provide a CDSS Adoptions Specialist to testify in regards to the home health and safety assessment if the results of a home health and safety assessment are at issue during an administrative hearing. h. Absent pending litigation or other good cause identified by CDSS, the Adoptions Regional Office shall retain the records of the home health and safety assessment for ninety (90) days after an assessment is provided to the County. Thereafter, the home health and safety assessment file shall be securely delivered to the County. The County shall retain the closed assessment file in accordance with the retention policies set forth in Article 10, section 10-05 of the Written Directives. Access to a copy of the home health and safety assessment section of the resource family file shall be made available to CDSS (or its agents or representatives) upon request in the event of a review or audit, as permitted by law, or as required by court order. E. Conflict Resolution 1. The County and the CDSS will act in good faith to resolve differences. Any disagreements or conflicts regarding resource family home health and safety assessments and how they are performed will be resolved as follows: 7.4.a Packet Pg. 52 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Page 23 of 24 CDSS/County of Alpine EXHIBIT A (Standard Agreement) a. The primary social worker from the County and the CDSS will meet and confer to resolve differences regarding home health and safety assessments. b. If the primary social workers are unable to resolve differences, the County supervisor and the CDSS supervisor and primary social workers will meet and confer to resolve differences. c. If the supervisors and social workers are unable to resolve differences, the County Program Manager and the CDSS Adoptions Regional Office Manager and their respective supervisors and social workers will meet and confer to resolve differences. Requests shall be made by written communication such as email to /from the county to/from the relevant CDSS Adoptions Regional Office Manager. Response times between the parties will be no longer than seven calendar days. Communication may be in person or by telephone. Meetings will continue until the differences are resolved. d. If the differences remain unresolved through the process specified above, the matter will be referred to the next higher level of management for each of the Parties until the matter is resolved if appropriate. F. Conflict of Interest 1. The CDSS Adoptions Regional Office staff conducting home health and safety assessments shall be instructed to avoid a conflict of interest or the appearance of a conflict of interest when rendering services. 2. The CDSS shall direct CDSS Adoptions Specialists to RFA WDs section 4- 02(g) to identify any conflict of interest. If there exists an appearance of a conflict of interest or an actual conflict of interest, the Adoptions Specialist shall report the conflict to his/her supervisor, who may transfer responsibility for the home health and safety assessment to another Adoptions Specialist. VII. Identification of Services The Parties identify that in addition to the services of section III, Legal Consultation and Legal Representation on Appeals, the services described in Section IV, Section V and/or Section VI are a part of this Agreement, if checked below: Section IV, Family Evaluation ☒ Section V, Complaint Investigations ☒ Section VI, Home Health and Safety Assessment ☐ 7.4.a Packet Pg. 53 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Page 24 of 24 CDSS/County of Alpine EXHIBIT A (Standard Agreement) In the event this Agreement expires or is terminated with open evaluations, investigations, assessments, or legal consultations or representation, CDSS may complete such services in accordance with the terms in this Agreement. VIII. Project Representatives The Project Representatives during the term of this Agreement shall be: CDSS Name: Griselda Loza Title: RFA Policy Analyst Address: 744 P Street, MS 8-13-552 Sacramento, CA 95814 Phone: (916) 651-0399 Email: [EMAIL REDACTED] County of Alpine Name: Nichole Williamson Title: Health and Human Services Director County of Alpine Address: 75 A Diamond Valley Road Phone: Markleeville, CA 96120 (530) 694-2235 Email: [EMAIL REDACTED] Either party may make changes to the Project Representative information by giving ten (10) calendar days written notice to the other Party. Said changes shall not require an amendment to this Agreement. IX. Authority to Enter into This Agreement Each Party entering into this Agreement represents the existence of the authority to enter into this Agreement. 7.4.a Packet Pg. 54 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Exhibit A – Attachment 1 CDSS/County of Alpine Page 1 of 8 GENERAL TERMS AND CONDITIONS A. Term The initial term of this Agreement shall commence on July 1, 2021 and shall terminate on June 30, 2023 (the “Initial Term”). This Agreement may be renewed by written amendment on a year-to-year basis for each one-year renewal period, upon its commencement, to constitute part of the “Term” for all purposes hereunder. B. Termination 1. Termination without Cause: Each Party reserves the right to terminate this Agreement at any time and for any reason upon provision of ninety (90) days’ advance written notice to the other Party in accordance with paragraph O (Notices). 2. Termination for Cause: Each Party reserves the right to terminate the Agreement for cause. In addition, if either Party defaults under this agreement, the agreement may be terminated by the non-defaulting Party effective upon provision of forty-five (45) days advance written notice of termination provided to the defaulting Party in accordance with paragraph O (Notices). 3. Default Costs: In the event of termination of this Agreement due to a default by either Party, the non-defaulting Party shall not be liable for any costs incurred by the defaulting Party in connection with such termination. 4. Return of Materials: Upon the expiration or earlier termination of this Agreement, each Party shall return to the other Party any and all materials, equipment or documents provided by the other Party in connection with the activities governed by this Agreement within ten (10) business days of written demand therefor. C. Ineligible for Federal Assistance This Agreement is void or voidable if the either Party receives reliable information that the other Party has been debarred, suspended, proposed for debarment, excluded or disqualified under the non-procurement common rule, or otherwise declared ineligible from receiving Federal agreements, certain sub-agreements, and certain Federal assistance and benefits. D. Amendments This Agreement may be modified, amended, or supplemented only by a written amendment, signed by a Representative from each Party, who has the authority to 7.4.a Packet Pg. 55 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Exhibit A – Attachment 1 CDSS/County of Alpine Page 2 of 8 GENERAL TERMS AND CONDITIONS act on behalf of their respective Party. Each Party is responsible for obtaining the necessary approval(s) before entering into any amendment. E. Time 1. Time is of the essence for the performance of the services of this Agreement. Each Party shall comply with the terms of this agreement and in the performance of the activities described in Exhibit A, Sections III, IV, V, and VI. If a Party is unable to comply with a term or requirement of this Agreement, it shall notify the other Party’s Project Representative of the inability to comply with the particular requirement or term. 2. Each Party to this Agreement shall devote such time to the performance of the activities described in Exhibit A as may be reasonably necessary for the satisfactory performance of the obligations of this Agreement. 3. The Party failing to meet the timelines described in the services in Exhibit A, Sections III, IV, V and VI of this Agreement shall be responsible for any fees or costs imposed by the applicable law which result due to the other Party. F. Default Neither party shall be considered to be in default of this agreement to the extent the performance is prevented or delayed by any cause, present or future, which is beyond the reasonable control of the Party. G. Conflict of Interest The Parties agree to enforce the requirements of the California Government Code, Section 1090 et seq. and Sections 87100 through 87105 to prevent a public officer or employee, including a subcontractor, from participating in an activity that would constitute a conflict of interest. H. Nondiscrimination The Parties shall not discriminate in the employment of persons necessary to perform this Agreement on any legally impermissible basis, including on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. 7.4.a Packet Pg. 56 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Exhibit A – Attachment 1 CDSS/County of Alpine Page 3 of 8 GENERAL TERMS AND CONDITIONS 1. The Parties represent that each is aware and shall follow: a) Title VII of the Civil Rights Act of 1964, including subsequent amendments (42 U.S.C. § 2000e et seq.); b) the Age Discrimination Act of 1967 (29 U.S.C. § 621 et seq.); c) Title I of the Americans with Disabilities Act of 2008 (42 U.S.C. § 12101 et seq.); and d) the California Fair Employment and Housing Act (California Govt. Code, § 12900 et seq.), including the related regulations commencing at 2 CCR § 11006 et seq. 2. In the provision of services each Party shall be responsible for the actions of its employees, directors or officers so that employees and applicants for employment and any member of the public are free from any unlawful discrimination. 3. The Parties agree to include the non-discrimination and compliance provision of this paragraph in all sub-agreements, if any, to perform services under this Agreement. I. Change in Statutes or Regulations If there is a change of statute or regulations, including the Written Directives (WDs), applicable to the performance of this Agreement, both Parties agree to be governed by the new provisions, unless either party gives Notice to terminate pursuant paragraph O of this Agreement or identifies through written correspondence that the changes in law require negotiation of the responsibilities or terms of the Agreement. J. Assignment Except as specifically authorized within the Agreement, no rights may be assigned and no duties under this Agreement may be delegated by a Party without the prior written consent of the other, and any attempted assignment or delegation without such consent shall be void. Each successor or assignee of the applicable Party to this agreement shall be held jointly and severally liable under this agreement. K. Responsibility of Project Representatives All matters concerning the administration of this Agreement, which are within the responsibility of the Parties shall be under the direction of, or shall be submitted to, the respective Project Representative or the party’s employee specified, in writing, by the Project Representative. A Party may, in its sole discretion, change its designation of its Project Representative upon providing written notice to the other Party at least ten days prior to such change in accordance with paragraph O (Notices). The Project Representatives for the Parties are specified in the Exhibit A, Page 25, Section VIII. 7.4.a Packet Pg. 57 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Exhibit A – Attachment 1 CDSS/County of Alpine Page 4 of 8 GENERAL TERMS AND CONDITIONS L. Waiver 1. Any waiver shall be memorialized in writing, and signed by the Project Representative of each Party. However, neither Party may waive provision or right in the Agreement that is a required act specified in the WDs. 2. The failure of either Party to enforce any right or provision of this agreement shall not be construed as a waiver by the other Party of its rights under the agreement and shall not prevent the other Party from subsequently enforcing such right or provision. M. Cumulative Rights The rights and remedies of the Parties herein are cumulative and are in addition to any other rights or remedies that the Parties may have at law or in equity. N. Severability Should any part, term, portion, or provision of this agreement be finally decided by a court of competent jurisdiction to be in conflict with any law of the United States or the State of California, or otherwise be unenforceable or ineffectual, the validity of the remaining parts, terms, portions, or provisions will be deemed severable and will not be affected thereby, provided such remaining portions or provisions can be construed in substance to constitute the Agreement which the Parties intended to enter into in the first place. O. Notices A notice to the other Party in the administration of this Agreement shall be given to the Party’s Project Representative by regular mail, or by email as more particularly specified in this paragraph. Any such notice will be deemed given on: 1. Personal Service: The day the notice is personally delivered to the Party’s Project Representative. 2. United States Mail: Five days after the date the notice is deposited in the United States mail, addressed to a Party’s Project Representative with first- class postage fully prepaid; 3. Email: On the day the notice is transmitted by email to the email address of the Party’s Project Representative as specified in Section VIII, provided an original of such notice is deposited in the United States mail, addressed to the Party’s Project Representative, on the same day as the email transmission. 7.4.a Packet Pg. 58 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Exhibit A – Attachment 1 CDSS/County of Alpine Page 5 of 8 GENERAL TERMS AND CONDITIONS P. Compliance with Applicable Laws The Parties shall comply with all applicable federal, state and local laws now, or hereafter, in force, and with any applicable regulations, in performing the work and providing the service specified in this agreement. This obligation includes, without limitation, the acquisition, and maintenance of any permits, licenses, or other entitlements necessary to perform the duties imposed expressly or impliedly under this Agreement. Q. Negotiated Agreement This Agreement was negotiated between the Parties. Neither Party is deemed to be the Party which prepared this Agreement within the meaning of California Civil Code, section 1654. R. Independent Advice Each Party represents that in executing this Agreement it does so with full knowledge of the rights and duties it may have with respect to the other Party. Each Party also represents that it has received independent legal advice from its attorney with respect to the matters set forth in this agreement and the rights and duties arising out of this Agreement, or that such Party willingly foregoes any such consultation. S. Information Subject to a Business Associate Agreement The Parties agree to identify for the other Party protected health information in the records that was provided through a business associate agreement of a covered entity, as required by 42 U.S.C 1320d and its implementing regulations at 45 CFR Parts 142, 160, 162, and 164, collectively referred to as the Health Insurance Portability and Accountability Act Privacy Rule. T. Conflicting Disclosure Laws The Parties agree to follow the requirements of the law for the disclosure of confidential records. When in doubt as to whether a record in its possession should be disclosed or withheld, each Party agrees to contact its Legal Counsel for direction. U. Mailing of Confidential Information The Parties may use the United States Postal Service to deliver records containing personal or confidential information to the other provided that the record(s) are double enveloped with the interior envelope identified as confidential with the name of the recipient of the mail on the interior envelope. Additionally, each shall require 7.4.a Packet Pg. 59 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Exhibit A – Attachment 1 CDSS/County of Alpine Page 6 of 8 GENERAL TERMS AND CONDITIONS that the records being delivered shall only be delivered to the addressee with an acknowledgement of receipt. The Party sending the records is responsible for obtaining a copy of the signed receipt and maintaining it. V. Transporting Records The Parties agree that all records containing personal or confidential information shall be transported in a secure manner. When using a third party who is not a Party to this Agreement to transport records to the other Party, the Parties each agree to notify the other before sending records to the other containing personal or confidential information, as defined in law. Notice may be provided electronically, but receipt of the message must be confirmed before commencing the transport of the records to the other Party. Additionally, except for personal delivery by a representative of the Parties a bonded courier service shall be used. The records shall be securely double-enveloped or boxed with the interior envelope or box identified as confidential and properly addressed to the intended recipient/employee. Upon delivery, the courier shall obtain a signed acknowledgement of receipt from the entity receiving the documents. The Party sending the records is responsible for obtaining a copy of the signed receipt and maintaining it. W. Indemnification 1. Claims Arising from Acts or Omissions of the County The County hereby agrees to defend and indemnify the CDSS, its agents, officers, and employees (hereinafter collectively referred to as the CDSS), from any claim, action or proceeding against the CDSS arising from the County’s negligence in the performance of the services and activities of this Agreement, including omissions to act. At its discretion, the CDSS may participate at its own expense in the defense of any claim, action or proceeding, but such participation shall not relieve the County of any obligation imposed by this Agreement. The CDSS shall notify the County of any claim, action or proceeding and cooperate fully. 2. Claims Arising from Acts or Omissions of the CDSS The CDSS hereby agrees to defend and indemnify the County, its agents, officers, and employees (hereinafter collectively referred to as the County), from any claim, action or proceeding against the County arising from CDSS’ negligence in the performance of the services and activities of this Agreement, including omissions to act. At its discretion, the County may participate at its own expense in the defense of any claim, action or proceeding, but such participation shall not relieve the CDSS of any obligation imposed by this 7.4.a Packet Pg. 60 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Exhibit A – Attachment 1 CDSS/County of Alpine Page 7 of 8 GENERAL TERMS AND CONDITIONS Agreement. The CDSS shall notify the County of any claim action or proceeding and cooperate fully. X. Relationship of the Parties The CDSS is acting as a contractor for the delivery of the services; this is not a joint venture agreement between the Parties. It is understood by both Parties that this Agreement does not create an employer-employee relationship between the Parties. Each Party agrees that it shall not enter into agreements or make representations or promises on behalf of the other Party, except as identified in Exhibit A. Y. Bankruptcy The Parties shall immediately notify the other in the event that either ceases conducting business in the normal manner or becomes insolvent, makes a general assignment for the benefit of creditors, suffers or permits the appointment of a receiver for its business on assets, or avails itself of, or becomes subject to, any proceeding under the Federal Bankruptcy Act or any other statute of this state relating to insolvency or protection of the rights of creditors. Z. Insurance Requirements The CDSS is a self-insured public entity, which possesses the ability to cover liabilities, including general, professional, motor vehicle, and workers’ compensation liabilities arising from or connection with the performance of services under this agreement by CDSS, its employees, officers, or directors. Evidence of self-insurance is provided with Exhibit A, Attachment 3. Evidence of CDSS’ self- insurance for liabilities, from the use of motor vehicles includes owned, non-owned, and hired vehicles used by CDSS employees in the performance of services, is provided with Exhibit A, Attachment 4. AA. Title to Documents; Copyrights The reports, forms and other materials produced by the CDSS pursuant to this Agreement are the property of the CDSS and shall not be subject to any copyright claimed by the County, its employees, subcontractors or agents. However, the County may use for administrative purposes completed materials developed or produced by the CDSS. Incomplete documents or projects may not be used without the prior written consent of the CDSS. Records, reports, or documents containing personal or confidential information shall not be used for any commercial purpose and shall not be copyrighted by either Party, including the employees, officers, directors, or agents of each Party. 7.4.a Packet Pg. 61 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Exhibit A – Attachment 1 CDSS/County of Alpine Page 8 of 8 GENERAL TERMS AND CONDITIONS BB. Venue It is agreed by the Parties to this Agreement that, unless expressly waived by CDSS, any action brought to enforce provisions of this Agreement for declaratory relief shall be filed and remain in a court of competent jurisdiction in the County of Sacramento in the State of California. CC. Controlling Law The validity, interpretation and performance of this Agreement shall be construed under the laws of the State of California, or when applicable federal law. DD. Entire Agreement This Agreement is the entire Agreement of the Parties for the performance of the services described in Exhibit A. There are no understandings or agreements pertaining to this Agreement except as are expressly stated in writing in this Agreement or in any document attached hereto or incorporated by reference. It is the intention of the Parties hereto that this Agreement shall supersede any prior agreements, discussions, commitments, representations, agreements, written, or oral, between the Parties. 7.4.a Packet Pg. 62 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Exhibit A – Attachment 2 CDSS/County of Alpine Page 1 of 2 Information Security Requirements I. Information Security Incidents and/or Breaches A. Discovery and Notification of Incidents and/or Breaches. CDSS shall be responsible for facilitating the Incident and/or Breach response process as described in California Civil Code 1798.29(e), California Civil Code 1798.82(f), and SAM 5340, Incident Management. CDSS shall notify the CDSS Program Contract Manager and the County Information Security and/or Privacy Officer within one working day by telephone call and email upon the discovery of the Incident and/or Breach affecting the security of County Confidential, Sensitive, and/or Personal (CSP) Information if the County CSP was, or is reasonably believed to have been, acquired by an unauthorized person, or there is an intrusion, potential loss, or unauthorized use or disclosure of the County CSP is in violation of the Agreement, this provision, the law, or potential loss of the County CSP that is in violation of this Attachment 2. CDSS shall take: 1. Prompt corrective action to mitigate any risks or damages involved with the Incident and/or Breach and to protect the operating environment; 2. Any action pertaining to such unauthorized disclosure required by applicable Federal and State laws and regulations. B. Isolation of System or Device. A system or device, containing County CSP, compromised by an Incident and/or Breach involving an exploitation of a technical vulnerability, shall be disconnected from CDSS’ production environment with access to only individuals who are participating in the investigation, mitigation, and remediation of the Incident and/or Breach. Such system or device shall remain disconnected from the production environment until the risk from the exploited vulnerability has been adequately mitigated. The County must be contacted prior to placing the previously compromised system or device, containing County CSP, back in the production environment. The affected system or device, containing County CSP, shall not be returned to operation in the production environment until the County Information Security and/or Privacy Officer gives its approval. C. Investigation of Incidents and/or Breaches. CDSS shall investigate such Incidents and/or Breaches. D. Updates on Investigation. CDSS shall provide regular (at least once a week) email updates on the progress of the Incident and/or Breach investigation to the CDSS Program Contract Manager and the County Information Security and/or Privacy Officer. 7.4.a Packet Pg. 63 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 Exhibit A – Attachment 2 CDSS/County of Alpine Page 2 of 2 E. Written Report. CDSS shall provide a written report of the investigation to the CDSS Program Contract Manager and the County Information Security and/or Privacy Officer within fifteen (15) working days of the discovery of the Incident and/or Breach. To the extent CDSS has such information, the report shall include but not be limited to the following: 1. CDSS point of contact information; 2. Description of what happened, including the date of the Incident and/or Breach and the date of the discovery of the Incident and/or Breach, if known; 3. Description of the types of County CSP that were involved, and the extent of the information involved in the Incident and/or Breach; 4. A description of the unauthorized persons known or reasonably believed to have improperly used or disclosed County CSP; 5. A description of where the County CSP is believed to have been improperly transmitted, sent, or utilized; 6. A description of the probable causes of the improper use or disclosure; 7. Whether Civil Code sections 1798.29 or 1798.82 or any other federal or state laws requiring individual notifications of breaches are triggered; and 8. Full, detailed corrective action plan, including information on measures that were taken to halt and/or contain the Incident and/or Breach. F. Notification of Individuals. CDSS shall notify individuals of the breach or unauthorized use or disclosure when notification is required under applicable state or federal law as determined by the County. CDSS shall pay any costs of such notifications, as well as any costs associated with the breach. The CDSS Program Contract Manager and the County Information Security and/or Privacy Officer shall approve the time, manner and content of any such notifications, and such approval shall not be unreasonably withheld. 7.4.a Packet Pg. 64 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- DGS C A L I F O R N I A DEPARTMENT OF GENERAL SERVICES Governor Gavin Newsom July 1, 2021 STATE OF CALIFORNIA PUBLIC LIABILITY AND WORKERS' COMPENSATION INSURANCE FISCAL YEAR JULY 1, 2021 / JUNE 30, 2022 Whom It May Concern: In accordance with Government Code section 11007.4, the State of California has elected to be self-insured for liability exposures. Under this form of insurance, the State and its employees acting in the course and scope of their employment are insured for tort liability arising out of official State business. All claims against the State of California based on tort liability should be presented as a government claim to the Government Claims Program, P.O. Box 989052 MS 414, West Sacramento, CA 95798-9052. (Gov. Code section 900, et. seq.) Internet link: Insurance-Management-Services-List-Folder/File-a-Government-Claim The State of California has also elected to be insured for its motor vehicle liability exposures through the State Motor Vehicle Liability Self-Insurance Program (VELSIP). This program provides liability coverage arising out of the operations of motor vehicles used by state employees for official state business (California Vehicle Code Sections 17000 and 17001). Motor vehicle liability claims against the State of California should be presented to the Office of Risk and Insurance Management. P.O. Box 989052 MS-403, West Sacramento, CA 95798- 9052, (800) 900-3634, [EMAIL REDACTED] If your motor vehicle liability claim is not resolved within six months from the date of loss, California law requires you to file a formal claim with the Government Claims Program, P.O. Box 989052 MS 414, West Sacramento , CA 95798-9052. (Gov. Code section 900, et. seq.) Internet link: Management-Services-List-Folder/File-a-Government-Claim The State of California has a Master Agreement with the State Compensation Insurance Fund regarding workers' compensation benefits for all state employees, as required by the Labor Code. Lynan Graf Associate Risk Analyst Office of Risk and Insurance Management Phone : (916) 376-5290 Fax: (916) 376-5275 [EMAIL REDACTED] Office of Risk and Insurance Management / State of California / Department of General Services 707 3rd Street. Suite 1-330 West Sacramento, CA 956051 / P (916) 376-5300 f (916) 376-5275 Exhibit A - Attachment 3 Page 1 of 1 Agreement 21-5005 CDSS/County of Alpine 7.4.a Packet Pg. 65 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services (CDSS) for) ---PAGE BREAK--- June 7, 2021 Governor Gavin Newsom STATE OF CALIFORNIA AUTOMOBILE LIABILITY / PHYSICAL DAMAGE FISCAL YEAR JULY 1, 2021 / JUNE 30, 2022 To Whom It May Concern: Please accept this letter as certification that the State of California has elected to be self-insured for liability and physical damage arising out of the ownership, maintenance, and operation of land motor vehicles. Under this program, the Office of Risk and Insurance Management administers liability claims arising out of the operation of the vehicle. Physical Damage to such vehicle may be reimbursed by the Employing State Agency in accordance with State Administrative Manual (SAM) sections 2420 and 4116. Sincerely, Lynan Graf Lynan Graf Department of General Services Associate Risk Analyst (916) 376-5290 [EMAIL REDACTED] Division, Branch or Office Name Here I State of California I California Government Operations Agency 707 3rd Street, # of Floor I West Sacramento, CA 95605 I t (916) 376-5000 f (916) 376-5018 Exhibit A - Attachment 4 Page 1 of 1 Agreement 21-5005 CDSS/County of Alpine 7.4.a Packet Pg. 66 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 CDSS/County of Alpine Page 1 of 6 EXHIBIT B (Standard Agreement) BUDGET DETAIL AND PAYMENT PROVISIONS A. Invoicing and Payment 1. The maximum amount payable under this Agreement shall not exceed $35,332.00. Shown below are the amounts that cannot be exceeded for each of the fiscal year(s): 21/22 $17,666.00 22/23 $17,666.00 2. For services satisfactorily rendered, and upon receipt and approval of the invoice(s), County agrees to pay CDSS for said services in accordance with the rates specified below: a. Invoicing for Family Evaluations i. If Family Evaluations were identified in Exhibit A, Section VII, as part of this Agreement, CDSS shall provide quarterly invoices in arrears for each quarter in which the Family Evaluation services were completed. The quarterly invoices shall include for each completed Family Evaluation the non-federal cost per case rate. ii. The CDSS shall track each Family Evaluation and invoice for the non- federal share of $1,683.00 per each Family Evaluation.1 CDSS shall not invoice for the amount of the services involving the federal funds share. The non-federal share of costs for each fiscal year shall be subject to change based on the applicable federal discount rate for that year. iii. The County shall pay CDSS quarterly for the completed Family Evaluations. For payment the County shall draw down funds from the General Fund RFA allocation. Once the total RFA allocation is exceeded, the County shall use its Local Revenue Fund (LRF) for subsequent payment(s). 1 The estimated cost to complete each Family Evaluation is $2,305.00. The federal funds share is $622.00. 7.4.a Packet Pg. 67 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 CDSS/County of Alpine Page 2 of 6 iv. If it is determined by CDSS that the average family evaluation greatly exceeds the estimated hours, CDSS shall provide the documentation regarding the number of hours to the County. For any extension of this Agreement or subsequent agreement for these services the amount paid to CDSS may be increased for the next fiscal year(s). v. If the Exhibit A identifies that CDSS shall provide only a portion of the County’s Family Evaluations, the cost of the Family Evaluation shall be the same as identified in section A, paragraph 2 (ii), above. b. Invoicing for Complaint Investigations i. If Complaint Investigations were identified in Exhibit A, Section VII, as part of this Agreement, CDSS shall provide quarterly invoices in arrears for each quarter in which the Complaint Investigations were completed. The quarterly invoices shall include, for each completed complaint investigation, the non-federal cost per case rate. ii. The CDSS shall track each Complaint Investigation and invoice for the non-federal cost of $1,453.00. 2 CDSS shall not invoice for the amount of the services involving the federal funds share. The non- federal share of costs for each fiscal year shall be subject to change based on the applicable federal discount rate for that year. iii. The County shall pay CDSS quarterly. For payment the County shall draw down funds from the General Fund RFA allocation. Once the total RFA allocation is exceeded, the County shall use its LRF for subsequent payment(s). iv. If it is determined by CDSS that the average complaint investigation greatly exceeds the estimated hours, CDSS shall provide the documentation regarding the number of hours to the County. For any extension of this Agreement or subsequent agreement for these services the amount paid to CDSS may be increased for the next fiscal year(s). 2 The estimated cost to complete each Complaint Investigation is $1,991.00. The federal funds share is $538.00. 7.4.a Packet Pg. 68 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 CDSS/County of Alpine Page 3 of 6 v. If the Exhibit A identifies that CDSS shall provide only a portion of the County’s Complaint Investigations, the cost of the Complaint Investigation shall be the same as identified in this Exhibit B, section A, paragraph 2 above. c. Invoicing for Home Health and Safety Assessments i. If Home Health and Safety Assessments were identified in Exhibit A, Section VII, as part of this Agreement, CDSS shall provide quarterly invoices in arrears for each quarter in which the Home Health and Safety Assessments services were completed. The quarterly invoices shall include, for each open Home Health and Safety Assessment, the non-federal cost per case rate. ii. The CDSS shall track each Home Health and Safety Assessment and invoice for the non-federal share of cost of $474.00 per each Home Health and Safety Assessment.3 CDSS shall not invoice for the amount of the services involving the federal funds share. The non- federal share of costs for each fiscal shall be subject to change based on the applicable federal discount rate for that year. iii. The County shall pay CDSS quarterly. For Payment the County shall draw down funds from the General Fund RFA allocation. Once the total RFA allocation is exceeded, the County shall use its Local Revenue Fund (LRF) for subsequent payment(s). iv. If it is determined by CDSS that the average Home Health and Safety Assessment greatly exceeds the estimated hours, CDSS shall provide the documentation regarding the number of hours to the County. For any extension of this Agreement or subsequent agreement for these services the amount paid to CDSS may be increased for the next fiscal year(s). v. If the Exhibit A identifies that CDSS shall provide only a portion of the County’s Home Health and Safety Assessments, the cost of the Home Health and Safety Assessments shall be the same as identified in this Exhibit B, section A, paragraph 2 above. 3 The estimated cost to complete each Home, Health and Safety Assessment is $649.00. The federal funds share is $175.00. 7.4.a Packet Pg. 69 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 CDSS/County of Alpine Page 4 of 6 3. The County shall be responsible for payment of the contracted services and activities provided by CDSS in accordance with rates above from the following sources and in the following order: * General Fund Resource Family Approval allocation (if such exists in the State Budget); * the County’s 2011 Realignment LRF; and * other County funds. 4. Continuation of Services In the event this Agreement expires or is terminated with open Family Evaluations, Complaint Investigations, Home Health and Safety Assessments or Legal Consultations or Legal Representation on Appeals/SHD and OAH Hearings, CDSS may complete such actions in accordance with the terms of this Agreement; submit invoices as identified in this Exhibit B, withhold a corresponding portion of the RFA Allocation to complete such activities from a current or subsequent fiscal year, and receive payment from the County from its LRF for a current or subsequent fiscal year. 5. Cost Increase During the term of this Agreement, and as the Budget Act allows, CDSS and the County may approve increases in the service levels for each of the services provided by CDSS and increase the amount that the County shall pay CDSS from the County’s General Fund RFA allocation and the LRF. 6. Invoices shall include the Agreement No. 21-5005 and Index Code 2570 and shall be submitted in triplicate or as otherwise requested by the County nor more frequently than quarterly in arrears to: County of Alpine Address:75 A Diamond Valley Road Markleeville, CA 96120 Attn: Nichole Williamson 7. Should the County receive services in excess of $750,000 in federal assistance, Invoices shall include the CFDA number: 93.658 and the CFDA Program Title: Resource Family Approval. Any invoices submitted without the above referenced information may be returned to CDSS for reprocessing. 7.4.a Packet Pg. 70 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 CDSS/County of Alpine Page 5 of 6 8. For each invoice, the County shall route to the appropriate personnel responsible for the prompt review and payment. For disputed invoices, if any, the County shall specifically identify those services which are in dispute, for which additional information is necessary, in its subsequent correspondence with CDSS. 9. Undisputed invoices shall be paid and no later than 45 days from receipt of the original invoice. The County shall also pay for those services which are undisputed within 45 days of receipt of the original invoice. B. State Budget Contingency Clause 1. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, CDSS shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement. 2. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, CDSS shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an Agreement amendment to Contractor to reflect the reduced amount. C. For Contracts with Federal Funds 1. It is mutually understood between the parties that this Agreement may have been written before ascertaining the availability of Congressional appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays which would occur if the Agreement were executed after that determination was made. 2. This Agreement is valid and enforceable only if sufficient funds are made available to the State by the United States Government for the term of this Agreement for the purposes of this program. In addition, this Agreement is subject to any additional restrictions, limitations, or conditions enacted by the Congress or any statute enacted by the Congress which may affect the provisions, terms, or funding of this Agreement in any manner. 3. It is mutually agreed that if the Congress does not appropriate sufficient funds for the program, this Agreement shall be amended to reflect any reduction in funds. 4. CDSS, at its option, may terminate this Agreement upon 30-days notice, or to amend the Agreement to reflect any reduction in Federal funds. 7.4.a Packet Pg. 71 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- Agreement 21-5005 CDSS/County of Alpine Page 6 of 6 D. Review Each party reserves the right to review service levels and billing procedures as they impact charges against this Agreement. 7.4.a Packet Pg. 72 Attachment: 21-5005 Agreement Revised 21-23 (Request approval for Agreement 21-5005 with the California Department of Social Services ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Nichole Williamson, CAO/HHS Director DATE OF MEETING: November 16, 2021 PREPARED BY: Janel Morales, Fiscal and Administration Supervisor TITLE: Request approval of contract with California Department of Public Health (CDPH) to perform Maternal, Child, & Adolescent Health (MCAH) services for the fiscal year of 2021-2022 in the amount of $80,001. SUMMARY: Health & Human Services (HHS) is requesting approval of the fiscal year 2021/2022 contract with the California Department of Public Health’s Maternal, Child, & Adolescent Health (MCAH) program in the amount of $80,001. RECOMMENDED ACTION: HHS recommends that the Board of Supervisors approve the contract with CDPH in the amount of $80,001 to provide MCAH services for the fiscal year of 2021/2022. ISSUE STATEMENT AND DISCUSSION: Alpine County has been a recipient of MCAH funds since 1987 and the program is an integral part of the Alpine County Public Health Department’s services. FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year (Not Applicable) 80,001 80,001 80,001 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 FUNDING SOURCE: California Department of Public Health INSTRUCTIONS TO CLERK: Please scan and email signed AGENCY INFORMATION FORM to: Nick Allred at [EMAIL REDACTED] Copy to HHS Fiscal Supervisor 7.5 Packet Pg. 73 ---PAGE BREAK--- 7.5.a Packet Pg. 74 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 75 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 76 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 77 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 78 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- 7.5.a Packet Pg. 79 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 80 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 81 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 82 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 83 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 84 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 85 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 86 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 87 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 88 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 89 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- 7.5.a Packet Pg. 90 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- 7.5.a Packet Pg. 91 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- 7.5.a Packet Pg. 92 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- 7.5.a Packet Pg. 93 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- 7.5.a Packet Pg. 94 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- 7.5.a Packet Pg. 95 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 96 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 97 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 98 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 99 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 100 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 101 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 102 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 103 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 104 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 105 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- 7.5.a Packet Pg. 106 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 107 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 108 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 California Department of Public Health (CDPH) Maternal, Child and Adolescent Health (MCAH) Division Local MCAH Scope of Work (SOW) The Local Health Jurisdiction (LHJ), in collaboration with the CDPH/MCAH Division, shall strive to develop systems that protect and improve the health of California’s women of reproductive age, infants, children, adolescents and their families. The development of the Local MCAH SOW was guided by several public health frameworks including the ones listed below. Please consider integrating these approaches when conceptualizing and organizing local program, policy, and evaluation efforts. o The Ten Essential Services of Public Health and Toolkit o The Spectrum of Prevention o Life Course Perspective o Social Determinants of Health o The Social-Ecological Model o Strengthening Families All Title V programs must comply with the MCAH Fiscal Policy and Procedures Manual and the MCAH Program Policy and Procedures Manual. Certification by MCAH Director: Name: Hillary Jolly Title: PHN Date: 7/2/2021 I certify that I have seen and reviewed this Scope of Work for compliance with CDPH/MCAH Program Policies and Procedures. Note: The Title V Maternal and Child Health Block Grant is the federal program that provides core funding to California to improve the health of mothers and children. The Title V Block Grant is federally administered by the Health Resources and Services Administration. CDPH/MCAH may post SOWs on the CDPH/MCAH website. 7.5.a Packet Pg. 109 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 Section A: General requirements and activities for all LHJs Aligns With General Requirement(s) Required Local Activities Time Frame Deliverable Description CDPH/MCAH Requirement Annual Progress Report and Year- End Survey Complete and submit an Annual Progress Report with the included Year-End Survey each fiscal year to report on Scope of Work activities. Annually, each fiscal year Due: August 15th The Annual Progress Report will report on progress of program activities and the extent to which the LHJ met the SOW goals and deliverables and how funds were expended. CDPH/MCAH Requirement Community Profiles and Data Information Complete and submit a Community Profile for each fiscal year for posting on the CDPH/MCAH website. Annually, each fiscal year Due with Agreement Funding Application (AFA) Community Profiles (also known as Program Narratives) provide insight into the health and environment (community, home, and school) of California mothers, babies, children and teens. A template is provided to the LHJs for them to complete and submit each year. Use the most recent data available. Title V Requirement Toll-Free Line Provide a toll-free telephone number or “no cost to the calling party” number (and other appropriate methods) which provides a current list of culturally and linguistically appropriate information and referrals to community health and human resources for the general public regarding access to prenatal care. Annually, each fiscal year Include on Local MCAH budget during the AFA cycle. Report in Annual Report:  List toll-free telephone number  Number of calls received Title V Requirement MCAH Website Share link, if available, to the appropriate Local MCAH Title V Program website. Annually, each fiscal year Report in the Annual Report:  List the URL for the Local MCAH Title V program website  Enter the number of hits to the website, if known Title V Requirement CDPH/MCAH Requirement Workforce Development and Training Attend required trainings/meetings as outlined in the MCAH Program Policies and Procedures. Annually, each fiscal year Report in Annual Report on attendance at:  MCAH Director’s meeting  SIDS Coordinators meeting CDPH/MCAH Recruitment and Maintain required key leadership personnel and recruit and retain qualified Title V Ongoing If the LHJ is not able to meet key personnel 7.5.a Packet Pg. 110 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 Requirement Retention program staff by as outlined in the MCAH Policies and Procedures. requirements, the LHJ should submit a waiver request letter, as applicable per the MCAH Policies and Procedures.  Key Personnel leadership consists of the MCAH Director and the MCAH Coordinator, if the LHJ has one. CDPH/MCAH Requirement Community Resource and Referral Guide Develop a comprehensive MCAH resource and referral guide of available health, mental health, emergency resources, and social services. By end of 2025 Report in Annual Report/Year-End Survey  Submit/upload a copy or link to the existing resource and referral guide Title V Requirement Conduct Local Needs Assessment Conduct a Local Needs Assessment to acquire an accurate, thorough picture of the and weaknesses of the local public health system that can be used in response to the preventive and primary care services needs for ALL pregnant women, mothers, infants (up to age one), and children, including children with special health care needs. Once in five-year cycle Complete Needs Assessment Deliverable Packet and Forms provided by CDPH/MCAH when requested by CDPH/MCAH. Section B: Domain specific requirements and activities CDPH/MCAH Requirement Sudden Infant Death (SIDS) Required for Infant Domain - all LHJs Provide Sudden Infant Death Unexpected Infant Death (SIDS/SUID) grief and bereavement services and supports through home visits and/or mail resource packets to families suffering an infant loss. Annually, each fiscal year Report on SIDS/SUID activities in the Annual Report/Year-End Survey CDPH/MCAH Requirement Child Health - Developmental Screening Required for Child Domain - all LHJs Partner with CDPH/MCAH to identify, review and monitor local developmental screening rates. Annually, each fiscal year Report on activities in the Annual Report/Year-End Survey CDPH/MCAH Requirement Child Health – Family Economic Supports Required for Child Domain - all LHJs Link and refer families in MCAH programs to safety net and public health care programs such as Family Planning, Access, Care, and Treatment (PACT), Medi-Cal, and Denti-Cal. Annually, each fiscal year Report on activities in the Annual Report/Year-End Survey CDPH/MCAH Requirement Children and Youth with Special Health Care needs Required for Domain - all LHJs Link and refer children in families served by Local MCAH programs to services if results of a developmental or trauma screening indicates that the child needs follow-up. Annually, each fiscal year Report on activities in the Annual Report/Year-End Survey CDPH/MCAH Requirement Children and Youth with Special Health Care needs Required for Domain - all LHJs Outreach to and connect with your local or regional family resource center to understand needs of and their families and the resources available to them. Annually, each fiscal year Report on activities in the Annual Report/Year-End Survey 7.5.a Packet Pg. 111 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 CDPH/MCAH Requirement Fetal Infant Mortality Review (FIMR) Required for FIMR funded LHJs only LHJs funded for Fetal Infant Mortality Review (FIMR) will implement the FIMR Program in accordance with FIMR Policies and Procedures. Annually, each fiscal year Report on FIMR activities in the Annual Report/Year-End Survey CDPH/MCAH Requirement Black Infant Health (BIH) Required for BIH funded LHJs only LHJs funded for Black Infant Health (BIH) will implement the BIH Program in accordance with BIH Policies and Procedures. Annually, each fiscal year Report on BIH activities in the Annual Reports. CDPH/MCAH Requirement Adolescent Family Life Program (AFLP) Required for AFLP funded LHJs only LHJs funded for Adolescent Family Life Program (AFLP) will implement the AFLP Program in accordance with AFLP Policies and Procedures. Annually, each fiscal year Report on AFLP activities in the Annual Report. 7.5.a Packet Pg. 112 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 Section C: Local Activities by Domain At least one activity must be selected or the LHJ must develop at least one activity of their own in the Women/Maternal Health Domain Women/Maternal Health Domain Women/Maternal Priority Need: Ensure women in California are healthy before, during and after pregnancy. Women/Maternal Focus Area 1: Reduce the impact of chronic conditions related to maternal mortality. Performance Measures (National/State Performance Measures and Evidence-Based Strategy Measure) NPM 1: Well-woman visit (Percent of women with a preventive medical visit in the past year). Women/Maternal State Objective 1: By 2025, reduce the rate of pregnancy-related deaths (up to 1 year after the end of pregnancy) from 11.3 deaths per 100,000 live births (2013 CA-PMSS) to 10.8 deaths per 100,000 live births. Women/Maternal State Objective 1: Strategy 1: Lead surveillance and research associated with pregnancy-related deaths (up to 1 year after the end of pregnancy) in California. Women/Maternal State Objective 1: Strategy 2: Partner to translate findings from pregnancy-related mortality surveillance and research into recommendations for action to improve maternal health and perinatal clinical practices. Local Activities for Women/Maternal Objective 1: Strategy 1: Local Activities for Women/Maternal Objective 1: Strategy 2: ☐Partner with CDPH/MCAH on dissemination of data findings, guidance and education to the public and local partners, including perinatal obstetric providers. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner with CDPH/MCAH on dissemination of recommendations to improve maternal health and perinatal clinical practices, including quality improvement toolkits. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐ Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? 7.5.a Packet Pg. 113 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 How will impacts be measured? How will impacts be measured? If you have additional local activities, please add a row. 7.5.a Packet Pg. 114 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 Women/Maternal Health Domain Priority Need: Ensure women in California are healthy before, during and after pregnancy. Women/Maternal Focus Area 2: Reduce the impact of chronic conditions related to maternal morbidity. Performance Measures (National/State Performance Measures and Evidence-Based Strategy Measure) NPM 1: Well-woman visit (Percent of women with a preventive medical visit in the past year). Women/Maternal State Objective 2: By 2025, reduce the rate of severe maternal morbidity from 91.0 per 10,000 delivery hospitalizations (2015 PDD) to 86.5 per 10,000 delivery hospitalizations. Women/Maternal State Objective 2: Strategy 1: Lead surveillance and research related to maternal morbidity in California. Women/Maternal State Objective 2: Strategy 2: Lead statewide regionalization of maternal care to ensure women receive appropriate care for childbirth. Women/Maternal State Objective 2: Strategy 3: Partner to strengthen knowledge and skill among health care providers and individuals on chronic health conditions exacerbated during pregnancy. Local Activities for Women/Maternal Objective 2: Strategy 1 Local Activities for Women/Maternal Objective 2: Strategy 2 Local Activities for Women/Maternal Objective 2: Strategy 3 ☐Partner with CDPH/MCAH on dissemination of data findings, guidance and education to the public and local partners. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner with local Regional Perinatal Programs of California (RPPC) Director to understand and promote efforts to establish Maternal Levels of Care. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner with CDPH/MCAH to pilot test educational materials addressing chronic health conditions during pregnancy and disseminate to consumers and providers. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? 7.5.a Packet Pg. 115 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner with CDPH/MCAH, RPPC, and Comprehensive Perinatal Services Program (CPSP) to coordinate resources and quality improvement efforts. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐For Black Infant Health (BIH) funded sites only, develop and disseminate statewide media campaigns to inform Black women on chronic health conditions. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Perinatal Service Coordinator (PSC) will partner with Women Infant Children (WIC), RPPC, CDPH/MCAH, Medi-Cal, and other key stakeholders to ensure a coordinated delivery system for women during and after pregnancy. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? 7.5.a Packet Pg. 116 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? If you have additional local activities, please add a row. 7.5.a Packet Pg. 117 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 Woman/Maternal Health Domain Priority Need: Ensure women in California are healthy before, during and after pregnancy. Women/Maternal Focus Area 3: Improve mental health for all mothers in California. Performance Measures (National/State Performance Measures and Evidence-Based Strategy Measure) NPM 1: Well-woman visit (Percent of women with a preventive medical visit in the past year). Women/Maternal State Objective 3: By 2025, increase the receipt of mental health services among women who reported needing help for emotional well-being or mental health concerns during the perinatal period from 49.6% (provisional 2018 MIHA) to 52.1%. Women/Maternal State Objective 3: Strategy 1: Partner with state and local programs responsible for the provision of mental health services and early intervention programs to reduce mental health conditions in the perinatal period. Women/Maternal State Objective 3: Strategy 2: Partner to strengthen knowledge and skill among health care providers, individuals and families to identify signs of maternal mental health-related needs. Women/Maternal State Objective 3: Strategy 3: Partner to ensure pregnant and parenting women are screened utilizing standardized and validated tools and linked to needed services for mental health conditions in the perinatal period. Local Activities for Women/Maternal Objective 3: Strategy 1 Local Activities for Women/Maternal Objective 3: Strategy 2 Local Activities for Women/Maternal Objective 3: Strategy 3 ☒Partner with local programs responsible for the provision of mental health services and early intervention programs to promote mental health services in the perinatal period. How will this activity be tracked and measured by the LHJ? -Record number of collaborations between mental health partners and public health partners to determine number of clients serviced. What is your anticipated outcome? -Increased utilization of mental health and public health services by maternal population in both perinatal period and post-natal period. How will impacts be measured? -Impacts will be measured with a comparison of utilization of these services in a year over year calculation with a goal of clients provided a minimum of three visits/interventions by each discipline. ☐Perinatal Service Coordinators (PSCs) will provide technical assistance on new requirements for provider screening of mental health. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Implement and utilize standardized and validated mental health screening tools for pregnant and parenting women in MCAH programs. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? 7.5.a Packet Pg. 118 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 ☐Partner with local mental health service providers to improve referral and linkages to mental health services. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner with local Mental Health Services Act (MHSA)/Prop. 63 funded programs to increase available services to women during perinatal period. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Lead the development of a county maternal mental health algorithm that outlines a referral system and the services available to address maternal mental health. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner with CDPH/MCAH to disseminate mental health promotional messages that educate women and families to recognize early signs and of mental health disorders. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? 7.5.a Packet Pg. 119 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 If you have additional local activities, please add a row. 7.5.a Packet Pg. 120 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 Woman/Maternal Health Domain Priority Need: Ensure women in California are healthy before, during and after pregnancy. Women/Maternal Focus Area 4: Ensure optimal health before pregnancy and improve pregnancy planning and birth spacing. Performance Measures (National/State Performance Measures and Evidence-Based Strategy Measure) NPM 1: Well-woman visit (Percent of women with a preventive medical visit in the past year). ESM: The number of Local Health Jurisdictions (LHJs) that report developing or adopting a protocol to link clients (women 22-44) to a provider to access a preventive visit. Women/Maternal State Objective 4: By 2025, increase the percent of women who had an optimal interpregnancy interval of at least 18 months from 73.6% (2017 to 76.4%. Women/Maternal State Objective 4: Strategy 1: Partner to increase provider and individual knowledge and skill to improve health and health care before and between pregnancies. Women/Maternal State Objective 4: Strategy 2: Lead a population-based assessment of mothers in California, the Maternal and Infant Health Assessment Survey (MIHA), to provide data to guide programs and services. Women/Maternal State Objective 4: Strategy 3: Lead the implementation of the Comprehensive Perinatal Service Provider (CPSP) program to ensure access to comprehensive prenatal care for Medi-Cal Fee-for-Service clients. Women/Maternal State Objective 4: Strategy 4: Fund the DHCS Indian Health Program (IHP) to administer the American Indian Maternal Support Services (AIMSS) to provide case management and home visitation program services for American Indian women during and after pregnancy. Local Activities for Women/Maternal Objective 4: Strategy 1 Local Activities for Women/Maternal Objective 4: Strategy 2 Local Activities for Women/Maternal Objective 4: Strategy 3 Local Activities for Women/Maternal Objective 4: Strategy 4 ☐Partner with CDPH/MCAH to disseminate and promote best practices and resources from key preconception initiatives. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner with CDPH/MCAH in the development of the Maternal Infant Health Assessment (MIHA) Survey. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner with Perinatal Service Coordinators (PSCs) to identify and recruit providers in medically underserved areas to increase access to care. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Coordinate with CDPH/MCAH to identify uninsured populations, and conduct outreach and awareness of health insurance options. ☐Partner with CDPH/MCAH to disseminate MIHA data findings and guidance to the general public and local partners. ☐Lead in implementing the local CPSP program and provide monitoring and oversight of providers to ensure quality of care for CPSP ☐Other local activity (Please Specify/Optional): 7.5.a Packet Pg. 121 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? clients. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner with CDPH/MCAH to disseminate Healthier Her campaign materials. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner with CDPH/MCAH to promote preconception/inter-conception health programs. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? 7.5.a Packet Pg. 122 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 How will impacts be measured? How will impacts be measured? How will impacts be measured? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? If you have additional local activities, please add a row. 7.5.a Packet Pg. 123 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 Woman/Maternal Health Domain Priority Need: Ensure women in California are healthy before, during and after pregnancy. Women/Maternal Focus Area 5: Reduce maternal substance use. Performance Measures (National/State Performance Measures and Evidence-Based Strategy Measure) NPM 1: Well-woman visit (Percent of women with preventive medical visit in the a past year). Women/Maternal State Objective 5: By 2025, reduce the rate of maternal substance use from 20.7 per 1,000 delivery hospitalizations (2018 PDD) to 19.7 per 1,000 delivery hospitalizations. Women/Maternal State Objective 5: Strategy 1: Lead surveillance and research on maternal substance use in California. Women/Maternal State Objective 5: Strategy 2: Partner at the state and local level to increase prevention and treatment of maternal opioid and other substance use. Local Activities for Women/Maternal Objective 5: Strategy 1 Local Activities for Women/Maternal Objective 5: Strategy 2 ☐Coordinate with CDPH/MCAH to disseminate data findings, guidance and education to the public and local partners. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Identify county specific resources on treatment and best practices to address substance use and collaborate to improve referral and linkages to services. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner with CDPH/MCAH to disseminate a social media campaign on maternal opioid use. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? 7.5.a Packet Pg. 124 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Disseminate the Association of State and Territorial Health Officials (ASTHO) Public Health Perinatal Opioid Toolkit. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? If you have additional local activities, please add a row. 7.5.a Packet Pg. 125 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 Section C: Local Activities by Domain At least one activity must be selected or the LHJ must develop at least one activity of their own in the Perinatal/Infant Health Domain Perinatal/Infant Health Domain Perinatal/Infant Priority Need: Ensure all infants are born healthy and thrive in their first year of life. Perinatal/Infant Focus Area 1: Improve healthy infant development through breastfeeding and caregiver/infant bonding. Performance Measures (National/State Performance Measures and Evidence-Based Strategy Measure) NPM 4a: Percent of infants who are ever breastfed. NPM 4b: Percent of infants breastfed exclusively through 6 months. ESM 4.1: Number of online views/hits to the "Lactation Support for Low-Wage Workers". Perinatal/Infant State Objective 1: By 2025, increase the percent of women who report exclusive in-hospital breastfeeding from 70.2% (2018 GDSP) to 73.0%. Perinatal/Infant State Objective 1: Strategy 1: Lead surveillance of breastfeeding practices and assessment of initiation and duration trends. Perinatal/Infant State Objective 1: Strategy 2: Lead technical assistance and training to support breastfeeding initiation, including the implementation of the Model Hospital Policy or Baby Friendly in all California birthing hospitals by 2025. Perinatal/Infant State Objective 1: Strategy 3: Partner to develop and disseminate information and resources about policies and best practices to promote breastfeeding duration, including lactation accommodation within all MCAH programs. Perinatal/Infant State Objective 1: Strategy 4: Partner with birthing hospitals to support infant/caregiver bonding. Local Activities for Perinatal/Infant Objective 1: Strategy 1 Local Activities for Perinatal/Infant Objective 1: Strategy 2 Local Activities for Perinatal/Infant Objective 1: Strategy 3 Local Activities for Perinatal/Infant Objective 1: Strategy 4 ☐Monitor and track breastfeeding initiation and duration rates and disseminate data to community and local partners. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☒Promote breastfeeding education to prenatal women in local MCAH programs. How will this activity be tracked and measured by the LHJ? -Record number of clients that education is provided to, one on one, rather verbally via telephone or in person. What is your anticipated outcome? -Increase, over 5 years, of mothers choosing to breastfeed infants for period of 3 to 6 months with goal to have infants breastfed for 6 months or longer duration. ☐Partner to develop and disseminate information and resources about policies and best practices to promote extending breastfeeding duration, including lactation accommodation within local MCAH programs. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner with Regional Perinatal Program of California (RPPC) Directors to work with local birthing hospitals on messaging related to infant bonding with an emphasis on a client-centered approach. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? 7.5.a Packet Pg. 126 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 How will impacts be measured? -Year to year comparisons with data gathered as clients are found. ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner to disseminate information to the community regarding evidence-based breastfeeding initiation guidance. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner with community leaders to promote infant bonding, skin to skin training and outreach activities to dads, partners, and caretakers. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner with Regional Perinatal Programs of California (RPPC) Directors to track and assess implementation and technical assistance needs of birthing hospitals related to the implementation of Model Hospital Policy or Baby Friendly. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? 7.5.a Packet Pg. 127 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? If you have additional local activities, please add a row. 7.5.a Packet Pg. 128 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 Perinatal/Infant Health Domain Perinatal/Infant Priority Need: Reduce infant mortality with a focus on eliminating disparities. Perinatal/Infant Focus Area 2: Reduce infant mortality with a focus on reducing disparities. Performance Measures (National/State Performance Measures and Evidence-Based Strategy Measure) SPM 1: Preterm birth rate among infants born to non-Hispanic Black women. Perinatal/Infant State Objective 2: By 2025, reduce the rate of infant deaths from 4.2 per 1,000 live births (2017 BSMF/DSMF) to 4.0. Perinatal/Infant State Objective 2: Strategy 1: Lead research and surveillance related to fetal and infant mortality in California. Perinatal/Infant State Objective 2: Strategy 2: Fund the implementation of local fetal infant review programs to identify state and local strategies to reduce infant mortality. Perinatal/Infant State Objective 2: Strategy 3: Lead the California SIDS Program to provide grief and bereavement support to parents, technical assistance, resources and training on infant safe sleep to reduce infant mortality. Local Activities for Perinatal/Infant Objective 2: Strategy 1 Local Activities for Perinatal/Infant Objective 2: Strategy 2 Local Activities for Perinatal/Infant Objective 2: Strategy 3 ☐Monitor and track fetal and infant mortality and disseminate data to community and local partners. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐For non-FIMR funded LHJs, utilize a FIMR-like framework to reduce infant mortality. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Promote and disseminate information and resources related to SIDS/SUID risk factors and reduction strategies. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐For non-FIMR funded LHJs, develop guidelines for investigating fetal and infant death and implement best practices and strategies to reduce infant mortality. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? ☐Disseminate Safe to Sleep® campaign and Safe Sleep strategies that address SIDS and other sleep-related causes of infant death. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? 7.5.a Packet Pg. 129 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner with Regional Perinatal Programs of California (RPPC) to work with birthing hospitals to disseminate Sudden Infant Death Unexpected Infant Death (SIDS/SUID) risk reduction information to parents or guardians of newborns upon discharge. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner with local childcare licensing, birthing facilities, clinics, Women Infant Children (WIC) sites, and medical providers to provide SIDS/SUID and Safe Sleep education. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? 7.5.a Packet Pg. 130 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 What is your anticipated outcome? How will impacts be measured? What is your anticipated outcome? How will impacts be measured? What is your anticipated outcome? How will impacts be measured? If you have additional local activities, please add a row. 7.5.a Packet Pg. 131 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 Perinatal/Infant Health Domain Perinatal/Infant Priority Need: Reduce infant mortality with a focus on eliminating disparities. Perinatal/Infant Focus Area 3: Reduce preterm births. Performance Measures (National/State Performance Measures and Evidence-Based Strategy Measure) SPM 1: Preterm birth rate among infants born to non-Hispanic Black women. Perinatal/Infant State Objective 3: By 2025, reduce the percentage of preterm births from 8.7% (2017 BSMF) to 8.4%. Perinatal/Infant State Objective 3: Strategy 1: Lead research and surveillance on disparities in preterm birth rates in California. Perinatal/Infant State Objective 3: Strategy 2: Lead the implementation of the Black Infant Health (BIH) Program to reduce the impact of stress due to structural racism to improve Black birth outcomes. Perinatal/Infant State Objective 3: Strategy 3: Lead the implementation of the Perinatal Equity Initiative (PEI) to increase perinatal equity in California. Perinatal/Infant State Objective 3: Strategy 4: Lead the implementation of the Community Birth Plan (CBP), being piloted in Los Angeles, to build community systems to galvanize health care, public health sectors and communities to collaboratively reduce Black preterm birth. Perinatal/Infant State Objective 3: Strategy 5: Lead the development and dissemination of preterm birth reduction strategies across California. Local Activities for Perinatal/Infant Objective 3: Strategy 1 Local Activities for Perinatal/Infant Objective 3: Strategy 2 Local Activities for Perinatal/Infant Objective 3: Strategy 3 Local Activities for Perinatal/Infant Objective 3: Strategy 4 Local Activities for Perinatal/Infant Objective 3: Strategy 5 ☐Monitor and track local preterm birth rates and disseminate data to community and local partners. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Develop and disseminate preterm birth reduction materials and resources to the Black community (moms, fathers, grandparents, community leaders, and churches) and agencies providing services to Black moms and babies. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner with local birthing hospitals, and community stakeholders to disseminate social media campaigns about preterm birth reduction strategies. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? 7.5.a Packet Pg. 132 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Develop and disseminate preterm birth reduction materials and resources to the community and agencies providing services to moms and babies. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? If you have additional local activities, please add a row. 7.5.a Packet Pg. 133 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 Section C: Local Activities by Domain At least one activity must be selected or the LHJ must develop at least one activity of their own in the Child Health Domain Child Health Domain Child Priority Need: Optimize the healthy development of all children so they can flourish and reach their full potential. Child Focus Area 1: Expand and support developmental screening. (National/State Performance Measures and Evidence-Based Strategy Measure) NPM 6: Percentage of children, ages 9 through 35 months, who received a developmental screening using a parent-completed screening tool in the past year. ESM 6.1: Percent of children enrolled in CHVP with at least one developmental screen using a validated instrument within AAP-defined age range (10 months, 18 months, or 24 months’ time points) during the reporting period. Child State Objective 1: By 2025, increase the percentage of children, ages 9 through 35 months, who received a developmental screening from a health care provider using a parent-completed screening tool in the past year from 25.9% (NSCH 2017-18) to 32.4%. Child State Objective 1: Strategy 1: Partner to build data capacity for public health surveillance and program monitoring and evaluation related to developmental screening in California. Child State Objective 1: Strategy 2: Partner to foster coordination and collaboration between systems to improve developmental screening for young children. Child State Objective 1: Strategy 3: Partner to educate and build capacity among providers and families to understand developmental milestones and implement best practices in developmental screening and monitoring within MCAH programs. Child State Objective 1: Strategy 4: Support implementation of Department of Health Care Services (DHCS) policies regarding developmental screening quality measure and reimbursements to health care providers. Local Activities for Child Objective 1: Strategy 1 Local Activities for Child Objective 1: Strategy 2 Local Activities for Child Objective 1: Strategy 3 Local Activities for Child Objective 1: Strategy 4 ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner with CDPH/MCAH, Statewide Screening Collaborative, and local stakeholders, such as the local First 5 program or Help Me Grow system, to identify key local resources for developmental screening/linkage. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner with CDPH/MCAH and early childhood and family-serving programs to assess current policies and practices on developmental screening and monitoring of developmental milestones to determine whether additional monitoring or screening can be incorporated into the programs. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? ☐Build capacity by partnering with local Medi-Cal managed care health plans to educate and share information with providers about Medi-Cal developmental screening reimbursement and quality measures. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? 7.5.a Packet Pg. 134 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Lead the development of a community resource map that links referrals to services. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner with providers to educate families in MCAH programs about specific milestones and developmental screening needs. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Track county Medi-Cal managed care health plan developmental screening data. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Develop a social media campaign or other outreach activity for families who missed well- child visits and/or developmental screening due to COVID-19 to educate families on the importance of resuming preventive services. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner with Help Me Grow (HMG) and other key partners to educate providers and families about developmental screening recommendations and tools. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Support provider organizations or health plans to implement quality improvement learning collaboratives to improve rates of developmental screening. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): ☐Other local activity (Please Specify/Optional): ☐Partner with Women Infant Children (WIC) and other stakeholders to disseminate developmental milestone information, educational resources, and ☐Other local activity (Please Specify/Optional): 7.5.a Packet Pg. 135 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? tools. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? If you have additional local activities, please add a row. 7.5.a Packet Pg. 136 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 Child Health Domain Child Priority Need: Optimize the healthy development of all children so they can flourish and reach their full potential. Child Focus Area 2: Raise awareness of adverse childhood experiences and prevent toxic stress through building resilience. Performance Measures (National/State Performance Measures and Evidence-Based Strategy Measure) NPM 6: Percentage of children, ages 9 through 35 months, who received a developmental screening using a parent-completed screening tool in the past year. ESM 6.1: Percent of children enrolled in CHVP with at least one developmental screen using a validated instrument within AAP-defined age range (10 months, 18 months, or 24 months’ time points) during the reporting period. Child State Objective 2: By 2025, increase the percentage of children, ages 0 through 17 years, who live in a home where the family demonstrated qualities of resilience (i.e. met all four resilience items as identified in the NSCH survey) during difficult times from 82.0% (95% CI: 78.2-85.3%) to 84.5%. Child State Objective 2: Strategy 1: Partner with CDPH Essentials for Childhood and other stakeholders to build data capacity to track and understand experiences of adversity and resilience among children and families. Child State Objective 2: Strategy 2: Partner to build capacity and expand programs and practices to build family resilience by optimizing the parent-child relationship, enhancing parenting skills, and addressing child poverty through increasing access to safety net programs within MCAH-funded programs. Child State Objective 2: Strategy 3: Support the California Office of the Surgeon General and DHCS’ ACEs Aware initiative to build capacity among communities, providers, and families to understand the impact of childhood adversity and the importance of trauma-informed care. Local Activities for Child Objective 2: Strategy 1 Local Activities for Child Objective 2: Strategy 2 Local Activities for Child Objective 2: Strategy 3 ☐Identify and examine local county data sources for childhood adversity, childhood poverty, and social determinants of health affecting child health and family resilience. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Assess current MCAH program practices to promote healthy, safe, stable, and nurturing parent-child relationships. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Participate and promote the California Surgeon General’s Adverse Childhood Experiences (ACEs) Aware trainings within local county agencies. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner with CDPH/MCAH to identify opportunities to expand data collection on key childhood adversity and family resilience measures. How will this activity be tracked and measured by the LHJ? ☐Partner with CDPH/MCAH to understand statewide initiatives that address social determinants of health and strengthen economic supports for families. How will this activity be tracked and measured by the LHJ? ☐Share information to support the California Surgeon General’s and Department of Health Care Services (DHCS) efforts on trauma screening and training for health care providers. How will this activity be tracked and measured by the LHJ? 7.5.a Packet Pg. 137 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 What is your anticipated outcome? How will impacts be measured? What is your anticipated outcome? How will impacts be measured? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Identify resources and training opportunities on ACEs and trauma-informed care for local programs. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? If you have additional local activities, please add a row. 7.5.a Packet Pg. 138 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 Child Health Domain Child Priority Need: Optimize the healthy development of all children so they can flourish and reach their full potential. Child Focus Area 3: Support and build partnerships to improve the physical health of all children. Performance Measures (National/State Performance Measures and Evidence-Based Strategy Measure) NPM 6: Percentage of children, ages 9 through 35 months, who received a developmental screening using a parent-completed screening tool in the past year. ESM 6.1: Percent of children enrolled in CHVP with at least one developmental screen using a validated instrument within AAP-defined age range (10 months, 18 months, or 24 months’ time points) during the reporting period. Child State Objective 3: NPM 13.2: By 2025, increase the percentage of children, ages 1 through 17 years, who had a preventive dental visit in the past year from 80.2% (95% CI: 76.0- 83.9) [NSCH 2017-18] to 82.6%. Child State Objective 3: Strategy 1: Support the CDPH Office of Oral Health in their efforts to increase access to regular preventive dental visits for children by sharing information with MCAH programs. Local Activities for Child Objective 3: Strategy 1 ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? If you have additional local activities, please add a row. 7.5.a Packet Pg. 139 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 Child Health Domain Child Priority Need: Optimize the healthy development of all children so they can flourish and reach their full potential. Child Focus Area 3: Support and build partnerships to improve the physical health of all children. Performance Measures (National/State Performance Measures and Evidence-Based Strategy Measure) NPM 6: Percentage of children, ages 9 through 35 months, who received a developmental screening using a parent-completed screening tool in the past year. ESM 6.1: Percent of children enrolled in CHVP with at least one developmental screen using a validated instrument within AAP-defined age range (10 months, 18 months, or 24 months’ time points) during the reporting period. Child State Objective 4: SPM: By 2025, decrease the percentage of 5th grade students who are overweight or obese from 40.5% (2018) to 39.3%. Child State Objective 4: Strategy 1: Partner to enable the reporting of data on childhood overweight and obesity in California. Child State Objective 4: Strategy 2: Partner with WIC and others to provide technical assistance to local MCAH programs to support healthy eating and physically active lifestyles for families. Local Activities for Child Objective 4: Strategy 1 Local Activities for Child Objective 4: Strategy 2 ☐Utilize guidance to inform local-level prevention initiatives (contingent upon CDPH/MCAH procuring sub-State-level data on child overweight and obesity). How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner with Women Infant Children (WIC), local healthy community programs and initiatives, CDPH/MCAH programs, stakeholders to identify resources, best practices and tools on healthy eating to share with families in MCAH programs. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? ☐Partner with Women Infant Children (WIC), and other local programs to refer and link eligible families to WIC and other healthy food resources. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? 7.5.a Packet Pg. 140 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 How will impacts be measured? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner with CDPH/MCAH to utilize the Policies, Systems, and Environmental Change Toolkit to improve physical activity, nutrition, and breastfeeding within the local health jurisdiction. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☒Share the child MyPlate and related messaging with families and providers to promote healthy eating in children. How will this activity be tracked and measured by the LHJ? -Documentation of how the information is disseminated and by how many packets of information are given out along with a count of any educational encounters (groups or singular) that are completed. What is your anticipated outcome? -Increased knowledge in meal preparation for children’s needs. How will impacts be measured? -The only measurement we may have is a survey completed by participants at any educational event focused on asking if material was helpful and if any changes might occur in family meals with the education. This will need to be procured from the MyPlate program or developed within our program. ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? 7.5.a Packet Pg. 141 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 How will impacts be measured? How will impacts be measured? If you have additional local activities, please add a row. 7.5.a Packet Pg. 142 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 Section C: Local Activities by Domain At least one activity must be selected or the LHJ must develop at least one activity of their own in the Health Domain Children and Youth with Special Health Care Needs Domain Priority Need 1: Make systems of care easier to navigate for and their families. Focus Area 1: Build capacity at the state and local levels to improve systems that serve and their families. Performance Measures (National/State Performance Measures and Evidence-Based Strategy Measure) NPM 12: Percent of adolescents with and without special health care needs who receive services necessary to make transitions to adult health care. ESM 12.1: Percentage of local MCAH programs that implement a Scope of Work objective focused on public health systems. State Objective 1: By 2025, increase the percentage (from 0 to of local MCAH programs that implement a Scope of Work objective focused on public health systems and services.* *Number to be determined State Objective 1: Strategy 1: Lead state and local MCAH capacity-building efforts to improve and expand public health systems and services for State Objective 1: Strategy 2: Lead program outreach and assessment within State MCAH to ensure best practices for serving are integrated into all MCAH programs. State Objective 1: Strategy 3: Partner to build data capacity to understand needs and health disparities in the population. State Objective 1: Strategy 4: Lead the establishment of a state-level learning collaborative to improve systems for through a national collaboration with the five largest states (CA, FL, IL, NY, and TX), known collectively as the Big 5. Local Activities for Objective 1: Strategy 1 Local Activities for Objective 1: Strategy 2 Local Activities for Objective 1: Strategy 3 Local Activities for Objective 1: Strategy 4 ☐ Conduct an environmental scan focused on children and youth with special health care needs and their families, including needs, gaps, and resources available in your county or region. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Create or update a resource guide or diagram to help families, providers, and organizations understand the landscape of available local resources in the community. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? 7.5.a Packet Pg. 143 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 ☐Improve coordination of emergency preparedness and disaster relief support for Children and Youth with Special Health Care Needs and their families (COVID-19, wildfires, earthquakes, etc.) How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Conduct a local data/evaluation project focused on How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Create or join a public health taskforce focused on the needs of in your county or region. ☐Other local activity (Please Specify/Optional): ☐Other local activity (Please Specify/Optional): ☐Other local activity (Please Specify/Optional): 7.5.a Packet Pg. 144 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐ Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? If you have additional local activities, please add a row. 7.5.a Packet Pg. 145 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 Children and Youth with Special Health Care Needs Domain Priority Need 1: Make systems of care easier to navigate for and their families. Focus Area 1: Build capacity at the state and local levels to improve systems that serve and their families. Performance Measures (National/State Performance Measures and Evidence-Based Strategy Measure) NPM 12: Percent of adolescents with and without special health care needs who receive services necessary to make transitions to adult health care ESM 12.1: Percentage of local MCAH programs that implement a Scope of Work objective focused on public health systems State Objective 2: By 2025, increase the % of adolescents with special health care needs, ages 12 through 17, who received services necessary to make transitions to adult health care from 12.6% to 13.9%. (NSCH 2017-18) State Objective 2: Strategy 1: Partner on identifying and incorporating best practices to ensure that and their families receive support for a successful transition to adult health care. State Objective 2: Strategy 2: Fund DHCS/ISCD to assist CCS counties in providing necessary care coordination and case management to in Medi-Cal and CCS to facilitate timely and effective access to care and appropriate community resources. State Objective 2: Strategy 3: Fund DHCS/ISCD to increase timely access to qualified providers for in Medi-Cal and CCS clients to facilitate coordinated care. Local Activities for Objective 2: Strategy 1 Local Activities for Objective 2: Strategy 2 Local Activities for Objective 2: Strategy 3 ☐Conduct an environmental scan in your county and/or region to understand needs, barriers, and opportunities in the transition to adult health care, supports, and services for youth with special health care needs. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Develop a communication and/or outreach campaign focused on transition from pediatric care to adult health care, including supports and services for youth with special health care needs. How will this activity be tracked and measured by the LHJ? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? 7.5.a Packet Pg. 146 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 What is your anticipated outcome? How will impacts be measured? What is your anticipated outcome? How will impacts be measured? What is your anticipated outcome? How will impacts be measured? ☐Create/join a local learning collaborative or workgroup focused on the transition to adult health care and supports and services for youth with special health care needs. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? If you have additional local activities, please add a row. 7.5.a Packet Pg. 147 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 Children and Youth with Special Health Care Needs Domain Priority Need 2: Increase engagement and build resilience among and their families. Focus Area 2: Empower and support families, and family-serving organizations to participate in health program planning and implementation. Performance Measures (National/State Performance Measures and Evidence-Based Strategy Measure) NPM 12: Percent of adolescents with and without special health care needs who receive services necessary to make transitions to adult health care. ESM 12.1: Percentage of local MCAH programs that implement a Scope of Work objective focused on public health systems. State Objective 3: By 2025, x of 61 local MCAH programs will select a SOW objective focused on family engagement, social/community inclusion, and/or family strengthening for *To be determined. State Objective 3: Strategy 1: Partner to train and engage and families to improve serving systems through input and involvement in state and local MCAH program design, implementation, and evaluation. State Objective 3: Strategy 2: Fund DHCS/ISCD to support continued family engagement in CCS program improvement, including the Whole Child Model, to assist families of in navigating services. State Objective 3: Strategy 3: Support statewide and local efforts to increase resilience among and their families. Local Activities for Objective 3: Strategy 1 Local Activities for Objective 3: Strategy 2 Local Activities for Objective 3: Strategy 3 ☒Attend a Family Voices of California Project Leadership Training-of- Trainers and implement local Project Leadership Trainings. http://www.familyvoicesofca.org/project-leadership/ How will this activity be tracked and measured by the LHJ? -Documentation of participation by staff member in this training program as well as documentation of implemented training afterward. What is your anticipated outcome? -Development of a local Project Leadership Training in Alpine County. How will impacts be measured? -Documentation on number of participants trained in Project Leadership Training with possible focus on survey from participants, especially any families that become involved within the community. ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Design and implement a project focused on social and community inclusion for and their families. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? 7.5.a Packet Pg. 148 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 ☐Within your county or region, create and deliver a training on family engagement for LHJ staff and partners. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Promote trauma-informed practices specific to and families to ensure local MCAH programs such as home visiting and public health nursing have a trauma-informed approach that is inclusive of How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? If you have additional local activities, please add a row. 7.5.a Packet Pg. 149 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 Section C: Local Activities by Domain At least one activity must be selected or the LHJ must develop at least one activity of their own in the Adolescent Health Domain Adolescent Domain Adolescent Priority Need 1: Enhance skills and supports to promote positive development and ensure youth are healthy and thrive. Adolescent Focus Area 1: Improve sexual and reproductive health and well-being for all adolescents in California. Performance Measures (National/State Performance Measures and Evidence-Based Strategy Measure) NPM 10: Percent of adolescents, ages 12 through 17, with a preventive medical visit in the past year. ESM 10.1: Percent of AFLP participants who received a referral for preventive services. Adolescent State Objective 1: By 2025, increase the proportion of sexually active adolescents who use condoms and/or hormonal or intrauterine contraception to prevent pregnancy and provide barrier protection against sexually transmitted diseases as measured by:  percent of sexually active adolescents who used a condom at last sexual intercourse from 55% to 58%  percent of sexually active adolescents who used the most effective or moderately effective methods of FDA-approved contraception from 23% to 25%. Adolescent State Objective 1: Strategy 1: Lead surveillance and program monitoring and evaluation related to adolescent sexual and reproductive health. Adolescent State Objective 1: Strategy 2: Lead to strengthen knowledge and skills to increase use of protective sexual health practices within MCAH-funded programs. Adolescent State Objective 1: Strategy 3: Partner across state and local health and education systems to implement effective comprehensive sexual health education in California. Local Activities for Adolescent Objective 1: Strategy 1 Local Activities for Adolescent Objective 1: Strategy 2 Local Activities for Adolescent Objective 1: Strategy 3 ☐Utilize California Adolescent Sexual Health Needs Index (CASHNI) to target adolescent sexual health programs and efforts to high need youth. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner with CDPH/MCAH to disseminate education materials and resources related to effective protective sexual health practices for youth, with a focus on reaching local health care professionals and parents/caregivers. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐For non- California Personal Responsibility Education Program (CA PREP) and Information and Education Program (I&E) funded counties, partner with local PREP and I&E agencies and other community partners to ensure local implementation of evidence- based and/or evidence-informed sexual health education to high need youth. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? 7.5.a Packet Pg. 150 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 How will impacts be measured? ☐Utilize and disseminate Adolescent Sexual Health County Profiles to the public and local partners. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐For Adolescent Family Life Planning (AFLP)-funded counties, promote healthy sexual behaviors and healthy relationships among expectant and parenting youth. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner with stakeholders to review and ensure all sexual health education curricula provided in the county align with the California Healthy Youth Act (CHYA). How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Utilize and disseminate California’s Adolescent Birth Rate (ABR) data report to the public and local partners. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐For non-Adolescent Family Life Planning (AFLP) funded counties, partner with local AFLP-funded agencies and other community partners to ensure utilization of best practices to promote healthy sexual behaviors and healthy relationships among high need youth populations. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? ☐Build capacity of local MCAH workforce to promote protective adolescent sexual health practices. How will this activity be tracked and measured by the LHJ? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? 7.5.a Packet Pg. 151 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 What is your anticipated outcome? How will impacts be measured? What is your anticipated outcome? How will impacts be measured? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Improve parent and caring adult engagement in supporting adolescent sexual health. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? If you have additional local activities, please add a row. 7.5.a Packet Pg. 152 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 Adolescent Domain Adolescent Priority Need: Enhance skills and supports to promote positive development and ensure youth are healthy and thrive. Adolescent Focus Area 2: Improve awareness of and access to youth-friendly services for all adolescents in California. Performance Measures (National/State Performance Measures and Evidence-Based Strategy Measure) NPM 10: Percent of adolescents, ages 12 through 17, with a preventive medical visit in the past year. ESM 10.1: Percent of AFLP participants who received a referral for preventive services. Adolescent State Objective 2: By 2025, increase the percent of adolescents 12 through 17 with a preventive medical visit in the past year from 76.2% to 83.8%. Adolescent State Objective 2: Strategy 1: Lead to develop and implement best practices in MCAH funded programs to support youth with accessing youth-friendly preventative care, sexual and reproductive health care, and mental health care. Adolescent State Objective 2: Strategy 2: Partner with the CDPH Adolescent Preventive Health Initiative to increase the quality of preventive care for adolescents in California. Local Activities for Adolescent Objective 2: Strategy 1 Local Activities for Adolescent Objective 2: Strategy 2 ☐Implement evidence-based screening tools or assessments to connect adolescents in local MCAH programs to needed services. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner with CDPH/MCAH on dissemination of Adolescent Preventive Health Initiative (APHI) communications platform to health care providers to improve adolescent health care. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Lead the development of a community pathway map that links referrals to services for young people. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? 7.5.a Packet Pg. 153 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 ☐Partner to disseminate adolescent preventive care recommendations to improve the quality of adolescent health services. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other local activity (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? If you have additional local activities, please add a row. 7.5.a Packet Pg. 154 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 Adolescent Domain Priority Need: Enhance skills and supports to promote positive development and ensure youth are healthy and thrive. Adolescent Focus Area 3: Improve social, emotional, and mental health and build resilience among all adolescents in California. Performance Measures (National/State Performance Measures and Evidence-Based Strategy Measure) NPM 10: Percent of adolescents, ages 12 through 17, with a preventive medical visit in the past year. ESM 10.1: Percent of AFLP participants who received a referral for preventive services. Adolescent State Objective 3: By 2025, increase the percent of adolescents aged 12-17 who have an adult in their lives with whom they can talk to about serious problems from 77.2% to 79.7%. Adolescent State Objective 3: Strategy 1: Partner to strengthen resilience among expectant and parenting adolescents to improve health, social, and educational outcomes. Adolescent State Objective 3: Strategy 2: Partner to identify opportunities to build protective factors for adolescents at the individual, community and systems levels. Adolescent State Objective 3: Strategy 3: Partner to strengthen knowledge and skills among providers, individuals and families to identify signs of distress and mental health related-needs among adolescents. Local Activities for Adolescent Objective 3: Strategy 1 Local Activities for Adolescent Objective 3: Strategy 2 Local Activities for Adolescent Objective 3: Strategy 3 ☐Partner with CDPH/MCAH to utilize evidence-based tools and resources, such as the Positive Youth Development (PYD) Model, to build youth resiliency to improve health, social, and educational outcomes among expectant and parenting youth. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Utilize the Adolescent Sexual Health Workgroup (ASHWG) Positive Youth Development (PYD) Organizational Assessment and Toolkit to build agency capacity to engage and promote youth leadership and youth development. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☒Identify local needs and assets relating to adolescent mental health. How will this activity be tracked and measured by the LHJ? -Documentation of both local need and assets, as described. What is your anticipated outcome? -Development of a document that lists resources along with discussing how those resources could be utilized and by whom with collaboration between agencies (especially Public Health and Behavioral Health.) How will impacts be measured? -Comparison of a year over year utilization of mental health services by adolescent youth to determine if development of a resource/educational guide is increasing utilization of services. 7.5.a Packet Pg. 155 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 ☐For non-Adolescent Family Life Planning (AFLP)-funded counties, participate on local AFLP agency’s Local Stakeholder Coalition. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Establish or join a local youth advisory board to incorporate youth voice and feedback into local MCAH health programs. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner with or join a local adolescent health coalition and develop a strategic plan to improve adolescent mental health. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner with CDPH/MCAH in utilization and dissemination of updated physical activity and nutrition guidelines to promote well-being among adolescent parents. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner to understand and promote efforts to improve youth engagement and leadership opportunities. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Partner to disseminate training opportunities and resources related to adolescent mental health such as Mental Health First Aid and Question Persuade Refer (QPR), a suicide prevention training. How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? 7.5.a Packet Pg. 156 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- Local Health Jurisdiction: Alpine Fiscal Year: SFY 2021-22 Agreement Number: 202102 07/14/2021 ☐Other (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? ☐Other (Please Specify/Optional): How will this activity be tracked and measured by the LHJ? What is your anticipated outcome? How will impacts be measured? If you have additional local activities, please add a row. 7.5.a Packet Pg. 157 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- 7.5.a Packet Pg. 158 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California ---PAGE BREAK--- 7.5.a Packet Pg. 159 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 160 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 161 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 162 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 163 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 164 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 165 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 166 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 167 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 168 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 169 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 170 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 171 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 172 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 173 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 174 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 175 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 176 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 177 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 178 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 179 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 180 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 181 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 182 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 183 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 184 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- 7.5.a Packet Pg. 185 Attachment: 202102 MCAH AFA Package for 2021-2022 (Request approval of contract with California Department of Public Health (CDPH) to ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Teola Tremayne, County Clerk DATE OF MEETING: November 16, 2021 PREPARED BY: Teola Tremayne, County Clerk TITLE: Submittal of Certificate of County Clerk to Result of the Canvass of Vote for the November 2, 2021 Kirkwood Meadows Public Utility District Election, per the Statement of Votes Cast, to which the certificate is attached. SUMMARY: Pursuant to Elections Code 15372, I have prepared a certified statement of the results of the election and hereby submit it to the governing body. Pursuant to Elections Code 15400, the governing board shall also declare the results of each election under its jurisdiction as to each measure voted on at the election. I am requesting the Board of Supervisors declare the results as set forth in the attached copy of the Statement of Votes Cast for the Kirkwood Meadows Public Utility District, Alpine County/Amador County/El Dorado County held on November 2, 2021. Declare elected or nominated to each office voted on the person having the highest number of votes for Kirkwood Meadows Public Utility District Seats 3, 4 and 5 for the term 12/3/2021 – 12/5/2025. RECOMMENDED ACTION: Certify the Result of the Canvass of Vote for the November 2, 2021 Kirkwood Meadows Public Utility District Election, per the Statement of Votes Cast, to which the certificate is attached. ISSUE STATEMENT AND DISCUSSION: FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year (Not Applicable) $0.00 $0.00 $0.00 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 FUNDING SOURCE: INSTRUCTIONS TO CLERK: Copy to County Clerk, KMPUD representatives (Clerk to email) 7.6 Packet Pg. 186 ---PAGE BREAK--- CERTIFICATE OF COUNTY CLERK TO RESULT OF THE CANVASS OF VOTE KIRKWOOD MEADOWS PUBLIC UTILITY DISTRICT ALPINE COUNTY/AMADOR COUNTY/EL DORADO COUNTY GENERAL DISTRICT ELECTION TUESDAY, NOVEMBER 2, 2021 I, TEOLA L TREMAYNE, County Clerk and ex officio Registrar of Voters of the County of Alpine, State of California, do hereby certify: THAT pursuant to the provisions of Section 15300, et seq., of the California Elections Code, I did canvass the returns of the votes cast in the General District Election held on November 2, 2021, for board of directors elective offices of the Kirkwood Meadows Public Utility District, and that the Statement of Vote Cast, which this certificate includes, shows the total votes cast for each candidate, and in each of the respective columns, the totals as known for each candidate are full, true and correct. STATEMENT OF VOTE THAT the number of ballots counted was: THAT the tally of votes cast was, as follows: AT LARGE SEATS 3, 4, 5: Peter Dornbrook Robert Epstein Howard LangleyHoffman John W. Schroeder WITNESS my hand and official seal this 10th day of November 2021. Teola L Tremayne, County Clerk / Ex officio Registrar of voters, County of Alpine, State of California 7.6.a Packet Pg. 187 Attachment: Certificate to result of Canvass 11-02-2021.docx (KMPUD Election Canvass) ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Nichole Williamson, CAO/HHS Director DATE OF MEETING: November 16, 2021 PREPARED BY: Teola Tremayne, County Clerk TITLE: Request adoption of a resolution as a result of local emergency and authorizing remote teleconference meetings of the legislative bodies of Alpine County pursuant to Brown Act provisions. SUMMARY: The Board of Supervisors at their September 21, 2021 meeting adopted Resolution No. R2021-73 as a result of a local emergency and authorizing remote teleconference meetings of the legislative bodies of Alpine County pursuant to Brown Act provisions. RECOMMENDED ACTION: Adopt a resolution as a result of local emergency and authorizing remote teleconference meetings of the legislative bodies of Alpine County pursuant to Brown Act provisions. ISSUE STATEMENT AND DISCUSSION: The Board of Supervisors shall adopt a subsequent Resolution in accordance with Government Code section 54953(e)(3) to extend the time during which the legislative bodies of the County of Alpine may continue to teleconference without compliance with paragraph of subdivision of section 54953 FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year (Not Applicable) $0.00 $0.00 $0.00 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 FUNDING SOURCE: INSTRUCTIONS TO CLERK: ID 4312 7.7 Packet Pg. 188 ---PAGE BREAK--- RESOLUTION NO. RESOLUTION OF THE BOARD OF SUPERVISORS, COUNTY OF ALPINE, STATE OF CALIFORNIA AS A RESULT OF A LOCAL EMERGENCY AND AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF ALPINE COUNTY PURSUANT TO BROWN ACT PROVISIONS WHEREAS, the County of Alpine is committed to preserving and nurturing public access and participation in meetings of the Board of Supervisors; and WHEREAS, the Brown Act, Government Code section 54953(e), makes provisions for remote teleconferencing participation in meetings by members of a legislative body, without compliance with the requirements of Government Code section 54953(b)(3), subject to the existence of certain conditions; and WHEREAS, a required condition is that a state of emergency is declared by the Governor pursuant to Government Code section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the state caused by conditions as described in Government Code section 8558; and WHEREAS, on March 4, 2020, the Governor proclaimed pursuant to his authority under the California Emergency Services Act, California Government Code section 8625, that a state of emergency exists with regard to a novel coronavirus (a disease now known as COVID-19); and WHEREAS, on June 4, 2021, the Governor clarified that the “reopening” of California on June 15, 2021 did not include any change to the proclaimed state of emergency or the powers exercised thereunder; and WHEREAS, as of the date of this Resolution, neither the Governor nor the Legislature have exercised their respective powers pursuant to California Government Code section 8629 to lift the state of emergency either by proclamation or by concurrent resolution in the state Legislature; and WHEREAS, the continued local rates of transmission of the virus and variants causing COVID-19 are such that meeting in person would present imminent risks to the health or safety of attendees of public meetings; NOW, THEREFORE, THE COUNTY OF ALPINE HEREBY RESOLVE AS FOLLOWS: Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference. 7.7 Packet Pg. 189 ---PAGE BREAK--- Section 2. Proclamation of Local Emergency. The Board hereby proclaims that a local emergency now exists throughout the County, and social distancing orders are currently in place and needed to protect the health and safety of the citizens. Section 3. Remote Teleconference Meetings. The staff and legislative bodies of Alpine County are hereby authorized and directed to take all actions necessary to carry out the intent and purpose of this Resolution including, conducting open and public meetings in accordance with Government Code section 54953(e) and other applicable provisions of the Brown Act. Section 4. Effective Date of Resolution. This Resolution shall take effect immediately upon its adoption and shall be effective until the earlier of thirty (30) days from adoption of the Resolution or such time the Board of Supervisors adopts a subsequent Resolution in accordance with Government Code section 54953(e)(3) to extend the time during which the legislative bodies of the County of Alpine may continue to teleconference without compliance with paragraph of subdivision of section 54953. Terry Woodrow, Chair Board of Supervisors, County of Alpine, State of California ATTEST: APPROVED AS TO FORM: Teola L. Tremayne, County Clerk Margaret Long, County Counsel & Ex Officio Clerk to the Board of Supervisors By: Patricia Griffin, Assistant County Clerk 7.7 Packet Pg. 190 ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Nichole Williamson, CAO/HHS Director DATE OF MEETING: November 16, 2021 PREPARED BY: PJ Griffin, Assistant County Clerk TITLE: Request adoption of a resolution ratifying Local Public Health Order to prohibit residents from entering property that may contain hazardous waste. SUMMARY: The Board of Supervisors adopted Resolution No.R2021-43 on August 3, 2021 declaring a public health emergency. The Board agreed, by consensus when CAO/HHS Director Nichole Williamson suggested that the resolution be ratified at all future Board meetings until it is no longer needed. RECOMMENDED ACTION: Adopt resolution declaring a public health emergency. ISSUE STATEMENT AND DISCUSSION: FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year (Not Applicable) $0.00 $0.00 $0.00 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 FUNDING SOURCE: INSTRUCTIONS TO CLERK: ID 4323 7.8 Packet Pg. 191 ---PAGE BREAK--- RESOLUTION NO. RESOLUTION OF THE BOARD OF SUPERVISORS, COUNTY OF ALPINE, STATE OF CALIFORNIA ADOPTING HEALTH OFFICER'S DECLARATION OF PUBLIC HEALTH EMERGENCY WHEREAS, California Health and Safety Code Section 101075 confers upon the local health officer the powers to declare a local public health emergency when said County is affected, or likely to be affected by a public calamity if effects the public health and safety; and WHEREAS, on July 16, 2021, the County’s Director of Emergency Services declared a local emergency based on an imminent and proximate threat to public health from the Tamarack Fire in Alpine County. At this point, the County and its residents have commenced the cleanup process which creates a significant health risk due to toxic exposure; and WHEREAS, Health and Safety Code 101080 requires the Board of Supervisors to ratify such an order within seven days and is subject to reaffirmation every fourteen days thereafter; and WHEREAS, the Board of Supervisors hereby finds that there continues to exist an imminent and proximate threat to public health, safety and welfare from the Tamarack Fire in Alpine County for reasons set forth in the Local Public Health Order dated July 31, 2021 entitled Emergency Order of the Alpine County Health Officer Regarding Temporary Restrictions on Re-Entry to Affected Areas; And Prohibiting Endangerment of the Community Through Unsafe Removal, Transport, and Disposal of Fire Debris; NOW, THEREFORE, BE IT RESOLVED, BY THE Board of Supervisors of the County of Alpine, State of California, that: 1. Local Public Health Order dated July 31, 2021 entitled Emergency Order of the Alpine County Health Officer Regarding Temporary Restrictions on Re-Entry to Affected Areas; And Prohibiting Endangerment of the Community Through Unsafe Removal, Transport, and Disposal of Fire Debris, is hereby ratified. 2. The County’s Public Health Order is directed to bring for review by the Board of Supervisors the need for continuing the local emergency no later than the date coinciding with the expiration of this Resolution. 3. All County departments and agencies take those actions, measures, and steps deemed necessary to assure the health, safety, and welfare of Alpine County citizens and property, including requesting mutual aid to the extent such aid is necessary. 7.8 Packet Pg. 192 ---PAGE BREAK--- Terry Woodrow, Chair Board of Supervisors, County of Alpine, State of California ATTEST: APPROVED AS TO FORM: Teola L. Tremayne, County Clerk Margaret Long, County Counsel & Ex Officio Clerk to the Board of Supervisors By: Patricia Griffin, Assistant County Clerk 7.8 Packet Pg. 193 ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Nichole Williamson, CAO/HHS Director DATE OF MEETING: November 16, 2021 PREPARED BY: PJ Griffin, Assistant County Clerk TITLE: Request ratification of a resolution proclaiming a Local Health Emergency by the County Health Officer Dr. Richard Johnson. SUMMARY: HSC § 101040 Authority To Take Preventive Measures During Emergency. “The county health officer may take any preventive measure that may be necessary to protect and preserve the public health from any public health hazard during any "state of war emergency," "state of emergency," or "local emergency," as defined by Section 8558 of the Government Code, within his or her jurisdiction. "Preventive measure" means abatement, correction, removal or any other protective step that may be taken against any public health hazard that is caused by a disaster and affects the public health. Funds for these measures may be allowed pursuant to Sections 29127 to 29131, inclusive, and 53021 to 53023, inclusive, of the Government Code and from any other money appropriated by a county board of supervisors or a city governing body to carry out the purposes of this section. The county health officer, upon consent of the county board of supervisors or a city governing body, may certify any public health hazard resulting from any disaster condition if certification is required for any federal or state disaster relief program.” RECOMMENDED ACTION: Adopt resolution proclaiming a local emergency by County Health Officer Dr. Richard Johnson. ISSUE STATEMENT AND DISCUSSION: FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year (Not Applicable) $0.00 $0.00 $0.00 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 FUNDING SOURCE: INSTRUCTIONS TO CLERK: CAO HHS ID 4322 7.9 Packet Pg. 194 ---PAGE BREAK--- RESOLUTION NO. RESOLUTION OF THE BOARD OF SUPERVISORS, COUNTY OF ALPINE, STATE OF CALIFORNIA PROCLAMATION OF A LOCAL HEALTH EMERGENCY BY THE COUNTY HEALTH OFFICER WHEREAS, the California Health and Safety Code, Division 101, Part 3, Chapter 2, commencing with §101075 confers upon Local Health Officers of the political subdivisions of this state emergency powers necessary to protect public health and safety; WHEREAS, §101080 of the California Health and Safety Code, states that ʺthe local health officer may declare a local health emergency in the jurisdiction or any area thereof” affected by hazardous waste which is an imminent threat to the public health; WHEREAS, Health and Safety Code Section 101080 empowers the local health officer to proclaim the existence of a local health emergency when this county or any area of the county is affected or likely to be affected by such a public health threat while the Board of Supervisors is not in session, which shall expire if not ratified by the Board of Supervisors within seven days and is subject to reaffirmation every 14 days thereafter until such local health emergency is terminated; and, WHEREAS, the Health Officer of the county of Alpine does hereby find: - That conditions of certain hazardous waste in Alpine County in the form of debris resulting from a fire developing on July 16, 2021, and which involved destruction of a number of structures, poses a substantial present or potential hazard to human health and the environment unless immediately addressed and managed; and - That the Board of Supervisors of the County of Alpine is not in session and cannot immediately be called into session; and - That the aforesaid threat to public health necessitates the proclamation of the existence of a local health emergency. NOW, THEREFORE, IT IS HEREBY PROCLAIMED, BY THE Board of Supervisors of the County of Alpine, State of California, that a local health emergency is now threatened to exist in all communities on the east side of this county due to hazardous waste in the form of debris from a recent fire; and, 7.9 Packet Pg. 195 ---PAGE BREAK--- IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said local emergency the powers, functions, and duties of the Health Officer shall be those prescribed by state law, including the provisions of Section 101085 of the Health and Safety Code, and by any ordinances and resolutions of this county approved by the Board of Supervisors. Terry Woodrow, Chair Board of Supervisors, County of Alpine, State of California ATTEST: APPROVED AS TO FORM: Teola L. Tremayne, County Clerk Margaret Long, County Counsel & Ex Officio Clerk to the Board of Supervisors By: Patricia Griffin, Assistant County Clerk 7.9 Packet Pg. 196 ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Tami DiSalvo, Chief Probation Officer DATE OF MEETING: November 16, 2021 PREPARED BY: Lisa Arnold, Administrative Assistant TITLE: Request appointment of a Board of Supervisors Designee to the Community Corrections Partnership (AB109) Committee. SUMMARY: AB109 requires that the Board of Supervisors through the Community Corrections Partnership develop an implementation plan to allocate funds which will be distributed to the county for Public Safety Realignment. Assistant Auditor-Controller Delana Lindsey was appointed as the Board of Supervisor Designee to the Community Corrections Partnership Committee on 03/20/2018. Ms. Lindsey has left county service and the Board of Supervisor Designee position is vacant. The committee is requesting the of Board of Supervisor appoint a new designee. RECOMMENDED ACTION: It is recommended the Board of Supervisors appoint a designee to the Community Corrections Partnership (AB109) Committee. ISSUE STATEMENT AND DISCUSSION: FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year (Not Applicable) $0.00 $0.00 $0.00 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 FUNDING SOURCE: INSTRUCTIONS TO CLERK: Copy to Probation, BOS file, letter to appointee 7.10 Packet Pg. 197 ---PAGE BREAK--- Alpine County Community Corrections Partnership Executive Committee The 2011 Public Safety Realignment legislation expanded the role of the CCP in each county to now act as a planning body for 2011 Public Safety Realignment. As established in Penal Code §1230.1 and as modified by subsequent committee action, membership of the executive committee of the Alpine County Community Corrections Partnership currently consists of: Chief Probation Officer (Chair) Sheriff District Attorney Public Defender Director of Health and Human Services Board of Supervisors Designee (Vacant) Director of Behavioral Health Services 7.10.a Packet Pg. 198 Attachment: Alpine County Community Corrections Partnership Executive Committee (Community Corrections Partnership (CCP) membership ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Debbie Burkett, Community Development Director DATE OF MEETING: November 16, 2021 PREPARED BY: JT Chevallier, Economic Development Director TITLE: Request approval of Letter of Support for the Woody Feedstock Supply Organization SUMMARY: Alpine County on behalf of the five-County Central Sierra is taking the next step to assist in the creation of a Natural Resources Supply Organization and Digital Mapping tool to assist with woody feedstock aggregation, while creating a business model to promote vegetation management, community fire resilience, forest restoration, and local economic development. The current model of forest management does not efficiently deliver woody feedstock to natural resources manufacturing end-users. The current system is fragmented among many diverse suppliers, has limited mechanisms to support long term feedstock supply, and is not organized to promote private property or national forest fire resilience. As a result, it does not encourage investment beyond the capacity of public funding. The Central Sierra Woody Feedstock Supply organization will be a new model for leveraging private business capital to support forest restoration with its focus on connecting biomass to business. The organization would act as a broker of woody feedstock by operating an aggregation mapping tool to deliver accurate supply availability to demand by Natural Resource Manufacturers and offer long-term feedstock contracts. RECOMMENDED ACTION: Approve the letter of support. ISSUE STATEMENT AND DISCUSSION: FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year X (Not Applicable) $0.00 $0.00 $0.00 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 7.11 Packet Pg. 199 ---PAGE BREAK--- FUNDING SOURCE: N/A INSTRUCTIONS TO CLERK: 7.11 Packet Pg. 200 ---PAGE BREAK--- P.O. Box 158 / 99 Water Street, Markleeville, CA 96120 (530) 694-2287 / Fax (530) 694-2491 email:[EMAIL REDACTED] COUNTY OF ALPINE Board of Supervisors November 16, 2021 Cole Director – Innovation & Business Innovation Tuolomne County 2 South Green St. Sonora, CA 95370-4618 RE: Natural Resources Supply Organization Letter of Support We at the County of Alpine, wish to express our support for the Office of Planning and Research Cal FRAME Grant to allow the Central Sierra counties to release an Organizational Study for a Natural Resources logistical organization for fire resiliency through biomass to business. Tree mortality from years of drought, insect infestation and the continued degradation of the health of our overgrown forests have led to a series of devastating wildfires that have ravaged the state of California in recent years. Governmental agencies, environmental organizations, and scientific research all support forest restoration as being imperative to reversing the negative impacts of tree mortality and unhealthy forests. Forest restoration will help to rebalance ecological function and result in a healthier and more resilient forest that produces strong trees, and clean air and water, enhanced wildlife habitat and improve community protection against catastrophic wildfire. The County of Alpine is part of the Central Sierra Economic Development District and we have collaborated over the years to maximize public and philanthropic funds to advance initiatives region wide. By leveraging a regional partnership approach, our counties can create a forest management organization with sustainable economic drivers as the best way to assure consistent supply by coordinating forest and community vegetation management programs between public and private property. Integrating a wood campus concept, sustainable forest management with an emphasis on removing otherwise non-merchantable material, and a joint effort model will attract philanthropic, forestry initiative, private sector, Federal and State of California investment. The County of Alpine appreciates the opportunity to provide this letter of support to further the collective regional work towards Natural Resources Supply Organization. Respectfully, Terry Woodrow, Chair Alpine County Board of Supervisors 7.11.a Packet Pg. 201 Attachment: BOS Official Natural Resources Letter of Support_rev11-4-21_DRAFT (Request approval of Letter of Support for the Woody ---PAGE BREAK--- Central Sierra Woody Feedstock Organization 7.11.b Packet Pg. 202 Attachment: V3_Central Sierra Woody Feedstock Organization Presentation (Request approval of Letter ---PAGE BREAK--- Purpose • Biomass to business to promote vegetation management, community fire resilience, forest restoration, and local economic development. 7.11.b Packet Pg. 203 Attachment: V3_Central Sierra Woody Feedstock Organization Presentation (Request approval of Letter ---PAGE BREAK--- Problem • The current model of forest management does not efficiently deliver ecologically delivered woody feedstock to natural resources manufacturing end-users • Central Sierra landowners own valuable biomass assets, but currently only have access to chip, burn, leave or ship out of county. 7.11.b Packet Pg. 204 Attachment: V3_Central Sierra Woody Feedstock Organization Presentation (Request approval of Letter ---PAGE BREAK--- Solution • By leveraging regional partners to conduct community scale vegetation management a proposed organization can deliver stability to both industry and landowners • With proper planning we can create efficiencies in delivering a reliable supply based on a purchased feedstock contract 7.11.b Packet Pg. 205 Attachment: V3_Central Sierra Woody Feedstock Organization Presentation (Request approval of Letter ---PAGE BREAK--- Business Outreach • American Wood Shavings, Tuolumne • AmPine, Amador • Alpine Biomass • GSNR, Multi County • Golden Grid, Mariposa 7.11.b Packet Pg. 206 Attachment: V3_Central Sierra Woody Feedstock Organization Presentation (Request approval of Letter ---PAGE BREAK--- Key Issues Supply Quality Transportation Workforce Product Certification Financing Contributions to six key issues by Sandra Lupien and Joshua Harrison – Annotation 1 7.11.b Packet Pg. 207 Attachment: V3_Central Sierra Woody Feedstock Organization Presentation (Request approval of Letter ---PAGE BREAK--- Supply Sources • Base Feedstock • Community Vegetation Management • Private Lands • Public Lands • State Asset Management 7.11.b Packet Pg. 208 Attachment: V3_Central Sierra Woody Feedstock Organization Presentation (Request approval of Letter ---PAGE BREAK--- First Grant Attempt • Sierra Nevada Conservancy Community Resiliency Grant • Received LOS from Tuolumne, Amador and Mariposa • Prior to SNC change of mind in process of LOS from Calaveras and Alpine 7.11.b Packet Pg. 209 Attachment: V3_Central Sierra Woody Feedstock Organization Presentation (Request approval of Letter ---PAGE BREAK--- Letter of Supports • Economic Development District • October 15, 2021 Meeting • Received CSEDD Letter of Support • Economic Development Directors for each county will bring LOS to their Board • In Progress • 5 County Board of Supervisors • Stanislaus National Forest • 4 Industry Manufacturers 7.11.b Packet Pg. 210 Attachment: V3_Central Sierra Woody Feedstock Organization Presentation (Request approval of Letter ---PAGE BREAK--- What is Next • $500,000 Woody Feedstock Aggregation Grant from Office of Planning and Research • Working Backwards with Amazon Web Services and Cal Poly via DX Hub 7.11.b Packet Pg. 211 Attachment: V3_Central Sierra Woody Feedstock Organization Presentation (Request approval of Letter ---PAGE BREAK--- Gantt Chart 7.11.b Packet Pg. 212 Attachment: V3_Central Sierra Woody Feedstock Organization Presentation (Request approval of Letter ---PAGE BREAK--- Organizational Study • Study • Feedstock Analysis • Legal Analysis • Financial Analysis • Community Analysis • Convening/s • Wood Innovation Campus • Match • Technical Assistance Partner 7.11.b Packet Pg. 213 Attachment: V3_Central Sierra Woody Feedstock Organization Presentation (Request approval of Letter ---PAGE BREAK--- Wood Campus • Small Business Incubation • • Fortune 500 • iHub2 • Consensus on a Proposal ? • Research Subsidies • Examples of Joint Institute Wood Available • Region 5 – 58% White Fir • Region 6 – 62% Red Fir 7.11.b Packet Pg. 214 Attachment: V3_Central Sierra Woody Feedstock Organization Presentation (Request approval of Letter ---PAGE BREAK--- Working Backwards • First Session • Sept 15, 2021 • Second Session • Oct 25, 2021 • Presentation of Session Outcomes & Comments • November 19, 2021 at 10:00AM • Minimum Viable Product • Q2 2022 7.11.b Packet Pg. 215 Attachment: V3_Central Sierra Woody Feedstock Organization Presentation (Request approval of Letter ---PAGE BREAK--- Tool Regional View 7.11.b Packet Pg. 216 Attachment: V3_Central Sierra Woody Feedstock Organization Presentation (Request approval of Letter ---PAGE BREAK--- Tool Parcel Level 7.11.b Packet Pg. 217 Attachment: V3_Central Sierra Woody Feedstock Organization Presentation (Request approval of Letter ---PAGE BREAK--- Works Cited • 1 - Lupien, & Harrison, J. (2019). (rep.). Identifying Market Interests and Opportunities for Sierra Nevada Sustainable Forestry Materials (pp. 1–28). Santa Cruz, CA: Center for the Study of the Force Majeure. • 2 - Sanchez, Zimring, Mater, & Harrell, K. Literature Review and Evaluation of Research Gaps to Support Wood Products Innovation. Joint Institute for Wood Products Innovation. • 3 - Darlington, Christiana. Forest Resilience Authorities ("FRAs") : How Regional Wood Waste Management Can Support Forest Health, Climate Mitigation, and Economic Development Goals in California. Conservation Strategy Group , Aug. 2020. • 4 - “Biomass Utilization Fund.” National Disaster Resilience Competition, Sierra Nevada Conservancy, sierranevada.ca.gov/what-we-do/ndrc/ • 5 - “Programs of Study.” Forestry and Natural Resources, Columbia College, www.gocolumbia.edu/programsofstudy/area_forestry_natural_resources/fnr.php. • 6 – “Calaveras County trying to wrap up Tree Mortality Program.” MyMotherLode, county-trying-to-wrap-up-tree-mortality-program.html 7.11.b Packet Pg. 218 Attachment: V3_Central Sierra Woody Feedstock Organization Presentation (Request approval of Letter ---PAGE BREAK--- P.O. Box 158 / 99 Water Street, Markleeville, CA 96120 (530) 694-2287 / Fax (530) 694-2491 email:[EMAIL REDACTED] COUNTY OF ALPINE Board of Supervisors TO: Board of Supervisors FROM: Cole Innovation and Business Assistance Director, Tuolumne County SUBJECT: Letter of Support for a Central Sierra Woody Feedstock Supply Organization Study and Project via the Office of Planning and Research in the amount of $500,000 Background: The County of Alpine on behalf of the five-County Central Sierra is taking the next step to assist in the creation of a Natural Resources Supply Organization and Digital Mapping tool to assist with woody feedstock aggregation, while creating a business model to promote vegetation management, community fire resilience, forest restoration, and local economic development. The current model of forest management does not efficiently deliver woody feedstock to natural resources manufacturing end-users. The current system is fragmented among many diverse suppliers, has limited mechanisms to support long term feedstock supply, and is not organized to promote private property or national forest fire resilience. As a result, it does not encourage investment beyond the capacity of public funding. The Central Sierra Woody Feedstock Supply Cooperative will be a new model for leveraging private business capital to support forest restoration with its focus on connecting biomass to business. The organization would act as a broker of woody feedstock by operating an aggregation mapping tool to deliver accurate supply availability to demand by Natural Resource Manufacturers and offer long-term feedstock contracts. The pivotal piece in the organization will be to leverage private, non-commercial vegetation management as a base feedstock supply to balance the risk associated with maintaining reliable supply from public lands and state assets. Furthermore, the organization would aggregate from Master Stewardship Agreements, Good Neighbor Authority’s, PG&E and state organizations such as Caltrans, Cal FIRE and the Department of Conservation. The organization will work with our partners in the region to protect assets and conduct community scale vegetation management on private property. Despite the progress that has been made in the biomass utilization space in recent years, it is evident that the Central Sierra region has not assisted in developing a sufficient foundation of 7.11.c Packet Pg. 219 Attachment: BOS Official Memo Natural Resources Letter of Support_rev11-4-21_DRAFT (Request approval of Letter of Support for the Woody ---PAGE BREAK--- biomass businesses due to an inconsistent supply of feedstock. For example, a local wood shavings company in Tuolumne County indicated their desire to expand operations and explore new business opportunities, but due to such large fluctuations in feedstock supply over the previous five years, long-term contract supply issues prevented additional future investments. In addition, a national biofuel organization, Aemetis, headquartered in California, would be open to investing in the Central Sierra region. Aemetis indicated they would not invest without secure woody feedstock supplies and a carbon credit to assist the risk associated of subsidizing forest management through their work to convert biomass to a renewable energy source. The supply conversations across the five counties with current businesses in operation, detailed a similar story: short timelines for public land logging which leads to large stockpiling during late summer/fall months, unreliable rates with fluctuations in excess of $25+ per bone dry tonne, and an inconsistent supply. This inconsistency and unreliability leads to a large amount of risk when creating projections for future capital investments. The Central Sierra Woody Feedstock Supply organization is concurrently in development with Amazon Web Services and CalPoly Innovation Backwards on a digital tool that will correlate tree-level data directly from satellite imagery to produce LiDAR-like measurements of vegetation structure at a regional and parcel level scale. The goal would be to provide data on species classification, mortality and quantity to identify, plan, execute, and monitor woody feedstock supply aggregation and harvests. The tool will allow the organization to properly plan the desired allocations per business by correlating the species, board feet and distance from the business in residential or regional blocks to create efficiencies in delivering a reliable supply based on a purchased contract. Furthermore, because the proposed data will be taken from satellite imagery, our organization can update the annual changes on the landscape. Annual updates will open the door for creating a structure to value the carbon sequestration for carbon credits essential to the biofuel conversation, a structure to incentivize private property owner participation through pilot project opt-in program and creating a mechanism for Natural Resources businesses to have certifications by tracking the type, the where and the how material was harvested. The Central Sierra Woody Feedstock Supply Organization will be the convergence point for significant innovation in creating potential solutions for change in the natural resources manufacturing industry and forestry management in California by spearheading a regional approach with a Joint Powers Authority (JPA) organization between Alpine, Amador, Tuolumne, Calaveras and Mariposa County. A regional JPA will be the mechanism to create a cross- generational approach to forest management with sustainable economic drivers as the best way to assure consistent sustainable forest and community vegetation management between public and private property. Integrating a wood products campus and sustainable forest management with an emphasis on removing otherwise non-merchantable material, through a joint effort model will attract investments from philanthropic, forest industries, private sector, federal and state agencies. The project will also enable the development of small business 7.11.c Packet Pg. 220 Attachment: BOS Official Memo Natural Resources Letter of Support_rev11-4-21_DRAFT (Request approval of Letter of Support for the Woody ---PAGE BREAK--- incubation spaces where innovative forestry business concepts can develop in low-cost rent buildings, with a reduced rate agreement supply and a business assistance atmosphere. Above all, the Organizational Study as proposed will address how forest restoration, climate adaptation, and stakeholder engagement can arise from delivering biomass to businesses, all while promoting community fire resilience and enhancing public safety. Recommendation: It is recommended your Board signs a Letter of Support to encourage the development of a Woody Feedstock Supply Organization and the County of Tuolumne accepting $500,000 on behalf of the Central Sierra via the Office of Planning and Research. 7.11.c Packet Pg. 221 Attachment: BOS Official Memo Natural Resources Letter of Support_rev11-4-21_DRAFT (Request approval of Letter of Support for the Woody ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Teola Tremayne, County Clerk DATE OF MEETING: November 16, 2021 PREPARED BY: PJ Griffin, Assistant County Clerk TITLE: Public hearing and possible action regarding a renewal application for a general license to conduct bingo games for the calendar year 2021 from Alpine Kids Ministries. SUMMARY: The Alpine Kids Ministries has requested a renewal of a general license to conduct bingo games during calendar year 2021 per Alpine County Ordinance 485-88. The application was reviewed by the Sheriff, Community Development Director and Public Health Officer; all gave their recommendation in favor of issuing the permit. Alpine Kids Ministries will host Turkey Bingo on 11/20/2021 from 6:00 p.m. – 9:00 p.m. RECOMMENDED ACTION: Approve general license to conduct bingo games. ISSUE STATEMENT AND DISCUSSION: Alpine County Code Section 5.08.160 A. states that general licenses are granted for one-year terms; each term is renewable annually. FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year (Not Applicable) $0.00 $0.00 $0.00 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 FUNDING SOURCE: INSTRUCTIONS TO CLERK: Original County Clerk, copy Alpine Kids Ministries. 8.1 Packet Pg. 222 ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Teola Tremayne, County Clerk DATE OF MEETING: Nov 16, 2021 PREPARED BY: Teola Tremayne, County Clerk TITLE: Public Hearing and first reading of a proposed ordinance providing for the adjustment of the boundaries of the supervisorial districts of Alpine County and repealing Ordinance No. 699-11. SUMMARY: Pursuant to Federal and State law, the Board of Supervisors must redistrict the five supervisor districts following each decennial census. The Alpine County Redistricting Advisory Commission prepared a proposal for public review and eventual adoption by the Board of Supervisors. Noticed public hearings have been held in the Government Center, Board of Supervisors Chambers and via Zoom on June 29, 2021, August 17, 2021, October 5, 2021, October 19, 2021, October 28, 2021 and on November 2, 2021 in order to seek public input on the proposed district boundaries prior to this hearing. The decennial census figures became available in October 2021. Since that time, the Redistricting Advisory Commission worked closely with the Community Development staff, County Clerk’s Office and ESRI representatives to create proposed changes to the current district boundaries, in the short amount of time. The Alpine County Redistrict Advisory Commission submits the following conclusions for the 2020 U.S. census configurations make it difficult to separate the districts along the natural geographic lines that speak to practical issues as discussed above. The Board should seek legal counsel as to whether or not census blocks, particularly census blocks reflect geographic realities, though administrative or other allowable avenues. The PCT is a natural geographic and travel corridor that is a reasonable divide for the County. The very low population numbers make compliance with a hard population allocation percentage difficult to achieve. It is one thing to allocate blocks with hundreds or thousands of people. In Alpine County, the percentage can be thrown off by 4 or 5 people. The Board should seek legal counsel as to adopting district boundaries that reflect geographic and Community of Interest priorities over hard population percentages. The integrity of the Hung A Lel Ti Community should be respected and secured as a majority population district for elected representation. Alpine County should be very proactive in participating in the census block development process for the 2030 census. Although it may seem in the distant future, it is not. County staff should be tasked with engaging in the census block development process at the state and federal level as early as is possible for the next census. RECOMMENDED ACTION: Waive the first reading and set the second reading of a proposed ordinance providing for the adjustment of the boundaries of the supervisorial districts of Alpine County and repealing Ordinance No. 699-11. ISSUE STATEMENT AND DISCUSSION: Alpine County supervisorial district boundaries must be redrawn every ten (10) years in concurrence with the population data reported by the U.S. Census, most recently conducted in 2020. Community input is extremely important to the redistricting process, and there will be ongoing opportunities for comments on the proposed district lines. Ultimately, the Alpine County Board of Supervisors will adopt the new supervisorial district boundaries by December 15, 2021. In accordance with the California 8.2 Packet Pg. 223 ---PAGE BREAK--- Election Code Section 21500, following each decennial federal census, and using that census as a basis, the Alpine County Board of Supervisors adjusts the boundaries of any or all of the county supervisorial districts so that the districts shall be as equal in population as possible, and comply with applicable provisions of Section 1973 of Title 42 of the United States Code, as amended. FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year (Not Applicable) $0.00 $0.00 $0.00 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 FUNDING SOURCE: INSTRUCTIONS TO CLERK: 8.2 Packet Pg. 224 ---PAGE BREAK--- ORDINANCE NO. ORDINANCE OF THE BOARD OF SUPERVISORS, COUNTY OF ALPINE, STATE OF CALIFORNIA ORDINANCE OF THE COUNTY OF ALPINE, STATE OF CALIFORNIA PROVIDING FOR THE ADJUSTMENT OF THE BOUNDARIES OF THE SUPERVISORIAL DISTRICTS OF ALPINE COUNTY AND REPEALING ORDINANCE NO. 699-11 The Board of Supervisors of the County of Alpine, State of California, ordains as follows: ORDINANCE OF THE COUNTY OF ALPINE, STATE OF CALIFORNIA PROVIDING FOR THE ADJUSTMENT OF THE BOUNDARIES OF THE SUPERVISORIAL DISTRICTS OF ALPINE COUNTY AND REPEALING ORDINANCE NO. 699-11 The Board of Supervisors hereby ordain as follows: WHEREAS, Following each decennial federal census, and using that census as a basis, the Board of Supervisors shall adjust the boundaries of any or all of the supervisorial districts of the county so that the districts shall be as nearly equal in population as may be and shall comply with the applicable provisions of Section 1973 of Title 42 of the United States Code, as amended: WHEREAS, Following each decennial federal census, and using that census as a basis, the Board of Supervisors shall adjust the boundaries of any or all of the supervisorial districts of the county so that the districts shall be as nearly equal in population as may be and shall comply with the applicable provisions of Section 1973 of Title 42 of the United States Code, as amended; WHEREAS, in establishing the boundaries of the districts the board may give consideration to the following factors: topography, geography, cohesiveness, contiguity, integrity, and compactness of territory, and community of interests of the districts; NOW, THEREFORE, BE IT ORDAINED that the Board of Supervisors of the County of Alpine, State of California, do hereby adjust the boundaries of the supervisorial districts of Alpine County. Section 1: NON - CODIFIED FINDINGS AND BACKGROUND The Board of Supervisors of the County of Alpine has considered the facts as set forth in California Elections Code section 21500 and has determined that the 2011 Redistricting Plan and Map as submitted by the Alpine County Citizen Advisory Committee - 2010 Census Redistricting complies with that section and any percentage variances are not material. Section 2: REPEAL OF ORDINANCE Ordinance 634 -01 is hereby repealed in its entirety. 8.2 Packet Pg. 225 ---PAGE BREAK--- Section 3: CHAPTER 1.08 ARTICLE II SUPERVISORIAL DISTRICTS 1.08.020 Designated - Statutory Authority The Board of Supervisors of the County of Alpine, State of California, does ordain that in conformity with Sections 21500, et seq., of the California Elections Code, and pertinent sections of the California Government Code, the five supervisorial districts of the county each shall hereafter encompass that area within the County of Alpine as fixed by this ordinance. 1.08.030 District Number One - Boundaries Supervisorial District Number One shall contain all that area within the County of Alpine as described in Census Blocks: Block 1021, Block 1024, Block 1025, Block 1060, Block 1061, Block 1062, Block 1063, Block 1064, Block 1065, Block 1066, Block 1067, Block 1068, Block 1070, Block 1071, Block 1072, Block 1074, Block 1075, Block 1076, Block 1077, Block 1078, Block 1079, Block 1080, Block 1081, Block 1082, Block 1089, Block 1090, Block 1091, Block 1092, Block 1093, Block 1100, Block 1109, Block 1110, Block 1111, Block 1112, Block 1113, Block 1114, Block 1116, Block 1117, Block 1118, Block 1144, Block 1155, Block 1170, Block 1171, Block 1172, Block 1173, Block 1174, Block 1175, Block 1180, Block 1181, Block 1182, Block 1183, Block 1184, Block 1185, Block 1186, Block 1187, Block 1194, Block 1195, Block 1196, Block 1197, Block 1198, Block 1199 1.08.040 District Number Two - Boundaries Supervisorial District Number Two shall contain all that area within the County of Alpine as described in Census Blocks: Block 1002, Block 1003, Block 1004, Block 1005, Block 1006, Block 1009, Block 1011, Block 1012, Block 1015, Block 1016, Block 1018, Block 1019, Block 1020, Block 1022, Block 1023, Block 1026, Block 1027, Block 1028, Block 1029, Block 1030, Block 1031, Block 1032, Block 1033, Block 1034, Block 1035, Block 1036, Block 1037, Block 1038, Block 1039, Block 1040, Block 1041, Block 1042, Block 1043, Block 1044, Block 1055, Block 1056, Block 1057, Block 1058, Block 1059, Block 1083, Block 1150, Block 1156, Block 1157, Block 1158, Block 1163, Block 1168, Block 1169, Block 1188 1.08.050 District Number Three - Boundaries Supervisorial District Number Three shall contain all that area within the County of Alpine as described in Census Blocks: Block 1084, Block 1085, Block 1086, Block 1164, Block 1165, Block 1166, Block 1167, Block 1200, Block 1201 1.08.060 District Number Four - Boundaries Supervisorial District Number Four shall contain all that area within the County of Alpine as described in Census Blocks: Block 1045, Block 1046, Block 1047, Block 1048, Block 1049, Block 1050, Block 1051, Block 1052, Block 1053, Block 1054, Block 1069, Block 1073, Block 1094, Block 1095, Block 1096, Block 1097, Block 1098, Block 1099, Block 1101, Block 1102, Block 1103, Block 1104, Block 1105, Block 1106, Block 1107, Block 1108, Block 1115, Block 1119, Block 1120, Block 1121, Block 1122, Block 1123, Block 1124, Block 1125, Block 1126, Block 1127, Block 1128, Block 1129, Block 1130, Block 1131, Block 1132, Block 1133, Block 1134, Block 1135, Block 1136, Block 1137, Block 1138, Block 1139, Block 1140, Block 1141, Block 1142, Block 1143, Block 1145, Block 1146, Block 1147, Block 1148, Block 1176, Block 1177, Block 1178, Block 1179, Block 1189, Block 1190, Block 1191, Block 1192, Block 1193 8.2 Packet Pg. 226 ---PAGE BREAK--- 1.08.070 District Number Five - Boundaries Supervisorial District Number Five shall contain all that area within the County of Alpine as described in Census Blocks: Block 1000, Block 1001, Block 1007, Block 1008, Block 1010, Block 1013, Block 1014, Block 1017, Block 1087, Block 1088, Block 1149, Block 1151, Block 1152, Block 1153, Block 1154, Block 1159, Block 1160, Block 1161, Block 1162 NOW, THEREFORE, BE IT ORDAINED that the Board of Supervisors of the County of Alpine, State of California, do hereby adopt the adjustment of the boundaries of the supervisorial districts of Alpine County and repeal Ordinance No. 699-11 Section 1: Constitutionality/Severability If any section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance. The Board of Supervisors hereby declares that it would have adopted the ordinance and each section, subsection, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. Section 2: Effective Date This ordinance shall become effective and in full force and effect at 12:01 a.m. on the thirtieth (30th) day after its passage, and prior to the expiration of fifteen (15) days from its passage, it shall be posted in a prominent location at the Board of Supervisors Chambers, Markleeville, California, together with the names of the Board of Supervisors voting for and against the same, and shall remain posted thereafter for at least one week. (Note: Per Government Code 25123, all ordinances shall become effective 30 days from the date of final passage, except the following ordinances, which shall take effect immediately: Those calling or otherwise relating to an election. Those specifically required by this code or by any other law to take immediate effect. Those fixing the amount of money to be raised by taxation, or the rate of taxes to be levied. Those for the immediate preservation of the public peace, health, or safety, which shall contain a declaration of the facts constituting the urgency, and shall be passed by a four-fifths vote of the board of supervisors. Those specifically relating to the adoption or implementation of a memorandum of understanding with an employee organization. Those relating to salaries and other compensation of officers, other than elected officers, and employees.) Terry Woodrow, Chair Board of Supervisors, County of Alpine, State of California 8.2 Packet Pg. 227 ---PAGE BREAK--- ATTEST: APPROVED AS TO FORM: Teola L. Tremayne, County Clerk Margaret Long, County Counsel & Ex Officio Clerk to the Board of Supervisors By: Patricia Griffin, Assistant County Clerk 8.2 Packet Pg. 228 ---PAGE BREAK--- District 1 District 2 District 3 District 4 District 5 89 89 88 88 108 4 Bear ValleyRd Diamo n d ValleyRd BarberRd ZellmerLn Dutch Valle y Rd M u d L a k e Rd ChambersLn C ry s tal Montgomer y St E m i g ra n t Trail Ri v er Ra n c h R d Wash o e Blvd Dog w oodRd Pleasant ValleyRd DouglasWay Dixon MineRd Station HouseRd Kirkwood MeadowsDr Foo thillRd CaliforniaRd Old ChambersRd Scossa Canyon R dRd Sunset La k eRd Upper ManzanitaDr Jenny May Wa y Blue Lakes Rd Bloods RidgeRd Blue L a kesRd Wolf CreekRd Homestead Palisades Drive CreeksideDr A i rpor t Rd ShakehillRd Woods LakeRd Hot FredericksburgLn Sunrise Trl Luther Pass Rd / Hwy 89 Cars o n Ri v e r R d Mount RebaRd Highland LakesRd Pleasant Valley Rd F o r es tda le Rd Highland Lakes Rd Douglas County, NV, Bureau of Land Management, Esri, HERE, Garmin, INCREMENT P, USGS, EPA, This work is licensed under a Creative Commons by Attribution (CC BY 4.0) license. See Credits and Map for Attribution.View License Deed I View Legal Code Woodfords Markleeville Hung-a-lel-Ti Bear Valley Kirkwood Sonora Pass Hope Valley Ebbetts Pass Monitor Pass Carson Pass PACIFIC TRAIL CREST 1:175,000 Alpine County 2020 Census 2021 Reapportionment 8.2.a Packet Pg. 229 Attachment: 2020Alpine Final map (10 am Redistricting Ordinance) ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Nichole Williamson, CAO/HHS Director DATE OF MEETING: November 16, 2021 PREPARED BY: PJ Griffin, Assistant County Clerk TITLE: Continued discussion of the status and progress of the Tamarack Fire in Alpine County. SUMMARY: The Board directed staff to add an Agenda Item regarding an update on the Tamarack Fire at their special meeting on July 31, 2021 to all future meetings until no longer needed. RECOMMENDED ACTION: Discussion. ISSUE STATEMENT AND DISCUSSION: FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year (Not Applicable) $0.00 $0.00 $0.00 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 FUNDING SOURCE: INSTRUCTIONS TO CLERK: 9.1 Packet Pg. 230 ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: JT Chevallier, Economic Development Director DATE OF MEETING: November 16, 2021 PREPARED BY: JT Chevallier, Economic Development Director TITLE: Presentation from the Eastern Sierra Sustainable Recreation Partnership Regarding the "Connected Communities" Sierra Nevada Conservancy Grant SUMMARY: Alpine County will be a co-applicant with the Eastern Sierra Sustainable Recreation Partnership on a Sierra Nevada Conservancy "Connected Communities" grant. This grant will procure funding for the planning of a multi-use trail from the Lake Tahoe Basin to Mono County. A large portion of the trail will be routed through Alpine County. This trail will increase the recreational opportunities and economic vitality in Alpine County. RECOMMENDED ACTION: Approve moving forward with the grant application. ISSUE STATEMENT AND DISCUSSION: FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year X (Not Applicable) $0.00 $0.00 $0.00 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 10.1 Packet Pg. 231 ---PAGE BREAK--- FUNDING SOURCE: INSTRUCTIONS TO CLERK: 10.1 Packet Pg. 232 ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Teola Tremayne, County Clerk DATE OF MEETING: November 16, 2021 PREPARED BY: PJ Griffin, Assistant County Clerk TITLE: Request appointment of Kris Hartnett or Marie Bravo to the Markleeville Design Review Historic Committee representing Resident Member for the unexpired term ending 12/31/2023. SUMMARY: The purpose of the commission is to review and consider permits required under Alpine County Code Section 18.56 et. Seq, for the historic preservation of buildings and the character of the town site act of Markleeville. A member resigned on 5/24/2021 and a Notice of Vacancy was posted on 6/3/2021. The County Clerk’s Office received Hartnett’s application on 10/18/2021 and Bravo’s application on 10/28/2021. RECOMMENDED ACTION: Approve appointment of one applicant. ISSUE STATEMENT AND DISCUSSION: FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year (Not Applicable) $0.00 $0.00 $0.00 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 FUNDING SOURCE: INSTRUCTIONS TO CLERK: Letter to applicant, BOS file, copy to Community Development. 10.2 Packet Pg. 233 ---PAGE BREAK--- 10.2.a Packet Pg. 234 Attachment: K. Hartnett MHDR Application (MVDesign Review Committee) ---PAGE BREAK--- 10.2.b Packet Pg. 235 Attachment: M Bravo Application (MVDesign Review Committee) ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Tami DiSalvo, Chief Probation Officer DATE OF MEETING: November 16, 2021 PREPARED BY: Lisa Arnold, Administrative Assistant TITLE: Request for approval of the Alpine County Juvenile Justice Realignment Block Grant Annual Plan Alpine County Juvenile Justice Coordinating Council met and approved the plan on October 27, 2021. SUMMARY: Pursuant to Senate Bill 823, as of July 1, 2021, the state closed intake to the Department of Juvenile Justice (DJJ) for all youth except a small subset who might otherwise be transferred to adult criminal court. This plan was adopted by the Juvenile Justice Coordinating Council (JJCC) on October 27, 2021. Welfare & Institution Code Section(s) (WIC)1990-1995 established the Juvenile Justice Realignment Block Grant program for the purpose of providing county-based care, custody, and supervision of youth who are realigned from the state Division of Juvenile Justice (DJJ) or who would otherwise be eligible for commitment to the Division of Juvenile Justice (DJJ) prior to closing. RECOMMENDED ACTION: It is recommended the Board of Supervisors approve the Juvenile Justice Realignment Block Grant Annual Plan. ISSUE STATEMENT AND DISCUSSION: The Juvenile Justice Realignment Block Grant Plan established by Welfare & Institution Code Section(s) (WIC) 1990-1995, whereas counties shall create a subcommittee of the multiagency juvenile justice coordinating council to develop a plan describing the facilities, programs, placements, services, supervision and reentry strategies that are needed to provide appropriate rehabilitative services for realigned youth. County plans are to be submitted and revised in accordance with WIC 1995 and may be posted, as submitted, to the Office of Youth and Community Restoration website. FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year (Not Applicable) $0.00 $0.00 $0.00 SOURCE Unanticipated Revenue From Contingency Other: Grant Source $250,000.00 $0.00 $0.00 $0.00 FUNDING SOURCE: Juvenile Justice Realignment Block Grant INSTRUCTIONS TO CLERK: Clerk Auditor Probation 10.3 Packet Pg. 236 ---PAGE BREAK--- 1 Alpine County Juvenile Justice Realignment Block Grant Annual Plan Date: 10/19/2021 Contact Name: Tami DiSalvo, Chief Probation Officer Telephone Number: [PHONE REDACTED] E-mail Address: [EMAIL REDACTED] 10.3.a Packet Pg. 237 Attachment: SB 823 Alpine County Juvenile Justice Realignment Block Grant Annual Plan (Juvenile Justice Realignment Block Grant Annual ---PAGE BREAK--- 2 Executive Part 1: Subcommittee Composition (WIC 1995 Part 2: Target Population (WIC 1995 Part 3: Programs and Services (WIC 1995 Part 4: Juvenile Justice Realignment Block Grant Funds (WIC 1995(3)(a)) Part 5: Facility Part 6: Retaining the Target Population in the Juvenile Justice Part 7: Regional Part 8: Data 10.3.a Packet Pg. 238 Attachment: SB 823 Alpine County Juvenile Justice Realignment Block Grant Annual Plan (Juvenile Justice Realignment Block Grant Annual ---PAGE BREAK--- 3 Executive Summary Welfare & Institutions Code Section(s) 1990-1995 establish the Juvenile Justice Realignment Block Grant program for the purpose of providing county-based care, custody, and supervision of youth who are realigned from the state Division of Juvenile Justice or who would otherwise be eligible for commitment to the Division of Juvenile Justice (DJJ) prior to its closure. • Welfare & Institutions Code Section(s) (WIC) 1990-1995 establish this grant program, counties shall create a subcommittee of the multiagency juvenile justice coordinating council to develop a plan describing the facilities, programs, placements, services, supervision and reentry strategies that are needed to provide appropriate rehabilitative services for realigned youth. • County plans are to be submitted and revised in accordance with WIC 1995, and may be posted, as submitted, to the Office of Youth and Community Restoration website. Part 1: Subcommittee Composition (WIC 1995 Agency Phone Number Chief Probation Officer (Chair) [PHONE REDACTED] District Attorney’s Office Representative [PHONE REDACTED] Public Defender’s Office Representative [PHONE REDACTED] Dept of Health and Human Services Representative [PHONE REDACTED] Dep of Behavioral Health Representative [PHONE REDACTED] Office of Education Representative [PHONE REDACTED] Dept of Finance Representative [PHONE REDACTED] Community Member Community Member 10.3.a Packet Pg. 239 Attachment: SB 823 Alpine County Juvenile Justice Realignment Block Grant Annual Plan (Juvenile Justice Realignment Block Grant Annual ---PAGE BREAK--- 4 Part 2: Target Population (WIC 1995 Part 2 of this plan addresses the following statutory requirements: • Describe the County’s realignment target population supported by the block grant. • Demographics of identified target population, including anticipated number of youths served, disaggregated by factors including age, gender, race or ethnicity, and offense/offices history. • Any additional relevant information identifying target population, including programs, placements and /or facilities to which they have been referred Realignment Target Population Alpine County is the smallest county in California with a population of about 1129 people. Approximately 46.6% are female and 53.4% are male. The population of the county consists of approximately 64% White / non-Hispanic, 23% American Indian / Alaskan Native, 11% Hispanic or Latino, 2% Asian, with 4% reporting as two of more races. Alpine County's school district is comprised of the Alpine County Unified School District that serves students from Kindergarten- eighth grade. There are two schools in the County, Diamond Valley Elementary School and Bear Valley Elementary School with a total of 77 youth attending including those attending high school. The County provides students the option of attending high school in either El Dorado County, California or Douglas County, Nevada. Most of the counties high school students graduate high school in Nevada. Alpine County is a very remote seasonal community with few amenities. It is also the least populated county in the State of California. It is geographically isolated with an area of about 758 square miles. The existing County services are motivated to bridge cultural boundaries including Native American and Non-Native American participants in community involvement. Mental Health and Social Services work to address needs with culturally appropriate programs. In a community with diverse cultures and needs such as Alpine County it is important that all existing service work closely with each other to ensure needs and community safety is achieved. Alpine County does not have a jail or juvenile detention center. Alpine County maintains a contract with the Juvenile Treatment Center (JTC). Alpine County transports appropriate juvenile offenders El Dorado County for detention and treatment. 10.3.a Packet Pg. 240 Attachment: SB 823 Alpine County Juvenile Justice Realignment Block Grant Annual Plan (Juvenile Justice Realignment Block Grant Annual ---PAGE BREAK--- 5 Target Population, Youth Served, Including Disaggregated by Factors Alpine County has a minimal amount of juvenile crime because there are a minimal number of juveniles living in the county. The County has never sent a Juvenile to the DJJ. The County anticipates the number of youths that would be served to be small, 0 to 1. Additional Information Information relevant to the identified target is not available because there have been no juveniles in the county identified in recent years. Part 3: Programs and Services (WIC 1995 Part 3 of this plan addresses the following statutory requirements: • Provide a description of the facilities, programs, placements, service provides, supervision, and other responses that will be provided to the target population. Facilities Alpine County does not have a juvenile detention center. Alpine County maintains a contract with the El Dorado County Juvenile Treatment Center. Alpine County transports juveniles to the County of El Dorado for detention and treatment. At this time, it is difficult to predict the future implications of this legislation in Alpine County; however, Evidence-Based Practices (EBP) have been applied for some time. In addition, the natural geographical limitations of the county as well as its small population tend to reduce the delinquency elements. There could be significant impacts to the county as the additional target population is supervised locally , increasing the need for a back-up officer during home visitations, searching residences for evidence of violation, evidence collection, documentation and storage, apprehension, transportation , assisting with drug testing, assisting with monitoring, assisting with house arrests conditions and many other duties necessary in carrying out the state of California’s realignment transfer of the target population. Local programs for prevention and early intervention include; Positive Behavior Interventions and Support, honoring past & present through traditional knowledge, social emotional learning groups for youth outreach, play groups, bike fix-it & bike-to-school, community trips, family night, movie night & archery tag, Transitional Age Youth (TAY) outreach, and suicide prevention through our local governmental Behavioral Health Services, and Mental Health Services. El Dorado County Probation Department’s Juvenile Treatment Center’s programs and services include; Individual Interventions, Trauma-Informed, Culturally Responsive, Gender Specific, Specific Responsivity, and Sequenced; Individualized Programming, Chances, Choices, Changes, and Challenge; Behavioral Modification, Behavior Modification, Full Status, Job Status, Honor Status, and Phases; Integrated Treatment, Assessment, Medical Services, 10.3.a Packet Pg. 241 Attachment: SB 823 Alpine County Juvenile Justice Realignment Block Grant Annual Plan (Juvenile Justice Realignment Block Grant Annual ---PAGE BREAK--- 6 Educational Services, Religious Services, Legal Services, Mental Health Services, Treatment Planning, and Transition Planning. Within the treatment categories there are fifty-one targeted interventions. Part 4: Juvenile Justice Realignment Block Grant Funds (WIC 1995(3)(a)) Part 4 of this plan addresses the following requirements: • Describe how the County plans to apply grant funds to address the mental health, sex offender treatment, or related behavioral or trauma-based needs of the target population. • Describe how the County plans to apply grant funds to address support programs or services that promote healthy adolescent development for the target population (WIC 1995(c)(3)(B)). • Describe how the County plans to apply grant funds to address family engagement in programs for the target population (WIC 1995 • Describe how the county plans to apply grant funds to address reentry, including planning and linkages to support employment, housing and continuing education for the target population (WIC 1995 © • Describe how the County plans to apply grant funds to address evidence-based, promising, trauma-informed and culturally responsive services for the target population (WIC 1995 • Describe whether and how the County plans to apply grant funds to include services of programs for the target population that are provided by the nongovernmental or community-based providers (WIC 1995(c)(3)(F). Healthy Development Alpine County will use the county governmental agencies such as Behavioral Health Services as well as Health and Human Services as much as possible to address the needs of the targeted population. When there is a need for other services all agencies will work together to find inpatient or outpatient treatment for the client. The funds will be used for the treatment needed to address the youth’s needs. The remainder of the funds will be held and retained for future rehabilitative needs. Should a minor need specialized custody, care, placement, housing and/ or supervision, these funds would be accessed for those purposes. Housing a formerly DJJ eligible youth in a, yet to be established, regional facility may be a significantly higher cost to the county. 10.3.a Packet Pg. 242 Attachment: SB 823 Alpine County Juvenile Justice Realignment Block Grant Annual Plan (Juvenile Justice Realignment Block Grant Annual ---PAGE BREAK--- 7 Programs and Services Local programs for prevention and early intervention include; Positive Behavior Interventions and Support, honoring past & present through traditional knowledge, social emotional learning groups for youth outreach, play groups, bike fix-it & bike-to-school, community trips, family night, movie night &archery tag, TAY outreach, and suicide prevention through our local governmental Behavioral Health Services, and Mental Health Services. When there is a need for other services, all agencies will work together to find inpatient or outpatient treatment for the youth. The funds will be used for treatment to address the youth’s needs. Family Engagement The funds will be held and retained for future rehabilitative needs. Should that need arise the community partners will address the individual need for family engagement and take appropriate action. Appropriate programs will be found and made available. Grant funds will be used to ensure family engagement and family maintenance. Reentry Alpine County transports juvenile offenders to the El dorado County’s JTC for detention. The funds will be used to pay for the youth’s time and treatment in the JTC. El Dorado County Probation Department’s Juvenile Treatment Center’s programs and services include; Individual Interventions, Evidence Based Practice, Trauma-Informed, Culturally Responsive, Gender Specific, Specific Responsivity, and Sequenced; Individualized Programming, Chances, Choices, Changes, and Challenge; Behavioral Modification, Behavior Modification, Full Status, Job Status, Honor Status, and Phases; Integrated Treatment, Assessment, Medical Services, Educational Services, Religious Services, Legal Services, Mental Health Services, Treatment Planning, and Transition Planning. Within the treatment categories there are fifty-one Targeted Interventions. As part of Targeted Interventions, the curriculum includes; Matrix Model for Teens & young Adults, Forward Thinking’s Responsible Behavior, Nutrition Education and Skill Development, Connections Youth Employment Program, Soft Skills Vocational Development, Juvenile Detainee Voting Registration Program, Forward Thinking ‘s Re-entry Planning, Forward Thinking’s Relationship and Communication, and Community Re-entry Temporary Releases. Evidence-Based Practices (EBP) Evidence-Based Practices (EBP) have been applied for some time. The existing county services are motivated to bridge cultural boundaries including Native American and Non-Native American participants in community involvement. Mental Health and Social Services work to address needs with culturally appropriate programs. 10.3.a Packet Pg. 243 Attachment: SB 823 Alpine County Juvenile Justice Realignment Block Grant Annual Plan (Juvenile Justice Realignment Block Grant Annual ---PAGE BREAK--- 8 In a community with diverse cultures and needs such as Alpine County it is important that all existing services work closely with each other to ensure needs and community safety is achieved. Non-governmental or Community-Based Providers Alpine County, being the smallest county in the state, with a population of 1129 has limited resources locally. The only non-profit in the area after COVID 19 is Live Violence Free. Live Violence Free (LVF) does engage with the youth in the county by providing individualized counseling to families and juveniles. All other treatment, services, and programs are through government providers. If there is a need to send a juvenile to specialized treatment the community partners work together to secure transport and treatment for the juvenile. While it is hard to predict future needs for this funding, the grant funding will be used for services and programs both locally and outside the county, as needed. Part 5: Facility Plan • County plans to use funds to detain the target population at varying levels of offense severity and treatment needs and improvements to accommodate long • Facility information shall also include information on how the facilities will ensure the safety and protection of youth having different ages, genders, special needs, and other relevant characteristics. (WIC 1995 Part 5: Facility Plan • Describe in detail each facility that the county plans use to house or confine that target population at varying levels of offense severity and treatment needs. The Alpine County Behavioral Health Services Department’s alcohol, drug and mental health programs have expertise in providing assessments, treatment matching, case management and outpatient treatment services. There are counselors to provide these services to the locally supervised target population The Juvenile Treatment Center in South Lake Tahoe offers the individualized programs, behavior modification, and individualized interventions. Part 6: Retaining the Target Population in the Juvenile Justice System Part 6 of this plan addresses the following statutory requirements: • Describe how the plan will incentivize or facilitate the retention of the target population within the jurisdiction and rehabilitative foundation of the Juvenile justice system, in lieu of transfer to the adult criminal justice system (WIC 1995(5)). It is hoped, with saturating services and treatment to the target population, continuation into the criminal justice system will be less likely. 10.3.a Packet Pg. 244 Attachment: SB 823 Alpine County Juvenile Justice Realignment Block Grant Annual Plan (Juvenile Justice Realignment Block Grant Annual ---PAGE BREAK--- 9 Part 7: Regional Effort Part 7 of this plan addresses the following statutory requirements: • Describe any regional agreements or arrangements supported by the County’s block grant allocation (WIC 1995(6)) El Dorado County’s Juvenile Treatment Center is contracted by Alpine County to detain juveniles and has processes in place to ensure varying levels of treatment needs. The treatment is geared to the individual. As part of the El Dorado County Juvenile Treatment Center’s Targeted Interventions programs the curriculum includes; Matrix Model for Teens & young Adults, Forward Thinking’s Responsible Behavior, Nutrition Education and Skill Development, Connections Youth Employment Program, Soft Skills Vocational Development, Juvenile Detainee Voting Registration Program, Forward Thinking ‘s Re-entry Planning, Forward Thinking’s Relationship and Communication, and Community Re-entry Temporary Releases. Part 8: Data Part 8 of this plan address the following statutory requirements: • Describe how data will be collected on youth served by the block grant. • Describe outcome measures that will be utilized to determine the results of the programs and interventions supported by the block grant funds (WIC 1995 Data Collection and Outcome Measures The Probation Department has in place policies, procedures, training and Evidenced-Based Practices (EBP) to effectively address this juvenile realignment-population. A key component of correctional EBP is the use of a validated assessment tool and case management system to establish risk and identify the needs of the target population. The Probation Department has recently implemented the Tyler Odyssey Case Management System which includes an assessment tool to track data collection and effectively supervise the juvenile population in the county. Alpine County has a contract with El Dorado County’s Juvenile Treatment Center to detain and treat the juvenile population. Should that contract change because of upgrades to their center, these funds will pay for the additional cost to detain youth. The remainder of the funds will be held and retained for future rehabilitative needs. Should a minor need specialized custody, care, placement, housing and/ or supervision, these funds would be accessed for those purposes. Housing a formerly DJJ eligible youth in a, yet to be established, regional facility may be a significantly higher cost to the county. 10.3.a Packet Pg. 245 Attachment: SB 823 Alpine County Juvenile Justice Realignment Block Grant Annual Plan (Juvenile Justice Realignment Block Grant Annual ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Tami DiSalvo, Chief Probation Officer DATE OF MEETING: November 16, 2021 PREPARED BY: Lisa Arnold, Administrative Assistant TITLE: Alpine County Community Corrections Partnership Committee (CCP) requests approval of the 2021-2022 Alpine County Public Safety Realignment Plan. SUMMARY: AB109 requires that the Executive Committee of the Community Corrections Partnership (CCP) develop a plan to allocate funds which will be distributed to the County for Public Safety Realignment. The Implementation Plan was originally approved by the Alpine County Board of Supervisors and the State CCP in 2011, updated in 2015, 2018 and again this year. This is the plan voted on and approved for revision and updates by the Executive Committee of the Community Corrections Partnership (CCP) in the last scheduled meeting on August 26, 2021. RECOMMENDED ACTION: Approve updated Public Safety Realignment Plan 2021-2022. ISSUE STATEMENT AND DISCUSSION: FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year (Not Applicable) $0.00 $0.00 $0.00 SOURCE Unanticipated Revenue From Contingency Other: Grant Source $100,000.00 $0.00 $0.00 $0.00 FUNDING SOURCE: AB109 Grant INSTRUCTIONS TO CLERK: Administration /Personnel Auditor Probation 10.4 Packet Pg. 246 ---PAGE BREAK--- County of Alpine Public Safety Realignment Plan Updated 2021-20220 Presented by Alpine County Community Corrections Partnership TABLE OF CONTENTS 10.4.a Packet Pg. 247 Attachment: Public Safety Realignment Plan 2021-2022 track changes (Public Safety Realignment Plan Update 2021-2022) ---PAGE BREAK--- 1 TABLE OF SUMMARY OF LEGISLATION Local Post release Community Supervision Parole Community Corrections Partnership CCP Executive Committee – Other possible CCP PLAN PROJECTED IMPACTS FOR ALPINE COUNTY SUPERVISION PLAN FOR PRCS GOALS OF CURRENT Jail Jail Probation Behavioral Health Services PLAN- 2015-2020 9-10 REALIGNMENT PLAN BUDGET – 2018 – 2020 UPDATE………………………………….10-12 10.4.a Packet Pg. 248 Attachment: Public Safety Realignment Plan 2021-2022 track changes (Public Safety Realignment Plan Update 2021-2022) ---PAGE BREAK--- 2 Public Safety Realignment Alpine County Plan BACKGROUND On April 4, 2011, Governor Jerry Brown signed into law Assembly Bill (AB) 109, referred to as 2011 Public Safety Realignment. AB 109 was later modified by AB 117. Both bills taken together create extensive changes to previous law intended to reduce the number of offenders incarcerated in state prison and to “realign” these offenders to local entities, who are now responsible to manage the specified offenders. This realignment and change in law was intended as a response and partial solution to the state’s budget crisis and a U.S. Supreme Court order requiring the state to reduce prison overcrowding. Public Safety Realignment was proposed as a method to lower state prison inmate population in the safest possible way by allowing for county-level management and supervision of certain offenders, as opposed to the alternative option of massive releases of state prison inmates to communities with no further supervision or accountability. The intent of Realignment was to allow maximum local flexibility within the statutory framework set forth in these two pieces of legislation. The legislation requires a local collaborative planning and implementation process which emphasizes community-based corrections and punishment, use of evidence-based practices, and improved supervision strategies. Further, the legislation states “the purpose of justice reinvestment is to manage and allocate criminal justice populations more cost effectively, generating savings that can be reinvested in evidence base strategies that increase public safety while holding offenders accountable. The provisions of the public safety realignment were operative on October 1, 2011 and were prospective. Therefore, as offenders are sentenced on or after October 1 or released to community supervision on or after October 1, they will be the responsibility of the county, if they meet the criteria for the realigned population. No one in prison on October 1 was transferred to county jails and no one currently on state parole supervision was transferred to the local jurisdiction. 10.4.a Packet Pg. 249 Attachment: Public Safety Realignment Plan 2021-2022 track changes (Public Safety Realignment Plan Update 2021-2022) ---PAGE BREAK--- 3 SUMMARY OF LEGISLATIVE CHANGES The provisions of 2011 Public Safety Realignment change the jurisdiction of specified populations from state to local control to complete their sentences: Local Sentence Revised the definition of a felony to specify certain non-violent, non-serious, non-sex offenses will be punishable for more than one year in county jail or other local alternative sentencing options, but cannot be sentenced to state prison. Did not change length of sentences; entire sentence imposed will be served locally and can exceed three years in some instances. Options at sentencing for specified felony offenses: Jail instead of prison for the entire sentence; felony probation; jail with early release to alternative custody; or split sentence (sentence of jail custody combined with mandatory probation which cannot exceed the maximum sentence allowed by law). Options in custody: The Sheriff retained all existing tools to manage this population. In addition, counties may use new alternative custody options and electronic monitoring and home detention (1203.018 PC), and/or contract back with the state to house some inmates. Post-Release Community Supervision (PRCS) Any offender convicted of a non-serious, non-violent felony and is not deemed a high risk sex offender who is released from prison after October 1 will be supervised in the community by the Probation Department as previously designated by the Board of Supervisors. All others will remain subject to state parole supervision provided by the California Department of Corrections and Rehabilitation (CDCR). CDCR must notify the county who the offender is being release to PRCS thirty days prior to release and is required to provide relevant background and assessment information concerning the offender. Level of supervision and case plan is determined by the local supervision agency (Probation Department). General conditions of supervision established by law and supervision agency can add addition relevant conditions. PRCS terminates by operation of law at the end of 3 years. PRCS may discharge after 6 months of no violations and shall discharge after a continuous year of no violations. Supervision agency can impose intermediate sanctions for violations of PRCS without Court involvement. 10.4.a Packet Pg. 250 Attachment: Public Safety Realignment Plan 2021-2022 track changes (Public Safety Realignment Plan Update 2021-2022) ---PAGE BREAK--- 4 Intermediate sanctions include: Short term “flash incarceration” in jail for up to 10 days; intensive community supervision; home detention with electronic or GPS monitoring; community service work; education and vocational programs; work release program; day reporting programs; substance abuse treatment programs; drug testing; community-based residential programs; and other appropriate counseling and treatment programs. The Court is responsible for any final revocation hearings for violations. Maximum sentence for PRCS revocation is 6 months confinement in county jail. Cannot be returned to prison for violation of PRCS. Parole Revocations All parole revocations for state parolees (except those with a life term) will be served in county jail but capped a 180 days and receive day for day credit. County cannot “contract back” with CDCR to house parole violators in state prison. After parolee completes jail sentence for a parole violation, they return to state parole jurisdiction for supervision in the community. Parole revocation hearings for state parolees will continue to be done by the Board of Parole Hearings (BPH) until July 2013 when this responsibility transfers to local courts. CCP Executive Committee – 2018 Update The 2011 Public Safety Realignment legislation expanded the role of the CCP in each county to now act as a planning body for 2011 Public Safety Realignment. As established in Penal Code §1230.1 and as modified by subsequent committee action, membership of the executive committee of the Alpine County CCP currently consists of: Chief Probation Officer (Chair) Sheriff District Attorney Public Defender Director of Health and Human Services Board of Supervisors Designee (Delana Lindsey) Director of Behavioral Health Services 10.4.a Packet Pg. 251 Attachment: Public Safety Realignment Plan 2021-2022 track changes (Public Safety Realignment Plan Update 2021-2022) ---PAGE BREAK--- 5 Other Possible CCP Members Undersheriff and Coroner Bear Valley Public Safety Supervisor Mental Health Services Coordinator Behavioral Health Services, Drug & Alcohol Counselor Public Health Officer Social Worker III, Health & Human Services Social Worker III, Health & Human Services County Counsel These members are all designated by the county Board of Supervisors “for purposes related to the development and presentation of the plan.” PLAN ADMINISTRATION Pursuant to Penal Code §1230.1(c), “The plan shall be deemed accepted by the county Board of Supervisors unless the board rejects the plan by a vote of four-fifths of the board, in which case the plan goes back to the Community Corrections Partnership for further consideration.” Additionally, the legislation established Penal Code §1230.1(d), which states, “Consistent with local needs and resources, the plan may include recommendations to maximize the effective investment of criminal justice resources in evidenced-based correctional sanctions and programs, including, but not limited to , day reporting center, drug courts, residential multi-service center, mental health treatment programs, electronic and GPS monitoring programs, victim restitution programs, counseling programs, community service programs, educational programs, and work training programs.” Realignment, under AB 109, shifts a number of offenders from State supervision to local supervision. This includes both PRCS offenders being released from state prison and additional offenders no longer eligible to sentence to state prison. Intense supervision of offenders is a key component to public safety and the Probation Department will be a significant partner with all law enforcement agencies throughout Alpine County. FUNDING AB 118, the budget trailer bill that creates the funding framework for 2011 Public Safety Realignment, requires the county to create the County Local Revenue Fund 2011 10.4.a Packet Pg. 252 Attachment: Public Safety Realignment Plan 2021-2022 track changes (Public Safety Realignment Plan Update 2021-2022) ---PAGE BREAK--- 6 (Government Code §30025(f)(1). Within the County Local Revenue Fund 2011, each county has been required to also establish a: Local Community Corrections Account Trial Court Security Account District Attorney and Public Defender Account Juvenile Justice Account Health and Human Services Account Supplemental Law Enforcement Account The allocations for each county for Fiscal Year 2011/2012 were determined by the California Department of Finance and were divided into four distinct aspects of 2011 Public Safety Realignment: AB 109 Adult Population Shifts District Attorney & Public Defender Revocation Costs One-time grant CCP Planning PROJECTED IMPACTS FOR ALPINE COUNTY With these changes comes an increase of County responsibilities. Additional jail inmates include offenders convicted of non-violent, non-serious, non-sex-related offenses (non- non-nons) and parole violators. The California Department of Finance has projected the AB 109 population impacts for each county in the state upon full implementation. These AB 109 projected population figures are expressed as an Average Daily Population (ADP), which reflect one inmate in one bed for one year. ADP does not represent the number of discrete individuals moving in and out of the system, but instead captures annual bed/slot numbers, given that a single bed/slot can be occupied by more than one person over the period of a year. For Alpine County, the projected ADP for Total Jail Inmates is 2. The projected ADP for the Post-Release Community Supervision population is 2. Based on these figures the impact to the county is small; however this does not reflect any new felony convictions might be sent for prison commitments or prison returns for revocations of PRCS. In addition, Alpine County Probation continues to be responsible for supervising convicted felons who are placed on probation under local supervision. In terms of procedural notification, approximately 30 to 60 days prior to release, the Probation Department will receive notification from the CDCR regarding which offenders are to be released on PRCS. The CPO will review the material provided by CDCR and complete a Risk assessment. 10.4.a Packet Pg. 253 Attachment: Public Safety Realignment Plan 2021-2022 track changes (Public Safety Realignment Plan Update 2021-2022) ---PAGE BREAK--- 7 This information will assist in the development of any special conditions that may need to be added to the PRCS offender’s program. Once identified, any special conditions will be forwarded to CDCR for inclusion in the offender’s Terms of Release. Prior to the offender’s release from prison custody, CDCR will review the general and special terms and conditions of PRCS with the offender and the offender will sign the Terms of Release. Each offender will be ordered to report to the Probation Department within two working days of his or her release. CDCR will forward the signed Terms of Release form to the Probation Department. SUPERVISION PLAN FOR PRCS RELESEES Each offender will be assigned one of the following risk classifications: Low-One office visits every 45 days and field visits and testing will be conducted randomly. Moderate-One office visit every 45 days, one field visit every three months, and random urinalysis. High Priority-One office visit per month, one field visit every 45 days, and random urinalysis. Within 14 days of release, the Probation Department will conduct one home visit and one office visit with the offender. Pursuant to AB 109, any offender who has been on PRCS for a period of six consecutive months with no violations of his or her conditions may be considered for successful discharge from PRCS by the Chief Probation Officer. Additionally, as mandated by AB 109, an offender who has been on PRCS continuously for 12 months with no violations of his or her conditions must be discharged from supervision within 30 days. Upon serving a three- year term on PRCS, the offender shall be discharged immediately from community supervision. Many California counties are using AB109 funds to strengthen law enforcement. Many report that they believe California realignment of former state prisoners and parolees to local incarceration and local supervision will have a negative impact on local crime patterns. They believe property crimes will increase and the rise in crime rates justifies increasing more financial resources towards law enforcement or jails. In Alpine County, we have limited resources to dedicate to local law enforcement to manage these kinds of problems. State realignment is expected to have the unintended consequence of increasing local crime rates, which will impact enforcement activity by our Sheriff’s Department. This means we need to invest more resources in local control and enforcement activities because many of these offenders will be supervised locally under Realignment instead of at the state level. 10.4.a Packet Pg. 254 Attachment: Public Safety Realignment Plan 2021-2022 track changes (Public Safety Realignment Plan Update 2021-2022) ---PAGE BREAK--- 8 GOALS OF REALIGNMENT Maintain offender accountability and public safety Responsibly manage impact on jail population capacity Provide successful alternative sentencing options Inspire public confidence Offender rehabilitation CURRENT RESOURCES Jail Capacity As Alpine County does not have its own jail facility a contract has been established for jail services at the Jail facilities operated by the El Dorado County Sheriff’s Office in South Lake Tahoe and Placerville California. Although the El Dorado County Jail is expecting some increases in daily population, trends for the jail facilities have been trending downward 2.3% for the past three years and total bookings have dropped 8.8%. Therefore, jail bed space should be available to manage our response to the shift of this offender population from the State to the County. Jail Programs UPDATE 2021-2022 Currently the El Dorado County Jail in South Lake Tahoe has the following programs available to inmates: Alcoholics Anonymous Work Release (would be supervised by Alpine County) Narcotics Anonymous Overcomers Outreach Church Addiction Recovery Work Release (would be supervised by Alpine County) GED Employment Success English as a Second Language Culinary Arts Formatted: Font: Not Bold, Underline Formatted: Indent: First line: 0.5" 10.4.a Packet Pg. 255 Attachment: Public Safety Realignment Plan 2021-2022 track changes (Public Safety Realignment Plan Update 2021-2022) ---PAGE BREAK--- 9 Anger Management (is currently offered at the Placerville Jail.) Probation Department UPDATE 2021-2022 The Probation Department has in place policies, procedures, training and Evidenced-Based Practices (EBP) to effectively address this Realignment-population. A key component of correctional EBP is the use of a validated assessment tool and case management program to establish the risk an offender presents and to identify the needs of an offender. The Probation Department implemented the Tyler Odyssey System in 2016-2020. The implementation has added to the compliance level in the department. The system also includes the ability to add a risk assessment tool which was implemented in 2021. However, the tool upgrade did not use funds from AB 109.does not have an assessment tool or case management program in place to date, but is considering several different applications at this time. Behavioral Health Services Department The Alpine County Behavioral Health Services Department’s alcohol, drug and mental health programs have expertise in providing assessments, treatment matching, and case management and outpatient treatment services. The Implementation Plan currently includes funding for a contract .4 FTE counselors to provide these services to locally supervised felony offenders. The El Dorado County Jail in South Lake Tahoe offers the HEARTS Program, consisting of 48 hours of substance abuse treatment and education to offenders in custody. UPDATE Due to the short period of time for planning purposes, given that the Public Safety Realignment was effective October 1, 2011, the Alpine County CCP created an initial implementation plan to address immediate issues presented by population shift, and has updated this plan in 2015, 2018 and 20210 to create a longer-range plan. As of 2014 there has been a need for a full time office staff position in the Probation Department, with funds coming from AB109. That position is a full time Administrative Assistant to Probation, and has now been added. Formatted: Underline Formatted: Underline 10.4.a Packet Pg. 256 Attachment: Public Safety Realignment Plan 2021-2022 track changes (Public Safety Realignment Plan Update 2021-2022) ---PAGE BREAK--- 10 Since the implementation of the initial CCP Plan in 2011 there were needs for budgeted items such as professional services, radios, equipment, training, servers, and building improvements. Also addressed was a need for a full-time office staff position in the Probation Department, with funds coming from AB109. That position is a full time Administrative Assistant to Probation, and was added in 2014 along with an addition, annual allotment for the Sheriff’s Office to assist probation. In 2017 a revision to the Executive Committee was implemented to include a Board of Supervisor Designee and bring the voting members to seven members. Also, the need for a fulltime Chief Probation Officer became apparent with an increase in caseload as well as court requests for transport to rehabilitation facilities, drug testing, and electronic monitoring. In an effort to address the immediate need, a position was established at 80%. In 2018 transportation in the department was addressed with the approval of a new 2019 Chevrolet Tahoe. This new Vehicle is equipped with a cage, giving the department ability to make arrests, if the need arises, as well as assist the Sheriff’s department in transports and other emergency situations as they arise. Catastrophic inmate insurance was also added. The probation department manually tracked all statistics prior to the implementation of the Tyler Odyssey System. In order to comply with local, state and federal mandates a case management system was needed in the department. Tyler Odyssey Supervision and Attorney Manager would bring the departments a new system which would also include a Public Defender portion for ease of transparency, statistical accuracy, and delivery of documents. This system was implemented and completed in 2019-2020. In 2021 the Probation Department received the results of a Workforce Analysis which included three scenarios to address the needs of the department. It was decided at the Community Corrections Partnership meeting on August 26, 2021 the department would increase the Chief Probation Officer position from 80% to 100%, and add an additional sworn officer to assist the Chief Probation Officer in an effort increase safety and compliance in the department when the Chief was out of county. The needs of the new position are included in the budget which are; vehicle, computer supplies, small tools & miscellaneous equipment, office supplies, and clothing. The new Board of Supervisor Designee recommendation was also voted on in the August 26, 2021 meeting. All Realignment Plan budget changes have been adopted and approved by the Community Corrections Partnership and the Board of Supervisors. The top priority to be addressed in initial implementation planning for Public Safety Realignment was to responsibly manage the population of the jail to ensure jail capacity is not exceeded, while maintaining public safety. Alpine County is fortunate to have jail space available at the current time in the El Dorado County Jail South Lake Tahoe, but as multi- year sentenced inmates increase, jail capacity will likely be exceeded without the use of alternative sentencing programs. Additionally, it is necessary to reduce the number of 10.4.a Packet Pg. 257 Attachment: Public Safety Realignment Plan 2021-2022 track changes (Public Safety Realignment Plan Update 2021-2022) ---PAGE BREAK--- 11 inmates returning to jail after release by using evidenced-based practices to address the causes of their criminality and recidivism. At this time it is difficult to predict the future implications of this legislation in Alpine County; however Evidence-Based Practices (EBP) have been applied for some time. In addition the natural geographical limitations of the county as well as its small population tend to reduce the criminal elements. There could be significant impacts to the county as additional felony offenders are supervised locally , increasing the need for back-up officers during home visitations, searching residences for evidence of violation, evidence collection, documentation and storage, apprehension, transportation , assisting with drug testing, assisting with electronic monitoring, assisting with house arrests conditions and many other duties necessary in carrying out the state of California’ realignment transfer of certain felony offenders to local supervision. By working as Community Correction Partners, the Sheriff’s Office and Probation will be able to more effectively supervise offenders which will result in enhanced public safety and offender compliance. REALIGNMENT PLAN UPDATE 2018 –The need for a fulltime Chief Probation Officer became apparent with an increase in caseload as well as court requests for transport to rehabilitation facilities, drug testing, and electronic monitoring. In an effort to address the immediate need, a position was established at 80%. Along with the need for a fulltime Chief Probation Officer, transportation in the department has been addressed with the approval of a new 2019 Chevrolet Tahoe. This new Vehicle will be equipped with a cage, giving the department ability to make arrests, if the need arises, as well as assist the Sheriff’s department in transports and other emergency situations as they arise. REALIGNMENT PLAN UPDATE 2019-2020 – The probation department has been manually tracking all statistics. In order to comply with local, state and federal mandates a case management system was needed in the department. Tyler Odyssey Supervision and Attorney Manager would bring the departments a new system which would also include a Public Defender portion for ease of transparency, statistical accuracy, and delivery of documents. This system was implemented and completed in 2019-2020. REALIGNMENT PLAN BUDGET At the initial funding level and in order to achieve the proposed plan, the allocations for a full fiscal year based on assumed State funding total of $76,883.00, was as follows. Implementation Plan Component Initial Funding Level In-Custody Supervision (Alpine County Sheriff) $38,883 Community-Based Supervision (Probation) $15,000 10.4.a Packet Pg. 258 Attachment: Public Safety Realignment Plan 2021-2022 track changes (Public Safety Realignment Plan Update 2021-2022) ---PAGE BREAK--- 12 Community-Based Services and Supports $23,000 Total County Allocation $76,883 The Realignment legislation also provides two sums of one time “startup” funding in the amounts of $100,000 and $5,425 for a total of 105,425. The proposed allocations of these funds are as follows. Additional budget changes to the Realignment Plan budget have been adopted since the initial plan of 2011. These changes consist of: a Probation Department allocation increase for professional services, radios, equipment and training in 2012-2013 only; Probation Department/Entity One Time “Startup Funding” Sheriff’s Office $41,212.50 Probation Department $41,212.50 Health Services Department $23,000 Total Allocated $105,425 10.4.a Packet Pg. 259 Attachment: Public Safety Realignment Plan 2021-2022 track changes (Public Safety Realignment Plan Update 2021-2022) ---PAGE BREAK--- 13 Department improvements building improvements, 2014; Sheriff’s Department improvements, new server, 2014; Probation Department supplement for a new fulltime position, 2014; and a Sheriff’s Department annual allocation to assist the Probation Department with increased community impacts from Realignment, 2015. All of the recommended appropriations have been approved by the Community Corrections Partnership Committee (CCP); the recommendations were sent to the Alpine County Board of Supervisors and received their approval as well. Update 2018 – The New Chief Probation Officer fulltime position at 80% approved and completed in 2017. A new automobile for probation clients and transports as well as Catastrophic Inmate Insurance was added in 2018 and since the last revision of 2015, all approved by Community Correction Partnership and Board of Supervisors. Update 2020 – Tyler Odyssey Case Management System to encompass three departments has been approved and implemented in 2019 and completed in early 2020. This system was approved by Community Correction Partnership and Board of Supervisors. Department/Entity Additional funding 2011-2015 Probation Department allocation $15000.00 – professional services, radios, equipment, and training – Approved - 2012 - 2013 Probation Department improvements $78,000.00 – building improvements Approved - 2014 Sheriff’s Department improvements $20,000.00 – new server Approved - 2014 Probation Department $17,181.50 – Supplement new fulltime position Approved - 2014 Sheriff’s Department $40,000.00 – Annually - Deputy position 10.4.a Packet Pg. 260 Attachment: Public Safety Realignment Plan 2021-2022 track changes (Public Safety Realignment Plan Update 2021-2022) ---PAGE BREAK--- 14 Approved - 2015 Department / Entity Additional funding 2015-2018 Probation Department Designate 50% of full time Chief Probation Officer Salary from budget. Approved - 2017 Probation Department and Catastrophic inmate coverage $39,000.00 for car + outfitting = $55,000.00 insurance = $12,000.00 Approved - 2018 Department / Entity Additional Funding 2019- 2020 Probation Department, District Attorney, and Public Defender Tyler Odyssey Case Management System $160,000.00 – Tyler Odyssey Case Management System $40,000.00 – Infrastructure Approved - 2019 Department / Entity Additional Funding 2021- 2022 Probation Upgrade to 55% Chief Probation Officer Salary 50% Sworn Officer Salary 25% Computer supplies, small tools& miscellaneous equipment, office supplies, and clothing for new position 50% Vehicle Approved -2021 Formatted: Centered 10.4.a Packet Pg. 261 Attachment: Public Safety Realignment Plan 2021-2022 track changes (Public Safety Realignment Plan Update 2021-2022) ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Sarah Simis, Assistant CAO to Personnel and Risk Management DATE OF MEETING: November 16, 2021 PREPARED BY: Sarah Simis, Assistant CAO to Personnel and Risk Management TITLE: Closed Session: Conference With Labor Negotiator - (GC§ § 54954.5 And 54957.6) Agency Designated Representatives: Margaret Long. Employee Organization: DSA, ACMEA, and Unrepresented SUMMARY: RECOMMENDED ACTION: ISSUE STATEMENT AND DISCUSSION: FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year (Not Applicable) $0.00 $0.00 $0.00 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 FUNDING SOURCE: INSTRUCTIONS TO CLERK: Personnel 12.1 Packet Pg. 262 ---PAGE BREAK--- AGENDA TRANSMITTAL TO: Board of Supervisors FROM: Sarah Simis, Assistant CAO to Personnel and Risk Management DATE OF MEETING: November 16, 2021 PREPARED BY: Sarah Simis, Assistant CAO to Personnel and Risk Management TITLE: Conference with Legal Counsel Pursuant to Gov. Code § 54956.9 – Existing Litigation. (1 case) Alpine County V. STPUD Case# 2:20-cv-01514-WBS-CKD SUMMARY: RECOMMENDED ACTION: ISSUE STATEMENT AND DISCUSSION: FISCAL IMPACT: 1) Budgeted Current Fiscal Year 2) Total Anticipated Cost Current Year 3) Total Anticipated Cost Annual Year (Not Applicable) $0.00 $0.00 $0.00 SOURCE Unanticipated Revenue From Contingency Other: $0.00 $0.00 $0.00 FUNDING SOURCE: INSTRUCTIONS TO CLERK: 12.2 Packet Pg. 263