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RFP 2020-40 ADDENDUM #3 January 11, 2021 The following information is provided as a result of question(s) posed by vendor(s): QUESTION 1: Will the structures be commercial or residential buildings? ANSWER 1: They are residential buildings. QUESTION 2: If commercial, are they multi-story or single story? ANSWER 2: N/A. QUESTION 3: If Residential, are they One/Two family, or high-rise residential structures? ANSWER 3: All four structures are One to Two-Family residential buildings. QUESTION 4: Will the successful candidate be afforded the luxury of working with City code officials to determine the building(s) needs? Or, should the proposal require the retainage of a Professional Consultant to review codes? ANSWER 4: City code officials will be able to work with you to help determine building needs as it pertains to the NYS & City Building Codes. QUESTION 5: It is mentioned in the RFP that the buildings in question may be impacted by Historic Resource Committees (HRC)…Will HRC members in charge be available during development of the estimates to review and weigh-in on cost impacts to meet HRC needs? ANSWER 5: HRC members are not guaranteed to be available during the development of the estimates & cost impacts for review before the estimates & costs are presented to the Commission. We can inquire about their availability for such a review if requested by the chosen consultant. QUESTION 6: The RFP does not indicate the size or type of vacant building to be renovated. Can we assume a typical 2- or 3-story rowhouse, with 2-3 residential units and possibly a small commercial unit on the 1st floor, or is it possible that the building(s) could be a larger 4-6 unit residential building or a completely commercial building? ANSWER 6: Since the RFP has been published, the City has selected the four structures, and all four buildings are 2- or 3-story rowhouse-style, 1-2 family residential structures. QUESTION 7: Who is the end-user of the work write-up and estimates? (the City, for obtaining funding? Potential buyers who will fund the rehab? Others?) ---PAGE BREAK--- ANSWER 7: The end user of the work write-up and estimates is the City, the City’s Planning Board, and the City’s Historic Resources Commission. The City's goal for these structures is to test out a proactive demolitions process, and while the City expects these structures to be candidates for demolition based on the information the City has, the City is also open to finding alternative answers to rehabilitation of these buildings, depending on the work write-up and estimates. QUESTION 8: What level of detail are you hoping for in each of the reports? ANSWER 8: At minimum, we are looking for a preliminary cost estimate for the rehabilitation of these buildings with a rough breakdown of expected costs per building component (i.e. Plumbing, HVAC, Doors/Windows, etc.) as needed. A written general summary of those costs and the perceived ability of a potential contractor to make these repairs are also desired. QUESTION 9: What is the City’s budget for these 4 scopes and estimates? ANSWER 9: The City has budgeted $4,000 for four scopes of work, four cost estimates, and four engineering reports, though the City is not limited to that amount. QUESTION 10: The RFP mentions attendance at Planning and HRC meetings. Are we to assume the exterior of these vacant buildings will be (or will need to be) significantly replaced/altered or nothing more than door/window replacement, repainting, etc. (then why Planning?) ANSWER 10: As a part of the City's pilot proactive demolitions program, the City will seek (and are required to receive) approvals from the Planning Board and/or Historic Resources Commission. QUESTION 11: Once the 4 buildings are selected by the City, will the City handle testing and/or abatement of environmental hazards (lead paint, asbestos, mold, etc.) outside of this contract? or should the proposal include costs for testing so that the cost estimates for each house can have a reasonable estimate of abatement costs? ANSWER 11: The City will handle any testing and/or abatement, either through a licensed contractor or a waiver process. QUESTION 12: Will the vacant buildings require architectural or engineering services (re- design/reconfiguration of space or significant structural repairs) and if so, will the City handle separately, or should the cost estimate include costs for architectural or engineering services? ANSWER 12: Yes, they will require engineering services and we will handle those separately. QUESTION 13: Who are the known bidders for this RFP? ---PAGE BREAK--- ANSWER 13: The City is not inclined to release that information at this time as the RFP is still active and the time period for Proposal submissions has not yet closed. This information may be sought and released after the Proposal closing date through a request made pursuant to the Freedom of Information Law ("FOIL").