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FY 15/16 Calendar for Preliminary Budget Adoption Updated 4/23/2015 v2 1 fy 2016 budget calendar ‐ prelim.docx Activity Timing 1 Board of Supervisors approves budget calendar and sets special board meeting to review and approve preliminary budget April 7 2 Finance prepares: Schedule of assumptions and economic factors GF revenue projections (departments are responsible for non-GF revenues) Schedule of salary and benefit accounts Estimate of structural deficit/surplus and develops strategy for balancing budget Schedule of GF department net cost discretionary funding allocations, if necessary to balance budget April 3 Finance distributes department budget instructions April 16 23 4 Budget system online goes live for budget entry. Departments enter budgets by accessing site-based budgeting module. Department receives budget templates, forms and schedules. May 1 – May 31 5 Departments submit budget forms back to finance and departmental budgets are completed on or before June 1. June 1 6 Finance balances projected revenues with proposed appropriations. Budgets are finalized. Finance compiles preliminary budget reports and forms. June 1 - 8 7 One-on-one meetings with Department Heads, CAO and Fiscal staff June 9, 10 & 11 8 Finance presents overview of FY 15/16 budget with comparison to past results and trends. June 16 9 Preliminary budget document ready for agenda and made available to Board Members, Departments and Public when agenda is released June 18 10 Board of Supervisors Special meeting – Board considers adoption of preliminary budget June 23 & 24