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Questions and Answers RFP No. 2021-03 Posted February 17, 2021 Question We request the name and pricing of the current vendor for stenographic services. Answer This is in further response to a question that was posed and answered on Addendum Q&A#2, posted on February 10, 2021. MF Reporting currently provides transcription and stenographic services to the City. The City spent approximately twenty-one thousand dollars ($21,000) in 2020 and thirty-two thousand dollars ($32,000) in 2019. See Appendix A to this Addendum for a complete list of MF Reporting’s Billing Rate. Please note that this Billing Rate may not be up-to-date and the City encourages all vendors to respond with their most competitive rates. Question Will you offer recorded audio to remote transcription services who do not employ a stenographer on staff, to be on-site, but rather offer audio-to-text services for those audio files which do not need an in-person commitment? We would receive the audio files and return the text files. We perform these services for municipalities across the country without using an in-person stenographer. Will this disqualify us from this RFP, or can it be parsed between the two types of services? Answer The City will consider a Proposal that differentiates between remote transcription services and in-person stenographic services. Proposers may submit Proposals providing for either one or both of the aforementioned services. Question Should we qualify for the transcription portion, what type of pricing structure would you prefer in the submission? a) Per line (60-character line). b) Per audio minute. c) Per page. d) With time stamps. e) Verbatim. f) Nonverbatim. Answer The City encourages all Proposers to submit a pricing structure that will provide the most efficient services. ---PAGE BREAK--- APPENDIX A ---PAGE BREAK--- FEE SCHEDULE 2020 REGULAR TURNAROUND: 8 to 10 business days *Expedited: Usual industry percentage upcharge of base rate starting with final delivery within 24 hours from end of proceedings at 125 percent. Expedite rate is applied from request date to final delivery. MINIMUM/BUST FEE: $400.00 *(Same-day cancellation / minimum record) DEPOSITIONS: Original (w/copy where applicable): $5.50 Copy: $3.50 ARBITRATION: Original/copy: $8.00 Additional copy: $4.00 PUBLIC HEARINGS/MEETINGS: Original: $10.00 Additional copy: $5.00 APPEARANCES: Half day (4 hrs, weekdays): $130.00 Full day (Beyond 4 hrs, weekdays) $160.00 Start after 5 p.m.: $250.00 Evening (p/hr) $75.00 Weekend: (negotiable) *Any charge not specified is negotiable and charged where applicable. Page 1 of 2 Office: [PHONE REDACTED] Fax: [PHONE REDACTED] MFReportingNY.com COVERING ALL UPSTATE NEW YORK Mail to: 5 Southside Dr., Suite 11 Clifton Park, NY 12065 ---PAGE BREAK--- ADDITIONAL SERVICES VIDEOGRAPHER: First two hours on record/minimum: $500.00 Additional hours: $150.00 Audio Sync per hour: $150.00 Elmo/Monitor (flat fee): $700.00 Bust/Same-day Cancellation: $500.00 CONFERENCE SUITE: Room/Speaker Phone (per day): $275.00 Videoconferencing (p/attendant, p/hr): $100.00 Laptop rental (flat fee): $150.00 UPCHARGES: Realtime (p/pg, p/hookup of final): $2.00 Roughs (p/pg of final): $2.00 Exhibit handling: $40.00 Expert/Technical/Medical (p/pg of final) $ .75 Interpreter (p/pg): $ .75 Off Record (p/hr): $100.00 Videotaped: $ .75 Production print p/pg $ .30 PDF/PTX $25.00 NOTES: *Expedites: (Delivery requests prior to 8 days is expedited. Expedited rates apply from request date to delivery date and follow the industry percentage rule.) *Roughs provided same day OR per client request. (Client request supercedes same day) *All copies charged on federal venue regardless of who provides. *Realtime: Minimum of one hookup charged p/pg where parties decline RT service upon confirmation. *All transcripts are written up. (We do not hold files for future production.) Page 2 of 2