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ALPINE COUNTY PROBATION YOUTHFUL OFFENDER BLOCK GRANT FISCAL YEAR 2013/2014 REQUEST FOR PROPOSALS (RFP) Project Background The State of California through the Youthful Offender Block Grant (YOBG) is anticipated to award Alpine Coun ty Probation $117,000 in FY 2013.2014 for the care and custody of non-violent juvenile offenders who will no longer be housed in state facilities. The purpose of the Youthful Offender Block Grant (YOBG) is to enhance the capacity of local communities to implement an effective continuum of response to juvenile crime and delinquency. Allocations from the Youthful Offender Block Grant Fund must be used to enhance the capacity of county probation, mental health, drug and alcohol, and other county departments to provide appropriate rehabilitative and supervision services to youthful offenders subject to Welfare & Institutions Code (WIC) Sections 731.1, 733, 1766, and 1767.35. Counties, in expending the Youthful Offender Block Grant allocation, must provide all necessary services related to the custody and parole of the offenders. Of the total amount received by the County, $100,000 is allocated for community based best practice strategies and programs that qualify for funding within the parameters established by SB81. Examples of eligible activities include: Delinquency Prevention - Programs to prevent or reduce the incidence of delinquent acts and directed to youth at risk of becoming delinquent to prevent them from entering the juvenile justice system or to intervene with first-time and non-serious offenders to keep them out of the juvenile justice system. Disproportionate Minority Contact - Delinquency prevention programs primarily to address the disproportionate number of juvenile members of minority groups who come into contact with the juvenile justice system. Mental Health Services - and evaluations and treatment, counseling services, and/or family support services for at-risk juveniles and/or first-time and non-serious juvenile offenders. Mentoring - Programs to develop and sustain a one-to-one supportive relationship between a responsible adult age 18 or older and an at-risk juvenile and/or first-time and non-serious juvenile offender that takes place on a regular basis. School Programs - Education programs and/or related services to prevent truancy, suspension, and expulsion. School safety programs may include support for school resource officers and law-related education. Substance Abuse - Programs to prevent and treat the use and abuse of illegal and other prescription and non-prescription drugs and the use and abuse of alcohol among at-risk juveniles and/or non-serious juvenile offenders. Gender – Specific Services – Services to address the needs of at-risk girls and first-time and non- serious female offenders. Organized Recreational Activities – Organized recreational activities designed to strengthen families and keep youth out of the juvenile justice system. ---PAGE BREAK--- Request for Proposal Youthful Offender Block Grant Approved: Eligibility and Application Guidelines 1. Applicants from all geographic areas of Alpine County are strongly encouraged to apply. Depending upon the specific project, proposals that reach all areas of the County and provide direct services may score higher in the review process. 2. Applicants may submit only one proposal per organization or entity. Funds may not be used to supplant existing programs. 3. Grants may be awarded to non-profit community based organization, faith-based organizations, school- based entities or organizations, and/or tribal entities or organizations. Applicants must provide a federal tax identification number OR submit a tax identification number from an organization or entity willing to act as financial agent if they are not recognized as a nonprofit organization. 4. Funds may no t be used to purchase alcohol or tobacco products; or be used for any type of capital purchase. Purchases of supplies or services must be specifically identified. 5. Funds must be used for programs or one-time projects that demonstrate local community benefit. Programs and/or projects shall serve Alpine County residents, and to the greatest extent possible, be hosted within Alpine County. 6. Grant recipients may not discriminate in employment practices or in the delivery of services on the basis of race, creed, national origin, sex, age, and marital status or physical or mental handicap. 7. The YOBG program shall not exceed the amount of available YOBG funds allocated in any given year or create an additional General Fund obligation in any given year. Due to the limited amount of funds available, continuation of the program shall be subject to Board review and authorization. 8. All applications will be subject to a review process for rating. The review panel will consist of: Chief Probation Officer; an elected member of the Board of Supervisors; a member from the Juvenile Justice Board; and an interested citizen who does not have an affiliation with any organization seeking funding through the grant process. 9. All grantees will be required to execute an agreement for receipt of funds and provide evidence of minimum required insurance coverage(s), as applicable. Expenditures incurred prior to approval of an agreement will not be eligible for reimbursement. 10. A Bidder’s Workshop will be provided on June 12, 2013 at the Alpine County Administration Building, 99 Water Street, Markleeville, CA 96120, from 1:00-3:00 p.m. This will provide proposers an opportunity to ask questions and/or provide feedback to the Probation Chief on specifics of this RFP. While some input obtained at the meeting may be incorporated into the RFP via addenda, remarks and explanations made at the meeting may not necessarily change the provisions of the final RFP. The provisions of the final RFP are bi n ding regardless of remarks or explanations made at the meeting. Questions regarding the Request for Proposals may be submitted in writing prior to the Bidder’s Conference to: Gordon Morse, Chief Probation Officer Alpine County Probation Department PO Box 458 Markleeville, CA 96120 [EMAIL REDACTED] ---PAGE BREAK--- 11. All successful grantees will be required to provide a Final Report to the Board of Supervisors describing how the grant funds were utilized, the population served, and the benefits realized as a result of the funding. 12. The Board of Supervisors reserves the right to modify or reject any and all bids. Timeline Release of RFP May 13, 2013 Bidder’s Workshop June 12, 2013 Proposal Due Date July 5, 2013 Review and Selection July 28, 2013 BOS Approval August 20, 2013 Contract Starts September 1, 2013 *Depending on State approval Contract End Date June 30, 2014 Request for Proposal Youthful Offender Block Grant HOW TO APPLY Electronic versions of the application materials are available upon request through the Alpine County Administration Office by calling [PHONE REDACTED], by mail at Alpine County Administration, P.O. Box 387, Markleeville, CA 96120 or online at www.alpinecountyca.com , or by the Alpine Co. Probation Department at (530) 694-2192. General – The RFP may be completed electronically, but must be printed and signed for submittal. Proposals should be single-spaced, typed with 12-point font, and contain one-inch margins on all sides. Ten stapled copies should be submitted. Cover Page Summary of Project Answers to Narrative Questions Scope of Work Budget- Administrative Charges should be limited to 10% of overall budget Budget Narrative (Attachment F – continued) Cover Page – Use Attachment A as your cover page and have it signed and dated by the person in your group or organization who is legally authorized to sign agreements. This signature certifies that the information and statements made are correct and supported within the organization. Project Summary - Please include a brief summary of the project you plan on providing. Indicate the nature of the program, who the target population is, what services will be provided and how they will benefit Alpine County youth. Please be specific. Narrative Questions - These questions are intended to provide an overview of the capacity of the organization hosting the proposed project. Answers should be more specific than those provided in the Project Summary. ---PAGE BREAK--- HOW TO APPLY CONT. Scope of Work – Describe specific activities and related goals and objectives of the program. Final program reporting and evaluation will be required for closeout of grant and final payment. Budget – Provide the details on your proposed budget capturing all costs. If funded, documentation is requested. Budget Narrative – Applicants are required to provide written justification for the budgeted amounts listed, identifying the source of all program funds and the explicit purpose for the requested funding. For each line item identified in the budget, please provide an explanation of the costs. Submit Proposal – Applications for funding must be submitted in writing and signed by an officer of the organization submitting the application. At a minimum, required information shall include, but is not limited to: name of the applicant and certification of its ability to carry out the program; certification that the applicant meets the minimum qualifications for funding; a narrative description of the project, activities or undertakings to be funded; the proposed timeline for completion; a budget for use of the grant funds; and the manner in which grant funds will be administered. Post marked documents are not acceptable. Please submit signed original and six copies no later than 4:00 p.m. on July 5, 2013 to: Alpine County Clerk’s Office Attn: RFP – Youthful Offender Block Grant 99 Water Street PO Box 158 Markleeville, CA 96120