Document Albany_doc_d7aa088944

City of Albany 2 0 1 8 P r o p o s e d B u d g e t Kathy M. Sheehan, Mayor Michael W. Wheeler, Budget Director ---PAGE BREAK--- CITY OF ALBANY 2018 PROPOSED BUDGET MISSION OF CITY GOVERNMENT The only reason we are here is to serve the City of Albany. It is our job to provide services and support that build a safe, healthy, and economically vibrant community. TABLE OF CONTENTS mayor’s commonly used organizational budget summaries of revenues & operating budget operating budget expenditures by capital water & wastewater youth & workforce the case for capital city looking ---PAGE BREAK--- 1 MAYOR’S LETTER KATHY SHEEHAN MAYOR dear common council members and residents of the city of albany: Over the last four years, my administration has worked tirelessly to fulfill my promise to provide responsive City government, equitably improve our neighborhoods, implement effective economic development initiatives, and foster sound financial management. Our City continues to do more with less, and my 2018 budget is no different – embracing a “yes, if” and refusing to allow a “no, because” mentality. This budget continues to create a fiscally sustainable future for our City. My 2015 and 2016 budgets grew at less than the 2% benchmark set by Governor Cuomo for his state budget. My 2017 budget included a 2% decrease in expenditures from 2016; the largest, and only the third annual expenditure decrease in more than 15 years. My 2018 budget builds upon my commitment to fiscal responsibility by implementing consecutive annual budget decreases for the first time in more than 60 years. Embracing PFM Report Recommendations Citywide In 2017, the PFM Group, in consultation with New York State, released the results of its year-long evaluation of the City of Albany’s finances. The PFM Group’s report praised the leadership team we have built at City Hall and validated the work we have undertaken to put our City on a sustainable fiscal path. We have already implemented many of the report’s recommendations – all while maintaining City services and streamlining processes – and this budget includes the introduction of additional recommendations. My 2018 budget centralizes payroll duties and creates a Payroll Director position to eliminate duplicative tasks occurring in multiple City departments. We will also continue to implement a county-wide 911 dispatch model, complete the roll-out of cart-based waste and recycling collection, and consolidate our fleet maintenance programs. These initiatives will enhance the services we provide to our residents and employees every day in the most cost-effective manner possible. ---PAGE BREAK--- 2 CITY OF ALBANY 2018 PROPOSED BUDGET Realizing the Benefits of Technology Investments For the second consecutive year, our budget was built by our Budget Office in the new Enterprise Resource Planning (ERP) system. This new system allows us to use position-based budgeting to realize vacancy savings, accounting for periods of time throughout the year where individual positions may not be filled. We are also continually evaluating actual spending levels to right-size revenue and expenditure projections. This has led to $2.3 million in vacancy savings in the 2018 budget, with a net reduction of 12 positions citywide. Investing in Our Most Valuable Resource – Our People To develop a 21st century city government, we must add and retain the most talented public servants available. Due to past fiscal challenges, salaries for non-union City employees have remained stagnant for several years, leading to increased turnover. To ensure we are creating a more efficient and professional workforce, this budget includes an across-the-board 2% raise for all non-union City employees (excluding elected officials and Budget Office staff) for the first time since 2013. To help fund these well-deserved raises, and to counter the loss of several one-time revenues realized in 2017, this budget proposes a nominal nine-tenths of one percent property tax levy increase (equating to approximately $14 for a home assessed at $150,000). This increase is smaller than was suggested by PFM Group’s report, and still achieves the goal of providing long-overdue raises to some of our most dedicated employees. Reorganization of Essential City Offices We continue to provide excellent and equitable services to our community while striving to increase efficiencies and use our limited resources wisely. To do this, the 2018 budget includes a reorganization of the Human Resources Office and an expansion of the Information Technology Office. This year, we are creating the position of Deputy Human Resources Director & Chief Diversity Officer for more direct and efficient counsel and oversight of labor management, EEO/MWBE, and the Human Rights and Civil Service Commissions. The Office of Information Technology is adding an employee to centralize services and eliminate redundancies among City departments, helping to provide 24/7/365 cyber-security services to all departments. ---PAGE BREAK--- 3 MAYOR’S LETTER LEAN-er City Government My administration has also leveraged the relationships we have fostered with New York State to create a LEAN Office within the Department of Administrative Services. As the first New York State municipality to implement LEAN, we recently sent several front-line employees to LEAN training to receive their “Empire Belts.” To oversee this initiative, we will create a LEAN Innovation & Process Director position to review and streamline processes and procedures in every department throughout the City, with the goal of making the customer experience more efficient and user-friendly. Ensuring Albany Receives Its Fair Share For too long, our City was not receiving its fair share of state aid. That’s why last year my administration launched the “Fair Share for Albany” campaign. Because of our strong fiscal management and the leadership of Governor Cuomo and other state leaders, Albany was successful in securing an unprecedented $12.5 million in new, unrestricted Capital City Funding – necessary aid that was not a spin up, allowing us to avoid borrowing against our future. This new aid marks a tremendous step forward for our city, but we are not done yet. This 2018 budget again includes $12.5 million in Capital City Funding, which we will fight to make permanent. We continue to make a unique, compelling, and indisputable case to state leaders that Albany is treated like no other city in the State; receiving far less unrestricted aid while supporting a staggering 64% of non-taxable property. I look forward to working with the residents of the City of Albany and members of the Common Council to approve this budget, and to continue doing more with less while creating a more efficient, secure, and sustainable financial future for the City of Albany. Sincerely, KATHY SHEEHAN MAYOR, CITY OF ALBANY ---PAGE BREAK--- 4 CITY OF ALBANY 2018 PROPOSED BUDGET EQUITY AGENDA: the philosophy guiding the City of Albany’s decisions and policies. This agenda is built on the principles of accessibility and inclusion, with a focus on initiatives addressing economic, racial, and social inequality, especially in neighborhoods that have been historically marginalized. PFM Report: (also known as the “City of Albany, New York FY2017-FY2020 Financial Options” report) a financial review and recommendation document published by the PFM Group, in consultation with New York State, after undertaking a thorough review of the City of Albany’s finances, policies, and procedures. See Click Fix: an online citizen relationship management software platform that allows constituents to report various issues, such as potholes, garbage, light outages, and codes violations throughout the city, and track their resolution progress in real- time. Capital City Funding: municipal aid provided by New York State to make up for the lack of Aid and Incentives for Municipalities (AIM) Albany receives per capita compared to all other cities in New York State with populations of 50,000 and more. In 2017, this aid was provided as new, unrestricted aid, and was not a “spin up,” allowing the City to avoid borrowing against our future. Spin up: the act of requesting Capital City Funding in exchange for accepting an advance payment on the New York State Public Lands Law 19-A Payment in Lieu of Taxes (PILOT) that the City of Albany receives until 2032. Shared Services: an initiative underway among Albany County and the municipalities within to develop new ways to reduce expenditures and increase efficiencies by coming together to undertake certain procedures jointly. Cost Savings Measures: initiatives proposed by departments and offices to reduce expenditures and become more efficient. LEAN: a management philosophy used internationally to make operations more efficient and effective. The program is designed to identify deployment of resources, methodologies, and redundancies, create metrics and cost drivers, and outline long-term strategies for a 21st Century City. In September 2017, Albany was the first municipality outside of the state’s workforce to be trained by New York State’s LEAN Office. The LEAN Office trained four staff members during a week-long boot camp for “Empire Belts.” Those four Empire Belt employees will be a part of complex, inter- disciplinary projects that will work to include multiple stakeholders, including frontline staff to Senior Leadership, to drive efficiencies and reduce costs. FTE: Full Time Employee. Vacancy Savings: this budget line reflects the amount of money a department can account for when individual positions are not filled because of resignation or termination of employment for a period of time during the budget year. Contingency: a fund of reserve money set aside to cover possible unforeseen future expenses, such as emergency repairs or settlements. Surplus: the amount of money left over at the end of a budget year after all expenditures are paid and revenues are realized. Fund Balance: the accumulated total of surpluses. Sometimes referred to as a “rainy day” fund. New York State suggests that a municipality’s fund balance be equal to approximately 10% of its annual budget. COMMONLY USED PHRASES ---PAGE BREAK--- 5 ORGANIZATIONAL CHART THE PEOPLE OF ALBANY TREASURER MAYOR CHIEF OF STAFF AUDIT & CONTROL COMMON COUNCIL VITAL STATISTICS CITY CLERK DEPARTMENT OF GENERAL SERVICES DEPARTMENT OF RECREATION YOUTH & WORKFORCE FIRE DEPARTMENT POLICE DEPARTMENT Corporation Counsel ASSESSMENT WATER DEPARTMENT PLANNING & COMMUNITY DEVELOPMENT HOUSING & COMMUNITY DEVELOPMENT BUILDINGS & REGULATORY COMPLIANCE ENGINEERING LANDFILL PUBLIC WORKS WASTE COLLECTION DEPARTMENT OF ADMINISTRATIVE SERVICES BUDGET HUMAN RESOURCES EQUAL EMPLOYMENT OPPORTUNITY INFORMATION TECHNOLOGY PURCHASING PAYROLL CULTURAL AFFAIRS LEAN ---PAGE BREAK--- 6 CITY OF ALBANY 2018 PROPOSED BUDGET BUDGET SUMMARY OF REVENUE & EXPENDITURES GENERAL FUND Revenues: General Fund 117,890,751 Transfer From Fund Balance - Amount To Be Raised By Realty Taxes 58,550,000 Total Revenues: 176,440,751 Expenditures: 176,440,751 Net: - WATER FUND Revenues: 33,761,783 Expenditures: 33,761,783 Net: - YOUTH & WORKFORCE SERVICES FUND Revenues: 2,471,976 Expenditures: 2,471,976 Net: - CITY OF ALBANY BUDGET SUMMARY FISCAL YEAR 2018 ---PAGE BREAK--- 7 BUDGET SUMMARY OF REVENUE & EXPENDITURES BUDGET SUMMARY OF REVENUE & EXPENDITURES 2018 REVENUE BREAKDOWN 2017 2018 Property Tax 57,700,000 58,250,000 State Aid 16,506,031 16,506,031 Departmental Income 14,600,271 15,272,395 Landfill 7,353,000 6,107,300 19A 15,000,000 15,000,000 Other PILOTs 6,933,973 7,378,500 Sales Tax 34,111,580 33,500,000 ALL OTHER 12,277,948 11,926,525 Capital City Funding 12,500,000 12,500,000 TOTAL 176,982,803 176,440,751 LANDFILL 19A OTHER PILOTS SALES TAX ALL OTHER CAPITAL CITY FUNDING STATE AID DEPARTMENTAL INCOME PROPERTY TAX 33.01% 9.35% 8.66% 3.46% 8.5% 4.18% 18.99% 6.76% 7.08% ---PAGE BREAK--- 8 CITY OF ALBANY 2018 PROPOSED BUDGET BUDGET SUMMARY OF REVENUE & EXPENDITURES 2018 EXPENDITURE BREAKDOWN 2017 2018 SALARIES 75,470,768 74,382,929 RETIREMENT 14,389,619 14,488,371 FICA 5,924,153 5,532,102 HEALTH INSURANCE & OTHER EMPLOYEE 16,050,034 16,133,685 RETIREE HEALTH INSURANCE & MEDICARE 11,715,151 11,054,785 WORKERS COMPENSATION 3,985,637 4,287,257 OPERATING EXPENSES 27,601,174 28,869,074 DEBT SERVICE 21,846,267 21,692,548 TOTAL 176,982,803 176,440,751 OPERATING EXPENSES DEBT SERVICE SALARIES HEALTH INSURANCE & OTHER EMPLOYEE FICA WORKERS COMPENSATION RETIREMENT RETIREE HEALTH INSURANCE & MEDICARE 42.16% 8.21% 3.14% 9.14% 6.27% 2.43% 16.36% 12.29% ---PAGE BREAK--- 9 BUDGET SUMMARY OF REVENUE & EXPENDITURES 2018 BUDGET SUMMARY OF EXPENDITURES Page 16 A.1210 MAYOR 396,394 - 32,300 72,144 - 500,838 Page 18 A.1010 COMMON COUNCIL 465,920 1,500 40,500 142,276 - 650,196 Page 19 A.1325 TREASURER 794,032 276,500 245,488 - 1,316,021 Page 22 A.1320 OFFICE OF AUDIT & CONTROL 269,156 600 94,355 67,663 - 431,774 Page 24 A.1430.16 ADMIN.SERVICES/PERSONNEL 1,067,881 - 130,783 519,783 - 1,718,448 Page 27 A.1430 CIVIL SERVICE COMMISSION - - 18,581 - - 18,581 Page 28 A.1345 PURCHASING 122,652 7,500 23,300 50,784 - 204,236 Page X A.1670 CENTRAL SERVICES - - 96,600 - - 96,600 Page 30 A.1680 INFORMATION TECHNOLOGY 617,971 93,045 359,545 135,362 - 1,205,923 Page 32 A.7560 CULTURAL AFFAIRS 258,225 10,000 642,101 104,053 - 1,014,379 Page 76 A.1355 ASSESSMENT & TAXATION 215,586 - 201,510 80,977 - 498,073 Page X A.1356 ASSESSMENT REVIEW BOARD - - 15,000 - - 15,000 Page 165 A.8020 DIVISION OF PLANNING 490,733 1,500 133,400 109,559 - 735,192 Page X A.6410 HOUSING & COMM. DEVELOPMENT 811,751 - 3,331,122 370,995 - 4,513,868 Page 73 A.1420 LAW DEPARTMENT 665,165 38,000 477,500 174,167 - 1,354,832 Page 78 A.1410 CITY CLERK 253,034 - 11,350 80,650 - 345,035 Page X A.1450 ELECTIONS - - 250,000 - - 250,000 Page 34 A.4020 VITAL STATISTICS 147,789 - 24,000 57,321 - 229,109 Page 48 A.1491 GENERAL SERVICES 1,409,014 15,000 1,199,630 625,489 - 3,249,134 Page X A.1492 PUBLIC WORKS 4,930,525 80,000 4,570,320 1,735,406 - 11,316,251 Page X A.8160 WASTE COLLECTION/RECYCLING 1,580,714 - 344,000 673,671 - 2,598,385 Page X A.8160.14 WASTE DISPOSAL (LANDFILL) 1,102,244 - 1,956,750 260,488 - 3,319,482 Page X A.1440 ENGINEERING 380,602 - 78,000 104,841 - 563,443 Page 36 A.3120 POLICE DEPARTMENT 30,104,020 218,416 3,039,340 19,668,601 - 53,030,377 Page X A.3120.3020 PUBLIC SAFETY COM. SYSTEM 1,848,969 12,700 619,632 809,135 - 3,290,436 Page 41 A.3120.3310 TRAFFIC ENGINEERING 358,005 - 555,680 114,421 - 1,028,106 Page 42 A.3120.3510 CONTROL OF ANIMALS 153,418 - 116,222 38,489 - 308,129 Page 44 A.3410 FIRE & EMERGENCY SERVICES 18,461,768 119,000 1,307,000 13,429,034 - 33,316,802 Page X A.3620 & REG. COMP 973,199 4,000 744,750 315,787 - 2,037,736 Page X A.7110 DEPARTMENT OF RECREATION 743,411 5,000 75,000 205,549 - 1,028,960 Page X A.7140 RECREATION PROGRAMS 1,028,763 4,652 64,500 191,946 - 1,289,861 Page X A.7180 RECREATION OPERATIONS 315,611 - 172,500 25,817 - 513,928 Page X A.1660 PUBLIC RECORDS - - 140,000 - - 140,000 Page X A.8989 SUPPORT FOR COM. SERVICES - - 25,890 - - 25,890 Page X A.8010 BOARD OF ZONING APPEALS - - 19,000 - - 19,000 Page X A.7510 HISTORIC RESOURCES COM - - 15,500 - - 15,500 Page X A.3010 CITIZENS’ POLICE REVIEW BD - - 250,000 - - 250,000 Page X A.1900 SPECIAL ITEMS - - 2,495,000 - - 2,495,000 Page X A.9000 UNDISTRIBUTED EMPLOYEE BENEFITS - - - 15,490,178 - 15,490,178 Page X A.5182 STREET LIGHTING - - 4,323,500 - - 4,323,500 Page X A.9700 DEBT SERVICE - - - - 17,006,290 17,006,290 Page X A.9730 BOND ANTICIPATION NOTES - - - - 4,224,698 4,224,698 Page X A.9789 OTHER DEBT - - - - 461,560 461,560 GENERAL FUND TOTAL 69,966,553 610,913 28,270,661 55,900,076 21,692,548 176,440,751 PERSONAL SERVICE EQUIPMENT CONTRACTUAL EXPENSES BENEFITS DEBT SERVICE TOTAL ---PAGE BREAK--- 10 CITY OF ALBANY 2018 PROPOSED BUDGET OPERATING BUDGET REVENUE Account Description 2016 Actual 2017 Adopted 2018 Proposed Real Property Taxes 1001 Real Property Taxes 56,313,118 58,000,000 58,550,000 1001.01 Allowance for Tax Certs. - (300,000) (300,000) 1081 Other Payments/PILOTS 31,435,189 18,678,973 19,175,000 1081.01 PILOTs Voluntary 1,000,000 1,750,000 1,900,000 1090 Interest/Penalties on Real Property 156,259 200,000 300,000 Real Property Tax Totals 88,904,566 78,328,973 79,625,000 Non-Property Tax 1120 Sales and Use Tax 33,150,041 34,111,580 33,500,000 1130 Utilities Gross Rects Tax 1,283,480 1,500,000 1,300,000 1134 Privilege Tax-Coin Oper D 2,660 2,500 2,500 1134.01 Coin Operated Amusemt Tax - 2,500 1,000 1150 OTB Receipts 186,266 191,000 185,000 1170 Franchises 1,281,301 1,273,000 1,301,000 Non Property Tax Totals 35,903,747 37,080,580 36,289,500 LOCAL SOURCES TOTALS 124,808,314 115,409,553 115,914,500 General Government 1230 Treasurer Fees 5,749 1,000 2,160 1255 City Clerk Fees 852 3,000 1,507 1256 Engineer Fees 150 [PHONE REDACTED] Law Dept.-Collections - 100,000 25,000 1289 Other Gov't Dept Fees - [PHONE REDACTED].01 Domestic Partnership Fees 3,425 1,700 3,200 1289.02 Civil Service Fees 8,728 45,000 30,000 1289.03 DGS Fees 46,401 40,000 41,500 1289.04 Snow & Ice Enforce.Fee - 15,000 15,000 1710 Public Works Services 46,029 45,000 45,095 1710.01 Waste Collection Fee 1,786,020 1,541,106 1,602,000 2155 Sale of Methane Gas 486,263 450,000 452,300 General Government Totals 2,383,617 2,242,806 2,218,305 Public Safety 1520 Police Fees 22,711 16,000 24,500 1520.01 Police-Details 800,577 600,000 747,600 1520.02 Emergency No Park.Signs 6,455 50,000 19,500 1520.03 APD False Alarms - 30,000 20,000 1540 Fire Dept Fees 140 1,[PHONE REDACTED].01 Fire False Alarms - 75,000 25,000 1550 Animal Control-Redemption 3,925 5,000 5,000 1560 Elevator Programs 94,149 180,000 150,000 1560.01 Sprinkler Programs 35,383 58,000 40,000 1560.02 Fire Alarm Inspections - 137,000 - GENERAL FUND LOCAL SOURCES DEPARTMENTAL INCOME ---PAGE BREAK--- 11 OPERATING BUDGET REVENUE OPERATING BUDGET REVENUE Account Description 2016 Actual 2017 Adopted 2018 Proposed 1560.03 Vacant Bldg Court Cases - 20,000 - 1560.04 Code Violations Courts - 20,000 - 1565 Rental Registry 398,623 328,000 425,000 1589 EMS Ambulance Revenues 487,076 480,000.00 595,000 1720 APD Radio Use Fee 40,000 36,000 40,000 Public Safety Totals 1,889,039 2,036,000 2,092,150 Health 1603 Vital Statistics Fees 265,983 243,000 274,500 Health Totals 265,983 243,000 274,500 Transportation 1740 Bus Parking Fees 29,240 50,000 50,000 1740.01 Towing Fees 75,313 100,000 105,000 Transportation Totals 104,553 150,000 155,000 Culture 2012.03 Golf Course Conc/Martel 64,031 62,000 65,000 2012.09 Swinburne Skate Rental 13,194 4,810 14,600 2012.1 Swinburne Food Concession - 1,400 1,400 2025 Pool Charges 2,258 1,525 1,925 2025.01 Field/Facility Use 51,146 30,000 30,000 2025.02 Golf Fees & Permits 741,423 600,000 750,000 2025.03 Skating Rink Fees (1,094) 23,605 23,605 2025.04 Golf Cart & Range 451,905 373,400 450,000 2025.05 Golf Course Locker Fee 540 [PHONE REDACTED].07 Symetra Tour - 20,000 20,000 2089.01 Other Cultural & Recreatn 26,891 54,810 54,810 2089.02 Tournaments - 15,560 16,000 2089.03 Roller Skating 380 2,000 2,000 2089.04 Summer Camps 16,497 10,600 10,600 2089.05 Dasher Program 1,300 50,000 10,000 Culture Totals 1,368,470 1,250,465 1,450,695 Home/Community Service 2110 Zoning Fees 14,325 20,000 14,500 2115 Planning Board Fees 38,540 40,000 40,000 2130 Landfill Usage Charges 8,150,692 5,304,000 3,974,000 2130.02 Landfill Permits 35,500 26,000 36,000 2130.03 Sale of Composting Bags 9,704 15,000 12,245 2130.04 Compost Facility Usage 40,690 55,000 40,000 2130.05 Sale of Recyclables 38,659 45,000 65,000 2130.09 Waste Mgt.Waste Trans/Re 28,813 40,000 20,000 2130.1 Coupon Sales-Landfill 956,004 - 475,000 2130.11 Petroleum Contaminated Soil 663,100 669,000 335,000 Home/Community Service Totals 9,976,026 6,214,000 5,011,745 DEPARTMENTAL INCOME TOTALS 15,987,689 12,136,271 11,202,395 GENERAL FUND ---PAGE BREAK--- 12 CITY OF ALBANY 2018 PROPOSED BUDGET OPERATING BUDGET REVENUE Account Description 2016 Actual 2017 Adopted 2018 Proposed Home/Community Services 2376 Landfill Usage-Other Gvts 698,363 764,000 710,000 Home/Communit Service Totals 698,363 764,000 710,000 Communications 2395 Computer Aided Dispatch 128,148 - 120,500 Communications Totals 128,148 - 120,500 Use of Money 2401 Interest and Earnings 20,422 20,000 30,000 2410 Rentals Real Prop - Misc 10 - - 2410.02 City Hall Cafe - 2,500 2,500 2410.11 Cell Tower Rent 57,318 53,000 53,000 2410.15 507 Broadway Parking Lot 16,800 16,800 16,800 2410.16 Troutner Lake/Figel 80 80 80 2410.18 Steven's Farm 2,000 2,000 2,000 2411 Other Financing Source 23,689 - - 2450 Commissions Teleph,Vend M 1,713 2,500 2,500 Use of Money Totals 122,032 96,880 106,880 INTERGOVERNMENTAL SERVICES TOTALS 948,543 860,880 937,380 Licenses 2501.02 Taxi and Medallions 104,614 125,000 125,000 2501.03 Business & Occupation Lic 54,494 45,000 49,100 2501.04 Occupational Lic-Bldg Dpt 191,650 220,000 250,000 2501.05 Food Vendor License 15,169 21,000 21,000 2501.06 Animal Control Fines 1,170 1,500 1,500 2501.07 Street Lease 6,350 3,000 3,000 2501.08 Mobile Food Vendor Lic. - 1,000 1,000 2530 Lic/Rec Games of Chance 140 [PHONE REDACTED].01 Bingo Licenses 785 1,000 1,000 2540.02 Bingo Receipts 2,149 3,500 3,500 2541 Marriage Licenses 15,330 25,000 16,000 2541.01 Marriage Certificates 11,270 10,000 10,000 2543 Dog Licenses - Local Fee 17,203 22,000 22,000 2545 Towing Licenses - 3,500 3,500 Licenses Totals 420,323 481,700 506,800 Permits 2550 Safety Inspection Permits 893,883 1,100,000 1,125,000 2550.01 Reinspection Occup Permit 1,100 23,000 25,000 2550.02 Sidewalk Barricade Permit 23,811 25,000 25,000 2552 Demolition Fees 821,444 525,000 650,000 2555 Vacant Building Registry 132,791 160,000 160,000 INTERGOVERNMENTAL SERVICES LICENSES AND PERMITS GENERAL FUND ---PAGE BREAK--- 13 OPERATING BUDGET REVENUE OPERATING BUDGET REVENUE Account Description 2016 Actual 2017 Adopted 2018 Proposed 2556 Commercial Inspections - 25,000 25,000 2557 Public Assemly Permit 8,250 25,000 25,000 2560 Street Openings 502,688 425,000 500,000 2565 Plumbing Permits 267,063 315,000 300,000 2590.01 Electrical Permits 254,615 240,000 250,000 2590.02 Resident Parking Permit 86,455 90,000 90,000 2595 Power Poles Registration - 20,000 20,000 Permits Totals 2,992,100 2,973,000 3,195,000 Public Safety 2553 Board-up Fees 4,790 6,000 6,000 Public Safety Totals 4,790 6,000 6,000 LICENSES AND PERMITS TOTALS 3,417,212 3,460,700 3,707,800 Fines and Forfeitures 2610 Parking Violation Fines 2,095,261 2,850,000 2,850,000 2610.02 Traffic Viol/Pol Court Fines 1,180,672 1,100,000 1,100,000 2610.05 Handicapped Parking Fines 12,990 11,000 11,000 2610.06 Miscellaneous 151,231 75,000 75,000 2610.08 Boot Charges 25,485 40,000 40,000 2610.09 Red Light Camera Fines (28,126) - - 2611 Fines - Building Department 41,775 33,300 50,000 2612 Parking Ticket Surcharge 894,325 1,000,000 1,000,000 2615 Judgements - 75,000 75,000 Fines and Forfeitures Totals 4,373,613 5,184,300 5,201,000 Miscellaneous 2610.03 Scofflaw Fees 8,172 5,000 5,000 Miscellaneous Totals 8,172 5,000 5,000 Licenses 2626.02 GCO Fines - 15,000 15,000 Licenses Totals - 15,000 15,000 FINES AND FORFEITURES TOTAL 4,381,785 5,204,300 5,221,000 2650 Sales of Scrap Material 721 1,000 1,000 2655 Minor Sales - Building Department 42,108 10,000 10,000 2660 Sales of Real Property 6,400 10,000 635,000 2665 Sales of Vehicles/Equip. - 35,000 5,000 2680 Insurance Recoveries 46,085 20,000 20,000 2683 Self Insurance Rec/Comp 558,914 325,000 325,000 PROPERTY SALES TOTALS 654,228 401,000 996,000 FINES AND FORFEITURES PROPERTY SALES GENERAL FUND ---PAGE BREAK--- 14 CITY OF ALBANY 2018 PROPOSED BUDGET OPERATING BUDGET REVENUE Account Description 2016 Actual 2017 Adopted 2018 Proposed 2701 Refund Prior Year's Exp. 787,061 500,000 500,000 2701.01 Refund Prior Yr.-Recyc. 246,909 250,000 50,000 2705.02 Tulip Festival & Ball 173,272 180,000 180,000 2705.03 Albany Alive at Five 197,445 225,000 225,000 2705.05 Last Run 5K 60,800 53,000 53,000 2705.06 Other Events 21,222 20,000 20,000 2705.07 Jazz Festival 12,377 30,000 30,000 2707 Reimburse.-Health Insurance 322,198 340,000 340,000 2770 Other Unclassified 38,215 12,000 12,000 2770.01 PEG Access Funds 5,566 217,000 35,000 2770.02 Court Settlements/Fines 26,255 10,000 10,000 2773.01 Reimbursement - Civil Service - - 50,000 2775 Reimbursement - Tree Plnt 11,591 8,000 8,000 2776 Reimbursement-Alb.Parking 96,786 - - 2777 Reimbursement-Economic Dv 53,484 53,480 53,480 2778.01 Reimbursement-DGS/Fuel 176,996 300,000 200,000 2778.02 Reimbursement-DGS/Salt 13,004 30,000 25,000 2779 Reimburse.-Legal Services 42,000 42,000 42,000 2782 Reimb.-Reassessment Fee - 150,000 150,000 2786.01 Reimbursement - Fire Svcs 119,063 110,000 110,000 2787 Reimbursement-Hous & Comm 1,338,263 4,643,165 4,643,165 2791 Reimbursement-Water Bd./Auth. 1,150,000 1,150,000 1,150,000 2793 Health Insurance-rebates 137,279 50,000 50,000 MISCELLANEOUS TOTALS 5,029,788 8,373,645 7,936,645 2801 Community Dev Block Grant 63,005 65,378 65,378 5031.02 Interfund Transfers - 1,000,000 1,000,000 INTERFUND REVENUE TOTALS 63,005 1,065,378 1,065,378 General Government 3001 Revenue Sharing (Per Capita AIM Aid) 12,607,823 12,607,823 12,607,823 3005 Mortgage Tax 1,258,123 1,500,000 1,500,000 3021 State Aid Court Facilities 155,580 140,000 140,000 3089.04 Capital City Funding - 12,500,000 12,500,000 General Government Totals 14,021,526 26,747,823 26,747,823 Public Safety 3306 NYS-Homeland Security 492,797 - - 3330 Police Court Security Program 1,360,722 1,506,117 1,506,117 3389 Criminal Justice/Body Arm 20,718 46,830 46,830 3389.01 NYS Traffic Safety Comm 34,422 30,000 30,000 3389.02 NYS Dept of Health - EMS 2,214 50,000 50,000 MISCELLANEOUS INTERFUND REVENUE STATE AID GENERAL FUND ---PAGE BREAK--- 15 OPERATING BUDGET REVENUE OPERATING BUDGET REVENUE Account Description 2016 Actual 2017 Adopted 2018 Proposed 3389.06 NYS DCJS Car Theft Pre 33,480 32,000 32,000 3389.07 NYS DCJS - GIVE 369,692 327,883 327,883 3389.09 NYS DCJS - Grant - - - Public Safety Totals 2,314,046 1,992,830 1,992,830 Home/Community Service 3989 NYSDEC Household Haz Wast - - - Home/Community Service Totals - - - STATE AID TOTALS 16,335,572 28,740,653 28,740,653 3825 Albany Plan 178,758 200,000 200,000 COUNTY AID TOTALS 178,758 200,000 200,000 General Government 3089.05 NYS Power Authority Grant 93,175 - - General Government Totals 93,175 - - Public Safety 4320 Dept of Justice Police Gr - 64,000 64,000 4329.04 US DOJ-JAG 2014DJBX0342 34,443 - - 4329.05 US DOJ-JAG/2005DJBX0943 6,649 - - 4389 Federal-Public Safety 116,640 100,000 100,000 4389.03 SAFER Grant - AFD 828,837 936,423 325,000 4399.04 Alcohol Related Acci Redu 37,506 30,000 30,000 Public Safety Totals 1,024,075 1,130,423 519,000 Home/Community Service 4901.01 DOL Federal 43,060 - - 4960 F.E.M.A 23,199 - - Home/Community Service Totals 66,259 - - FEDERAL AID TOTALS 1,183,509 1,130,423 519,000 REVENUE GRAND TOTALS 172,988,403 176,982,803 176,440,751 GENERAL FUND FEDERAL AID COUNTY AID ---PAGE BREAK--- 16 CITY OF ALBANY 2018 PROPOSED BUDGET The Mayor is the Chief Executive Officer and the highest elected official in the City of Albany. The Mayor appoints the heads of departments, as well as members of various commissions, committees, and boards needed to administer the City’s affairs. The Mayor’s Office is responsible for the overall management of City government, its personnel, services, and programs, as well as influencing local, state, and federal policies on behalf of the City of Albany. MAYOR 2017 ACCOMPLISHMENTS 2018 GOALS • Continued to implement Mayor Sheehan’s Equity Agenda throughout our neighborhoods. • Successfully advocated on behalf of the City of Albany to obtain Capital City Funding – securing an unprecedented $12.5 million in new, unrestricted state aid. • Improved internal and external communications to ensure that the Mayor’s Office and City Departments are efficiently accomplishing investments and projects while providing responsive and timely customer service to constituents. • Strengthened community engagement and outreach by continuing “City Hall on the Road,” the City of Albany e-newsletter, Mayor Sheehan’s “Talk of the Town” radio show, and hosting and attending numerous public meetings to solicit input on City projects and investment. • Expanded use of SeeClickFix to improve responsiveness and provide timely updates to all citizens and stakeholders. • Enhanced productivity through the development of policies and procedures to streamline City operations including ongoing implementation of an inter- departmental project management system. • Ensure that each department is accomplishing its work in a manner consistent with the Mayor’s vision of a city built on equity, sustainability, and efficiency. COST SAVING MEASURES • The Mayor’s Office is implementing PFM Report recommendations and becoming a more efficient office through the reorganization of critical functions, including adding a Community Relations Coordinator to ensure continued communication with every neighborhood, our departments, and stakeholders. ---PAGE BREAK--- 17 OPERATING BUDGET EXPENDITURES BY DEPARTMENT MAYOR 2017 2018 Adopted Proposed MAYOR FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7100 Mayor 1 135,403 1 135,403 7110 Chief of Staff 1 83,000 1 83,000 7120 Deputy Chief of Staff 1 54,899 1 59,997 7120 Communications Coordinator 1 50,000 7120 Community Outreach Coordinator 1 37,100 7120 Special Projects Coordinator (p/t) 35,000 7150 Executive Assistant to the Mayor 1 47,500 1 48,450 7150 Constituent Services Assistant (p/t) 16,000 Category Totals: 5 5 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7100 Executive 149,113 135,403 135,403 135,403 7110 Supervisory 171,174 83,000 83,000 83,000 7120 Professional/Technical 136,284 104,899 104,899 132,097 7150 Clerical 86,528 47,500 47,500 64,450 7175 Vacancy Savings - (11,893) (11,893) (18,556) Category Totals: 543,099 358,909 358,909 396,394 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materials 3,650 6,800 6,010 6,100 7440 Contracted Services 500 4,000 4,000 4,000 7450 Fees & Services - - - 19,700 7460 Miscellaneous 754 2,500 20,920 2,500 Category Totals: 4,904 13,300 30,930 32,300 80 EMPLOYEE BENEFITS 7801 Social Security 40,020 28,137 28,137 31,744 7804 Health Insurance 76,851 40,000 40,000 40,400 Category Totals: 116,871 68,137 68,137 72,144 DEPARTMENT TOTALS 664,874 440,346 457,976 500,838 MAYOR ---PAGE BREAK--- 18 CITY OF ALBANY 2018 PROPOSED BUDGET The Common Council, the elected legislative body of the City, consists of 15 Council Members and a President. Established by the Dongan Charter on July 22, 1686, Albany’s Common Council convenes on the first and third Monday of every month to review and act on legislation and resolutions for the government of the City and the management of its business. The Council also holds public hearings to obtain residents’, visitors’, and other stakeholders’ views and opinions on certain pieces of legislation. COMMON COUNCIL COMMON COUNCIL 2017 2018 Adopted Proposed COMMON COUNCIL FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7100 President of Common Council 30,938 30,938 7110 Council Member - President Pro-Tempore 22,814 22,814 7110 Council Member - Majority Leader 22,814 22,814 7110 Council Member (13) 20,314 20,314 7120 Policy/Fiscal Analyst 1 40,000 1 40,000 7120 Research Counsel 1 38,181 1 38,181 7150 Senior Legislative Aide 1 41,181 1 41,181 Category Totals: 3 3 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7100 Executive 8,909 30,938 30,938 30,938 7110 Supervisory 329,292 309,710 309,710 309,710 7120 Professional/Technical 38,181 78,181 78,181 78,181 7150 Clerical 41,300 41,181 41,591 41,181 7170 Temporary Help - 5,910 5,910 5,910 Category Totals: 417,682 465,920 466,330 465,920 20 EQUIPMENT 7220 Office Equipment - 1,500 1,500 1,500 Category Totals: - 1,500 1,500 1,500 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materials 1,590 2,000 2,000 2,000 7435 Legal Notices 4,990 5,000 5,000 5,000 7440 Contracted Services 270 28,000 27,558 28,000 7441 Printing & Binding 2,208 4,000 4,000 4,000 7463 Training & Conferences 394 1,500 1,500 1,500 Category Totals: 9,451 40,500 40,058 40,500 80 EMPLOYEE BENEFITS 7801 Social Security 32,969 35,643 35,675 35,643 7804 Health Insurance 107,238 106,633 106,633 106,633 Category Totals: 140,207 142,276 142,308 142,276 DEPARTMENT TOTALS 567,341 650,196 650,196 650,196 ---PAGE BREAK--- 19 OPERATING BUDGET EXPENDITURES BY DEPARTMENT The Treasurer, a city-wide elected official, is the City’s Chief Fiscal Officer, and is charged with collection, receipt, care, and custody of all taxes and other monies due to the City, except as otherwise provided by law. The Treasurer is responsible for payment of all vouchers, claims, payroll, and other authorized disbursements, as well as investing City funds, maintaining records of all transactions, and providing data to the public as requested. The Parking Violations Bureau, as part of the Treasurer’s Office, collects fines imposed by the Albany Parking Authority and Albany Police Department on illegally parked vehicles. • Began to optimize new property tax billing software, and revamped the online bill payment system. This led to 400-fewer tax delinquent properties and $800,000 in increased tax revenue collected, all while seeing a 1,500 reduction in the number of tax bills returned (from approximately 2,000 to 500). • Through further technology investments, empowered customers to easily and quickly look up tax information online, e-mailed (rather than mailed) 2,500 tax bills and receipts, and dramatically reduced the number of phone inquiries for tax information. • After implementing the Food for Fines parking ticket amnesty in 2015, generating $300,000 in revenue, the Treasurer’s Office initiated collections for the first time on outstanding parking tickets going back to 2010. With Council approval, the Office included the collection fee onto the scofflaw tickets. To date, collections have generated approximately $400,000 in additional revenue, including approximately $35,000 that would have been paid to the City’s collections agent. 2017 ACCOMPLISHMENTS • Manage the City’s finances prudently and responsibly to secure the best return on its investments, and provide excellent customer service. • Continue to better utilize tax and ERP systems in 2018, and look for ways to permit parking ticket scofflaws to “pay off” their parking tickets with community service. • Decrease identified expenditures, such as postage, with improved technology investments. 2018 GOALS COST SAVING MEASURES TREASURER ---PAGE BREAK--- 20 CITY OF ALBANY 2018 PROPOSED BUDGET TREASURER TREASURER 2017 2018 Adopted Proposed TREASURER FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7100 Treasurer 1 98,483 1 98,483 7110 Deputy Treasurer 1 86,384 1 88,112 7110 Assistant Treasurer 1 68,624 1 75,636 7110 Director of Parking Violations 1 48,581 1 49,553 7120 Senior Accountant 1 44,902 1 45,800 7120 Accountant II 1 42,758 1 43,613 7120 Accountant 1 40,484 1 41,294 7120 Fiscal Analyst 1 37,571 1 38,322 7150 Claims Management Clerk 1 49,726 1 50,721 7150 Confidential Secretary 1 37,786 1 38,542 7150 Administrative Assistant 2 32,437 2 33,086 7150 Adjudication Clerk I 3 32,149 4 32,792 7150 Tax Record Clerk 3 31,775 2 32,411 Category Totals: 18 18 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7100 Executive 98,483 98,483 98,483 98,483 7110 Supervisory 201,589 203,589 203,589 213,300 7120 Professional/Technical 135,287 165,715 165,715 169,029 7150 Clerical 343,909 344,158 344,158 351,423 7175 Vacancy Savings - (16,966) (16,966) (38,203) Category Totals: 779,267 794,979 794,979 794,032 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materials 8,075 10,000 10,000 10,000 7434 Scofflaws 6,086 5,000 5,000 5,000 7440 Contracted Services 236,278 183,000 183,000 240,000 7460 Miscellaneous 2,832 4,000 4,000 4,000 7470 Postage 13,445 25,000 25,000 17,500 Category Totals: 266,716 227,000 227,000 276,500 80 EMPLOYEE BENEFITS 7801 Social Security 57,714 62,114 62,114 63,666 7804 Health Insurance 185,043 180,022 180,022 181,822 Category Totals: 242,757 242,136 242,136 245,488 DEPARTMENT TOTALS 1,288,740 1,264,115 1,264,115 1,316,021 ---PAGE BREAK--- 21 OPERATING BUDGET EXPENDITURES BY DEPARTMENT TREASURER TREASURER REVENUES Description 2016 Actuals 2017 Budget 2018 Budget 1001 Real Property Taxes 56,313,118 58,000,000 58,550,000 1001.01 Allowance for Tax Certs. - (300,000) (300,000) 1081 Other Payments/PILOTs 31,435,189 18,678,973 19,175,000 1081.01 PILOTs Voluntary 1,000,000 1,750,000 1,900,000 1090 on Real Property 156,259 200,000 300,000 1120 Sales and Use Tax 33,150,041 34,111,580 33,150,000 1130 Utilities Gross Rects Tax 1,283,480 1,500,000 1,300,000 1150 OTB Receipts 186,266 191,000 185,000 1170 Franchises 1,281,301 1,273,000 1,301,000 1230 Treasurer Fees 5,749 1,000 2,160 1289 Other Gov't Dept Fees - [PHONE REDACTED].01 Waste Collection Fee 1,786,020 1,541,106 1,602,000 2401 Interest and Earnings 20,422 20,000 30,000 2410 Rentals Real Prop- Misc 10 - - 2410.02 City Hall Café - 2,500 2500 2410.11 Cell Tower Rent 57,318 53,000 53,000 2410.15 507 Broadway Parking Lot 16,800 16,800 16,800 2410.16 Troutner Lake/Figel 80 80 80 2410.18 Steven's Farm 2,000 2,000 2,000 2411 Other Financing Source 23,688 - - 2450 Commissions Teleph, Vend M 1,713 2,500 2,500 2610 Parking Violation Fines 2,095,261 2,850,000 2,850,000 2610.03 Scofflaw Fees 8,172 5,000 5,000 2610.08 Boot Charges 25,485 40,000 40,000 2612 Parking Ticket Surcharge 894,325 1,000,000 1,000,000 2680 Insurance Recoveries 46,085 20,000 20,000 2701 Refund Prior Years's Exp. 787,061 500,000 500,000 2777 Reimbursement -Economic Dev. 53,484 53,480 53,480 2782 Reimb.-Reassessment Fee - 150,000 150,000 2791 Reimbursement- Water Bd./Auth. 1,150,000 1,150,000 1,150,000 3005 Mortgage Tax 1,258,123 1,500,000 1,500,000 3089.04 Capital City Funding - 12,500,000 12,500,000 3089.05 NYS Power Authority Grant 93,175 - - 5031.02 Interfund Transfers - 1,000,000 1,000,000 TOTAL REVENUE 133,130,625 137,812,519 138,040,620 ---PAGE BREAK--- 22 CITY OF ALBANY 2018 PROPOSED BUDGET The Chief City Auditor is elected city-wide to head the Office of Audit and Control. The Office is charged by the City Charter with auditing every payment the City makes. The Office also has performance audit authority over every City office and is required to audit the City’s investments. The Office of Audit and Control annually audits approximately 20,000 invoices and writes an annual report on the results. At the same time, Audit and Control staff regularly produce performance audit reports and keeps the City administration informed of issues they identify in the process of their work. AUDIT & CONTROL ---PAGE BREAK--- 23 OPERATING BUDGET EXPENDITURES BY DEPARTMENT AUDIT & CONTROL AUDIT AND CONTROL 2017 2018 Adopted Proposed AUDIT AND CONTROL FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7100 Chief City Auditor 1 98,483 1 98,483 7110 Deputy Chief Auditor 1 74,153 1 74,153 7120 Auditor 1 49,470 7120 Analyst 1 47,500 1 48,450 7120 Analyst 1 42,500 Category Totals: 4 4 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7100 Executive 98,483 98,483 98,483 98,483 7110 Supervisory 74,153 74,153 74,153 74,153 7120 Professional/Technical 29,873 90,000 90,000 97,920 7150 Clerical 47,337 - - - 7170 Temporary Help 14,914 - - - 7175 Vacancy Savings - (5,468) (5,468) (1,400) Category Totals: 264,760 257,168 257,168 269,156 20 EQUIPMENT 7220 Office Equipment 422 840 840 600 Category Totals: 422 840 840 600 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materials 639 650 [PHONE REDACTED] Contracted Services 1,653 6,400 26,400 6,000 7442 Training Fund 2,857 2,500 2,500 2,500 7451 Professional Audit 79,250 85,500 85,500 84,425 7460 Miscellaneous 420 780 780 780 Category Totals: 84,818 95,830 115,830 94,355 80 EMPLOYEE BENEFITS 7801 Social Security 20,353 20,245 20,245 20,698 7804 Health Insurance 26,186 46,500 46,500 46,965 Category Totals: 46,539 66,745 66,745 67,663 DEPARTMENT TOTALS 396,538 420,583 440,583 431,774 ---PAGE BREAK--- 24 CITY OF ALBANY 2018 PROPOSED BUDGET The Department of Administrative Services is responsible for the centralized administrative functions of the City of Albany. This Department is comprised of the offices of Budget, Human Resources, Civil Service, Information Technology, Payroll, Cultural Affairs, Vital Statistics, and Purchasing. It is the Department’s goal to support the City’s most valuable resource – its people – to develop the City of Albany as an employer of choice. Administrative Services is responsible for overseeing the evaluation and evolution of citywide policies and processes, resulting in efficiencies, cost savings, and the ability to offer enhanced services. The Department also oversees and manages the continued implementation of new technology to further transition the City of Albany into a modern, twenty-first century city. The Department assists the Mayor and all departments to create responsible operating and capital budgets, monitor citywide expenditures and revenues, and establish and set internal control systems. DEPARTMENT OF ADMINISTRATIVE SERVICES 2017 ACCOMPLISHMENTS 2018 GOALS • Implemented reorganization of Department of Administrative Services to streamline talent in line with the Mayor’s vision to centralize and improve the City’s internal administrative functions.* • Worked with all City departments to identify cost saving measures and shared services. • Centralized Payroll, leading to elimination of duplicative work across City departments. • Settled four outstanding contracts with city-wide unions. • Increased diversity in recruitment and hiring. • Implemented six-month hiring freeze and cost controls, leading to significant savings. • Established relationship with New York State to implement LEAN , training four City staff members as LEAN “Empire Belts.” • Enhance the ability of City departments to provide high-quality, valued services at an affordable cost to Albany’s taxpayers. • Develop policies and internal controls that protect the City’s fiscal foundation, such as fully implementing electronic time and attendance in the Fire Department and Recreation Department. • Streamline the onboarding process by which employees enter and leave the workforce. • Create a LEAN Office within the City. • Reorganize the Office of Human Resources and train department heads on HR-related issues. • Fully implement position-based budgeting. * In line with recommendations from the PFM Group’s “City of Albany, New York FY2017-FY2020 Financial Options” Report. ---PAGE BREAK--- 25 OPERATING BUDGET EXPENDITURES BY DEPARTMENT COST SAVING MEASURES • The Department of Administrative Services is increasing key personnel positions while centralizing functions to support the City’s goal for more cost-effective government.* • Created a Payroll Director position for higher-performing administrative support. This new position shifts administrative responsibilities to the Payroll Office, and allows even more enhanced oversight of programs and spending, as per PFM Report recommendations. • Transfer an attorney to the Office of Human Resources as Deputy Director and Chief Diversity Officer for more direct and efficient counsel for labor management, EEO oversight, as well as to serve as the HR ombudsman for Diversity and Civil Service Commission. • Incorporate LEAN with a full- time Director of Efficiency and Performance. • IT will increase the number of experienced and skilled IT staff to better accommodate the increased demand of new technologies, including: enterprise applications, employee timekeeping software, tax and billing software, Matrix System, Business Application Systems, Buildings and Codes software, Disaster Recovery, Body Worn Camera Technology, and Cyber Security Systems. • Move MWBE to Contracted Services through a possible consolidation with Albany County. • Contract with Albany City School District to share cost of Civil Service functions. DEPARTMENT OF ADMINISTRATIVE SERVICES * In line with recommendations from the PFM Group’s “City of Albany, New York FY2017-FY2020 Financial Options” Report. ---PAGE BREAK--- 26 CITY OF ALBANY 2018 PROPOSED BUDGET DEPARTMENT OF ADMINISTRATIVE SERVICES 2017 2018 Adopted Proposed DEPARTMENT OF ADMINISTRATIVE SERVICES FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7100 Commissioner of Administrative Services 1 117,000 1 119,340 7100 Budget Director 1 85,000 1 85,000 7100 Human Resources Director 1 82,319 1 83,965 7110 Deputy Human Resources Director/Chief Diversity Officer 1 70,000 7110 Human Resources Office Supervisor 1 59,798 1 60,994 7110 Payroll Director 1 60,000 7120 Chief Financial Manager 1 62,500 1 63,345 7120 EEO/AA/Human Rights Coordinator 1 50,000 7120 MWBE/Fair Housing Coordinator 1 50,000 7120 Director of Innovation & Performance 1 69,000 7120 Sr. Project Manager 1 66,300 7120 Project Manager 1 54,000 7120 Executive Assistant 1 47,500 1 48,450 7120 Confidential Assistant 1 46,000 7120 Sr. Personnel Assistant 1 45,621 1 51,000 7120 Analyst 1 45,000 7120 Senior Payroll Administrator 2 43,418 2 44,286 7120 Staff Assistant 1 38,918 1 39,696 7120 Staff Assistant 2 35,000 1 35,700 7150 Clerk Typist 1 35,000 1 35,700 7150 Data Entry Operator 1 30,936 7170 Interns/Temporary Help 14,000 38,000 Category Totals: 18 17 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7100 Executive 82,319 284,319 284,319 288,305 7110 Supervisory 29,335 59,798 59,798 190,994 7120 Professional/Technical 375,164 544,254 548,633 516,064 7150 Clerical 64,872 65,936 61,557 35,700 7170 Temporary Help 21,914 14,000 14,000 38,000 7175 Vacancy Savings - (23,546) (23,546) (1,182) Category Totals: 573,603 944,761 944,761 1,067,881 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materials 12,136 14,283 14,283 14,283 7440 Contracted Services 88,600 63,600 63,600 95,000 7422 Training Fund 12,326 12,500 12,500 12,500 7460 Miscellaneous 435 2,000 2,000 2,000 7463 Training/Conferences 2,498 7,000 7,000 7,000 Category Totals: 115,995 99,383 99,383 130,783 DEPARTMENT OF ADMINISTRATIVE SERVICES ---PAGE BREAK--- 27 OPERATING BUDGET EXPENDITURES BY DEPARTMENT 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 80 EMPLOYEE BENEFITS 7192 Longevity 290,789 300,000 300,000 300,000 7801 Social Security 46,076 96,690 96,690 81,783 7804 Health Insurance 112,131 112,000 112,000 138,000 Category Totals: 448,996 508,690 508,690 519,783 DEPARTMENT TOTALS 1,138,594 1,552,834 1,552,834 1,718,448 ADMINISTRATIVE SERVICES REVENUES Description 2016 Actuals 2017 Budget 2018 Budget 1289.02 Civil Service Fees 8,728 45,000 30,000 2683 Self Insurance Rec/Comp 558,914 325,000 325,000 2707 Reimburse. -Health Ins. 322,198 340,000 340,000 2773.01 Reimbursement - Civil Service - - 50,000 2793 Health Insurance-rebates 137,279 50,000 50,000 TOTAL REVENUE 1,027,120 760,000 795,000 DEPARTMENT OF ADMINISTRATIVE SERVICES CIVIL SERVICE COMMISSION 2017 2017 2018 2016 Adopted Amended Proposed CIVIL SERVICE COMMISSION Actuals Budget Budget Budget 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materials 722 732 [PHONE REDACTED] Contracted Services 101 350 [PHONE REDACTED] Fees For Services 9,227 10,000 10,000 10,000 7478 Stipends - Commissioners 7,500 7,500 7,500 7,500 Category Totals: 17,549 18,582 18,582 18,581 DEPARTMENT TOTALS 17,549 18,582 18,582 18,581 ---PAGE BREAK--- 28 CITY OF ALBANY 2018 PROPOSED BUDGET DEPARTMENT OF ADMINISTRATIVE SERVICES ■ PURCHASING The Purchasing Office is responsible for the acquisition of all City supplies and services not requiring formal public bidding. These supplies and services are procured in the most efficient and economical manner and render the greatest value. The Office assists city departments to share services by working with them to formulate specifications for equipment and supplies, which will be placed for public bid. The Purchasing Office is also responsible in assisting departments in the disposition of unnecessary City supplies, materials, and equipment through public auction. The Purchasing Office also oversees Central Services, which provides the mailing services for all city departments. 2017 ACCOMPLISHMENTS • Create a joint Purchasing Office with City departments as well as Albany County and Albany City School District to combine purchases and share services to obtain the best pricing available and to decrease expenditures.* • Continue to be proactive by finding additional ways to obtain better pricing for the materials and services needed by all our City Departments. • Centralized purchasing by utilizing the Purchasing Module on the new ERP System.* • Continued replacement of equipment with more high efficiency machines. • Under budget for postage expenses. 2018 GOALS COST SAVING MEASURES * In line with recommendations from the PFM Group’s “City of Albany, New York FY2017-FY2020 Financial Options” Report. ---PAGE BREAK--- 29 OPERATING BUDGET EXPENDITURES BY DEPARTMENT DEPARTMENT OF ADMINISTRATIVE SERVICES PURCHASING 2017 2018 Adopted Proposed PURCHASING FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7100 Purchasing Director 1 68,624 1 76,624 7110 Deputy Purchasing Director 1 51,204 1 52,228 7150 Account Clerk I 1 31,481 Category Totals: 3 2 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7100 Executive 68,624 68,624 68,624 76,624 7110 Supervisory 39,977 51,204 51,204 52,228 7150 Clerical 30,000 31,481 31,481 - 7175 Vacancy Savings (3,169) (3,169) (6,200) Category Totals: 138,600 148,140 148,140 122,652 20 EQUIPMENT 7210 Furniture & Fixtures 715 1,500 1,500 1,500 7220 Office Equipment 4,311 8,000 8,790 6,000 Category Totals: 5,026 9,500 10,290 7,500 40 CONTRACTUAL EXPENDITURES 7409 Forms 397 1,200 1,[PHONE REDACTED] Supplies & Materials 1,030 1,200 1,200 1,000 7440 Contracted Services 50 800 800 21500 Category Totals: 1,477 3,200 3,200 23,300 80 EMPLOYEE BENEFITS 7801 Social Security 10,194 11,575 11,575 9,857 7804 Health Insurance 23,983 40,522 40,522 40,927 Category Totals: 34,177 52,097 52,097 50,784 DEPARTMENT TOTALS 179,280 212,937 213,727 204,236 CENTRAL SERVICES 2017 2017 2018 2016 Adopted Amended Proposed CENTRAL SERVICES Actuals Budget Budget Budget 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materials 271 600 [PHONE REDACTED] Contracted Services 5,260 8,000 8,000 8,000 7470 Postage 100,000 90,000 90,000 88,000 Category Totals: 105,531 98,600 98,600 96,600 DEPARTMENT TOTALS 105,531 98,600 98,600 96,600 ---PAGE BREAK--- 30 CITY OF ALBANY 2018 PROPOSED BUDGET DEPARTMENT OF ADMINISTRATIVE SERVICES ■ INFORMATION TECHNOLOGY (IT) The Office of Information Technology (IT) plays an integral role in City operations and effective use of technology. The Office’s mission is to successfully integrate people, processes, and technology by fostering partnerships and consistently delivering solutions that serve as the foundation of City operations. The City of Albany’s recent expanded use of technology has increased the demand for advanced technology capabilities and services. As service demands and business needs become more complex, timely access to information becomes more critical. The Office is committed to leading in the delivery of technology services and information systems that align with the City departments’ needs. 2017 ACCOMPLISHMENTS • Incorporate APD’s information technology employee into the Office of Information Technology to centralize services, leading to increased efficiencies and eliminating redundancies in order to provide 24/7/365 cyber-security services to all City departments.* • Completed roll out of new telephones (VoIP) across all city departments. • Upgraded approximately 300 City PC’s to Microsoft Windows 7 and Office 2010. • Integrated Albany Police Department (APD) IT Network and Employees in to the www.albanyny.gov infrastructure. • Finalized and published the City- Wide Broadband Assessment and Feasibility Study. • Implemented a new Parking Ticket and Permit System. • Completed shared services with Albany County for Disaster Recovery. • Completed Phase 1 of Shared Services with Albany County for Document Management. • Completed Employee Self-Service Portal. • 24/7/365 cyber-security protection of the City’s information assets. • Consolidate and reduce overlapping IT services, specifically in the APD, to reduce costs and improve service delivery.* • Implement and maintain technology for efficient, reliable, and cost-effective service delivery. • Continue implementation of an easy to use City-Branded Customer Self Service Portal that will allow our citizens the ability to pay multiple bill types (tax, water, ticket citation, etc.) online from one web page with a clean and consistent look at lower costs. • Continually integrate disparate IT systems on to the new Integrated Financial System platform. • Redesign, integrate, and implement a new City website. • Train departments to introduce process changes to achieve organizational objectives which are focused on quality improvement, cost reduction, and improved customer service. • Continue upgrading and replacing network infrastructure. 2018 GOALS COST SAVING MEASURES * In line with recommendations from the PFM Group’s “City of Albany, New York FY2017-FY2020 Financial Options” Report. ---PAGE BREAK--- 31 OPERATING BUDGET EXPENDITURES BY DEPARTMENT DEPARTMENT OF ADMINISTRATIVE SERVICES THE INFORMATION TECHNOLOGY (IT) UNIT 2017 2018 Adopted Proposed THE INFORMATION TECHNOLOGY (IT) UNIT FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7100 Chief Information Technology Officer 1 115,000 1 115,000 7110 Systems Specialist 1 70,887 1 75,300 7110 Sr. Network System Technican 1 70,000 1 71,400 7110 Sr. Network System Technican 1 65,000 7110 Sr. Project Manager 1 65,000 7120 Business Analyst 1 65,000 7120 Web Developer 1 65,000 1 66,300 7120 Network\System Tech 1 53,843 1 54,920 7120 Information Technology Specialist 2 1 51,625 1 52,658 7120 Information Technology Specialist 1 1 41,170 1 41,993 7120 Information Technology Assistant 1 34,800 Category Totals: 9 9 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7100 Executive 115,000 115,000 115,000 115,000 7110 Supervisory 134,593 205,887 205,887 211,700 7120 Professional/Technical 272,821 246,438 246,438 280,871 7180 On-Call Pay - 5,200 5,200 10,400 Category Totals: 522,414 572,525 572,525 617,971 20 EQUIPMENT 7220 Office Equipment 9,691 15,300 15,300 15,300 7250 Other Equipment 13,456 35,750 35,750 32,200 7406 Computer Supplies 23,975 - - - 7492 Software Maintenance 192,261 7,145 7,145 7,145 7494 Hardware Maintenance 25,298 37,900 37,900 38,400 Category Totals: 264,681 96,095 96,095 93,045 40 CONTRACTUAL EXPENDITURES 7409 Forms 1,893 8,500 8,500 8,500 7440 Contracted Services 33,049 241,845 241,845 274,045 7450 Fees & Services 88,676 68,125 87,375 77,000 Category Totals: 123,617 318,470 337,720 359,545 80 EMPLOYEE BENEFITS 7801 Social Security 39,260 43,798 43,798 47,275 7804 Health Insurance 76,750 87,215 87,215 88,087 Category Totals: 116,010 131,013 131,013 135,362 DEPARTMENT TOTALS 1,026,723 1,118,103 1,137,353 1,205,923 ---PAGE BREAK--- 32 CITY OF ALBANY 2018 PROPOSED BUDGET DEPARTMENT OF ADMINISTRATIVE SERVICES ■ CULTURAL AFFAIRS The Office of Cultural Affairs partners with the area’s artistic, cultural, and economic organizations to highlight Albany’s unique character, cultural heritage, and values. Cultural Affairs produces award-winning events throughout the year, while injecting an elevated level of inclusion, modernity, enthusiasm, and efficiency to all aspects of the office. 2017 ACCOMPLISHMENTS • Produced 5 award-winning events: Tulip Fest, Dad Fest, Alive @ 5, Jazz Fest, and Last Run. • Fostered existing and created new partnerships in an effort to enhance events and initiatives, as well as offered assistance with outside organization initiatives. • Successfully produced first hip hop event in 28 year history of Alive @ 5. • Expanded “Cash for Coats” initiative by increasing drop box locations to collect donations. • Aligned with (recycling program) to have presence at Jazz Fest and expand program within City Hall and beyond as means for forwarding collected donations to Capital City Fund. 2018 GOALS • Expand sponsorships and vendor opportunities to capitalize on revenue-generating events.* • Reallocate department positions for better work flow. • Renegotiate existing contracts to reduce expenses. • Reimagine existing events and identify avenues to incorporate current and fledging initiatives, with emphasis on inclusion, relevance, education, and marketability to increase attendance and revenue. • In effort to attract a wider demographic of constituents, communities, vendors, and sponsors, Cultural Affairs will identify and implement areas for growth and modernization within our existing events and beyond. • 20% decrease of staffing levels will lead to increased efficiencies while maintaining existing programming levels. COST SAVING MEASURES 2017 2018 Adopted Proposed SPECIAL EVENTS & CULTURAL AFFAIRS FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7100 Director 1 81,620 1 83,252 7120 Manager of Grant & Corporate Dev 1 54,899 7120 Public Relations Coordinator 1 42,758 1 45,000 7120 Program Aide - Operation Coordinator 1 42,000 1 45,000 7120 Event Assistant 1 38,084 7120 Program Aide 1 35,000 1 35,700 7120 Web Assistant (p/t) 1 35,000 7150 Information Clerk I 1 35,782 1 36,498 7150 Administrative Assistant 1 35,000 1 35,700 Category Totals: 9 6 * In line with recommendations from the PFM Group’s “City of Albany, New York FY2017-FY2020 Financial Options” Report. ---PAGE BREAK--- 33 OPERATING BUDGET EXPENDITURES BY DEPARTMENT DEPARTMENT OF ADMINISTRATIVE SERVICES 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7100 Executive - 83,190 83,190 83,252 7120 Professional/Technical - 247,741 247,741 125,700 7150 Clerical - 70,782 70,782 72,198 7175 Vacancy Savings - (8,214) (8,214) (37,925) 7199 Overtime - 15,000 15,000 15,000 Category Totals: - 408,499 408,499 258,225 20 EQUIPMENT 7250 Other Equipment - - - 10,000 Category Totals: - - - 10,000 40 CONTRACTUAL EXPENDITURES 7302 Tulip Festival - 125,000 125,000 111,750 7303 Albany Alice At Five - 200,000 200,000 198,400 7305 Last Run 5K - 27,000 27,000 31,100 7306 Other Activities - 16,000 16,000 15,625 7307 Jazz Festival - 45,000 45,000 35,526 7410 Supplies & Materials - 2,000 2,000 2,000 7422 Winter Activities - 9,500 9,500 9,500 7424 Festivals & Other Act. - 5,500 5,500 5,500 7426 Marketing/Promotions - 30,000 30,000 40,000 7427 Volunteer Recognition - 3,500 3,500 3,500 7440 Contracted Services - 179,500 179,500 186,900 7450 Fees & Services - 2,000 2,000 2,000 7460 Miscellaneous - 1,000 1,000 300 Category Totals: - 646,000 646,000 642,101 80 EMPLOYEE BENEFITS 7801 Social Security - 31,879 31,879 22,655 7804 Health Insurance - 80,592 80,592 81,398 Category Totals: - 112,471 112,471 104,053 DEPARTMENT TOTALS - 1,166,970 1,166,970 1,014,379 SPECIAL EVENTS REVENUES Description 2016 Actuals 2017 Budget 2018 Budget 2505.07 Jazz Festival 12,377 30,000 30,000 2705.02 Tulip Festival & Ball 173,272 180,000 180,000 2705.03 Albany Alive at Five 197,445 225,000 225,000 2705.05 Last Run 5k 60,800 53,000 53,000 2705.06 Other Events 21,222 20,000 20,000 TOTAL REVENUE 465,116 508,000 508,000 ---PAGE BREAK--- 34 CITY OF ALBANY 2018 PROPOSED BUDGET ■ Vital Statistics The Office of Statistics and Vital Records registers, issues, and preserves all birth and death records occurring within City of Albany limits. Year to date, the office has registered approximately 2,300 births and 1,600 deaths. Birth and death records are stored and made available to state, federal, and local governmental agencies, hospitals, and licensed funeral directors. 2018 GOALS • Identify cost effective ways to streamline record keeping. • Improve customer service by increasing timely processing of transactions. • Increase revenues by 30%. • Provide training to employees to better prepare them to meet the needs of internal and external stakeholders. • Implement a new notary service for constituents. • Eliminating the creation of paper records and continuing digital migration. COST SAVING MEASURES DEPARTMENT OF ADMINISTRATIVE SERVICES ---PAGE BREAK--- 35 OPERATING BUDGET EXPENDITURES BY DEPARTMENT VITAL STATISTICS 2017 2018 Adopted Proposed VITAL STATISTICS FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7100 Registrar 1 61,154 1 62,377 7150 Deputy Registrar 1 37,984 1 38,744 7150 Clerk Typist I 2 29,894 2 30,492 Category Totals: 4 4 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7100 Executive 54,195 61,154 61,154 62,377 7150 Clerical 117,653 97,772 95,862 99,727 7175 Vacancy Savings - (3,989) (3,989) (14,316) Category Totals: 171,848 154,937 153,027 147,789 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materials 4,082 7,000 7,000 7,000 7440 Contracted Services 16,800 3,000 4,910 17,000 Category Totals: 20,882 10,000 11,910 24,000 80 EMPLOYEE BENEFITS 7801 Social Security 13,198 12,158 12,158 12,401 7804 Health Insurance 31,577 44,475 44,475 44,920 Category Totals: 44,775 56,633 56,633 57,321 DEPARTMENT TOTALS 237,505 221,570 221,570 229,109 VITAL STATISTICS REVENUES Description 2016 Actuals 2017 Budget 2018 Budget 1603 Vital Statistics Fees 265,983 243,000 274,500 TOTAL REVENUE 265,983 243,000 274,500 DEPARTMENT OF ADMINISTRATIVE SERVICES ---PAGE BREAK--- 36 CITY OF ALBANY 2018 PROPOSED BUDGET The Albany Police Department (APD) strives to preserve public safety and reduce crime by inspiring and empowering our community to work together to improve our quality of life and make Albany the safest community in America. ALBANY POLICE DEPARTMENT 2017 ACCOMPLISHMENTS 2018 GOALS • Completed the first full year of the Law Enforcement Assisted Diversion (LEAD) program on April 1, 2017. This program is designed to divert offenders away from the criminal justice system and into appropriate social services for crimes committed as result of chemical addiction, poverty, or mental health issues. More than 70 individuals have been diverted to date. • APD continues to be a leading agency in the country with the implementation of President Obama’s 21st century policing initiative. • Working to complete the Madison Ave. Street Calming project, the New Scotland Ave. traffic signal project, and cross walk enhancements throughout the City. • Graduated first APD-led police academy class. • Increased uniformed officer traffic tickets by 12%. • Conducted “Know your Right’s” sessions during the City’s Summer Youth Employment Program. • Increased “pop up” neighborhood events designed to bring police and the community together. • Expanded Officer Wellness program that encourages members to stay healthy and fit. • Continue to support and collaborate with all Albany community stakeholders’ efforts to build healthy, safe, and positive communities throughout the entire city. • Become the largest capital city in the northeast to deploy Body Worn Cameras city-wide. • Ensure safe travel of vehicles, bicycles, and pedestrians in the City of Albany. • Invest in Department’s own human resources through professional and personal development to help members achieve their maximum potential. • Build upon existing bonds throughout the community by fortifying a trusting relationship with Albany’s youth and their families. • Implement County-wide 911 dispatch model. • Overtime will remain the same across APD. • Identify additional funding and grant opportunities. • Utilize a challenge line, with the assistance of a new Chief Financial Manager, to determine additional savings and reductions to contractual services. COST SAVING MEASURES * In line with recommendations from the PFM Group’s “City of Albany, New York FY2017-FY2020 Financial Options” Report. ---PAGE BREAK--- 37 OPERATING BUDGET EXPENDITURES BY DEPARTMENT ALBANY POLICE DEPARTMENT POLICE DEPARTMENT 2017 2018 Adopted Proposed POLICE DEPARTMENT FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7100 Chief 1 119,750 1 122,145 7100 Deputy Chief 1 113,338 1 115,605 7100 Commander 5 109,862 5 112,059 7110 Lieutenant 17 78,888 17 83,286 7110 Sergeant 39 71,933 39 75,943 7110 Social Work Supervisor 1 8,084 7120 Chief Fiscal Officer 1 64,845 1 66,142 7120 Chief Financial Manager 1 63,345 7120 Crime Analyst Supervisor Grade 5 1 62,730 1 67,255 7120 Chief Supervisor 1 53,876 1 54,954 7120 Case Coordinator Grade 5 1 53,461 1 57,317 7120 Associate Computer Software Tech. (Grades Entry - 5) 4 46,454 - 49,281 3 45,578 - 52,836 7120 Senior Traffic Technician 1 45,066 1 45,967 7120 Traffic Technician 1 40,000 1 40,800 7120 Building Services Supervisor 1 43,437 1 44,306 7120 Administrative Supervisor 1 42,000 1 45,896 7120 Anti Violence Coordinator 1 45,000 1 45,900 7120 Records Assistant 1 42,406 1 43,254 7120 Intake Specialist (Grades 3 - 5) 3 38,290 - 39,441 2 39,854 - 42,285 7120 Crime Analyst (Grades Entry - 2) 2 36,017 - 37,096 2 39,772 - 40,966 7120 Youth Aide 1 32,939 1 33,598 7130 Police Officer (Grades 1 - 4) 279 45,574 - 66,032 272 45,574 - 66,032 7130 Police Officer Recruit 7 - 7130 Matron (Grades 4-5) 2 29,609 - 30,498 1 32,698 7130 Hostler 1 14,499 1 14,789 7130 Custodial Worker 3 28,257 3 28,822 7130 Custodial Worker (p/t) 12,583 1 12,835 7130 School Crossing Officer Supervisor 4 11,238 4 11,464 7130 School Crossing Officer 5 8,358 5 8,526 7130 School Crossing Officer 55 5,572 55 5,684 7150 Confidential Secretary 1 41,302 1 42,128 7150 Program Technician 1 40,093 1 40,093 7150 Account Clerk II 1 36,688 1 38,562 7150 Data Entry Operator (Grades Entry - 5) 6 31,408 - 35,350 5 32,691 - 37,900 7150 Community Aide (Grades Entry - 5) 13 30,339 - 35,175 12 32,529 - 37,712 7150 Information Clerk (Grades Entry - 5) 4 32,189 - 35,174 6 32,529 - 37,112 7150 Clerk II Grade 5 2 34,159 2 36,622 7150 Clerk Typist (Grades 1 - 5) 3 30,351 - 34,159 3 33,515 - 36,622 Category Totals: 464 462 ---PAGE BREAK--- 38 CITY OF ALBANY 2018 PROPOSED BUDGET ALBANY POLICE DEPARTMENT 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7100 Executive 731,878 782,398 782,398 798,046 7110 Supervisory 4,011,409 4,154,567 4,154,567 4,377,639 7120 Professional/Technical 825,750 908,907 908,907 921,322 7130 Public Safety/Operations 18,792,845 18,277,577 18,277,577 17,896,645 7150 Clerical 832,230 1,053,770 1,053,770 1,125,368 7190 Holiday Pay 923,205 980,000 980,000 935,000 7199 Overtime 5,253,876 4,050,000 4,050,000 4,050,000 Category Totals: 31,371,193 30,207,219 30,207,219 30,104,020 20 EQUIPMENT 7210 Furniture and Fixtures 2,822 3,700 3,700 18,676 7220 Office Equipment 30,729 70,450 70,450 62,200 7250 Other Equipment 438,348 104,686 427,624 96,490 7251 Armor Vest 11,952 78,050 78,050 41,050 Category Totals: 483,850 256,886 579,824 218,416 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materials 237,263 325,614 325,614 336,679 7412 Uniforms 138,766 156,700 156,700 166,200 7420 Utilities 94,946 100,000 122,341 100,000 7429 Motor Vehicles 507,940 575,000 575,000 597,500 7430 Insurance 450,704 510,000 510,000 510,000 7440 Contracted Services 782,521 945,668 1,243,891 1,174,813 7450 Fees & Services 61,573 53,625 53,625 55,875 7460 Miscellaneous 1,807 5,000 5,000 5,000 7461 Travel Expenses 1,080 - - - 7462 Criminal Expenses 5,188 12,250 12,250 12,950 7463 Training/Conferences 49,642 92,412 92,412 80323 Category Totals: 2,331,431 2,776,269 3,096,833 3,039,340 80 EMPLOYEE BENEFITS 7188 Meal Allowances 3,672 2,700 2,700 3,800 7192 Longevity 520,830 546,000 546,000 556,000 7193 Line-Up Pay/Clothing Allowance 319,139 323,080 323,080 320,500 7194 Police Expense 202,347 205,463 205,463 205,463 7195 Step Increases - 300,000 300,000 300,000 7198 Overtime Reimbursable 1,239,562 1,200,000 1,200,000 1,240,500 7801 Social Security 2,469,010 2,558,057 2,558,057 2,302,958 7802 Retirement 6,408,990 7,052,250 7,052,250 6,981,243 7803 Compensation 972,251 1,300,000 1,300,000 1,300,000 7804 Health Insurance 6,434,833 6,593,205 6,593,205 6,659,137 7807 Comp-City Payments 1,764 4,000 4,000 4,000 7808 Challenge Line Savings - - - (500,000) 7813 Comp-Medical 285,692 250,000 250,000 295,000 Category Totals: 18,858,090 20,334,755 20,334,755 19,668,601 DEPARTMENT TOTALS 53,044,564 53,575,129 54,218,631 53,030,377 ---PAGE BREAK--- 39 OPERATING BUDGET EXPENDITURES BY DEPARTMENT ALBANY POLICE DEPARTMENT POLICE DEPARTMENT REVENUES Description 2016 Actuals 2017 Budget 2018 Budget 1520 Police Fees 22,711 16,000 24,500 1520.01 Police Details 800,577 600,000 747,600 1520.02 Emergency No Parking Signs 6,455 50,000 19,500 1520.03 APD False Alarms - 30,000 20,000 1550 Animal Control Redemption 3,925 5,000 5,000 1720 APD Radio Use Fee 40,000 36,000 40,000 1740 Bus Parking Fees 29,240 50,000 50,000 1740.01 Towing Fees 75,313 100,000 105,000 2395 Computer Aided Dispatch 128,148 - 120,500 2501.02 Taxi and Medallions 104,614 125,000 125,000 2545 Towing Licenses - 3,500 3,500 2610.02 Traffic/Police Court Fines 1,180,672 1,100,000 1,100,000 2610.05 Handicapped Parking Fines 12,990 11,000 11,000 2610.09 Red Light Cameras -28,126 - - 2626.02 GCO Fines - 15,000 15,000 2770.02 Court Settlements/Fines 26,255 10,000 10,000 2801 APD Comm. Dev. Grant 63,005 65,378 65,378 3330 Police Court Security Program 1,360,722 1,506,117 1,506,117 3389 Criminal Justice/Body Armor 20,718 46,830 46,830 3389.01 NYS Traffic Safety Comm 34,422 30,000 30,000 4320 USDOJ Police - 64,000 64,000 3389.06 NYS DCJS-Car Theft Pre 33,480 32,000 32,000 3389.07 NYS DCJS-GIVE 369,692 327,883 327,883 4389 Federal - Public Safety 116,640 100,000 100,000 4399.04 Alcohol Rel. Accident Prg. 37,506 30,000 30,000 TOTAL REVENUE 4,438,960 4,353,708 4,598,808 ---PAGE BREAK--- 40 CITY OF ALBANY 2018 PROPOSED BUDGET ALBANY POLICE DEPARTMENT DIVISION OF PUBLIC SAFETY COMMUNICATION SYSTEMS 2017 2018 Adopted Proposed DIV. OF PUBLIC SAFETY COMMUNICATION SYSTEMS FTE Budget FTE Budget 7110 Telecommunications Supervisor 3 49,158 3 49,158 7130 Telecommunications Senior Dispatcher 6 46,924 6 46,924 7130 Telecommunications Specialist 30 37,819-44,690 30 37,819-44,690 Category Totals: 39 39 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7110 Supervisory 147,492 147,474 147,474 147,474 7130 Public Safety/Operations 1,417,333 1,590,518 1,583,518 1,573,083 7175 Vacancy Savings - - (114,588) 7190 Holiday Pay 64,931 73,531 73,531 68,000 7199 Overtime 221,019 175,000 175,000 175,000 Category Totals: 1,850,775 1,986,523 1,979,523 1,848,969 20 EQUIPMENT 7210 Furniture and Fixtures 3,233 800 800 4,800 7250 Other Equipment 808 6,800 6,800 7,900 Category Totals: 4,041 7,600 7,600 12,700 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materials 1,349 3,000 10,000 8,500 7421 Telephone Communication 347,125 355,650 355,650 375,500 7440 Contracted Services 227,835 237,233 237,233 228,632 7463 Training Fund 3,584 7,500 7,500 7,000 Category Totals: 579,893 603,383 610,383 619,632 80 EMPLOYEE BENEFITS 7192 Longevity 35,777 42,425 42,425 36,338 7193 Line-up Pay/Clothing Allowance 51,750 56,550 56,550 56,550 7195 Step Increases - 13,000 13,000 15,000 7188 Meal Allowances 1,980 2,700 2,700 2,700 7801 Social Security 146,201 160,742 160,742 150,212 7804 Health Insurance 408,569 542,906 542,906 548,335 Category Totals: 644,277 818,323 818,323 809,135 DIVISION TOTALS 3,078,986 3,415,829 3,415,829 3,290,436 ---PAGE BREAK--- 41 OPERATING BUDGET EXPENDITURES BY DEPARTMENT ALBANY POLICE DEPARTMENT DIVISION OF TRAFFIC ENGINEERING 2017 2018 Adopted Proposed DIVISION OF TRAFFIC ENGINEERING FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7110 Labor Foreman 1 37,837 1 46,781 7120 Sign & Graphics Director 1 45,062 1 45,963 7130 Laborer II 3 33,335 3 33,335 7140 Traffic Engineering Electrician 2 61,400 2 62,628 Category Totals: 7 7 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7110 Supervisory 38,565 37,837 37,837 46,781 7120 Professional/Technical 45,062 45,062 45,062 45,963 7130 Public Safety/Operations 101,545 100,005 100,005 100,005 7140 Trades 122,728 122,800 122,800 125,256 7190 Holiday Pay 530 - - - 7199 Overtime 39,269 45,000 45,000 40,000 Category Totals: 347,700 350,704 350,704 358,005 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materials 52,272 70,000 70,000 75,000 7440 Contracted Services 230,067 352,000 352,000 420,680 7479 Roadway Taping - 60,000 60,000 60000 Category Totals: 282,339 482,000 482,000 555,680 80 EMPLOYEE BENEFITS 7198 OT Reimb 224 500 [PHONE REDACTED] Social Security 26,980 26,868 26,868 27,387 7804 Health Insurance 93,667 85,677 85,677 86,534 Category Totals: 120,871 113,045 113,045 114,421 DIVISION TOTALS 750,909 945,749 945,749 1,028,106 ---PAGE BREAK--- 42 CITY OF ALBANY 2018 PROPOSED BUDGET ALBANY POLICE DEPARTMENT DIVISION OF CONTROL OF ANIMALS 2017 2018 Adopted Proposed DIVISION OF CONTROL OF ANIMALS FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7130 Animal Control Officer 3 42,913 3 45,106 Category Totals: 3 3 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7130 Public Safety/Operations 125,970 128,739 128,739 135,318 7180 Animal Control On-Call pay 7,375 9,100 9,100 9,100 7199 Overtime 8,445 9,000 9,000 9,000 Category Totals: 141,790 146,839 146,839 153,418 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materials - 1,500 1,500 1,500 7440 Contracted Services 98,004 103,972 103,972 103,972 7450 Fees & Services 3,692 10,250 10,250 10,250 7463 Training 50 500 500 500 Category Totals: 101,746 116,222 116,222 116,222 80 EMPLOYEE BENEFITS 7801 Social Security 10,258 11,234 11,234 11,736 7804 Health Insurance 28,567 26,488 26,488 26,753 Category Totals: 38,825 37,722 37,722 38,489 DIVISION TOTALS 282,361 300,783 300,783 308,129 ---PAGE BREAK--- 43 OPERATING BUDGET EXPENDITURES BY DEPARTMENT ---PAGE BREAK--- 44 CITY OF ALBANY 2018 PROPOSED BUDGET The Albany Fire Department (AFD) provides protection from the effects of fire, medical emergencies, and hazards to life, property, and the environment in the most safe and efficient manner possible. AFD and its 260 uniformed members are considered an “All Hazards Department.” In addition to providing fire protection and Emergency Medical Services at the Basic and Advanced Life Support Levels, the Department is trained to respond to Hazardous Materials Incidents (as the lead agency in a four-county Hazardous Materials Team), Maritime Emergencies, and Technical Rescue Incidents (High and Low Angle Rescue, Confined Space, and Swift Water Rescue events). DEPARTMENT OF FIRE & EMERGENCY SERVICES 2017 ACCOMPLISHMENTS 2018 GOALS • Orchestrated city-wide recruitment campaign, increasing the number of minority candidates that took the most recent fire fighter civil service exam. • Obtained a $400,000+ FEMA AFG grant, providing for new training apparatus. • Convening Ambulance-Model Planning Committee to begin to develop future service. • Construct and implement a new training trailer, purchased with FEMA AFG funding. • Continue sustained recruitment efforts, with a focus on increased diversity. • Continue to develop future ambulance model. • Increase public education and awareness, building new links with the community. • Evaluate existing response policies, and develop changes to implement consistent objectives. • Establish benchmarks for organizational efficiency and effectiveness. • To remain eligible for the $700,000+ SAFER grant, the Albany Fire Department will continue to maintain current staffing levels with greater overtime oversight.* • Continue to utilize shared resources, including medical supplies, fleet maintenance, parts, and equipment. • Upgrade apparatus and vehicles while evaluating lease vs. purchase options. COST SAVING MEASURES * In line with recommendations from the PFM Group’s “City of Albany, New York FY2017-FY2020 Financial Options” Report. ---PAGE BREAK--- 45 OPERATING BUDGET EXPENDITURES BY DEPARTMENT DEPARTMENT OF FIRE & EMERGENCY SERVICES DEPARTMENT OF FIRE & EMERGENCY SERVICES 2017 2018 Adopted Proposed DEPARTMENT OF FIRE & EMERGENCY SERVICES FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7100 Chief 1 109,750 1 113,043 7100 Executive Deputy Chief 1 101,036 1 104,067 7100 Deputy Chief 2 98,203 2 101,149 7110 Battalion Chief Paramedic 3 85,456 3 88,477 7110 Battalion Chief EMT 3 83,412 3 86,361 7110 Captain Paramedic Rig 1 79,404 1 80,557 7110 Captain Paramedic/Headquarters 1 77,824 9 80,057 7110 Captain Paramedic 7 77,324 1 78,443 7110 Captain EMT/Headquarters 1 75,781 7 77,943 7110 Captain EMT 8 75,281 2 75,818 7110 Lieutenant Paramedic/Headquarters 1 73,246 23 75,318 7110 Lieutenant Paramedic 23 72,746 1 73,698 7110 Lieutenant EMT/Headquarters 2 71,199 23 73,198 7110 Lieutenant EMT 25 70,699 2 77,398 7120 Chief Finance Manager 1 63,345 1 63,345 7130 Firefighter/Paramedic (Grades 2 - Top Grade) 64 66,579 64 46,746 - 68,859 7130 Firefighter/EMT (Grades 1 - Top Grade ) 117 62,453 117 42,030 - 55,161 7140 Auto Mechanic Senior Grade 1 73,024 1 74,484 7140 Auto Mechanic Junior Grade 2 59,007 2 60,187 7150 Clerk-Steno II 1 35,713 1 40,000 7150 Data Entry Operator 1 30,936 1 31,555 7150 Clerk Typist I 1 29,894 1 30,492 7150 Supply Clerk (p/t) 11,839 12,076 7150 Custodial Worker I (p/t) 11,550 11,550 Category Totals: [PHONE REDACTED] 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7100 Executive 389,124 407,192 407,192 419,408 7110 Supervisory 4,759,416 5,539,406 5,539,406 5,745,626 7120 Professional/Technical 49,448 63,345 63,345 63,345 7130 Public Safety/Operations 11,225,462 10,399,267 10,399,267 10,768,989 7140 Trades 191,038 191,038 191,038 194,859 7150 Clerical 108,264 119,932 119,932 125,672 7175 Vacancy Savings - (382,536) (382,536) - 7190 Holiday Pay 654,605 674,548 674,548 704,869 7199 Overtime 1,168,951 439,000 439,000 439,000 Category Totals: 18,546,307 17,451,192 17,451,192 18,461,768 20 EQUIPMENT 7220 Office Equipment - - 5,000 2,500 7250 Other Equipment 129,893 116,500 116,500 116,500 Category Totals: 129,893 116,500 121,500 119,000 ---PAGE BREAK--- 46 CITY OF ALBANY 2018 PROPOSED BUDGET DEPARTMENT OF FIRE & EMERGENCY SERVICES 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materials 121,649 157,500 157,500 158,000 7412 Uniforms 68,046 53,500 53,500 55,000 7414 Office Supplies & Forms 4,840 7,000 7,000 7,000 7415 Apparatus Parts/Repairs 138,808 125,000 125,000 125,000 7420 Utilities 152,291 200,000 200,000 200,000 7430 Insurance 300,816 330,000 330,000 330,000 7440 Contracted Services 321,067 241,100 236,100 250,000 7442 Training 3,766 19,000 19,000 20,000 7450 Fees & Services 76,772 110,000 110,000 110,000 7460 Miscellaneous 2,037 2,000 2,000 2,000 7465 EMS Expense 46,395 50,000 50,000 50,000 Category Totals: 1,236,488 1,295,100 1,290,100 1,307,000 80 EMPLOYEE BENEFITS 7189 EMT Stipend 361,856 388,300 388,300 398,200 7191 Code Inforcement Stipend 350,698 364,000 364,000 358,400 7192 Longevity Pay 509,268 556,150 556,150 533,576 7193 Line-up Pay/Clothing Allw 112,050 115,200 115,200 115,200 7195 Step Increases - 254,868 254,868 176,218 7196 Kelly Day Pay 35,811 45,000 45,000 45,000 7197 Accumulated Sick Leave 561,970 477,490 477,490 536,951 7801 Social Security 1,534,803 1,574,352 1,574,352 1,412,325 7802 Retirement 4,533,421 4,561,000 4,561,000 4,562,472 7803 Compensation 329,208 361,637 361,637 361,636 7804 Hospital & Medical Ins. 3,952,597 4,356,670 4,356,670 4,366,670 7805 Disability Retirement 693,371 612,830 612,830 662,386 7808 Challenge Line Savings - - - (250,000) 7813 Compensation - Medical 187,553 120,000 120,000 150,000 Category Totals: 13,162,605 13,787,497 13,787,497 13,429,034 DEPARTMENT TOTALS 33,075,293 32,650,289 32,650,289 33,316,802 FIRE DEPARTMENT REVENUES Description 2016 Actuals 2017 Budget 2018 Budget 1540 Fire Dept. Fees 140 1,[PHONE REDACTED].01 Fire False Alarms - 75,000 25,000 1589 EMS Ambulance Rev. 487,076 480,000 595,000 2557 Public Assembly Permit 8,250 25,000 25,000 2786.01 Reimbursement-Fire Serv. 119,063 110,000 110,000 3389.02 NYS Dept.of Health-EMS 2,214 50,000 50,000 4389.03 SAFER Frant - AFD 828,837 936,423 625,000 TOTAL REVENUE 1,445,580 1,677,423 1,430,550 ---PAGE BREAK--- 47 OPERATING BUDGET EXPENDITURES BY DEPARTMENT ---PAGE BREAK--- 48 CITY OF ALBANY 2018 PROPOSED BUDGET DEPARTMENT OF GENERAL SERVICES The Department of General Services (DGS) is responsible for ensuring that the City’s streetscapes, infrastructure, public facilities, and natural resources are maintained to be functional, safe, clean, attractive, and convenient for residents and visitors alike. The vision of the Department of General Services is to “create an environment residents are proud to call home.” 2017 ACCOMPLISHMENTS 2018 GOALS • Obtained a $440,000 reimbursement from FEMA for the State of Emergency issued during the February 2017 snowstorm. • Became more responsive and “citizen oriented” creating a higher expectation for outstanding service. • Expanded recycling pilot program, increasing recycling by 50% in the pilot program areas. • Began community discussions and issued RFP for next phase of solid waste management. • Supported the proposed reduction of time allowed to clear sidewalks after snowstorms, which will help to improve public safety. • Implement full roll out of a cart- based waste and recycling collection and fleet maintenance programs to show additional savings in future years. • Continue to evaluate purchasing contracts and develop an improved database of all contracts. • Finalize analysis of lifecycle costs of the DGS fleet with the future goal of a city-wide fleet.* • Complete a city-wide waste collection strategy evaluation. • In conjunction with the Solid Waste Management Workgroup, create an overall strategy for waste collection, waste disposal, recycling, landfill replacement, and the financing of these activities in order to provide context for all other initiatives. • Increase information received by adding GPS to all sanitation, recycling, and snow plowing vehicles, and implement routing software for all sanitation and recycling routes. • Gas budget is increased to reflect current market rate. COST SAVING MEASURES * In line with recommendations from the PFM Group’s “City of Albany, New York FY2017-FY2020 Financial Options” Report. ---PAGE BREAK--- 49 OPERATING BUDGET EXPENDITURES BY DEPARTMENT DEPARTMENT OF GENERAL SERVICES DEPARTMENT OF GENERAL SERVICES 2017 2018 Adopted Proposed DIVISION OF GENERAL SERVICES ADMINISTRATION FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7100 Commissioner 1 99,713 1 101,707 7100 Deputy Commissioner 1 76,000 1 80,100 7110 Building Alterations Coordinator 1 56,710 1 65,124 7110 Supervisor 1 43,453 1 49,899 7120 Superintendent of Sanitation Services 1 88,500 1 90,270 7120 Director of Operations 1 67,568 1 68,919 7120 Chief Financial Manager 1 63,345 1 63,345 7120 Event Assistant 1 38,846 7120 Community Relations Coordinator 1 52,000 1 53,040 7120 Assistant Director of Operations 1 50,000 1 51,000 7120 Planning Unit Recycling Coordinator 1 45,000 1 45,900 7120 Recycling Specialist 1 40,000 1 40,800 7130 Custodial Worker II 3 33,335 3 33,841 7130 Custodial Worker I 6 28,284 6 28,284 7140 Plumber 2 56,692 2 57,826 7140 Electrician 3 56,692 1 57,826 7140 Carpenter 3 53,876 2 54,954 7140 Painter II 3 46,664 3 46,664 7150 Confidential Assistant 1 37,332 1 38,079 7150 Information Clerk II 3 35,000 2 35,700 7150 Account Clerk I 1 35,700 7150 Community Aide 2 30,935 1 31,554 7150 Clerk Typist I 1 31,554 7150 Information Clerk I 2 30,782 2 31,398 7150 Community Aide (p/t) 1 16,288 1 16,614 Category Totals: 40 38 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7100 Executive 222,174 175,713 175,713 181,807 7110 Supervisory 101,008 100,163 100,163 115,023 7120 Professional/Technical 582,126 478,413 478,413 452,120 7130 Public Safety/Operations 276,856 200,000 200,000 271,227 7140 Trades 336,708 530,000 530,000 423,377 7150 Clerical 306,777 273,501 273,501 287,695 7175 Vacancy Savings - (40,307) (40,307) (394,735) 7199 Overtime 63,221 72,500 72,500 72,500 Category Totals: 1,888,869 1,789,983 1,789,983 1,409,014 20 EQUIPMENT 7250 Other Equipment - - 8,276 - 7457 Energy Conservation Project - 15,000 15,000 15,000 Category Totals: - 15,000 23,276 15,000 ---PAGE BREAK--- 50 CITY OF ALBANY 2018 PROPOSED BUDGET DEPARTMENT OF GENERAL SERVICES 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 40 CONTRACTUAL EXPENDITURES 7302 Tulip Festival 106,046 - - - 7303 Albany Alive At Five 182,877 - - - 7305 Last Run 5K 22,634 - - - 7306 Other Activities 13,625 - - - 7307 Jazz Festival 29,776 - - - 7410 Supplies & Materials 94,199 105,000 105,000 104,300 7412 Uniforms 59,332 60,000 60,000 60,000 7420 Utilities 427,969 495,000 516,650 495,000 7421 Telephone Communication 139,975 130,000 130,000 130,000 7422 Winter Activities 3,434 - - - 7424 Festivals & Other Act. 5,834 - - - 7426 Marketing/Promotions 31,114 - - - 7427 Volunteer Recognition 2,340 - - - 7440 Contracted Services 363,403 245,000 238,724 409,330 7450 Fees & Services 937 - - - 7460 Miscellaneous 1,565 3,000 1,000 1,000 Category Totals: 1,485,059 1,038,000 1,051,374 1,199,630 80 EMPLOYEE BENEFITS 7801 Social Security 140,565 140,862 140,862 137,987 7804 Health Insurance 390,947 482,676 482,676 487,502 Category Totals: 531,512 623,538 623,538 625,489 DEPARTMENT TOTALS 3,905,440 3,466,521 3,488,171 3,249,134 GENERAL SERVICES REVENUES Description 2016 Actuals 2017 Budget 2018 Budget 1289.03 DGS Fees 46,401 40,000 41,500 1289.04 Snow & Ice Enforce.Fee - 15,000 15,000 1710 Public Works Services 46,029 45,000 45,095 1710.01 Waste Collection Fee 1,786,020 1,541,106 1,602,000 2012.03 Golf Course Conc/Martel 64,031 6,200 65,000 2025.02 Golf Fees & Permits 741,423 600,000 750,000 2025.04 Golf Cart & Range 451,905 373,400 425,000 2025.05 Golf Course Locker Fee 540 [PHONE REDACTED].07 Symetra Tour - 200,000 20,000 2501.07 Street Lease 6,350 3,000 3,000 2553 Board-up Fees 4,790 6,000 6,000 2560 Street Openings 502,688 425,000 500,000 2595 Power Poles Registration - 20,000 20,000 2610.06 Miscellaneous 151,231 75,000 75,000 2650 Sales of Scrap Material 721 1,000 1,000 2665 Sales of Vehicles/Equip. - 35,000 5,000 2701.01 Refund Prior Yr.-Recyc. 246,909 250,000 50,000 2775 Reimbursement - Tree Plnt 11,591 8,000 8,000 2778.01 Reimbursement-DGS/Fuel 176,996 300,000 200,000 2778.02 Reimbursement-DGS/Salt 13,004 30,000 25,000 3021 State Aid Court Facilities 155,580 140,000 140,000 TOTAL REVENUE 4,406,209 4,114,461 3,997,350 DEPARTMENT OF GENERAL SERVICES ---PAGE BREAK--- 51 OPERATING BUDGET EXPENDITURES BY DEPARTMENT DIVISION OF PUBLIC WORKS 2017 2018 Adopted Proposed DIVISION OF PUBLIC WORKS FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7110 Chief Supervisor 1 53,876 1 54,954 7110 Deputy Chief Supervisor 1 46,152 1 47,075 7110 Gardener 1 43,453 1 49,899 7110 Golf Course Superintendent 1 70,173 1 71,576 7110 Supervisor 9 43,453 10 49,899 7110 Vehicle Maintenance Manager 1 52,039 1 53,080 7120 Assistant Forester 1 45,476 1 52,208 7120 Forester 1 49,151 1 56,430 7130 Auto Mechanic 3 39,835 3 39,832 7130 Auto Mechanic Helper 1 34,718 1 34,718 7130 Equipment Operator I 16 36,607 15 36,607 7130 Equipment Operator II 25 39,835 29 40,352 7130 Equipment Operator III 1 46,664 3 46,654 7130 Equipment Operator III 1 42,112 7130 Laborer I 11 28,284 15 28,284 7130 Laborer II 21 33,335 21 33,335 7130 Laborer III 10 34,718 10 35,235 7130 Line Clearance Tree Trimmer 2 46,664 2 46,664 7130 Mason 3 39,835 3 39,835 7130 Sanitation Worker 6 36,607 5 36,607 7130 Spray Technician 1 35,087 1 40,269 Category Totals: [PHONE REDACTED] 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7110 Supervisory 609,350 613,317 613,317 775,574 7120 Professional/Technical 96,448 94,627 94,627 108,638 7130 Public Safety/Operations 3,179,628 3,436,100 3,436,100 3,926,271 7140 Trades 120,789 137,164 137,164 - 7160 Summer Help 168,388 300,000 300,000 250,000 7170 Temporary Help 175,562 213,000 213,000 175,000 7175 Vacancy Savings - (114,109) (114,109) (803,958) 7199 Overtime 423,127 499,000 507,000 499,000 Category Totals: 4,773,293 5,179,099 5,187,099 4,930,525 20 EQUIPMENT 7235 Small Engine Maint. 47,532 30,000 30,000 30,000 7250 Other Equipment 6,837 45,000 45,000 45,000 7258 Replacement Equipment 31,186 5,000 5,000 5,000 Category Totals: 85,555 80,000 80,000 80,000 DEPARTMENT OF GENERAL SERVICES ---PAGE BREAK--- 52 CITY OF ALBANY 2018 PROPOSED BUDGET DEPARTMENT OF GENERAL SERVICES 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 40 CONTRACTUAL EXPENSES 7410 Supplies & Materials 959,770 1,060,000 1,020,000 1,038,000 7411 Fuel Oil 4,432 9,000 9,000 9,000 7413 Gasoline 790,409 1,200,000 1,200,000 1,350,000 7420 Utilities 44,853 60,000 65,261 60,000 7429 Motor Vehicle Expense 1,248,043 1,600,000 1,600,000 1,350,000 7440 Contracted Services 161,693 180,000 200,000 200,000 7450 Fees & Services 90,951 93,320 93,320 93,320 7453 Tree Services 81,881 90,000 90,000 90,000 7455 City Beautification 113,921 106,000 106,000 106,000 7466 Contracted Snow Removal 19,440 274,000 274,000 274,000 Category Totals: 3,515,392 4,672,320 4,657,581 4,570,320 80 EMPLOYEE BENEFITS 7801 Social Security 361,898 407,226 407,226 438,688 7804 Health Insurance 1,168,461 1,283,879 1,283,879 1,296,718 7807 Comp.-City Payments 1,225 - - - Category Totals: 1,531,584 1,691,105 1,691,105 1,735,406 DEPARTMENT TOTALS 9,905,824 11,622,524 11,615,785 11,316,251 DIVISION OF PUBLIC WORKS ---PAGE BREAK--- 53 OPERATING BUDGET EXPENDITURES BY DEPARTMENT DEPARTMENT OF GENERAL SERVICES DIVISION OF WASTE COLLECTION, RECYCLING, & DISPOSAL 2017 2018 Adopted Proposed DIVISION OF WASTE COLLECTION & RECYCLING FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7110 Supervisor 2 43,453 2 49,899 7130 Equipment Operator III 1 42,112 7130 Equipment Operator II 15 39,835 11 39,835 7130 Sanitation Worker 27 36,607 28 36,587 7130 Laborer I 3 28,284 7130 Sanitation Equipment Operator 3 38,937 Category Totals: 48 44 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7110 Supervisory 75,269 86,906 86,906 99,798 7130 Public Safety/Operations 1,444,148 1,650,000 1,650,000 1,579,432 7175 Vacancy Savings - (41,318) (41,318) (273,516) 7199 Overtime 193,101 175,000 175,000 175,000 Category Totals: 1,712,519 1,870,588 1,870,588 1,580,714 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materials 82,544 66,000 45,000 45,000 7440 Contracted Services 87,022 74,000 104,000 104,000 7452 Recycling Education 13,709 30,000 30,000 30,000 7469 Compost Bags 14,985 15,000 15,000 15,000 7472 Hazardous Waste Collection 110,006 100,000 100,000 100,000 7473 Tire Disposal 4,330 5,000 5,000 5,000 7475 Processing Fee 1,103 6,500 45,000 45,000 Category Totals: 313,698 296,500 344,000 344,000 80 EMPLOYEE BENEFITS 7801 Social Security 127,458 146,261 146,261 141,849 7804 Health Insurance 467,513 526,557 526,557 531,823 Category Totals: 594,972 672,818 672,818 673,671 DEPARTMENT TOTALS 2,621,188 2,839,906 2,887,406 2,598,385 ---PAGE BREAK--- 54 CITY OF ALBANY 2018 PROPOSED BUDGET DEPARTMENT OF GENERAL SERVICES DIVISION OF THE LANDFILL 2017 2018 Adopted Proposed DIVISION OF WASTE DISPOSAL (LANDFILL) FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7110 Landfill Superintendent 1 73,609 1 75,081 7120 Solid Waste Manager 1 72,000 1 73,440 7130 Scale House Operator 1 35,416 1 36,124 7130 Environmental Engineering Technician 2 35,072 2 35,773 7130 Laborer II 3 33,335 2 33,335 7140 Operation Engineer 6 68,730 5 70,105 7140 Heavy Equipment Mechanic 1 59,440 1 69,056 7140 Heavy Vehicle Mechanic 1 56,576 1 69,742 7140 Recycling/Waste Transfer Drivers 1 51,314 1 58,926 Category Totals: 17 15 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7110 Supervisory 138,799 73,609 73,609 75,081 7120 Professional/Technical - - - 73,440 7130 Public Safety/Operations 195,654 205,565 205,565 174,341 7140 Trades 548,136 579,710 579,710 548,247 7170 Temporary Help 132,286 45,000 115,000 115,000 7175 Vacancy Savings - (23,144) (23,144) (33,865) 7199 Overtime 91,944 151,000 151,000 150,000 Category Totals: 1,106,818 1,031,740 1,101,740 1,102,244 20 EQUIPMENT 7230 Vehicles 102,000 - - - Category Totals: 102,000 - - - 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materials 118,753 140,000 140,000 140,000 7413 Gasoline 103,598 150,000 150,000 150,000 7420 Utilities 63,241 100,000 56,000 100,000 7440 Contracted Services 1,182,916 1,000,000 1,100,000 1,100,000 7477 Post Closure Care Landfil 536,190 690,000 585,000 466,750 Category Totals: 2,004,698 2,080,000 2,031,000 1,956,750 80 EMPLOYEE BENEFITS 7801 Social Security 82,848 80,698 80,698 86,912 7804 Health Insurance 189,099 179,790 179,790 181,588 Category Totals: 271,947 260,488 260,488 260,488 DEPARTMENT TOTALS 3,485,463 3,372,228 3,393,228 3,319,482 ---PAGE BREAK--- 55 OPERATING BUDGET EXPENDITURES BY DEPARTMENT DEPARTMENT OF GENERAL SERVICES LANDFILL REVENUES Description 2016 Actuals 2017 Budget 2018 Budget 2130 Landfill Usage Charges 8,150,692 5,304,000 3,974,000 2130.02 Landfill Permits 35,500 26,000 36,000 2130.03 Sale of Composting Bags 9,704 15,000 12,245 2130.04 Compost Facility Usage 40,690 55,000 40,000 2130.05 Sale of Recyclables 38,659 45,000 65,000 2130.09 Waste Mgt.Waste Trans/Re 2,813 40,000 20,000 2130.10 Coupon Sales-Landfill 956,004 - 62,000 2130.11 Petro Contaminated Soil 663,100 669,000 335,000 2155 Sale of Methane Gas 486,263 450,000 452,300 2376 Landfill Usage-Other Gvts 698,363 764,000 710,000 TOTAL REVENUE 11,081,787 7,368,000 5,706,545 ---PAGE BREAK--- 56 CITY OF ALBANY 2018 PROPOSED BUDGET DEPARTMENT OF GENERAL SERVICES ENGINEERING 2017 2018 Adopted Proposed ENGINEERING FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7100 City Engineer 1 88,959 1 93,407 7110 Senior Project Manager 1 82,349 1 86,466 7110 Engineering Project Manager 1 77,595 1 81,475 7120 Junior Engineer 2 52,630 2 55,262 7120 Senior Drafting Technician 1 49,931 1 52,428 Category Totals: 6 6 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7100 Executive 88,959 88,959 88,959 93,407 7110 Supervisory 159,944 159,944 159,944 167,941 7120 Professional/Technical 152,489 155,191 155,191 162,951 7170 Temporary Help - 13,115 13,115 13,115 7175 Vacancy Savings - (9,640) (9,640) (56,812) 7199 Overtime 46 - - - Category Totals: 401,438 407,569 407,569 380,602 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materials 1,167 5,000 5,000 2,500 7440 Contracted Services 19,864 50,000 50,000 30,000 7444 Renovations City 44,492 55,000 55,000 45,000 7460 Miscellaneous - 500 500 500 Category Totals: 65,523 110,500 110,500 78,000 80 EMPLOYEE BENEFITS 7801 Social Security 29,611 31,916 31,916 33,462 7804 Health Insurance 56,318 70,672 70,672 71,379 Category Totals: 85,929 102,588 102,588 104,841 DEPARTMENT TOTALS 552,890 620,657 620,657 563,443 ENGINEERING REVENUES Description 2016 Actuals 2017 Budget 2018 Budget 1256 Engineer Fees 150 500 443 TOTAL REVENUE 150 500 443 ---PAGE BREAK--- 57 OPERATING BUDGET EXPENDITURES BY DEPARTMENT DEPARTMENT OF RECREATION The Department of Recreation provides safe recreational facilities and coordinates wellness programs to keep Albany residents healthy. The Department has partnered with the community to offer activities and services that strengthen the physical, mental, and social skills of Albany residents. The Department of Recreation oversees 29 playgrounds, 21 basketball courts, 22 tennis courts, 16 athletic fields, three pools, nine spray grounds, two community centers, and a nationally-recognized boxing gym. The Department of Recreation works with the Department of General Services to maintain parklands. 2017 ACCOMPLISHMENTS 2018 GOALS • Revitalized parks and playgrounds across the City, and opened the new Washington Park Skate Park. • Community Centers (Arbor Hill and Lincoln) successfully hosted events with numerous external partners. • Modernized spaces to further academic activities (i.e. college lounge at AHCC, library and study room at Hoffman, etc.). • Partnered successfully with the Albany City School District to rollout “Summertime in Albany,” expanding summer recreation programming options, all while relocating the Arbor Hill Community Center due to Albany City School District construction. • Continue to partner with the community to offer activities and services that strengthen the physical, mental, and social skills of Albany residents. • Create sports development pipelines for youth athletics. • Be the training provider for coaches credentials (i.e. PCA, USA Basketball, USA Lacrosse). • Provide daily physical activity opportunities for all ages & abilities. • Utilized recommendations in the PFM Report, leading to shared services with the City School District by contracting permanent lifeguard positions (i.e. Arbor Hill, Myers, Hackett) to eliminate more than $100,000 salaries and benefits. • Increased departmental technology and asset management system to reduce theft and loss of equipment, supplies, and materials at most targeted facilities (Hoffman, Lincoln, Boxing, Swinburne, Bleecker).* COST SAVING MEASURES * In line with recommendations from the PFM Group’s “City of Albany, New York FY2017-FY2020 Financial Options” Report. ---PAGE BREAK--- 58 CITY OF ALBANY 2018 PROPOSED BUDGET DEPARTMENT OF RECREATION RECREATION ADMINISTRATION 2017 2018 Adopted Proposed DIVISION OF RECREATION ADMINISTRATION FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7100 Commissioner 1 59,713 1 60,907 7110 Deputy Commissioner 1 61,155 1 62,378 7110 Operations Manager 1 49,274 1 50,259 7130 Recreation Assistant 2 31,200 2 31,824 7130 Laborer II 4 33,335 5 33,335 7130 Laborer I 2 28,284 1 28,284 7150 Program Coordinator 1 43,453 1 44,322 7150 Executive Assistant 1 40,000 1 40,800 7150 Administrative Specialist 1 32,116 1 32,758 7150 Office Assistant/Community Aide 1 28,035 1 28,596 Category Totals: 15 15 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7100 Executive 99,713 59,713 59,713 60,907 7110 Supervisory 81,800 110,429 110,429 112,638 7120 Professional/Technical 779 - - - 7130 Public Safety/Operations 247,714 252,308 252,308 258,607 7150 Clerical 84,089 143,604 143,604 146,476 7160 Summer Help 260,758 190,000 190,000 192,850 7170 Temporary Help 605 - - - 7175 Vacancy Savings - (16,101) (16,101) (40,067) 7199 Overtime 13,086 12,000 12,000 12,000 Category Totals: 788,543 751,953 751,953 743,411 20 EQUIPMENT 7258 Replacement Equipment 2,283 5,000 5,000 5,000 Category Totals: 2,283 5,000 5,000 5,000 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materials 18,452 35,000 35,000 31,000 7420 Utilities 40,073 27,000 27,000 25,000 7440 Contracted Services 25,702 18,000 18,000 18,000 7450 Fees & Services 251 1,000 1,000 1,000 Category Totals: 84,478 81,000 81,000 75,000 80 EMPLOYEE BENEFITS 7801 Social Security 59,050 60,541 60,541 59,936 7804 Health Insurance 135,730 144,171 144,171 145,613 Category Totals: 194,780 204,712 204,712 205,549 DEPARTMENT TOTALS 1,070,084 1,042,665 1,042,665 1,028,960 ---PAGE BREAK--- 59 OPERATING BUDGET EXPENDITURES BY DEPARTMENT DEPARTMENT OF RECREATION RECREATION DEPARTMENT REVENUES Description 2016 Actuals 2017 Budget 2018 Budget 2012.09 Swinburne Skate Rental 13,194 4,810 14,600 2012.10 Swinburne Food Concession - 1,400 1,400 2025 Pool Charges 2,258 1,525 1,925 2025.01 Field/Facility Use 51,146 30,000 30,000 2025.03 Skating Rink Fees (1,094) 23,605 23,605 2089.04 Summer Camps 16,497 10,600 10,600 2089.05 Dasher Program 1,300 50,000 10,000 2089.02 Tournaments - 15,560 16,000 2089.03 Roller Skating 380 2,000 2,000 3825 Albany Plan 178,758 200,000 200,000 2089.01 Other Culture/Rec. 26,890 54,810 54,810 TOTAL REVENUE 289,329 394,310 364,940 ---PAGE BREAK--- 60 CITY OF ALBANY 2018 PROPOSED BUDGET RECREATION PROGRAMS 2017 2018 Adopted Proposed RECREATION PROGRAMS FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7110 Director - Boxing Program 1 35,614 1 36,326 7110 Athletic Manager 1 30,000 1 30,600 7110 Director 3 13,324 3 13,590 7130 Recreation Aide 1 20,382 1 20,790 7130 Recreation Aide (p/t)(15) 10,279 10,485 7130 Recreation Aide 13,572 13,843 7130 Recreation Aide 12,893 13,151 7130 Boxing Aid 16,370 16,697 7130 Lifeguard 3 28,284 3 28,850 7130 Laborer I 1 28,284 1 28,284 7130 Custodial Worker 1 16,373 1 16,373 7130 Custodial Worker 12,133 12,133 Category Totals: 11 11 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7110 Supervisory 68,141 105,586 105,586 107,698 7130 Public Safety/Operations 357,030 412,477 412,477 434,757 7160 Summer Help 663,714 660,000 660,000 669,900 7175 Vacancy Savings - (16,024) (16,024) (183,592) Category Totals: 1,088,884 1,162,039 1,162,039 1,028,763 20 EQUIPMENT 7250 Other Equipment (3,700) 4,652 4,652 4,652 Category Totals: (3,700) 4,652 4,652 4,652 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materials 24,299 30,500 30,500 30,500 7420 Utilities 516 2,000 2,000 2,000 7421 Telephone Communication - 1,000 1,000 1,000 7440 Contracted Services 37,986 31,000 31,000 31,000 Category Totals: 62,801 64,500 64,500 64,500 80 EMPLOYEE BENEFITS 7801 Social Security 83,709 90,121 90,121 92,745 7804 Health Insurance 78,217 98,219 98,219 99,201 Category Totals: 161,926 188,340 188,340 191,946 DEPARTMENT TOTALS 1,309,911 1,419,531 1,419,531 1,289,861 DEPARTMENT OF RECREATION ---PAGE BREAK--- 61 OPERATING BUDGET EXPENDITURES BY DEPARTMENT DEPARTMENT OF RECREATION RECREATION OPERATIONS 2017 2018 Adopted Proposed RECREATION OPERATIONS FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7130 Laborer (p/t) 1 13,722 Category Totals: 1 13,722 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7130 Public Safety/Operations 11,797 13,722 13,722 - 7170 Temp Help 244,293 332,000 332,000 336,980 7199 Overtime 94 600 [PHONE REDACTED] Vacancy Savings - (5,027) (5,027) (21,869) Category Totals: 256,185 341,295 341,295 315,611 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materials 56,773 69,000 69,000 74,000 7420 Utilities 76,552 75,500 75,500 75,500 7440 Contracted Services 27,368 23,000 23,000 23,000 Category Totals: 160,693 167,500 167,500 172,500 80 EMPLOYEE BENEFITS 7801 Social Security 20,169 26,494 26,494 25,817 7804 Health Insurance 1,000 27,868 27,868 - Category Totals: 21,169 54,362 54,362 25,817 DEPARTMENT TOTALS 438,047 563,157 563,157 513,928 DEPARTMENT OF RECREATION TOTALS 2,818,042 3,025,353 3,025,353 2,832,749 ---PAGE BREAK--- 62 CITY OF ALBANY 2018 PROPOSED BUDGET The Department of Planning & Development is a dynamic and interdisciplinary office of professionals that apply progressive urban planning practices to preserve and protect neighborhoods, manage and promote adaptive land use, and guide sustainable growth in our community. It is the mission of this department to ensure that development and redevelopment within the City be consistent with and further the goals of the City’s Comprehensive Plan – Albany 2030. The department seeks to create a streamlined, fair, and predictable land development process that helps protect, improve, and build quality neighborhoods that are safe, walkable, interesting, and economically vibrant. Much of the work will provide greater efficiencies, a more predictable land development process, enhancements in the quality of life, and greater economic returns in the years to come. ■ DIVISION OF PLANNING The Division of Planning is responsible for the administration and procedural requirements of the development approval process. The Division oversees all planning and sustainability activities for the City, including the Office of Energy and Sustainability. Division staff handle land use issues with the Planning Board, Board of Zoning Appeals, and Historic Resources Commission, in addition to neighborhood and long-range planning. The Office of Energy and Sustainability focuses on greenhouse gas emissions and energy management, sustainable transportation, and climate mitigation, adaption planning and implementation, and oversees the City of Albany Sustainability Advisory Committee. DEPARTMENT OF PLANNING & DEVELOPMENT 2018 GOALS • Fully integrate and implement ReZone Albany. • Continue digitizing all property related land use files, allowing easier access and increased transparency. This will include integration of property related files into an enhanced Geographic Information System (GIS) — Search Albany. • Conduct planning studies to set the stage for the 2018 CFA application cycle by ensuring baseline studies and feasibility studies are complete so that the City can pursue construction and implementation funding for several major projects and initiatives and continued updates to the USDO. COST SAVING MEASURES • With better access to property record related information through web access, it is anticipated that City departments will realize savings and efficiencies through fewer inquiries and less staff time required to provide information to that is currently not easily accessible. • With the full implementation ReZone Albany, enhancement of the City’s GIS and property related records, the Department of Planning and Development will be able to deliver additional services at the current staffing levels. This will require taking full advantage of planning student interns from local planning programs. 2017 ACCOMPLISHMENTS • Successfully finalized ReZone Albany, the new zoning that went into effect on June 1, 2017. This initiative has been a major two and a half year effort to overhaul the City’s land-use and development regulations, ensuring consistency with the goals of Albany 2030 and the existing historic development pattern found throughout the City. The new Unified Sustainable Development Ordinance (USDO) includes provisions for a six month update and annual review to ensure that the rules and regulations keep pace with industry standards and best practices. ■ PLANNING BOARD The five members of the Planning Board, which has the power to approve subdivisions of property, meet to review site plans for landscaping, parking, and drainage before large-scale projects are constructed. ---PAGE BREAK--- 63 OPERATING BUDGET EXPENDITURES BY DEPARTMENT DEPARTMENT OF PLANNING & DEVELOPMENT DIVISION OF PLANNING & DEVELOPMENT 2017 2018 Adopted Proposed DIVISION OF PLANNING & DEVELOPMENT FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7100 Commissioner of Planning & Community Development 1 91,800 7100 Planning Director 1 80,271 1 82,278 7100 Deputy Planning Director 1 65,000 1 66,625 7120 Principal Planner 1 58,066 1 59,518 7120 Senior Planner 2 52,042 2 53,343 7120 Planner 1 45,000 1 46,125 7120 Mapping Technologist 1 58,000 1 59,450 7150 Confidential Secretary 1 40,000 1 41,000 Category Totals: 8 9 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7100 Executive 80,271 145,271 145,271 240,703 7120 Professional/Technical 253,499 265,150 265,150 271,779 7150 Clerical 40,000 40,000 40,000 41,000 7170 Interns/Temporary Help - - - 12,000 7175 Vacancy Savings - (7,946) (7,946) (74,749) Category Totals: 373,770 442,475 442,475 490,733 20 EQUIPMENT 7220 Office Equipment - - - 1,500 Category Totals: - - - 1,500 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materials 10,895 6,000 6,000 7,900 7440 Contracted Services 238,388 153,500 178,578 113,000 7442 Training - 4,500 4,500 4,500 7450 Fees & Services 7,500 8,000 8,000 8,000 Category Totals: 256,784 172,000 197,078 133,400 80 EMPLOYEE BENEFITS 7801 Social Security 28,490 33,458 33,458 43,259 7802 Retirement - - - 9,800 7804 Health Insurance 49,882 48,712 48,712 56,500 Category Totals: 78,372 82,170 82,170 109,559 DEPARTMENT TOTALS 708,926 696,645 721,723 735,192 PLANNING & DEVELOPMENT REVENUE Description 2016 Actuals 2017 Budget 2018 Budget 2110 Zoning Fees 14,325 20,000 14,500 2115 Planning Board Fees 38,540 40,000 40,000 TOTAL REVENUE 52,865 60,000 54,500 ---PAGE BREAK--- 64 CITY OF ALBANY 2018 PROPOSED BUDGET DEPARTMENT OF PLANNING & DEVELOPMENT HOUSING & COMMUNITY DEVELOPMENT 2017 2018 Adopted Proposed HOUSING & COMMUNITY DEVELOPMENT FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7100 Director of Community Development 1 82,319 1 83,965 7110 Deputy Director of CD 1 73,385 1 74,853 7110 Property Manager 1 51,418 1 52,446 7110 Rehab. Financial Director 1 57,639 7120 Sr. Finance Counselor 2 50,271 7120 Home Store Outreach Specialist 1 49,620 7120 Program Compliance Officer 1 47,260 7120 Outreach Coordinator 1 51,986 7120 Finance Officer/Compliance Officer 1 48,205 7120 Rehab & Environmental Services Manager 1 54,899 1 55,997 7120 Finance Counselor 1 45,701 7120 Senior Rehab Specialist 1 45,000 7120 Rehab Specialist II 1 39,932 3 42,158 7120 Accountant 1 42,534 1 44,661 7120 Special Community Projects Coordinator 1 37,100 7120 Vacant Buildings Rehab Specialist 1 48,877 1 49,855 7130 Maintenance Assistant 1 35,132 1 37,767 7150 Administrative Assistant 1 35,896 7150 Confidential Administrative Assistant 1 40,000 7150 Finance/Mortgage Officer 1 44,337 Category Totals: 15 16 DEPARTMENT OF PLANNING & COMMUNITY DEVELOPMENT 2017 2018 Adopted Proposed PLANNING & COMMUNITY DEVELOPMENT FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7100 Commissioner of Planning & Community Development 1 90,000 Category Totals: 1 - 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7100 Executive - 90,000 90,000 - Category Totals: - 90,000 90,000 - 80 EMPLOYEE BENEFITS 7801 Social Security - 6,885 6,885 - 7802 Retirement 4,751 10,000 10,000 - 7804 Health Insurance - 14,065 14,065 - Category Totals: 4,751 30,950 30,950 - DEPARTMENT TOTALS 4,751 120,950 120,950 - ---PAGE BREAK--- 65 OPERATING BUDGET EXPENDITURES BY DEPARTMENT DEPARTMENT OF PLANNING & DEVELOPMENT ■ OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Albany Community Development Agency (ACDA) is a public benefit corporation established by the City of Albany and governed by a board of directors appointed by the Mayor. As a component unit of the City, ACDA employees are City of Albany employees and abide by City of Albany personnel policies and procedures. ACDA’s goal is to provide suitable living environments and economic opportunities for persons of low and moderate income. ACDA’s budget is based on Federal allocations through May 31, 2018. From June 1, 2018 until December 31, 2018, revenue is estimated based on funding projections for the upcoming federal budget. The projected revenue covers the Department’s portion of City personnel costs including expenses related to the Planning, Codes, and Legal personnel that provide staff support to ACDA. As is the case each year, ACDA’s full 2018 budget directly relates to the Federal budget, and will not be known until sometime in 2018. At this point, ACDA can only be definite with their budget through May 2018. ACDA currently anticipates level funding for 2018 which will allow us to continue the programs and staffing that is in the budget. However, budget cuts at the federal level would cause ACDA to re-examine staffing and programming levels mid-year. • Continue to identify additional funding opportunities. • Broaden the capacity of ACDA to provide more community based programming. • Provide an office organization that better suits the needs of the community and the requirements of HUD. • Continue with the $3,000,000 Lead Hazard Reduction grant through June 2019. • Apply for two additional grants available through New York State: - ACCESS to Home assists homeowners with disabilities to remain in their homes by providing funds to make them more accessible. - RESTORE grant program assists seniors living in Albany to help fund emergency repairs in their homes. • In order to become more efficient and streamlines, ACDA will undergo an office reorganization. This reorganization will reduce the 2018 personnel budget while continuing to provide the same or more services to the City. 2018 GOALS COST SAVING MEASURES 2017 ACCOMPLISHMENTS • Created a new $1 million program that provides up to $50,000 in funding to individuals willing to purchase and rehabilitate vacant buildings in the City of Albany and set aside a portion of the building for affordable housing. • Received a $300,000 grant from NYS Homes and Community Renewal to assist with the rehabilitation of homes in the City. • Created a new program for individuals above the HUD income guidelines that will provide a $5,000 grant to homeowners that need to address emergency home repairs. • Provided funding to assist the Albany Housing Authority with the purchase of 25 Warren St. This purchase will put an underutilized building back to life and will address food insecurities in the South End, provide job training opportunities, and opportunities for artistic enrichment. ---PAGE BREAK--- 66 CITY OF ALBANY 2018 PROPOSED BUDGET HOUSING & COMMUNITY DEVELOPMENT HOUSING & COMMUNITY DEVELOPMENT REVENUES Description 2016 Actuals 2017 Budget 2018 Budget 2787 Reimbursement-Housing&CD 1,338,263 4,643,165 4,643,165 TOTAL REVENUE 1,338,263 4,643,165 4,643,165 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7100 Executive 83,169 82,319 82,319 83,965 7110 Supervisory 134,170 182,442 182,442 127,299 7120 Professional/Technical 375,477 365,923 365,923 522,720 7130 Public Safety/Operations 35,832 35,132 35,132 37,767 7150 Clerical 80,979 80,233 80,233 40,000 Category Totals: 709,627 746,049 746,049 811,751 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materials 28 1,000 1,000 1,000 7420 Utilities 21,381 27,400 27,400 27,400 7440 Contracted Services 4,392 3,170,591 3,170,591 3,295,222 7460 Miscellaneous 5,460 7,500 7,500 7,500 Category Totals: 31,260 3,206,491 3,206,491 3,331,122 80 EMPLOYEE BENEFITS 7801 Social Security 53,437 57,073 57,073 62,099 7802 Retirement 156,718 166,369 166,369 164,309 7804 Hospital & Medical Insurance 115,630 130,670 130,670 139,759 7862 Medicare Refunds 734 4,476 4,476 4,828 Category Totals: 326,520 358,588 358,588 370,995 DEPARTMENT TOTALS 1,067,408 4,311,128 4,311,128 4,513,868 DEPARTMENT OF PLANNING & DEVELOPMENT ---PAGE BREAK--- 67 OPERATING BUDGET EXPENDITURES BY DEPARTMENT DEPARTMENT OF BUILDINGS & REGULATORY COMPLIANCE The Department of Buildings & Regulatory Compliance protects and improves the health, safety, and welfare of City residents, visitors, and investors by enforcing the City Code and the New York State Uniform Building Code effectively, efficiently, and transparently. This Department administers and enforces the New York State Uniform Code consisting of the Buildings Code, Fire, Property Maintenance Code, Multiple Residence Code, Existing Buildings Code, Plumbing Code, Electrical Code, and Mechanical Code within the City of Albany. Additionally, the Department is charged with administering and enforcing the provisions of the Albany City Code which includes receiving, reviewing, and issuing all building applications and permits, and permits for electrical, plumbing, sidewalk barricade, sign, and change of use requests. The Department is also responsible for maintaining the Rental Dwelling Registry and Vacant Building Registry, and implementing the Residential Occupancy Permit Program. 2018 GOALS • Complete implementation of new code enforcement software.* • Reassess department fees to better reflect costs of work. • Develop a proactive strategy for avoiding demolition and mitigating the effects of vacancy. • Implement Building Blocks platform. • Study feasibility and potential cost savings associated with purchasing fleet for field staff. • Continue to use technology for smarter geographical inspection scheduling to reduce expenses. • Explore more paperless options for enforcement, such as reducing paper and postal expenses. COST SAVING MEASURES 2017 ACCOMPLISHMENTS • Added a Neighborhood Stabilization Coordinator to analyze and develop a plan for every vacant building in the City. • Transitioned to enforcing ReZone Albany and a new New York State Building Code. • Implemented Energov code management software. * In line with recommendations from the PFM Group’s “City of Albany, New York FY2017-FY2020 Financial Options” Report. ---PAGE BREAK--- 68 CITY OF ALBANY 2018 PROPOSED BUDGET DEPARTMENT OF BUILDINGS & REGULATORY COMPLIANCE BUILDINGS & REGULATORY COMPLIANCE (CODES) 2017 2018 Adopted Proposed BUILDINGS & REGULATORY COMPLIANCE (CODES) FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7100 Director 1 82,125 1 83,768 7110 Office Supervisor 1 60,728 1 64,000 7120 Deputy Director of Codes 1 58,066 1 61,000 7120 Deputy Director of Buildings 1 56,160 1 57,800 7120 Neighborhood Stabilization Coordinator 1 72,500 7120 Senior Building Inspector 1 55,000 1 56,100 7120 Electrical Inspector 1 53,000 1 54,060 7120 Plumbing Inspector 1 48,784 1 49,760 7120 Building Inspector 1 43,317 1 44,183 7120 Building Inspector 1 42,000 1 42,840 7120 Permit Technician 1 41,500 1 42,330 7120 Senior Code Enforcement Inspector 1 40,000 1 40,800 7120 Code Enforcement Inspector-CDBG 1 33,825 1 34,502 7120 Code Enforcement Inspector/Trainee 6 33,825 6 34,502 7150 Senior Clerk 1 41,000 1 41,820 7150 Clerk/Typist I 3 29,894 3 31,388 7150 Clerk I 1 28,860 1 29,437 Category Totals: 23 24 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7100 Executive 82,125 82,125 82,125 83,768 7110 Supervisory 32,868 60,728 60,728 64,000 7120 Professional/Technical 508,230 674,602 728,977 762,884 7150 Clerical 149,062 159,542 159,542 165,421 7175 Vacancy Savings - (9,648) (9,648) (152,873) 7199 Overtime 77,234 50,000 50,000 50,000 Category Totals: 849,519 1,017,349 1,071,724 973,199 20 EQUIPMENT 7250 Other Equipment 1,387 6,000 6,000 4,000 Category Totals: 1,387 6,000 6,000 4,000 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materials 4,723 6,000 6,000 4,750 7412 Uniforms 3,656 4,000 4,000 4,000 7428 Demolitions 1,277,060 90,000 955,067 650,000 7440 Contracted Services 55,163 75,000 75,000 40,000 7442 Training Fund 5,084 6,000 6,000 6,000 7460 Miscellaneous 43,484 40,000 40,000 40,000 Category Totals: 1,389,170 221,000 1,086,067 744,750 ---PAGE BREAK--- 69 OPERATING BUDGET EXPENDITURES BY DEPARTMENT DEPARTMENT OF BUILDINGS & REGULATORY COMPLIANCE 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 80 EMPLOYEE BENEFITS 7801 Social Security 63,507 73,920 78,081 86,145 7804 Health Insurance 164,189 208,739 227,369 229,643 Category Totals: 227,697 282,659 305,450 315,787 DEPARTMENT TOTALS 2,467,773 1,527,008 2,469,241 2,037,736 BUILDINGS & REGULATORY COMPLIANCE REVENUES Description 2016 Actuals 2017 Budget 2018 Budget 1560 Elevator Programs 94,149 180,000 150,000 1560.01 Sprinkler Programs 35,383 58,000 40,000 1560.02 Fire Alarm Inspections - 137,000 - 1560.03 Vacant Bldg Court cases - 20,000 - 1560.04 Codes Violations Court cases - 20,000 - 1565 Rental Registry 398,623 328,000 425,000 2501.04 Occupational Lic-Bldg. Dept. 191,650 220,000 250,000 2550 Safety Inspection Permits 893,883 1,100,000 1,125,000 2550.01 Reinspection-Occup. Permit 1,100 23,000 25,000 2550.02 Sidewalk Barricade Permit 23,811 25,000 25,000 2552 Demolition Fees 821,444 525,000 750,000 2555 Vacant Building Registry 132,791 160,000 160,000 2556 Commercial Inspections - 25,000 25,000 2557 Public Assembly Spaces 8,250 25,000 25,000 2565 Plumbing Permits 267,063 315,000 300,000 2590.01 Electrical Permits 254,615 240,000 250,000 2611 Fines Safety Inspection 41,775 33,300 50,000 2655 Minor Sales 42,108 10,000 10,000 TOTAL REVENUE 3,206,644 3,444,300 3,610,000 ---PAGE BREAK--- 70 CITY OF ALBANY 2018 PROPOSED BUDGET Corporation Counsel The Corporation Counsel is the chief legal advisor for the City, its departments and officers. In addition to rendering legal advice, the department represents the City in all civil actions and proceedings brought by or against the City, its officers, and employees. The department also prepares contracts, licenses, leases, permits, deeds, easements, and prosecutes violators of traffic, parking, and other quality of life offenses. 2018 GOALS • Continue to provide legal services in an efficient and effective manner. • Train and educate City staff on best practices dedicated to reducing liability and streamlining available services. • Enhance Corporation Counsel’s webpage to include traffic pleas, building code violations, and other public interactive duties, and develop a traffic diversion program. • Create a management version of the new Personnel Policy & Procedures Manual. • Created more than 150 contracts and 30 Requests for Proposals. • Responded to more than 120 Notice of Claims and 30 lawsuits. • Drafted more than 80 pieces of Common Council legislation. • Conducted dozens of traffic, red light camera, and parking trials. • By utilizing a new Codes paralegal, assisted in bringing non-reachable property owners into court and prosecuted hundreds of Vacant Building and Codes violation cases and General City Ordinance offenders. • Diverted more than 35 defendants to Community Service. • Participated in multiple employee grievance and disciplinary matters. • Negotiated and settled multiple labor contracts with the assistance of outside labor counsel. • To reduce future departmental expenses, the department is investing in current staff to help train and retain. Examples of this investment including increasing the salaries of the associate corporation counsel positions to be more in line with competing employers, and increasing the availability of training opportunities for our legal and support staff. CLE (Continuing Legal Education) opportunities for staff are a necessary expenditure for the office to maintain a high level of legal service. COST SAVING MEASURES 2017 ACCOMPLISHMENTS ---PAGE BREAK--- 71 OPERATING BUDGET EXPENDITURES BY DEPARTMENT CORPORATION COUNSEL LAW DEPARTMENT 2017 2018 Adopted Proposed LAW DEPARTMENT FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7100 Corporation Counsel 1 102,213 1 104,257 7110 Deputy Corporation Counsel 1 82,000 1 83,640 7120 Senior Assistant Corporation Counsel 2 73,000 2 74,460 7120 1st Assistant Corporation Counsel 1 70,000 1 71,400 7120 2nd Assistant Corporation Counsel 1 65,000 1 66,300 7120 Assistant Corporation Counsel 2 60,000 2 65,000 7150 Confidential Legal Secretary 1 42,500 1 43,350 7150 Paralegal 1 36,000 1 36,720 7150 Confidential Secretary 1 36,000 1 36,720 7150 Confidential Secretary 1 35,000 1 35,700 Category Totals: 12 12 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7100 Executive 103,184 103,213 63,213 104,257 7110 Supervisory 79,481 82,000 82,000 83,640 7120 Professional/Technical 388,735 401,000 401,000 416,620 7130 Public Safety/Operations (246) - - - 7150 Clerical 65,436 149,500 149,500 152,490 7175 Vacancy Savings - (14,378) (14,378) (91,842) Category Totals: 636,590 721,335 681,335 665,165 20 EQUIPMENT 7223 PEG Equipment 5,566 217,000 217,000 35,000 7250 Other Equipment 325 3,000 3,000 3,000 Category Totals: 5,891 220,000 220,000 38,000 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materials 2,386 2,500 2,500 2,500 7436 Expense of Litigation 400,130 375,000 405,000 400,000 7440 Contracted Services 48,316 50,000 56,640 50,000 7450 Fees & Services 25,951 20,000 30,000 20,000 7460 Miscellaneous 1,187 2,200 2,200 5,000 Category Totals: 477,969 449,700 496,340 477,500 80 EMPLOYEE BENEFITS 7801 Social Security 48,308 56,282 56,282 57,911 7804 Health Insurance 79,348 115,105 115,105 116,256 Category Totals: 127,656 171,387 171,387 174,167 DEPARTMENT TOTALS 1,248,106 1,562,422 1,569,062 1,354,832 ---PAGE BREAK--- 72 CITY OF ALBANY 2018 PROPOSED BUDGET CORPORATION COUNSEL LAW DEPARTMENT REVENUES Description 2016 Actuals 2017 Budget 2018 Budget 1265 Law Dept. -Collections - 100,000 25,000 2770.01 PEG Access Funds 5,566 217,000 35,000 2779 Reimburse. -Legal Services 42,000 42,000 42,000 TOTAL REVENUE 47,566 359,000 102,000 ---PAGE BREAK--- 73 OPERATING BUDGET EXPENDITURES BY DEPARTMENT The Department of Assessment and Taxation is responsible for valuing all real property within the City of Albany in compliance with New York State Real Property Tax Laws. Following the 2016 reassessment, the Department strives to keep an updated and accurate Assessment Roll which results in equitable School and Property Tax Rolls by updating property records, reviewing new construction projects, additions to existing properties, and demolitions. The Department is also responsible for administering various exemption programs which property owners may qualify for, as well as providing customer service regarding inquiries relating to real property within the City. Members of the Department of Assessment and Taxation represent the City in small claims hearings at which residential property owners may dispute the assessed value of their property. The Department also assists the Corporation Counsel’s office in handling commercial property disputes in New York State Supreme Court. 2018 GOALS • Develop Internal Controls within the Office to ensure any changes made to the Assessment Roll, including exemptions, are based on a factual analysis of the property. • Integrate relevant assessment information online via Search Albany, with the future goal of becoming a paperless office. • With new leadership, the Office is eliminating one position in an effort to become more efficient. This new approach should increase tax revenues immediately through more stringent valuation and exemption review. COST SAVING MEASURES ASSESSMENT & TAXATION ■ ASSESSMENT REVIEW BOARD The Board meets from the end of May until the end of June to process requests for review that are filed each year in response to property tax assessments. They are charged with guaranteeing property owners’ rights to fair and impartial decisions regarding property assessments. The City of Albany’s board consists of five members. ---PAGE BREAK--- 74 CITY OF ALBANY 2018 PROPOSED BUDGET ASSESSMENT & TAXATION ASSESSMENT & TAXATION 2017 2018 Adopted Proposed ASSESSMENT & TAXATION FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7100 Commissioner 1 87,828 1 89,585 7120 Appraiser 1 42,230 1 43,075 7150 Confidential Secretary 1 34,850 1 35,547 7150 Community Aide 1 27,864 7150 Community Aide 1 29,446 1 30,035 7150 Data Entry Operator 1 30,935 1 31,554 Category Totals: 6 5 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7100 Executive 87,927 87,828 87,828 89,585 7120 Professional/Technical 42,230 42,230 42,230 43,075 7150 Clerical 123,095 123,095 123,095 97,136 7170 Temp Help - - - 7,500 7175 Vacancy Savings - (5,303) (5,303) (21,709) Category Totals: 253,252 247,850 247,850 215,586 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materials 23,237 2,500 2,500 4,040 7440 Contracted Services - 100,800 100,800 180,800 7450 Fees & Services 249,721 3,670 3,670 8,670 7460 Miscellaneous 2,574 8,000 8,000 8,000 Category Totals: 275,532 114,970 114,970 201,510 80 EMPLOYEE BENEFITS 7801 Social Security 19,412 19,866 19,866 18,153 7804 Health Insurance 55,750 62,202 62,202 62,824 Category Totals: 75,162 82,068 82,068 80,977 DEPARTMENT TOTALS 603,946 444,888 444,888 498,073 ASSESSMENT REVIEW BOARD 2017 2017 2018 2016 Adopted Amended Adopted ASSESSMENT REVIEW BOARD Actuals Budget Budget Budget 40 CONTRACTUAL EXPENDITURES 7450 Fees & Services 95,000 15,000 15,000 15,000 Category Totals: 95,000 15,000 15,000 15,000 DEPARTMENT TOTALS 95,000 15,000 15,000 15,000 ---PAGE BREAK--- 75 OPERATING BUDGET EXPENDITURES BY DEPARTMENT CITY CLERK The City Clerk’s Office serves the Mayor, Common Council, and the public, and is home to the Board of Contract and Supply and their records. The City Clerk’s Office issues many municipal licenses and permits, including marriage, dog, bingo, coin-operated vending, games of chance, and special events. The Clerk’s Office also accepts Freedom of Information Law (FOIL) requests on behalf of the public. The Clerk is the Records Access Officer for the City. 2017 ACCOMPLISHMENTS 2018 GOALS • Worked in conjunction with the Albany County Clerk’s Office to receive the Local Government Management Improvement Fund Grant (LGMIF). This grant will enable the City Clerk to convert, store, and digitize City marriage records in 2018. • Worked closely with the Treasurer’s Office, Parking Violations Division, and Albany Parking Authority to facilitate the upgrade of the City of Albany Residential Parking Permit System, so residents now have access to online features, such applying for a new permit. • Completing the digitization of Special Event permits. • To increase efficiency, provide residents with greater access, and work toward the goal of becoming a 21st Century City, the City Clerk will further explore digitizing additional permits (Cabaret, Vendor). • Explore the possibility of revising current Food Vendor policies, locations, and fees. • Increase professional development to ensure the Clerk’s Office is able to provide residents with exemplary customer service. • Email documents when possible versus sending correspondences by first class mail. • Recycling documents and materials. • Maintaining financial consciousness when purchasing and ordering supplies. COST SAVING MEASURES ■ BOARD OF CONTRACT & SUPPLY The Board of Contract and Supply administers the formal bidding and processing of contracts for all purchases in excess of $20,000 and all public works in excess of $35,000. It meets twice to approve advertising, bid specifications and notifications, and to open and award bids. In addition, the Board has the responsibility for holding public auctions for all City- owned real property. ---PAGE BREAK--- 76 CITY OF ALBANY 2018 PROPOSED BUDGET CITY CLERK CITY CLERK 2017 2018 Adopted Proposed CITY CLERK FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7100 City Clerk 1 75,624 1 77,136 7110 Deputy City Clerk 1 48,923 1 49,901 7150 Information Clerk II 1 32,149 1 32,792 7150 Information Clerk 2 30,782 2 31,398 7150 Account Clerk 1 30,863 1 31,480 Category Totals: 6 6 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7100 Executive 80,153 75,624 75,624 77,136 7110 Supervisory 48,941 48,923 48,923 49,901 7150 Clerical 122,396 124,576 124,576 127,068 7175 Vacancy Savings - (19,420) (19,420) (1,071) Category Totals: 251,491 229,703 229,703 253,034 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materials 3,276 3,300 3,300 3,300 7440 Contracted Services 7,497 7,800 7,800 7,800 7460 Miscellaneous 74 250 250 250 Category Totals: 10,848 11,350 11,350 11,350 80 EMPLOYEE BENEFITS 7801 Social Security 19,140 19,058 19,058 19,439 7804 Health Insurance 48,802 60,605 60,605 61,211 Category Totals: 67,942 79,663 79,663 80,650 DEPARTMENT TOTALS 330,281 320,716 320,716 345,035 ---PAGE BREAK--- 77 OPERATING BUDGET EXPENDITURES BY DEPARTMENT CITY CLERK CITY CLERK REVENUES Description 2016 Actuals 2017 Budget 2018 Budget 1134 Privilege Tax-Coin Oper D 2,660 2,500 2,500 1134.01 Coin Operated Amusemt Tax - 2,500 1,000 1255 City Clerk Fees 852 3,000 1,507 1289.01 Domestic Partnership Fees 3,425 1,700 3,200 2501.03 Business & Occupation Lic 54,494 45,000 49,100 2501.05 Food Vendor License 15,169 21,000 21,000 2501.06 Animal Control Fines 1,170 1,500 1,500 2501.08 Mobile Food Vendor Lic. - 1,000 1,000 2530 Lic/Rec Games of Chance 140 [PHONE REDACTED].01 Bingo Licenses 785 1,000 1,000 2540.02 Bingo Receipts 2,149 3,500 3,500 2541 Marriage Licenses 15,330 25,000 16,000 2541.01 Marriage Certificates 11,270 10,000 10,000 2543 Dog Licenses - Local Fee 17,203 22,000 22,000 2590.02 Resident Parking Permit 86,455 90,000 90,000 TOTAL REVENUE 211,102 229,900 223,507 ELECTIONS 2017 2017 2018 2016 Adopted Amended Proposed ELECTIONS Actuals Budget Budget Budget 40 CONTRACTUAL EXPENDITURES 7440 Contracted Services (200,000) 250,000 250,000 250,000 Category Totals: (200,000) 250,000 250,000 250,000 DEPARTMENT TOTALS (200,000) 250,000 250,000 250,000 ■ DIVISION OF ELECTIONS Under the Help America Vote Act (HAVA), the Albany County Board of Elections is now responsible for the operations related to the election functions in the City of Albany. The budget reflects the projected arrangement whereby Albany County will charge back costs related to the elections to each municipality based on a percentage of taxable property value. ---PAGE BREAK--- 78 CITY OF ALBANY 2018 PROPOSED BUDGET ■ Public Records Record Management is responsible for the storage, disposition, and retrieval of records. Record Management will continue to educate preserve and promote the recorded history of the City of Albany. This is accomplished through grant funding, microfilming, outreach programming, and microfilming/scanning City Records stored at the Hall of Records. • Continue to work with Albany County to share services, therefore reducing costs. COST SAVING MEASURES 2017 ACCOMPLISHMENTS • The Albany County Hall of Records/Public Records again secured funding from New York State Archives Local Government Management Records Improvement Fund (LGMRIF) shared services award with the City of Albany in June 2017 to help digitize County Clerk Deed volumes and City Building and Regulatory Compliance records. • Made City of Albany records stored at the Hall of Records more accessible by completing a 33- page finding-aide on the Common Council records collection and re-housing documents in acid-free containers. 2018 GOALS • Work with the Albany County Hall of Records to preserve Albany’s past by microfilming, including Albany Police Department Blotters and History of Arrests dating back to the late-1800’s. • Scanning Albany Tulip Festival photo collection, City of Albany directories, and ward maps. Lastly, Hall of Records staff has assisted the City Water Department with our map collection pertaining to recent water main breaks and is assisting the Water Department in conveying their map collection the Hall of Records. ---PAGE BREAK--- 79 OPERATING BUDGET EXPENDITURES BY DEPARTMENT PUBLIC RECORDS 2017 2018 Adopted Proposed PUBLIC RECORDS FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7110 Records Manager 1 36,574 7150 Microfilm Aide 1 29,899 Category Totals: 2 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7110 Supervisory 24,360 36,574 36,574 - 7150 Clerical 20,316 29,899 29,899 - Category Totals: 44,676 66,473 66,473 - 20 EQUIPMENT 7220 Office Equipment 4,347 5,500 5,500 Category Totals: 4,347 5,500 5,500 - 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materials 7,789 10,000 10,000 - 7440 Contracted Services 70,000 70,000 70,000 140,000 7460 Miscellaneous 500 500 - 7470 Postage 600 600 - Category Totals: 77,789 81,100 81,100 140,000 80 EMPLOYEE BENEFITS 7801 Social Security 3,639 5,085 5,085 - 7804 Health Insurance 8,783 11,097 11,097 - Category Totals: 12,423 16,182 16,182 - DEPARTMENT TOTALS 139,235 169,255 169,255 140,000 ---PAGE BREAK--- 80 CITY OF ALBANY 2018 PROPOSED BUDGET ■ SUPPORT FOR COMMUNITY SERVICES This budget sets aside $25,890 to support programs for the elderly. SUPPORT FOR COMMUNITY SERVICES 2017 2017 2018 2016 Adopted Amended Proposed SUPPORT FOR COMMUNITY SERVICES Actuals Budget Budget Budget 40 CONTRACTUAL EXPENDITURES 7575 Programs for Aging 25,890 25,890 25,890 25,890 Category Totals: 25,890 25,890 25,890 25,890 DEPARTMENT TOTALS 25,890 25,890 25,890 25,890 ---PAGE BREAK--- 81 OPERATING BUDGET EXPENDITURES BY DEPARTMENT ■ BOARD OF ZONING APPEALS The Board of Zoning Appeals, established to provide flexibility in City zoning provisions by giving citizens a forum for appeals without going through the courts, meets twice to consider applications for variances to the zoning regulations, special use, and parking lot permits. BOARD OF ZONING APPEALS 2017 2017 2018 2016 Adopted Amended Proposed BOARD OF ZONING APPEALS Actuals Budget Budget Budget 40 CONTRACTUAL EXPENDITURES 7440 Contracted Services 531 1,000 1,000 1,000 7450 Fees & Services 14,791 18,001 18,001 18,000 Category Totals: 15,322 19,000 19,000 19,000 DEPARTMENT TOTALS 15,322 19,000 19,000 19,000 ---PAGE BREAK--- 82 CITY OF ALBANY 2018 PROPOSED BUDGET ■ HISTORIC RESOURCES COMMISSION The Commission was created in 1988 to combine and replace the Historic Sites Commission and Capitol Hill Architectural Review Commission. It reviews and makes recommendations regarding new construction, alterations, and demolitions in areas within or adjacent to historic districts. The City of Albany has fifteen National Register Historic Districts that contain over 4,000 structures. HISTORIC RESOURCES COMMISSION 2017 2017 2018 2016 Adopted Amended Proposed HISTORIC RESOURCES COMMISSION Actuals Budget Budget Budget 40 CONTRACTUAL EXPENDITURES 7450 Fees & Services 13,453 13,500 13,500 13,500 7456 Historian 672 2,000 2,000 2,000 Category Totals: 14,125 15,500 15,500 15,500 DEPARTMENT TOTALS 14,125 15,500 15,500 15,500 ---PAGE BREAK--- 83 OPERATING BUDGET EXPENDITURES BY DEPARTMENT ■ CITIZENS’ POLICE REVIEW BOARD The Board is an independent body established by the City of Albany in 2000 to improve communication between the Police Department and the community, to increase police accountability and credibility with the public, and to create a complaint review process that is free from bias and informed of actual police practice. The Board may also make recommendations to the Common Council and the Mayor regarding police policies and practices relevant to the goals of community policing and the exercise of discretionary authority by police officers. The nine Board members are appointed by the Mayor and the Common Council. CITIZENS' POLICE REVIEW BOARD 2017 2017 2018 2016 Adopted Amended Proposed CITIZENS' POLICE REVIEW BOARD Actuals Budget Budget Budget 40 CONTRACTUAL EXPENDITURES 7440 Contracted Services 388,141 250,000 250,000 250,000 Category Totals: 388,141 250,000 250,000 250,000 DEPARTMENT TOTALS 388,141 250,000 250,000 250,000 ---PAGE BREAK--- 84 CITY OF ALBANY 2018 PROPOSED BUDGET ■ SPECIAL ITEMS These funds provide for special expenses that the City may incur throughout the year, including contingency and unallocated insurance accounts. The contingency account is used for unexpected and unplanned expenditures while the unallocated insurance account is a centralized fund to pay for insurance on City equipment and property. This category also provides funds for legal claims against the City. SPECIAL ITEMS 2017 2017 2018 2016 Adopted Amended Proposed SPECIAL ITEMS Actuals Budget Budget Budget 40 CONTRACTUAL EXPENDITURES 7431 Unallocated Insurance 505,985 750,000 770,000 950,000 7432 Judgments/Claims 619,005 385,000 385,000 385,000 7433 Taxes/Assessments 141,530 145,000 145,000 145,000 7440 Contracted Services 26,402 45,000 41,000 550,000 7447 Bond & Note Expense 62,735 90,000 90,000 45,000 7448 Contingency Account 13,151 770,285 275,876 400,000 7449 Fiscal Agent Fees 7,075 22,000 22,000 20,000 Category Totals: 1,375,884 2,207,285 1,728,876 2,495,000 DEPARTMENT TOTALS 1,375,884 2,207,285 1,728,876 2,495,000 ---PAGE BREAK--- 85 OPERATING BUDGET EXPENDITURES BY DEPARTMENT ■ UNDISTRIBUTED EMPLOYEE BENEFITS This account includes funds for various types of employee or retiree benefits that do not lend themselves to allocation to City departments and offices. UNDISTRIBUTED EMPLOYEE BENEFITS 2017 2017 2018 2016 Adopted Amended Proposed UNDISTRIBUTED EMPLOYEE BENEFITS Actuals Budget Budget Budget 80 EMPLOYEE BENEFITS 7810 NYS/ERS 2,788,967 2,600,000 2,600,000 2,770,547 7813 Compensation - Medical 587,301 500,000 500,000 427,500 7841 Workers' Compensation 850,548 1,000,000 1,000,000 1,254,121 7844 Workers' Comp. Admin. 532,286 450,000 450,000 495,000 7846 207-A Administrator - 10,200 10,200 - 7850 State Unemployment Insurance 144,075 200,000 200,000 155,000 7855 EAP Program 21,000 20,000 21,000 21,000 7860 Ancillary Health Insurance 7,705 15,000 15,000 9,800 7861 Health Insurance - Retirees 10,094,137 10,447,845 10,348,216 9,757,810 7862 Medicare Refunds 574,432 650,000 650,000 592,600 7863 CDTA Pass 5,199 8,000 8,000 6,800 Category Totals: 15,605,649 15,901,045 15,802,416 15,490,178 DEPARTMENT TOTALS 15,605,649 15,901,045 15,802,416 15,490,178 ---PAGE BREAK--- 86 CITY OF ALBANY 2018 PROPOSED BUDGET ■ STREET LIGHTING This account provides funds for streetlights throughout the City of Albany. STREET LIGHTING 2017 2017 2018 2016 Adopted Amended Proposed STREET LIGHTING Actuals Budget Budget Budget 40 CONTRACTUAL EXPENDITURES 7420 Utilities 4,338,338 4,300,000 4,300,000 4,323,500 Category Totals: 4,338,338 4,300,000 4,300,000 4,323,500 DEPARTMENT TOTALS 4,338,338 4,300,000 4,300,000 4,323,500 ---PAGE BREAK--- 87 OPERATING BUDGET EXPENDITURES BY DEPARTMENT ■ DEBT SERVICE This account indicates principal and interest payments on borrowings due during the fiscal year. DEBT SERVICE 2017 2017 2018 2016 Adopted Amended Proposed DEBT SERVICE Actuals Budget Budget Budget 60 PRINCIPAL ON DEBT 7601 Serial Bonds 12,397,042 15,094,579 15,094,579 15,360,000 Category Totals: 12,397,042 15,094,579 15,094,579 15,360,000 70 INTEREST ON DEBT 7701 Serial Bond Interest 2,148,359 2,249,991 2,249,991 1,646,290 Category Totals: 2,148,359 2,249,991 2,249,991 1,646,290 DEPARTMENT TOTALS 14,545,401 17,344,570 17,344,570 17,006,290 BOND ANTICIPATION NOTES 2017 2017 2018 2016 Adopted Amended Proposed BOND ANTICIPATION NOTES Actuals Budget Budget Budget 60 PRINCIPAL ON DEBT 7601 Principal on Indebtedness 3,717,548 3,258,700 3,258,700 3,694,000 Category Totals: 3,717,548 3,258,700 3,258,700 3,694,000 70 INTEREST ON DEBT 7701 Interest on Indebtedness 868,506 776,937 776,937 530,698 Category Totals: 868,506 776,937 776,937 530,698 DEPARTMENT TOTALS 4,586,054 4,035,637 4,035,637 4,224,698 Dept. 9789 - OTHER DEBT 2017 2017 2018 2016 Adopted Amended Proposed Dept. 9785 - OTHER DEBT Actuals Budget Budget Budget 7701 Serial Bond Interest 508,526 466,060 466,060 461,560 Category Totals: 508,526 466,060 466,060 461,560 DEPARTMENT TOTALS 508,526 466,060 466,060 461,560 GENERAL FUND TOTAL 167,012,392 176,982,803 178,164,299 176,440,751 ---PAGE BREAK--- 88 CITY OF ALBANY 2018 PROPOSED BUDGET Year Principal (Landfill) Interest (Landfill) Total 2018 15,360,000 4,955,000 1,646,290 431,150 17,006,290 2019 12,370,000 5,055,000 1,169,832 295,500 13,539,832 2020 12,715,000 5,215,000 815,301 156,175 13,530,301 2021 6,545,000 395,000 455,169 11,950 7,000,169 2022 3,905,000 400,000 255,168 4,000 4,160,168 2023 3,700,000 155,250 3,855,250 2024 1,500,000 61,050 1,561,050 2025 1,535,000 24,350 1,559,350 Bonds $57,630,000 $4,582,410 $62,212,410 BAN Paydown BANs 3,694,000 530,698 4,224,698 RANs est. 10,000,000 25,000 10,025,000 Totals $71,324,000 $5,138,108 $76,462,108 Schedule of Principal and Interest Payments Serial Bond Indebtedness as of January 2018 ---PAGE BREAK--- 89 CAPITAL PLAN 2018 CAPITAL PLAN Department Borrowing Other Total General Services 13,709,000 1,709,257 15,418,257 Police Deparment 2,786,500 - 2,786,500 Fire Department 1,985,000 - 1,985,000 Recreation Department 339,100 - 339,100 TOTALS 18,819,600 1,709,257 20,528,857 2018 Capital Plan Summary City of Albany ---PAGE BREAK--- 90 CITY OF ALBANY 2018 PROPOSED BUDGET 90 CAPITAL BUDGET 2018 CAPITAL PLAN City Grant/Other Total Department of General Services Vehicles 1 Small Pickups w plows 80,000 80,000 2 3/4 Ton Pickups 160,000 160,000 4 All purpose van 35,000 35,000 5 Packer - 32 cu yrd 225,000 225,000 6 Single Axel Dumps 285,000 285,000 7 One Ton Utility 45,000 45,000 8 One Ton Rack Truck 60,000 60,000 9 Medium Duty Vehicle (Golf Course) 14,000 14,000 10 Small Rack Trucks 85,000 85,000 11 HD Generator (480 V 3 phase) 100,000 100,000 12 Hot Box (Pot hole repair) 45,000 45,000 13 Tractors 270,000 270,000 Subtotal 1,404,000 1,404,000 Equipment 1 Rough Mower - Golf Course 65,000 65,000 2 4-Wheel Drive Deck Mower 65,000 65,000 3 Single Axel Trailers 50,000 50,000 4 Loader Mounted Snow Blower 175,000 175,000 5 Large Trailers 100,000 100,000 6 Dozer, 30,0000 lbs 260,000 260,000 7 Tractor w articulated flail mower 125,000 125,000 8 Waste & Recycling Carts 1,249,000 1,249,000 Subtotal 2,089,000 2,089,000 Engineering, Street and Facility Improvements 1 Street Reconstruction 2,500,000 2,500,000 2 Street Reconstruction CDBG 26,061 26,061 3 Street Reconstruction CHIPS 1,553,000 1,553,000 4 Sidewalk Reconstruction 500,000 500,000 5 Sidewalk Reconstruction CDBG 104,135 104,135 6 A.D.A. Compliance 250,000 250,000 7 A.D.A. Compliance CDBG 26,061 26,061 8 Renovations to City Buildings 1,000,000 1,000,000 9 City Hall Master Plan Study 125,000 125,000 Subtotal 4,375,000 1,709,257 6,084,257 Landfill Operation and Restoration 1 Pinebush Restoration Project 5,000,000 5,000,000 2 Landfill - Leachate Storage Tanks 701,000 701,000 Subtotal 5,701,000 5,701,000 Golf 1 9th Tee Box Retaining Wall 140,000 140,000 Subtotal 140,000 140,000 General Services Total 13,709,000 1,709,257 15,418,257 ---PAGE BREAK--- 91 CAPITAL PLAN 2018 CAPITAL PLAN City Grant/Other Total Police Department 1 Vehicles 864,500 864,500 2 Facilty Maintenance & Improvements 292,000 292,000 Subtotal 1,156,500 1,156,500 Traffic Engineering 1 Roadway Safety Program 1,100,000 1,100,000 2 Traffic Engineering Vehicles 330,000 330,000 3 Traffic Safety/Public Safety Program 200,000 200,000 Subtotal 1,630,000 1,630,000 Police Department Total 2,786,500 2,786,500 Fire Department 1 Aerial Ladder Truck 1,300,000 1,300,000 2 Pumper 535,000 535,000 3 Firehouse Repairs 150,000 15,000 Fire Department Total 1,985,000 1,985,000 Recreation 1 Playground & Spraypad Equipment 175,000 175,000 2 Vehicles & Field Maintenance Equipment 164,100 164,100 Recreation Total 339,100 339,100 GRAND TOTAL 18,819,600 1,709,257 20,528,857 ---PAGE BREAK--- 92 CITY OF ALBANY 2018 PROPOSED BUDGET 2018 CAPITAL PLAN Department 2018 2019 2020 2021 2022 Total General Services 15,418,257 13,528,757 11,234,257 7,251,257 14,996,257 47,432,528 Police Deparment 2,786,500 2,582,500 2,255,100 2,800,200 1,964,600 10,424,300 Fire Department 1,985,000 535,000 790,000 1,940,000 795,000 5,250,000 Recreation Department 339,100 280,000 230,000 248,000 - 1,097,100 Totals 20,528,857 16,926,257 14,509,357 12,239,457 17,755,857 64,203,928 City of Albany Five Year Capital Plan Summary 2018-2022 ---PAGE BREAK--- 93 CAPITAL PLAN 2018 CAPITAL PLAN 2018 2019 2020 2021 2022 Total Cost Financial Method Department of General Services Vehicles 1 Small Pickups w plows 80,000 80,000 - - - 160,000 Borrowings 2 3/4 Ton Pickups 160,000 - - - - 160,000 Borrowings 3 Street Sweeper - 195,000 200,000 - 210,000 605,000 Borrowings 4 All purpose van 35,000 - 42,000 - - 77,000 Borrowings 5 Packer - 32 cu yrd 225,000 231,000 237,000 242,000 250,000 1,185,000 Borrowings 6 Single Axel Dumps 285,000 - 340,000 - - 625,000 Borrowings 7 1 Ton Dumps - 132,000 138,000 - - 270,000 Borrowings 8 Tandem Axle Dump - 200,000 - 215,000 - 415,000 Borrowings 9 Small SUV - - - - 85,000 85,000 Borrowings 10 One Ton Utility 45,000 132,000 - - - 177,000 Borrowings 11 One Ton Rack Truck 60,000 - 66,000 - - 126,000 Borrowings 12 One Ton Flipper Truck - 120,000 - 120,000 240,000 Borrowings 13 Street Vacs - 40,000 - - - 40,000 Borrowings 14 Medium Duty High Lift Forrest Bucket - - 260,000 - - 260,000 Borrowings 15 Medium Duty Vehicle (Golf Course) 14,000 - - 16,000 16,000 46,000 Borrowings 16 Light Duty Vehicle (Golf Course) - - - - - - Borrowings 17 Wheel Loader - 215,000 - - 232,000 447,000 Borrowings 18 Small Rack Trucks 85,000 - - - - 85,000 Borrowings 19 HD Generator (480 V 3 phase) 100,000 - - - - 100,000 Borrowings 20 Hot Box (Pot hole repair) 45,000 - - - - 45,000 Borrowings 21 Tractors 270,000 - - - - 270,000 Borrowings Subtotal 1,404,000 1,345,000 1,283,000 593,000 793,000 5,418,000 Equipment 1 Rough Mower - Golf Course 65,000 57,000 56,000 - - 178,000 Borrowings 2 4-Wheel Drive Deck Mower 65,000 - - 100,000 - 165,000 Borrowings 3 Skid Steer (Bobcat) w Attachements - - 64,000 - - 64,000 Borrowings 4 Front Mount Deck Mowers - 70,000 - - - 70,000 Borrowings 5 Single Axel Trailers 50,000 - - - - 50,000 Borrowings 6 Loader Mounted Snow Blower 175,000 - 190,000 - - 365,000 Borrowings 7 Large Trailers 100,000 - - - - 100,000 Borrowings 8 Green Mower (Golf Course) - - - 44,000 44,000 88,000 Borrowings 9 Dozer, 30,0000 lbs 260,000 - - - - 260,000 Borrowings 10 Tractor w articulated flail mower 125,000 - - - - 125,000 Borrowings 11 Waste & Recycling Carts 1,249,000 - - - - 1,249,000 Borrowings 12 Compact Utility Loader - - 32,000 - - 32,000 Borrowings 13 Snowmobile (Golf) - 15,000 - - - 15,000 Borrowings Subtotal 2,089,000 142,000 342,000 144,000 44,000 2,761,000 Engineering, Street and Facility Improvements 1 Street Reconstruction 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 12,500,000 Borrowings 2 Street Reconstruction CDBG 26,061 26,061 26,061 26,061 26,061 130,305 CDBG 3 Street Reconstruction CHIPS 1,553,000 1,553,000 1,553,000 1,553,000 1,553,000 7,765,000 CHIPS 4 Sidewalk Reconstruction 500,000 500,000 500,000 500,000 500,000 2,500,000 Borrowings 5 Sidewalk Reconstruction CDBG 104,135 104,135 104,135 104,135 104,135 520,675 CDBG 6 A.D.A. Compliance 250,000 250,000 250,000 250,000 250,000 1,250,000 Borrowings 7 A.D.A. Compliance CDBG 26,061 26,061 26,061 26,061 26,061 130,305 CDBG 8 Renovations to City Buildings 1,000,000 5,000,000 2,000,000 1,000,000 1,000,000 10,000,000 Borrowings 9 Bridge Improvements - 1,000,000 - - - 1,000,000 Borrowings 10 City Hall Master Plan Study 125,000 - - - - 125,000 Borrowings 11 Asbestos Abatement - 100,000 100,000 100,000 100,000 400,000 Borrowings Subtotal 6,084,257 11,059,257 7,059,257 6,059,257 6,059,257 36,321,285 Landfill Operation and Restoration 1 Pinebush Restoration Project 5,000,000 - - - - 5,000,000 Borrowings 2 Transfer Station - Engineering - 382,500 - - - 382,500 Borrowings 3 Transfer Station - Land - 600,000 - - - 600,000 Borrowings 4 Transfer Station - Construction - - 2,550,000 - - 2,550,000 Borrowings 5 Landfill - Final Closure Engineering 455,000 455,000 Borrowings 6 Landfill - Final Closure - - - 8,100,000 8,100,000 Borrowings 7 Landfill - Leachate Storage Tanks 701,000 701,000 Borrowings Subtotal 5,701,000 982,500 2,550,000 455,000 8,100,000 17,788,500 City of Albany - 5 Year Capital Plan (2018-2022) ---PAGE BREAK--- 94 CITY OF ALBANY 2018 PROPOSED BUDGET 2018 CAPITAL PLAN 2018 2019 2020 2021 2022 Total Cost Financial Method Golf 1 9th Tee Box Retaining Wall 140,000 - - - - 140,000 Borrowings Subtotal 140,000 - - - - 140,000 General Services Total 15,418,257 13,528,757 11,234,257 7,251,257 14,996,257 62,428,785 Police Department 1 Vehicles 864,500 832,500 725,100 1,250,200 864,600 4,536,900 Borrowings 2 Facility Maintenance & Improvements 292,000 - - - - 292,000 Borrowings Subtotal 1,156,500 832,500 725,100 1,250,200 864,600 4,828,900 Traffic Engineering 1 Roadway Safety Program (stripes/signs) 1,100,000 500,000 300,000 300,000 300,000 2,500,000 Borrowings 2 Traffic Engineering Vehicles 330,000 250,000 180,000 - - 760,000 Borrowings 3 Traffic Safety/Public Safety Program 200,000 - - 200,000 - 400,000 Borrowings 4 Traffic Signal Equipment - 800,000 800,000 800,000 800,000 3,200,000 Borrowings 6 Traffic Signal Timing Plan - 200,000 250,000 250,000 - 700,000 Borrowings Subtotal 1,630,000 1,750,000 1,530,000 1,550,000 1,100,000 7,560,000 Police Department Total 2,786,500 2,582,500 2,255,100 2,800,200 1,964,600 12,388,900 Fire Department 1 Aerial Ladder Truck 1,300,000 - - 1,400,000 - 2,700,000 Borrowings 2 Pumper 535,000 535,000 540,000 540,000 545,000 2,695,000 Borrowings 3 Fire Station Repairs 150,000 - 250,000 - 250,000 650,000 Borrowings Fire Department Total 1,985,000 535,000 790,000 1,940,000 795,000 6,045,000 Recreation 1 Playground & Spraypad Equipment 175,000 150,000 100,000 100,000 - 525,000 Borrowings 2 Vehicles & Field Maintenance Equipment 164,100 30,000 60,000 98,000 - 352,100 Borrowings 3 Infrastructure & Building Improvements - 100,000 70,000 50,000 - 220,000 Borrowings Recreation Total 339,100 280,000 230,000 248,000 - 1,097,100 Grand Total 20,528,857 17,758,757 15,234,457 13,489,657 18,620,457 86,788,685 Non-City Funding (1,709,257) Net Grand Total 18,819,600 City of Albany - 5 Year Capital Plan (2018-2022) ---PAGE BREAK--- 95 DEPARTMENT OF WATER AND WATER SUPPLY The Albany Water Department (AWD) works every day to practice and promote safety, customer service, professionalism, and sustainability. The Department ensures water is delivered to businesses and homes throughout the City of Albany, and is responsible for repairing and replacing aging and/or out of service water infrastructure. AWD is also responsible for storm and waste water management, and flood risk assessment and mitigation. DEPARTMENT OF WATER & WATER SUPPLY 2017 ACCOMPLISHMENTS 2018 GOALS • Continued implementation of an Asset Management program for water and sewer infrastructure and dams, that includes digital and GIS attribute mapping, risk assessment and prioritized scheduling of capital projects that can be used as a template for the entire City. • Completed migration to new ERP platform and time and attendance software platform. • First in New York State to execute an agreement with The Nature Conservancy to promote sustainable timber management practices on our Alcove Reservoir watershed property, including revenue generation from the carbon exchange market. • Completed the CSO Abatement and Flood Mitigation Projects, the Mariette Place Green Infrastructure Project, the North Swan Street Green Infrastructure Project and will complete the Elberon Place CSO Abatement & Flood Mitigation Project. • Received over $4.8 million in 2016 grant funding for capital projects. • Implemented Phase 2 of the Sewer Automation and Data Collection System, and transitioned to cellular end point reading systems (next generation advanced metering technology) on meter Route # 7 (high use customers). • Implement new online payment module to promote efficiency which allows the Department to process electronic transaction for water and sewer bills and payments. • Reduce expenses from reduction in Workers Compensation Claims, and lost time that necessitates overtime when staff work double shifts to cover the position that is out on leave. • Invest in additional staff and equipment to increase preventive maintenance of water and sewer infrastructure. • Continued compliance with the Consent Order and the Long Term Control Plan (LTCP) implementation schedule to avoid statutory financial penalties. Budget Investment in elements of the LTCP will reduce the frequency of sewer backups and assist flood mitigation efforts that are the source of financial claims against the City. These investments will also improve “quality of life” issues for residents. • Complete Citywide Flood Risk Assessment, and identify Flood Mitigation Projects that will have the greatest benefit based on FEMA flood risk assessment models – leading to future reductions in claims against the City and out of pocket costs for residents impacted by flooding. ---PAGE BREAK--- 96 CITY OF ALBANY 2018 PROPOSED BUDGET • AWD continues to develop an asset management program to address the challenges associated with aging sewers and increased incidences of flooding associated with more frequent major precipitation events experienced in the past several years.* • The Department will increase productivity, move to a 24/7 staffing for water and sewer system operations, and will fill positions vacated through retirement or voluntary resignations. • A detailed five-year Capital Plan has been developed and implementation has begun to incorporate sustainability in capital improvements, address legacy street flooding, replace infrastructure that has significant consequences if failed, and continue to meet the milestones outlined in the Long Term Control Plan’s Consent Order to abate CSO impacts on the Hudson River. COST SAVING MEASURES * In line with recommendations from the PFM Group’s “City of Albany, New York FY2017-FY2020 Financial Options” Report. DEPARTMENT OF WATER & WATER SUPPLY ---PAGE BREAK--- 97 DEPARTMENT OF WATER AND WATER SUPPLY DEPARTMENT OF WATER & WATER SUPPLY WATER DEPARTMENT ADMINISTRATION 2017 2018 Adopted Proposed 8310 - WATER DEPARTMENT ADMINISTRATION Rate Budget Rate Budget 10 PERSONAL SERVICES INDIVIDUAL 7100 Commissioner 1 110,000 1 112,200 7110 Chief Fiscal Officer 1 80,000 1 76,500 7110 Customer Service Supervisor 1 45,000 1 45,900 7110 Deputy Commissioner 1 94,500 1 96,390 7110 Engineer Supervisor 1 75,000 1 80,000 7110 Superintendent of Water Metering 1 57,000 1 53,040 7110 Superintendent of Water Metering-PT 1 26,329 - - 7120 Accounting Assistant 1 44,000 1 44,880 7120 Confidential Assistant 1 54,000 1 55,080 7120 Customer Contact Specialist 1 36,000 1 36,720 7120 Draftsman 1 51,000 1 52,020 7120 Draftsman 1 46,000 - - 7120 Engineer 1 68,000 1 70,000 7120 Engineering Aide III 2 56,500 2 57,630 7120 Financial Analyst 1 50,676 1 51,690 7120 GIS Specialist 1 65,000 1 66,300 7120 Industrial Hygiene Technician (Safety Coord) 1 51,000 - - 7120 Junior Engineer 1 60,000 1 61,200 7120 Mapping Technologist - - 1 55,000 7120 Senior Customer Contact Special 1 40,000 1 40,800 7120 Stormwater Coordinator 1 55,000 1 56,100 7150 Account Clerk 1 32,500 1 33,150 7150 Administratrive Assistant-Finance 1 45,000 1 45,900 7150 Clerk II 2 31,000 1 31,620 7150 Clerk Typist 1 1 29,894 1 30,492 7150 Customer Service Supervisor - - 1 36,000 7170 Intern - - 1 12,500 Category Totals: 26 25 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7100 Executive 99,713 110,000 110,000 112,200 7110 Supervisory 220,851 257,829 252,829 351,830 7120 Professional/Technical 449,117 754,676 754,676 705,050 7130 Public Safety/Operations 111 - - - 7150 Clerical 185,117 268,394 268,394 177,162 7170 Temporary Help - - - 12,500 7199 Overtime 91 - - - Category Totals: 954,999 1,390,899 1,385,899 1,358,741 20 EQUIPMENT 7210 Furniture & Fixtures 400 11,000 11,000 2,000 Category Totals: 400 11,000 11,000 2,000 ---PAGE BREAK--- 98 CITY OF ALBANY 2018 PROPOSED BUDGET DEPARTMENT OF WATER & WATER SUPPLY 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materials 39,684 27,995 37,995 40,795 7420 Utilities 62,163 54,316 54,316 59,748 7440 Contracted Services 41,531 53,251 53,251 58,576 7441 Printing & Binding 12,426 13,596 13,596 16,956 7450 Fees & Services 4,264 5,951 5,951 6,546 7460 Miscellaneous 915 1,254 1,254 1,379 7463 Training/Conferences 1,369 1,650 1,650 7,500 7470 Postage 43,910 54,450 54,450 59,895 Category Totals: 206,263 212,463 222,463 251,395 80 EMPLOYEE BENEFITS 7192 Longevity Pay 68,425 92,700 92,700 95,000 7801 Social Security 71,681 113,495 113,495 103,264 7804 Hospital & Medical Ins. 163,963 272,250 272,250 274,973 Category Totals: 304,069 478,445 478,445 473,237 DEPARTMENT TOTALS 1,465,731 2,092,807 2,097,807 2,085,373 WATER DEPARTMENT ADMINISTRATION ---PAGE BREAK--- 99 DEPARTMENT OF WATER AND WATER SUPPLY DEPARTMENT OF WATER & WATER SUPPLY SEWER MAINTENANCE 2017 2018 Adopted Proposed 8120 - SEWER MAINTENANCE FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7110 Assistant Operations Manager 1 56,500 1 56,500 7110 Sewer Maintenance Foreman 2 46,521 3 49,899 7130 Equipment Operator III 1 46,664 1 46,654 7130 Sewer Maintenance Repair Worker 2 38,956 2 38,956 7130 Equipment Operator II 5 39,835 4 39,835 7130 Laborer III 9 34,718 9 34,718 7140 Mason 2 39,835 2 39,835 Category Totals: 22 22 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7110 Supervisory 117,738 149,542 149,542 206,197 7130 Public Safety/Operations 426,076 636,213 636,213 596,368 7140 Trades 22,539 79,670 79,670 79,670 7199 Overtime 67,994 40,000 40,000 40,000 Category Totals: 634,347 905,425 905,425 922,235 20 EQUIPMENT 7230 Vehicles - 36,000 36,000 38,000 7250 Other Equipment 535 221,000 221,000 325,000 Category Totals: 535 257,000 257,000 363,000 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materials 76,773 91,337 106,337 100,471 7412 Uniforms - - 7413 Gasoline 22,118 49,613 49,613 52,093 7429 Motor Vehicle Expense 60,223 91,362 91,362 100,498 7440 Contracted Services 1,360,529 1,650,000 1,650,000 1,600,000 7463 Training/Conferences - - - 1,000 Category Totals: 1,519,643 1,882,312 1,897,312 1,854,062 80 EMPLOYEE BENEFITS 7193 Line-up Pay/Clothing Allw 6,000 2,000 2,000 3,800 7801 Social Security 47,776 69,418 69,418 70,551 7804 Hospital & Medical Ins. 141,030 133,100 133,100 134,431 Category Totals: 194,806 204,518 204,518 208,782 DEPARTMENT TOTALS 2,349,332 3,249,255 3,264,255 3,348,079 ---PAGE BREAK--- 100 CITY OF ALBANY 2018 PROPOSED BUDGET DEPARTMENT OF WATER & WATER SUPPLY PUMPING STATIONS 2017 2018 Adopted Proposed 8130 - PUMPING STATIONS Rate Budget Rate Budget 10 PERSONAL SERVICES INDIVIDUAL 7110 Supervisor 1 43,453 1 49,900 7130 Laborer I 1 28,284 1 28,284 7130 Laborer II 1 33,335 1 33,335 7130 Laborer III 1 34,718 1 34,718 7170 Laborer-Seasonal - - 1 13,628 Category Totals: 4 5 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7110 Supervisory 37,588 43,453 43,453 49,900 7130 Public Safety/Operations 73,618 96,337 96,337 96,337 7170 Temporary Help 13,628 7199 Overtime 4,291 10,000 10,000 10,000 Category Totals: 115,497 149,790 149,790 169,865 20 EQUIPMENT 7250 Other Equipment 4,694 30,000 30,000 10,000 Category Totals: 4,694 30,000 30,000 10,000 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materials 3,452 7,077 7,077 7,000 7411 Fuel Oil - 500 [PHONE REDACTED] Uniforms 70 - - - 7420 Utilities 132,727 231,734 231,734 170,000 7440 Contracted Services 144,142 178,453 178,453 193,807 7463 Training/Conferences - - - 500 Category Totals: 280,391 417,764 417,764 371,807 80 EMPLOYEE BENEFITS 7193 Line-up Pay/Clothing Allw 1,600 1,000 1,[PHONE REDACTED] Social Security 8,509 11,535 11,535 12,910 7804 Hospital & Medical Ins. 25,846 60,500 60,500 61,105 Category Totals: 35,955 73,035 73,035 74,815 DEPARTMENT TOTALS 436,537 670,589 670,589 626,487 ---PAGE BREAK--- 101 DEPARTMENT OF WATER AND WATER SUPPLY DEPARTMENT OF WATER & WATER SUPPLY SEWER COSTS 2017 2017 2018 2016 Adopted Amended Proposed 8189 - SEWER COSTS Actuals Budget Budget Budget 40 CONTRACTUAL EXPENDITURES 7440 Contracted Services 6,214,036 6,578,505 6,578,505 6,500,000 Category Totals: 6,214,036 6,578,505 6,578,505 6,500,000 DEPARATMENT TOTALS 6,214,036 6,578,505 6,578,505 6,500,000 ---PAGE BREAK--- 102 CITY OF ALBANY 2018 PROPOSED BUDGET DEPARTMENT OF WATER & WATER SUPPLY SPECIAL ITEMS 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 1900 - SPECIAL ITEMS 40 - CONTRACTUAL EXPENDITURES 7431 Unallocated Insurance 90,840 149,775 149,775 164,753 7432 Judgments and Claims 20,000 26,523 26,523 27,318 7433 Taxes & Assess. City Prop 1,945,030 2,196,853 2,196,853 2,262,758 7440 Contracted Services 197,576 198,432 198,432 210,338 7441 Training Fund - 5,000 5,000 5,000 7445 N.Y.S.P.I.N. 1,150,000 750,000 750,000 750,000 7448 Contingency Account 303,950 650,000 450,000 350,000 7450 Fees & Services 451,924 808,940 542,692 400,000 7570 Engineering Fees - 400,000 400,000 400,000 7730 Bad Debt Expense - - - - Category Totals: 4,159,320 5,185,523 4,719,275 4,570,167 DEPARTMENT TOTALS 4,159,320 5,185,523 4,719,275 4,570,167 ---PAGE BREAK--- 103 DEPARTMENT OF WATER AND WATER SUPPLY DEPARTMENT OF WATER & WATER SUPPLY SOURCE OF SUPPLY, POWER 2017 2018 Adopted Proposed 8320 - SOURCE OF SUPPLY, POWER Rate Budget Rate Budget 10 PERSONAL SERVICES INDIVIDUAL 7110 Chief of Security 1 60,000 1 54,441 7110 Labor Supervisor 1 46,521 1 49,900 7120 Enviromental Scientist 1 52,000 1 53,040 7120 Forester 1 50,440 - - 7120 Instrument Technician 1 70,000 - - 7120 Junior Water Plant Instrument Tech 1 55,000 - - 7120 Watershed Manager 1 65,000 1 66,300 7130 Equipment Operator I 1 36,607 1 36,587 7130 Laborer I 2 28,284 2 28,284 7130 Laborer III - - 2 34,715 7150 Reservoir Patrol Guards 10 28,284 10 28,850 7150 Reservoir Patrol Guards (P/T) 5 13,316 - - 7170 Laborer - Seasonal - - 9 13,628 Category Totals: 25 28 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7110 Supervisory 38,417 106,521 106,521 104,341 7120 Professional/Technical 160,945 292,440 292,440 119,340 7130 Public Safety/Operations 226,870 93,175 93,175 162,585 7150 Clerical 168,218 349,420 349,420 288,497 7170 Temporary Help 7,355 50,000 50,000 122,652 7199 Overtime 106,383 95,000 95,000 95,000 Category Totals: 708,187 986,556 986,556 892,415 20 EQUIPMENT 7250 Other Equipment 1,940 36,000 36,000 185,000 Category Totals: 1,940 36,000 36,000 185,000 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materials 8,818 15,605 18,605 19,166 7411 Fuel Oil 1,153 7,585 7,585 8,344 7413 Gasoline (11,214) 14,152 14,152 15,567 7420 Utilities 24,024 78,857 78,857 86,743 7440 Contracted Services 4,459 15,605 15,605 17,165 7460 Miscellaneous 229 1,040 1,[PHONE REDACTED] Training/Conferences 1,310 3,000 3,000 4,000 Category Totals: 28,778 135,844 138,844 151,735 80 EMPLOYEE BENEFITS 7193 Line-up Pay/Clothing Allw 7,000 2,000 2,000 3,600 7801 Social Security 53,316 75,625 75,625 67,824 7804 Hospital & Medical Ins. 160,598 127,534 127,534 128,809 Category Totals: 220,915 205,159 205,159 200,233 DEPARTMENT TOTALS 959,820 1,363,559 1,366,559 1,429,383 ---PAGE BREAK--- 104 CITY OF ALBANY 2018 PROPOSED BUDGET PURIFICATION 2017 2018 Adopted Proposed 8330 - PURIFICATION Rate Budget Rate Budget 10 PERSONAL SERVICES INDIVIDUAL 7110 Chief Operator 1 75,000 1 76,500 7110 Lab Director 1 65,000 1 66,300 7120 Assistant Operator 4 44,578 3 45,470 7120 Instrument Technician - - 1 71,400 7120 Junior Water Plant Instrument Tech - - 1 56,100 7120 Labor Supervisor - - 1 49,900 7120 Lab Technician 1 45,000 1 45,900 7120 Operator 6 46,664 7 46,664 7120 Senior Lab Technician 2 50,000 2 51,000 7120 Senior Operator 2 57,000 2 60,000 7130 Building Maintenance Work 1 33,335 1 33,335 7130 Chief of Maintenance 1 50,000 - - 7130 Electrtician 1 60,000 1 60,000 7130 Laborer I 1 28,284 1 28,284 7130 Laborer II - - 1 33,325 7140 Maintenance Mechanic 4 44,578 4 44,578 Category Totals: 25 28 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7110 Supervisory 26,099 75,000 75,000 142,800 7120 Professional/Technical 382,108 717,296 717,296 908,357 7130 Public Safety/Operations 362,004 236,619 236,619 154,944 7140 Trades 74,583 178,312 178,312 178,312 7199 Overtime 109,563 135,000 135,000 135,000 Category Totals: 954,357 1,342,227 1,342,227 1,519,413 20 EQUIPMENT 7250 Other Equipment 2,556 42,000 42,000 - 7230 Vehicles - - - 80,000 7252 Laboratory Equipment 15,141 75,000 75,000 80,000 7263 Filtration Plant Equip 8,487 90,000 90,000 95,000 Category Totals: 26,184 207,000 207,000 255,000 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materials 106,817 143,041 143,041 157,345 7411 Fuel Oil 48,727 151,709 151,709 151,709 7412 Uniforms 335 - - - 7416 Chemicals 450,260 715,206 715,206 786,727 7420 Utilities 64,011 78,711 78,711 86,582 7440 Contracted Services 118,405 151,632 151,632 166,795 7460 Miscellaneous 1,732 8,011 8,011 6,500 7463 Training/Conferences 7,970 9,155 9,155 10,070 7482 Residuals Management 100,000 100,000 - Category Totals: 798,257 1,357,465 1,357,465 1,365,728 DEPARTMENT OF WATER & WATER SUPPLY ---PAGE BREAK--- 105 DEPARTMENT OF WATER AND WATER SUPPLY DEPARTMENT OF WATER & WATER SUPPLY 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 80 EMPLOYEE BENEFITS 7193 Line-up Pay/Clothing Allw 6,400 5,000 5,000 4,400 7801 Social Security 73,733 103,063.00 103,063.00 115,475.36 7804 Hospital & Medical Ins. 198,391 340,010 340,010 343,410 Category Totals: 278,524 448,073 448,073 463,285 DEPARTMENT TOTALS 2,057,322 3,354,765 3,354,765 3,378,240 PURIFICATION ---PAGE BREAK--- 106 CITY OF ALBANY 2018 PROPOSED BUDGET DEPARTMENT OF WATER & WATER SUPPLY TRANSMISSION & DISTRIBUTION 2017 2018 Adopted Proposed 8340 - TRANSMISSION & DISTRIBUTION Rate Budget Rate Budget 10 PERSONAL SERVICES INDIVIDUAL 7110 Assistant Operations Manager 1 58,000 1 59,160 7110 Cross Connection Control Inspector 1 43,288 1 46,776 7110 Inventory Control Manager 1 46,521 1 49,400 7110 Operations Manager 1 65,000 1 66,300 7110 Vehicle Maintenance Manager - - 1 52,039 7110 Water Maintenance Foreman 4 46,521 6 52,000 7110 Water Meter Installation Foreman 1 43,455 1 49,900 7120 Parts Clerk 2 39,835 1 39,832 7120 Special Projects Manager 1 49,000 1 49,980 7130 Building Maintenance Worker 1 33,335 1 33,335 7130 Equipment Operator I 4 36,607 5 36,607 7130 Equipment Operator III 4 46,664 5 46,664 7130 Laborer I 3 28,284 3 28,284 7130 Laborer II 11 33,335 11 33,335 7130 Laborer III 2 34,718 4 34,718 7130 Radio Dispatcher 2 34,718 2 34,718 7130 Water Maintenance Repair Worker 14 38,956 15 38,956 7130 Water Meter Reader 1 34,718 1 34,718 7130 Water Meter Service Worker 3 33,335 2 33,335 7140 Auto Mechanic 2 39,835 2 39,832 7140 Licensed Automotive Inspector 1 44,578 1 44,578 7140 Mason 1 39,835 1 39,832 7170 Laborer-Seasonal - - 3 13,682 Category Totals: 61 70 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES 7110 Supervisory 400,701 448,060 448,060 635,575 7120 Professional/Technical 85,236 122,958 122,958 89,812 7130 Public Safety/Operations 1,426,754 1,636,935 1,628,459 1,795,263 7140 Trades 111,526 164,083 164,083 164,074 7170 Temporary Help 19,134 40,884 40,884 41,046 7199 Overtime 374,812 300,000 300,000 300,000 Category Totals: 2,418,163 2,712,920 2,704,444 3,025,770 20 EQUIPMENT 7230 Vehicles - 70,000 161,865 80,000 7250 Other Equipment 10,903 725,000 725,000 490,000 Category Totals: 10,903 795,000 886,865 570,000 ---PAGE BREAK--- 107 DEPARTMENT OF WATER AND WATER SUPPLY DEPARTMENT OF WATER & WATER SUPPLY 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 40 CONTRACTUAL EXPENDITURES 7407 Supplies & Material Sts. 266,786 233,455 305,455 296,801 7408 Supplies - Trans. & Dist. 307,573 286,083 386,083 314,691 7412 Uniforms 2,378 - - - 7413 Gasoline 158,865 206,012 206,012 180,000 7418 Supp/Matrl-Meter Repair 237,747 572,165 572,165 500,000 7420 Utilities 153,319 112,909 112,909 124,200 7429 Motor Vehicle Expense 112,361 167,381 167,381 184,119 7440 Contracted Services 173,081 724,180 724,180 746,598 7460 Miscellaneous 495 756 [PHONE REDACTED] Training Conferences - - - 5,000 Category Totals: 1,412,605 2,302,941 2,474,941 2,352,159 80 EMPLOYEE BENEFITS 7193 Line-up Pay/Clothing Allw 21,200 15,000 15,000 9,200 7801 Social Security 181,643 208,685 208,685 229,959 7804 Hospital & Medical Ins. 535,986 733,260 733,260 740,593 Category Totals: 738,829 956,945 956,945 979,751 DEPARTMENT TOTALS 4,580,499 6,767,806 7,023,195 6,614,830 TRANSMISSION & DISTRIBUTION ---PAGE BREAK--- 108 CITY OF ALBANY 2018 PROPOSED BUDGET DEPARTMENT OF WATER & WATER SUPPLY WATER & SEWER CAPITAL EXPENDITURES 2017 2017 2018 2016 Adopted Amended Proposed 8350 - WATER & SEWER CAPITAL EXP. Actuals Budget Budget Budget 20 EQUIPMENT - - - 7580 Erie Blvd. Facility 70,000 Category Totals: - - - 70,000 40 CONTRACTUAL EXPENDITURES 7511 Supply Reservoirs - 75,000 985,683 10,000 7512 Supply Conduit 200,000 35,555 20,000 7530 Feura Bush Filtration Plt 500,000 965,673 300,000 7540 Distribution System 500,000 735,437 600,000 7555 Loudonville Res. - 25,000 290,000 200,000 7556 Pumping Stations - 1,441,936 100,000 7570 Engineering Fees 100,000 100,000 100,000 7590 Contingency Account - 75,000 38,300 15,000 7595 Computers/Meters (16,900) 50,000 325,625 270,000 7610 Sewer Separation 0 600,000 1,424,292 350,000 7620 Sewer Rehabilitation 500,000 10,693,385 600,000 7630 Pumping Stations 1,988 100,000 491,880 240,000 7640 Engineering Fees (75,000) 100,000 109,760 100,000 7650 Contingency Account 125,000 73,439 25,000 7670 Overflows 96,528 50,000 83,313 - Category Totals: 6,613 3,000,000 17,794,278 2,930,000 DEPARTMENT TOTALS 6,613 3,000,000 17,794,278 3,000,000 ---PAGE BREAK--- 109 DEPARTMENT OF WATER AND WATER SUPPLY DEPARTMENT OF WATER & WATER SUPPLY UNDISTRIBUTED EMPLOYEE BENEFITS 2017 2017 2018 2016 Adopted Amended Proposed 9000 - UNDISTRIBUTED EMPLOYEE BENEFITS Actuals Budget Budget Budget 80 EMPLOYEE BENEFITS 7810 NYS Employee Ret. System 1,362,597 1,315,413 1,315,413 1,354,875.39 7813 Compensation - Medical 141,130 116,699 116,699 147,576 7841 Workers' Compensation 318,585 254,616 254,616 310,108 7850 State Unemploy. Insurance 10,955 10,927 10,927 11,777 7861 Hosp.& Med. Ins. Retiree - 374,949 374,949 378,698 7862 Medicare Refunds 3,672 32,414 32,414 6,189 Category Totals: 1,836,938 2,105,018 2,105,018 2,209,224 DEPARTMENT TOTALS 1,836,938 2,105,018 2,105,018 2,209,224 ---PAGE BREAK--- 110 CITY OF ALBANY 2018 PROPOSED BUDGET DEPARTMENT OF WATER & WATER SUPPLY WATER DEPARTMENT BOARD & AUTHORITY 2017 2017 2018 2016 Adopted Amended Proposed 8310 - Division of Board & Authority Actuals Budget Budget Budget 20 EQUIPMENT OR OTHER CAPITAL OUTLAY 7350 Depreciation Expense 3,359,333 - - - Category Totals: 3,359,333 - - - 40 CONTRACTUAL EXPENDITURES 7309 Incentives 49,185 - - - 7440 Contracted Services 5,174 - - - 7449 Fiscal Agent Fees 24,506 - - - 7450 Fees & Services 6,897 - - - Category Totals: 85,763 - - - 80 EMPLOYEE BENEFITS 7801 Social Security 3,546 - - - 7850 State Unemploy. Insurance 348 - - - Category Totals: 3,894 - - - DEPARTMENT TOTALS 3,448,990 - - - ---PAGE BREAK--- 111 DEPARTMENT OF WATER AND WATER SUPPLY DEPARTMENT OF WATER & WATER SUPPLY DEBT SERVICE 2017 2017 2018 2016 Adopted Amended Proposed 9700 - DEBT SERVICE Actuals Budget Budget Budget 70 INTEREST ON INDEBTEDNESS 7701 Serial Bond Interest 1,514,058 - - - Category Totals: 1,514,058 - - - DEPARTMENT TOTALS 1,514,058 - - - WATER FUND TOTALS 29,029,197 34,367,827 48,974,246 33,761,783 WATER FUND REVENUES Description 2016 Actuals 2017 Budget 2018 Budget Water Charges 37,292,602 34,041,921 33,437,571 Interest & Earnings 495,529 205,906 204,212 Miscellaneous 121,159 120,000 120,000 TOTAL REVENUE 37,909,291 34,367,827 33,761,783 ---PAGE BREAK--- 112 CITY OF ALBANY 2018 PROPOSED BUDGET Youth & Workforce Services The mission of the Department of Youth and Workforce Services (Y&WFS) is to provide services to adults, dislocated workers, and youth in the City of Albany that meet the needs of jobseekers and employer demands. Located at 175 Central Ave (Career Central), job seekers can research, access, and obtain educational credentials, skill based training, and workforce development services. Current services are funded through county, state, and federal grants, and the Albany City School District. Collectively with various partners, this department provides City of Albany residents interconnected support systems for workforce mobility and advance transition. 2018 GOALS 2018 ACCOMPLISHMENTS • To be a community/customer focused department that provides: • Job search assistance and access to training for qualified customers • Main contact point for businesses and organizations seeking to fill jobs/career positions • Workshops on resume preparation, life skills, and job readiness for new or returning workers. • Partnerships to improve the range and quality of educational opportunities for youth seeking High School Equivalency (HSE) • Metrix E-Learning (Computer based instruction) • Year-round experience with emerging sectors and local businesses. • My Brothers’ & Sisters’ Keeper will institute a Hospitality training program for up to 10 residents with 5 weeks of life skills and 5 weeks of technical skills. • Retirements of 3 key staff members in 2017 resulting in restructuring workloads, and increase in pay to existing staff, will save the department approximately $82,000 in 2018. COST SAVING MEASURES • Served more than 1,306 individuals through September 2017. • Hosted 987 youth for the 5 week LIGHT (Learning, Initiative, and Gaining Headway Together) Summer Youth Employment Program. • Partnered with CDTA to provide all LIGHT youth employees with bus passes during their 5 week program experience. • Youth Build hosted 16 individuals, including 8 who were unemployed. - All 16 completed the OSHA 10 hour training and 475 AmeriCorps hours. - 2 of the 4 have enrolled in Hudson Valley Community College for the Fall 2017 semester. - As of September 2017, 10 of the 16 have found employment. • Partnered with employers including Habitat for Humanity, South End Childrens Café, Home Depot, ACAP and Wal-Mart. • Youth Services Navigation: - 237 Youth have applied or inquired about core services. - 41 Youth have been enrolled in intensive training services. - 80 Adults and Dislocated Workers received Blended Instructional services through Metrix Learning. • Hosted the Annual City of Albany Job Fair with Schenectady County Community College. • Launched first in-school Workforce Innovation and Opportunity Act (WIOA) year round work experience program designed to match youth to selected career pathways opportunities with our local businesses. • Provided more than $68,000 for Adults and Dislocated Workers in the City of Albany for advanced training services. ---PAGE BREAK--- 113 DEPARTMENT OF YOUTH WORKFORCE & SERVICES Youth & Workforce Services YOUTH & WORKFORCE SERVICES ADMINISTRATION 2017 2018 Adopted Proposed 6290 - YOUTH & WORKFORCE SERVICES ADMIN. FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7100 Commissioner 1 40,000 1 40,800 7110 Deputy Commissioner 1 61,155 1 62,378 7120 Senior Contract Specialist 1 52,625 7120 Fiscal & Data Management Coordinator 1 47,402 1 54,512 7150 Account Clerk I 1 37,183 1 39,042 7150 Account Clerk 1 31,481 1 31,481 7150 Clerk Steno II 1 37,959 1 37,959 7150 Payroll Assistant 1 36,142 1 37,949 Category Totals: 8 7 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES INDIVIDUAL 7100 Executive - 40,000 40,000 40,800 7110 Supervisory 60,869 61,155 61,155 62,378 7120 Professional/Technical 102,838 100,027 100,027 54,512 7150 Clerical 131,019 142,765 142,765 146,431 Category Totals: 294,726 343,947 343,947 304,122 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materails 1,009 2,000 2,000 10,000 7440 Contracted Services 69,379 70,000 70,000 97,000 Category Totals: 70,388 72,000 72,000 107,000 80 EMPLOYEE BENEFITS 7801 Social Security 22,026 26,312 26,312 23,265 7804 Hospital & Medical Insurance 70,943 102,780 102,780 82,400 7810 NYS Employee Ret. System 195,725 222,104 222,104 204,429 Category Totals: 288,694 351,196 351,196 310,094 DEPARTMENT TOTALS 653,808 767,143 767,143 721,216 ---PAGE BREAK--- 114 CITY OF ALBANY 2018 PROPOSED BUDGET Youth & Workforce Services WORKFORCE SERVICES 2017 2018 Adopted Proposed 6291 - WORKFORCE SERVICES FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7110 WIB Executive Director 1 85,000 1 85,000 7110 Director of Enrollee Services 1 56,168 1 56,168 7120 Senior Employment & Training Specialist 2 38,351 2 40,269 7120 Employment & Training Specialist 1 36,493 1 38,318 7120 Contract Specialist 1 41,734 7120 Youth Program Facilitator 1 45,626 7120 Youth Build Coordinator 1 41,016 7120 Technical Security Specialist 1 37,500 1 39,375 7120 Case Manager 1 40,000 1 40,000 7120 School Works Coordinator 1 49,627 1 50,868 7120 Team Leader 1 29,975 7120 Summer Counselor 1 17,150 1 17,150 7150 Building Information Clerk 1 32,013 1 33,614 7150 Community Aide 1 28,035 1 33,642 7170 Trainees - - 70,000 7170 Summer Help - - 160,000 Category Totals: 12 14 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES INDIVIDUAL 7110 Supervisory 85,000 85,000 85,000 141,168 7120 Professional/Technical 244,359 355,374 355,374 382,865 7150 Clerical 60,048 60,048 60,048 67,256 7170 Temp Help - - - 230,000 Category Totals: 389,407 500,422 500,422 821,288 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materails 13,605 20,000 20,000 50,000 7440 Contracted Services 717,023 620,000 620,000 700,000 7460 Miscellaneous - - - 1,000 7461 Travel - - - 8,000 Category Totals: 730,628 640,000 640,000 759,000 80 EMPLOYEE BENEFITS 7801 Social Security 30,610 38,282 38,282 62,829 7802 Retirement 2,403 - - - 7804 Hospital & Medical Insurance 57,057 89,772 89,772 107,643 Category Totals: 90,070 128,054 128,054 170,472 DEPARTMENT TOTALS 1,210,105 1,268,476 1,268,476 1,750,760 ---PAGE BREAK--- 115 DEPARTMENT OF YOUTH WORKFORCE & SERVICES YOUTH DEVELOPMENT PROGRAMS 2017 2018 Adopted Proposed 6294 - YOUTH DEVELOPMENT PROGRAMS FTE Budget FTE Budget 10 PERSONAL SERVICES INDIVIDUAL 7120 Youth Program Facilitator 1 43,453 - - 7120 Youth Build Coordinator 1 39,063 - - 7120 Truancy Abatement Manager 1 43,362 - - 7120 Team Leader 1 28,548 - - 7170 Trainees - 70,000 - - 7170 Summer Help - 230,000 - - Category Totals: 4 - - 2017 2017 2018 2016 Adopted Amended Proposed Actuals Budget Budget Budget 10 PERSONAL SERVICES INDIVIDUAL 7120 Professional/Technical 117,761 154,425 154,425 - 7170 Temp Help 216,246 230,000 230,000 - Category Totals: 334,007 384,425 384,425 - 40 CONTRACTUAL EXPENDITURES 7410 Supplies & Materails 13,618 25,000 25,000 - 7440 Contracted Services 95,355 90,000 90,000 - 7460 Miscellaneous - 500 500 - 7461 Travel 4,789 5,000 5,000 - Category Totals: 113,762 120,500 120,500 - 80 EMPLOYEE BENEFITS 7801 Social Security 25,691 29,409 29,409 - 7804 Hospital & Medical Insurance 17,632 17,871 17,871 - Category Totals: 43,323 47,280 47,280 - DEPARTMENT TOTALS 491,092 552,205 552,205 - YOUTH & WORKFORCE SERVICES FUND TOTAL 2,355,005 2,587,824 2,587,824 2,471,976 Youth & Workforce Services YOUTH & WORKFORCE SERVICES REVENUES Description 2016 Actuals 2017 Budget 2018 Budget 3820 NYS OCFS-Youth Bureau 28,750 28,750 28,750 4790 US Dept Labor J.T.P.A. 2,336,950 2,246,645 2,324,476 4825 DOL-YWS / Youthbuild 79,124 90,250 90,250 4901 Juvenile Grants/Truancy 47,483 166,705 28,500 5032 HUD-CDBG; Youthbuild 33,272 55,475 - TOTAL REVENUE 2,525,579 2,587,825 2,471,976 ---PAGE BREAK--- 116 CITY OF ALBANY 2018 PROPOSED BUDGET THE CASE FOR CAPITAL CITY FUNDING • $12.5 MILLION STRUCTURAL between the cost of operating the Capital City & the revenue that can be reasonably raised to fund operations without making damaging cuts • 64% of the property in the City of Albany is tax-exempt • New York State owns more than 58% of the tax-exempt property in the City of Albany • Current New York State funding to the City of Albany under Sec. 19-a of the Public Lands Law is equivalent to 0.36% of the value of New York State-owned property in the City of Albany ---PAGE BREAK--- 117 LOOKING AHEAD STREET LIGHTS: The City of Albany has an opportunity to improve the City’s street lighting system by enhancing the visibility and safety of the roadways while also reducing the City’s energy consumption and operating expenses. There are approximately 10,000 street lights and park lights within the City that are owned and maintained by National Grid. This system is the single largest electric use and energy cost for the City and amounts to $4.13 million annually. The cost for these street lights can be broken down into two categories: $1.39 million for the cost of energy to power the lights, and $2.74 million for the operation and maintenance of the street lights. The City is pursuing the opportunity to purchase the street light system from National Grid, and in the process would convert all the street lights to Light Emitting Diode (LED) technology. By purchasing the street lights, the City would significantly reduce the cost associated with the operation and maintenance fees that make up 65% of the overall utility bill, while additional savings would be realized through the LED conversion. By converting to LED, the City can expect to offset 2.5 million pounds of Carbon Dioxide emissions and reduce the energy and operation costs by $850,000 and $1.85 million, respectively, on an annual basis. The City of Albany is committed to reducing our greenhouse gas emissions and being fiscally responsible, and purchasing the street lights from National Grid provides a great opportunity to meet both of these goals. SHARED SERVICES: The City of Albany continues to collaborate with Albany County and our surrounding municipalities to implement a county-wide 911 dispatch model, as well as review the feasibility of other shared services such as purchasing, payroll, and records management. Joining with other municipalities to provide these services will save each municipality vital funds as well as streamline the processes and procedures currently in place. Electric Vehicle Fleet: The City of Albany will continue to evaluate the feasibility and financial savings associated with converting some of our departments and offices, such as Planning & Development and Buildings and Regulatory Compliance, to an electric fleet. Employees within these offices currently use their own cars and submit expense reimbursements for mileage incurred, however the City believes it will be more financially and environmentally prudent to transition to an electric vehicle fleet. LOOKING AHEAD ---PAGE BREAK--- 118 CITY OF ALBANY 2018 PROPOSED BUDGET Rachel McEneny, Commissioner of Administrative Services Michael Wheeler, Budget Director Nicholas Blais, Chief Financial Manager Nicholas Riley, Chief Financial Manager Amy Hendrickson, Executive Assistant Phillip Suruda, Analyst Brian Shea, Chief of Staff David Galin, Policy Analyst & Special Assistant to the Mayor Jennifer Damiano, Graphic Design Contributors ---PAGE BREAK--- 119 INDEX Page Page A Administrative Services 24 P Planning & Development 62 Animal Control 42 Police Department 36 Assessment & Taxation 73 Public Records 78 Audit & Control 22 Public Safety Communications 40 Public Works 51 B Board of Zoning Appeals 81 Pumping Stations 100 Bond Anticipation Notes 87 Purchasing 28 Buildings & Regulatory Compliance 67 Purification 104 C Capital Plan 89 R Recreation Administration 57 Citizen's Police Review Board 83 Recreation Operations 61 City Clerk 75 Recreation Programs 60 Civil Service Commission 27 Common Council 18 S Sewer Costs 101 Corporation Counsel (Law) 70 Sewer Maintenance 99 Cultural Affairs 32 Source of Supply, Power 103 Special Items 84 D Debt Schedule 88 Special Items (Water Department) 102 Debt Service 87 Street Lighting 86 Debt Service (Water Department) 111 Support For Community Services 80 E Elections 77 T Traffic Engineering 41 Engineering 56 Transmission & Distribution 106 Treasurer 19 F Fire & Emergency Services 44 Five Year Capital Plan 92 U Undistributed Emp. Benefits (Water) 109 Undistributed Employee Benefits 85 G General Services 48 V Vital Statistics 34 H Historic Resources Commission 82 Housing & Community Development 64 W Waste Collection & Recycling 53 Water & Sewer Capital Expenses 108 I Information Technology 30 Water Administration 95 Water Board & Authority 110 L Landfill 54 Workforce Services 114 M Mayor 16 Y Youth & Workforce Services 113 Youth Development Programs 115 O Other Debt 87 Index ---PAGE BREAK---