Document Alpinecountyca_doc_9daa4ffb0b

ALPINE COUNTY LOCAL TRANSPORTATION COMMISSION (A Component Unit of the County of Alpine, California) AUDIT REPORT FOR THE YEAR ENDED JUNE 30, 2011 ---PAGE BREAK--- ALPINE COUNTY LOCAL TRANSPORTATION COMMISSION (A Component Unit of the County of Alpine) Table of Contents Page Financial Section Independent Auditor’s Report 1-2 Basic Financial Statements Government-Wide Financial Statements: Statement of Net Assets 3 Statement of Activities 4 Fund Financial Statements: Balance Sheet – Governmental Funds 5 Reconciliation for the Governmental Funds Balance Sheet to the Government-Wide Statement of Net Assets – Governmental Activities 6 Statement of Revenues, Expenditures and Changes in Fund Balances – Governmental Funds 7 Reconciliation of Statement of Revenues, Expenditures and Changes in Fund Balance of the Governmental Funds to the Government-Wide Statement of Activities – Governmental Activities 8 Notes to Financial Statements 9-16 Required Supplementary Information Budgetary Comparison Schedule – Planning Fund 17 Budgetary Comparison Schedule – Local Transportation Fund 18 Budgetary Comparison Schedule – State Transit Assistance Fund 19 Note to Required Supplementary Information 20 Supplementary Information Overall Work Program –Statement of Revenues, Expenditures and Changes in Fund Balance – Budget and Actual by Funding Source – Planning Fund 21-22 Schedule of Allocations and Expenditures – Local Transportation Fund 23 Schedule of Allocations and Expenditures – State Transit Assistance Fund 24 Other Reports Independent Auditor’s Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 25-26 ---PAGE BREAK--- ALPINE COUNTY LOCAL TRANSPORTATION COMMISSION (A Component Unit of the County of Alpine) Table of Contents (continued) Page Other Reports (continued) Independent Auditor’s Report on Compliance Over Financial Reporting Based on an Audit of Financial Statements Performed in Accordance with the Statutes, Rules, and Regulations of the California Transportation Development Act and the Allocation Instructions and Resolutions of the Local Transportation Commission 27-28 ---PAGE BREAK--- 1 INDEPENDENT AUDITOR’S REPORT Alpine County Local Transportation Commission Markleeville, California We have audited the accompanying financial statements of the governmental activities and each major fund of the Alpine County Local Transportation Commission (Commission), a component unit of the County of Alpine, California, as of and for the year ended June 30, 2011, which collectively comprise the Commission’s basic financial statements as listed in the table of contents. These basic financial statements are the responsibility of the Commission’s management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Commission’s internal control over financial reporting. Accordingly, we express no such opinion. An audit also includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements, assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the governmental activities and each major fund of the Alpine County Local Transportation Commission as of June 30, 2011, and the respective changes in financial position, thereof for the year then ended, in conformity with accounting principles generally accepted in the United States of America. Management has omitted management’s discussion and analysis that accounting principles generally accepted in the United States of America require to be presented to supplement the basic financial statements. Such missing information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate 925 Highland Pointe Drive, Suite 450, Roseville, CA 95678-5418 tel: [PHONE REDACTED]  fax: [PHONE REDACTED]  www.gallina.com ---PAGE BREAK--- 2 Alpine County Local Transportation Commission Markleeville, California operational, economic, or historical context. Our opinion on the basic financial statements is not affected by this missing information. Accounting principles generally accepted in the United States of America require that the budgetary comparison information be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. In accordance with Government Auditing Standards, we have also issued our report dated March 21, 2012, on our consideration of the Alpine County Local Transportation Commission’s internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements. The purpose of this report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. Our audit was conducted for the purpose of forming opinions on the basic financial statements taken as a whole. The combining fund statements and schedules as listed in the table of contents are presented for purposes of additional analysis and are not a required part of the financial statements of the Commission. The schedules are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated in all material respects in relation to the basic financial statements as a whole. Roseville, California March 21, 2012 ---PAGE BREAK--- GOVERNMENT-WIDE FINANCIAL STATEMENTS ---PAGE BREAK--- ALPINE COUNTY LOCAL TRANSPORTATION COMMISSION (A Component Unit of the County of Alpine) Statement of Net Assets June 30, 2011 Governmental Activities ASSETS Cash and investments 53,244 $ Interest receivable 131 Due from other governmental agencies 82,742 Total Assets 136,117 $ LIABILITIES Accounts payable 26,538 $ Total Liabilities 26,538 NET ASSETS Restricted for Transportation Development Act activities 101,240 Unrestricted 8,339 Total Net Assets 109,579 Total Liabilities and Net Assets 136,117 $ The accompanying notes are an integral part of these financial statements. 3 ---PAGE BREAK--- ALPINE COUNTY LOCAL TRANSPORTATION COMMISSION (A Component Unit of the County of Alpine) Statement of Activities For the Year Ended June 30, 2011 Net (Expenses) Revenues and Program Changes in Net Revenues Assets Operating Governmental Functions/Programs Expenses Grants Activities Governmental Activities: Public ways and facilities 287,746 $ 210,790 $ (76,956) $ Total Primary Government 287,746 $ 210,790 $ (76,956) General Revenues: Taxes: Sales taxes 56,538 Interest earned 557 Return of unused funds 20,000 Total General Revenues 77,095 Change in Net Assets 139 Net assets - beginning of year 109,440 Net assets - end of year 109,579 $ The accompanying notes are an integral part of these financial statements. 4 ---PAGE BREAK--- FUND FINANCIAL STATEMENTS ---PAGE BREAK--- ALPINE COUNTY LOCAL TRANSPORTATION COMMISSION (A Component Unit of the County of Alpine) Balance Sheet - Governmental Funds June 30, 2011 Local State Planning Transportation Transit Fund Fund Assistance Totals ASSETS Cash and investments $ 23,080 $ 30,164 $ 53,244 $ Interest receivable (63) 133 61 131 Due from other governments 82,742 82,742 Due from other funds 2,800 50,602 53,402 Total Assets 85,479 $ 73,815 $ 30,225 $ 189,519 $ LIABILITIES AND FUND BALANCE Liabilities: Accounts payable 26,538 $ $ $ 26,538 $ Due to other funds 50,602 2,800 53,402 Deferred revenues 39,000 39,000 Total Liabilities 116,140 2,800 118,940 Fund Balance: Restricted for Transportation Development Act activities 71,015 30,225 101,240 Unassigned (30,661) (30,661) Total Fund Balance (30,661) 71,015 30,225 70,579 Total Liabilities and Fund Balance 85,479 $ 73,815 $ 30,225 $ 189,519 $ The accompanying notes are an integral part of these financial statements. 5 ---PAGE BREAK--- ALPINE COUNTY LOCAL TRANSPORTATION COMMISSION (A Component Unit of the County of Alpine) Reconciliation of the Governmental Funds Balance Sheet to the Government-Wide Statement of Net Assets - Governmental Activities June 30, 2011 Fund Balance - total governmental funds 70,579 $ Amounts reported for governmental activities in the statement of net assets are different because: Deferred revenue represents amounts that are not available to fund current expenditures and, therefore are not reported in the governmental funds. 39,000 Net assets of governmental activities 109,579 $ The accompanying notes are an integral part of these financial statements. 6 ---PAGE BREAK--- ALPINE COUNTY LOCAL TRANSPORTATION COMMISSION (A Component Unit of the County of Alpine) Statement of Revenues, Expenditures and Changes in Fund Balances Governmental Funds For the Year Ended June 30, 2011 Local State Planning Transportation Transit Fund Fund Assistance Totals Revenues: Sales and use tax $ 56,538 $ $ 56,538 $ Aid from other governmental agencies 241,627 241,627 Interest (321) 644 234 557 Return of unused funding 20,000 20,000 Total Revenues 241,306 77,182 234 318,722 Expenditures: Allocations 98,940 98,940 Planning and administration 188,806 188,806 Total Expenditures 188,806 98,940 287,746 Change in Fund Balances 52,500 (21,758) 234 30,976 Fund Balance, Beginning of the Year (83,161) 92,773 29,991 39,603 Fund Balance, End of the Year (30,661) $ 71,015 $ 30,225 $ 70,579 $ The accompanying notes are an integral part of these financial statements. 7 ---PAGE BREAK--- ALPINE COUNTY LOCAL TRANSPORTATION COMMISSION (A Component Unit of the County of Alpine) Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balance of the Governmental Funds to the Government-Wide Statement of Activities - Governmental Activities For the Year Ended June 30, 2011 Net change to fund balance - total governmental funds 30,976 $ Amounts reported for governmental activities in the statement of activities are different because: Governmental fund revenues deferred at year end due to unavailability, and therefore, deferred under the modified accrual method of accounting, were recognized as revenue on the full accrual method of accounting. This is the net of the prior year unavailable revenues with the current year balance. (30,837) Change in net assets of governmental activities 139 $ The accompanying notes are an integral part of these financial statements. 8 ---PAGE BREAK--- ALPINE COUNTY LOCAL TRANSPORTATION COMMISSION Notes to Financial Statements For the Year Ended June 30, 2011 9 Note 1: Summary of Significant Accounting Policies The financial statements of the Alpine County Local Transportation Commission are prepared in accordance with accounting principles generally accepted in the United States of America (GAAP). The Commission’s reporting entity applies all relevant Governmental Accounting Standards Board (GASB) pronouncements. Proprietary funds and similar component units apply Financial Accounting Standards Board (FASB) pronouncements and Accounting Principles Board (APB) opinions issued on or before November 30, 1989, unless those pronouncements conflict with or contradict GASB pronouncements, in which case, GASB prevails. A. Reporting Entity The Alpine County Local Transportation Commission receives monies from the State of California and allocates those monies for the planning, management, and operation of public transportation systems within the County of Alpine. The Commission also has the authority to allocate monies for other transportation related activities including streets and roads projects. The Commission is governed by the Alpine County Board of Supervisors serving in a separate capacity as the governing board of the Commission. As such, the Commission is an integral part of the County and, accordingly, the accompanying financial statements are included as a component unit of the basic financial statements of the County. B. Basis of Presentation Government-wide Statements: The statement of net assets and the statement of changes in net assets report information on all of the governmental activities of the Commission. These statements include the financial activities of the overall government except for fiduciary activities. Eliminations have been made to minimize the double counting of internal activities. These statements distinguish between governmental and business-type activities of the Commission. Governmental activities, which are supported by taxes and intergovernmental revenues, are reported separately from business-type activities, which rely to an extent on charges and fees from the public for support. The Commission had no business-type activities to report for the year ended June 30, 2011. The statement of activities demonstrates the degree to which the program expenses of a given governmental function are offset by program revenues. Program expenses include direct expenses which are clearly identifiable with a specific function and allocated indirect expenses. Program revenues include charges paid by recipients of ---PAGE BREAK--- ALPINE COUNTY LOCAL TRANSPORTATION COMMISSION Notes to Financial Statements For the Year Ended June 30, 2011 10 Note 1: Summary of Significant Accounting Policies (continued) B. Basis of Presentation (continued) goods or services offered by the programs and grants and contributions that are restricted to meeting the operational or capital requirements of a particular program. Taxes and other items, which are properly not included among program revenues, are reported instead as general revenues. Fund Financial Statements: The fund financial statements provide information about the Commission’s funds. The emphasis of fund financial statements is on major governmental funds, each displayed in a separate column. Any remaining governmental funds are aggregated and reported as nonmajor funds. The Commission reports the following major governmental funds: Planning Fund – The planning fund acts as the general fund for the Commission and all planning and administrative activities are accounted for in this fund. Local Transportation Fund – This fund accounts for revenues received and allocations made for certain transit and streets & roads projects within Alpine County. Revenues are generated from a ¼ cent sales tax imposed by the State of California pursuant to the Transportation Development Act (TDA). Sales tax revenues are collected by businesses within Alpine County and are remitted to the State Board of Equalization (Board). The Board, after deducting an administrative fee, remits the revenues to the County on a basis. Expenditures of these monies must be made in accordance with TDA regulations. State Transit Assistance Fund – Revenues for this fund are earned based on a portion of the State gasoline tax. The tax is allocated to Alpine County by the State Controller’s office based on demographic factors. The Commission did not have any nonmajor governmental funds at June 30, 2011. The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded when a liability is incurred. ---PAGE BREAK--- ALPINE COUNTY LOCAL TRANSPORTATION COMMISSION Notes to Financial Statements For the Year Ended June 30, 2011 11 Note 1: Summary of Significant Accounting Policies (continued) C. Basis of Accounting Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. “Measurable” means the amount of the transaction can be determined and “available” means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. For this purpose, the Commission considers revenues to be available if they are collected within sixty days of the end of the current fiscal period. Those revenues susceptible to accrual are sales taxes, intergovernmental revenues (grants), and interest revenues. Nonexchange transactions, in which the Commission gives (or receives) value without directly receiving (or giving) equal value in exchange, include sales taxes, grants, entitlements and donations. On the modified accrual basis, revenues from sales taxes are recognized when the underlying transactions take place. Revenues from grants, entitlements and donations are recognized in the fiscal year in which all eligibility requirements have been satisfied. A fund reports deferred revenue on its balance sheet. Deferred revenues arise when a potential revenue does not meet the “measurable” and “available” criteria for recognition in the current period. Deferred revenues also arise when resources are received by the fund before it has a legal claim to them, as when grant monies are received prior to the incurrence of qualifying expenditures. In subsequent periods, when both revenue recognition criteria are met, or when the fund has a legal claim to the resources, the liability for deferred revenue is removed from the balance sheet and revenue is recognized. D. Allocations The Commission allocates anticipated Local Transportation Fund and State Transit Assistance Fund revenues to various claimants on an annual basis. Local Transportation Fund allocations for one year may be carried over to another year at the discretion of the Transportation Commission, while State Transit Assistance Fund allocations are valid for a two-year period. ---PAGE BREAK--- ALPINE COUNTY LOCAL TRANSPORTATION COMMISSION Notes to Financial Statements For the Year Ended June 30, 2011 12 Note 1: Summary of Significant Accounting Policies (continued) E. Cash The Alpine County Local Transportation Commission holds its cash in the Alpine County Treasury. The County maintains a cash and investment pool in order to facilitate the management of cash. Each fund’s portion of this pool is displayed on the balance sheet as “cash and investments.” On a quarterly basis the Treasurer allocates interest to participants based upon their average daily balance. Cash in excess of current requirements is invested in various interest-bearing securities. Information regarding categorization of investments, risk and fair value reporting disclosures can be found in the County of Alpine financial statements. The Alpine County Treasury Oversight Committee oversees the Treasurer’s Compliance with the County’s investment policy. The Commission adheres to the County of Alpine’s investment policy. Required risk disclosures for the Commission’s investment in the Alpine County Investment Pool at June 30, 2011, were as follows: Credit risk Not rated Custodial risk Not applicable Concentration of credit risk Not applicable Interest rate risk 104 days average maturity Investments held in the County’s investment pool are available on demand and are stated at cost plus accrued interest, which approximates fair value. F. Due from Other Governments These amounts represent receivables from other local governments and consist mostly of grants and sales tax revenues. Management has determined the Commission’s receivables to be fully collectible. Accordingly, no allowance for doubtful accounts has been made. ---PAGE BREAK--- ALPINE COUNTY LOCAL TRANSPORTATION COMMISSION Notes to Financial Statements For the Year Ended June 30, 2011 13 Note 1: Summary of Significant Accounting Policies (continued) G. Interfund Transactions Interfund transactions are reflected as either loans, services provided, reimbursements or transfers. Loans are reported as receivables and payables as appropriate, are subject to elimination upon consolidation and are referred to as either “due to/from other funds” the current portion of interfund loans) or “advances to/from other funds” the noncurrent portion of interfund loans). Services provided, deemed to be at market or near market rates, are treated as revenues and expenditures/expenses. Reimbursements are when one fund incurs a cost, charges the appropriate benefiting fund and reduces its related cost as a reimbursement. All other interfund transactions are treated as transfers. Transfers are netted as part of the reconciliation to the government-wide presentation. H. Capital Assets Capital assets are recorded at historical cost or estimated historical cost if actual cost is not available. Contributed capital assets are valued at their estimated fair market value on the date contributed. The Commission defines capital assets as assets with an initial, individual cost of more than $5,000 and an estimated useful life in excess of one year. Capital assets used in operations are depreciated using the straight-line method over their estimated useful lives. The estimated useful lives of the assets are as follows: Equipment 3 – 10 years I. Net Assets The financial statements utilize a net assets presentation. Net assets are shown as restricted and unrestricted.  Restricted Net Assets – This category presents external restrictions imposed by creditors, grantors, contributors or laws or regulations of other governments and restrictions imposed by law through constitutional provisions or enabling legislation.  Unrestricted Net Assets – This category represents net assets of the Commission not restricted for any projects or other purposes. When both restricted and unrestricted net assets are available, unrestricted resources are used only after the restricted resources are depleted. ---PAGE BREAK--- ALPINE COUNTY LOCAL TRANSPORTATION COMMISSION Notes to Financial Statements For the Year Ended June 30, 2011 14 Note 1: Summary of Significant Accounting Policies (continued) J. Fund Balance In governmental funds, the following classifications describe the relative strength of the spending constraints placed on the purposes for which resources can be used:  Nonspendable fund balance – amounts that cannot be spent because they are either not spendable in form or legally or contractually required to remain intact.  Restricted fund balance – amounts with constraints placed on their use by those external to the Commission, including creditors, grantors, contributors or laws and regulations of other governments. It also includes constraints imposed by law through constitutional provisions or enabling legislation.  Committed fund balance – amounts that can only be used for specific purposes determined by formal action of the Commission’s highest level of decision- making authority (the Commission's Board) and that remain binding unless removed in the same manner. The underlying action that imposed the limitation needs to occur no later than the close of the reporting period.  Assigned fund balance – amounts that are constrained by the Commission’s intent to be used for specific purposes. The intent can be established at either the highest level of decision making or by a body or an official designed for that purpose.  Unassigned fund balance – the residual classification that includes amounts not contained in the other classifications. The Commission’s board establishes, modifies or rescinds fund balance commitments and assignments by passage of a resolution. When restricted and unrestricted resources are available for use, it is the Commission’s policy to use restricted resources first, followed by unrestricted committed, assigned and unassigned resources as they are needed. ---PAGE BREAK--- ALPINE COUNTY LOCAL TRANSPORTATION COMMISSION Notes to Financial Statements For the Year Ended June 30, 2011 15 Note 1: Summary of Significant Accounting Policies (continued) K. Implementation of New Accounting Standard Governmental Accounting Standards Board Statement No. 54 For the fiscal year ended June 30, 2011, the Commission implemented Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions. GASB 54 establishes new accounting and financial reporting standards for all governments that report governmental funds. The statement provides more clearly defined categories within fund balance to make the nature and extent of the constraints placed on the fund balance more transparent. GASB 54 also clarifies the existing governmental fund type definitions to improve the comparability of governmental fund statements. L. Use of Estimates The preparation of the financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosures of contingent assets and liabilities at the date of the financial statements and the reported amount of revenue and expenditures or expenses during the reporting period. Actual results could differ from those estimates. Note 2: Interfund Transactions Interfund balances at June 30, 2011, consisted of the following: Due from/to Other Funds Receivable Fund Payable Fund Amount Planning Fund Local Transportation Fund $ 2,800 Local Transportation Fund Planning Fund 50,602 Total $ 53,402 Interfund receivables and payables result from the time lag between the dates that 1) interfund goods and services are provided or reimbursable expenditures occur, 2) transactions are recorded in the accounting system or 3) payments between funds are made. Interfund balances also result from loans between funds to cover deficit positions in the County’s cash and investment pool. ---PAGE BREAK--- ALPINE COUNTY LOCAL TRANSPORTATION COMMISSION Notes to Financial Statements For the Year Ended June 30, 2011 16 Note 3: Capital Assets A summary of changes in capital assets during the year ended June 30, 2011, is as follows: Balance Balance July 1, 2010 Additions Retirements June 30, 2011 Vehicle and equipment $ 8,819 $ $ $ 8,819 Accumulated depreciation (8,819) (8,819) $ $ $ $ Note 4: Related Party Transactions The Commission has an agreement with the County of Alpine to manage its operations. The County also provides engineering and construction services to the Commission upon request. Total costs of services provided to the Commission for the year ended June 30, 2011 was $66,112. Note 5: Insurance and Risk of Loss The Commission is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; and natural disasters. The Commission is insured against these types of losses through various commercial insurance policies and does not participate in a public entity risk pool. Note 6: Contingencies The Commission receives grants from various State and Federal Agencies. Each grant is subject to audit by the grantor agency. It is uncertain whether a grant audit could produce deficiencies in costs claimed by the Commission and, therefore, could result in funds being returned to the grantor agencies. ---PAGE BREAK--- REQUIRED SUPPLEMENTARY INFORMATION ---PAGE BREAK--- ALPINE COUNTY LOCAL TRANSPORTATION COMMISSION (A Component Unit of the County of Alpine) Budgetary Comparison Schedule - Planning Fund For the Year Ended June 30, 2011 Original and Final Variance with Budget Actual Final Budget Revenues: Aid from other governmental agencies 170,000 241,627 71,627 $ Use of money or property (321) (321) Total Revenues 170,000 241,306 71,306 Expenditures: Planning and administration 170,000 188,806 (18,806) Total Expenditures 170,000 188,806 (18,806) Change in Fund Balance 52,500 52,500 Fund Balance, Beginning of the Year (83,161) (83,161) Fund Balance, End of the Year (83,161) $ (30,661) $ 52,500 $ 17 ---PAGE BREAK--- ALPINE COUNTY LOCAL TRANSPORTATION COMMISSION (A Component Unit of the County of Alpine) Budgetary Comparison Schedule - Local Transportation Fund For the Year Ended June 30, 2011 Original and Final Variance with Budget Actual Final Budget Revenues: Sales and use tax 47,000 56,538 $ 9,538 $ Use of money or property 644 644 Total Revenues 47,000 57,182 10,182 Expenditures: Allocations 78,940 78,940 Total Expenditures 78,940 78,940 Change in Fund Balance (31,940) (21,758) 10,182 Fund Balance, Beginning of the Year 92,773 92,773 Fund Balance, End of the Year 60,833 $ 71,015 $ 10,182 $ Explanation of Differences between Budgetary Inflows and Outflows and GAAP Revenues and Expenditures: Sources/inflows of resources Actual amounts (budgetary basis) from the budgetary comparison statement 57,182 $ Differences - budget to GAAP: Returned allocations are presented with allocations made on the budgetary comparision schedule but as revenues for financial reporting purposes 20,000 Total revenues as reported on the statement of revenues, expenditures, and changes in fund balances - governmental funds 77,182 $ Uses/outflows of resources Actual amounts (budgetary basis) from the budgetary comparison statement 78,940 $ Differences - budget to GAAP: Returned allocations are presented with allocations made on the budgetary comparision schedule but as revenues for financial reporting purposes 20,000 Total expenditures as reported on the statement of revenues, expenditures, and changes in fund balances - governmental funds 98,940 $ 18 ---PAGE BREAK--- ALPINE COUNTY LOCAL TRANSPORTATION COMMISSION (A Component Unit of the County of Alpine) Budgetary Comparison Schedule - State Transit Assistance Fund For the Year Ended June 30, 2011 Original and Final Variance with Budget Actual Final Budget Revenues: Sales and use tax 5,068 $ (5,068) $ Use of money or property 234 234 Total Revenues 5,068 234 (4,834) Expenditures: Allocations 4,500 4,500 Total Expenditures 4,500 4,500 Change in Fund Balance 568 234 (334) Fund Balance, Beginning of the Year 29,991 29,991 Fund Balance, End of the Year 30,559 $ 30,225 $ (334) $ 19 ---PAGE BREAK--- ALPINE COUNTY LOCAL TRANSPORTATION COMMISSION Note to Required Supplementary Information For the Year Ended June 30, 2011 20 Note 1: Budgetary Accounting The Commission annually adopts a budget through the preparation of an overall work program. This work program describes the projects, or work elements, that are to be funded, and the type of funds that will pay for the expenditures, such as Rural Planning Assistance, Local Transportation, or State Transportation Improvement Program (STIP PPM). The work program, in draft form, is prepared by Commission staff, submitted and approved by the Commission, and submitted to the State of California, Department of Transportation (CALTRANS) before June 30th. CALTRANS, as the grantor of Rural Planning Assistance, State Subvention and STIP funds, approves the work program, which then becomes the budget of the operating fund of the Commission. Additional sources and uses of revenue not included in the Commission’s overall work program are incorporated to compute the Commission’s budget that reflects all anticipated activities for the year. Total expenditures in the Planning Fund exceeded those budgeted for the year by $18,806. ---PAGE BREAK--- SUPPLEMENTARY INFORMATION ---PAGE BREAK--- Local Transportation Budget RPA STIP Funds Revenues: Rural planning assistance 126,000 $ 185,837 $ $ $ Local Transportation Funds 5,000 55,790 STIP PPM 39,000 Interest (321) Total Revenues 170,000 185,837 55,469 Expenditures: 10/11-1 TDA Administration 24,000 24,000 1,842 10/11-2 Planning/Program Administration 12,000 7,000 23,222 10/11-3 Planning & Interagency Coordination 23,500 23,500 2,738 10/11-4 STIP Project Monitoring 17,000 17,000 3,102 10/11-5 ADA Paratransit Plan 10,000 9,645 10/11-6 Improve Subdivision Rd Standards 21,000 21,000 42 10/11-7 Circulation Element 2,000 1,675 10/11-8 GIS Update 30,000 25,514 10/11-9 Bicycle and Pedestrian Transportation Plan 7,000 3,000 2,000 10/11-10 Regional Transportation Plan 23,500 3,500 20,000 26 Total Expenditures 170,000 118,834 39,000 30,972 Change in Fund Balance $ 67,003 $ (39,000) $ 24,497 $ Fund Balance, Beginning of the Year Fund Balance, End of the Year For the Year Ended June 30, 2011 Actual ALPINE COUNTY LOCAL TRANSPORTATION COMMISSION (A Component Unit of the County of Alpine) Overall Work Program Statement of Revenues, Expenditures and Changes in Fund Balance - by Work Element Planning Fund - Budget and Actual (on a Budgetary Basis) 21 ---PAGE BREAK--- Total Variance Actual with Budget 185,837 59,837 $ 55,790 50,790 (39,000) (321) (321) 241,306 71,306 25,842 (1,842) 30,222 (18,222) 26,238 (2,738) 20,102 (3,102) 9,645 355 21,042 (42) 1,675 325 25,514 4,486 5,000 2,000 23,526 (26) 188,806 (18,806) 52,500 52,500 $ (83,161) (30,661) $ 22 ---PAGE BREAK--- Allocations Allocations Outstanding Outstanding PUC June 30, 2010 Allocated Expended Adjustments June 30, 2011 Allocations Alpine County Local Transportation Commission 99233.1 20,000 $ 55,790 $ 55,790 $ (20,000) $ $ Alpine County Transit 99400(c) 48,114 43,150 43,150 (48,114) County Street and Roads 99400(a) 30,000 (30,000) Total Allocations 98,114 $ 98,940 $ 98,940 $ (98,114) $ $ Local Transportation Fund For the Year Ended June 30, 2011 ALPINE COUNTY LOCAL TRANSPORTATION COMMISSION (A Component Unit of the County of Alpine) Schedule of Allocations and Expenditures - 23 ---PAGE BREAK--- ALPINE COUNTY LOCAL TRANSPORTATION COMMISSION (A Component Unit of the County of Alpine) Schedule of Allocations and Expenditures - State Transit Assistance Fund For the Year Ended June 30, 2011 Allocations Allocations Outstanding Outstanding PUC June 30, 2010 Allocated Expended Adjustments June 30, 2011 Allocations Alpine County Transit 6730 22,000 $ $ $ (22,000) $ $ Total Allocations 22,000 $ $ $ (22,000) $ $ 24 ---PAGE BREAK--- OTHER REPORTS ---PAGE BREAK--- 25 INDEPENDENT AUDITOR’S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Alpine County Local Transportation Commission Markleeville, California We have audited the financial statements of the governmental activities and each major fund of the Alpine County Local Transportation Commission (Commission) as of and for the year ended June 30, 2011, and have issued our report thereon dated March 21, 2012, which collectively comprise the Commission’s basic financial statements. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting In planning and performing our audit, we considered the Commission’s internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements but not for the purpose of expressing an opinion on the effectiveness of the Commission’s internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the Commission’s internal control over financial reporting. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the Fund’s financial statements will not be prevented, or detected and corrected on a timely basis. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over financial reporting that might be deficiencies, significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. 925 Highland Pointe Drive, Suite 450, Roseville, CA 95678-5418 tel: [PHONE REDACTED]  fax: [PHONE REDACTED]  www.gallina.com ---PAGE BREAK--- 26 Alpine County Local Transportation Commission Markleeville, California Compliance and Other Matters As part of obtaining reasonable assurance about whether the Alpine County Local Transportation Commission’s financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported herein under Government Auditing Standards. We noted certain matters that we reported to management of the Commission in a separate letter dated March 21, 2012. This report is intended solely for the information and use of the Alpine County Local Transportation Commission, management and federal and state awarding agencies and pass- through entities, and is not intended to be and should not be used by anyone other than these specified parties. Roseville, California March 21, 2012 ---PAGE BREAK--- 27 INDEPENDENT AUDITOR’S REPORT ON COMPLIANCE OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH THE STATUTES, RULES, AND REGULATIONS OF THE CALIFORNIA TRANSPORTATION DEVELOPMENT ACT AND THE ALLOCATION INSTRUCTIONS AND RESOLUTIONS OF THE LOCAL TRANSPORTATION COMMISSION Alpine County Local Transportation Commission Markleeville, California We have audited the basic financial statements of the Alpine County Local Transportation Commission (Commission) as of and for the year ended June 30, 2011, and have issued our report thereon dated March 21, 2012. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. As part of obtaining reasonable assurance about whether the Commission’s basic financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. Additionally, we performed tests to determine that allocations made and expenditures paid by the Commission were made in accordance with the allocation instructions and resolutions of the Commission and in conformance with the California Transportation Development Act. Specifically, we performed each of the specific tasks identified in the California Code of Regulations Sections 6666 and 6667 that are applicable to the Commission. In connection with our audit, nothing came to our attention that caused us to believe the Commission failed to comply with the Statues, Rules, and Regulations of the California Transportation Development Act and the allocation instructions and resolutions of the Local Transportation Commission. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. 925 Highland Pointe Drive, Suite 450, Roseville, CA 95678-5418 tel: [PHONE REDACTED]  fax: [PHONE REDACTED]  www.gallina.com ---PAGE BREAK--- 28 Alpine County Local Transportation Commission Markleeville, California This report is intended solely for the information and use of the County of Alpine, the Alpine County Local Transportation Commission, management, the California Department of Transportation, and the State Controller’s Office and is not intended to be and should not be used by anyone other than these specified parties. Roseville, California March 21, 2012