Document Albany_doc_29612a792a

1 CITY OF ALBANY DEPARTMENT OF PLANNING & DEVELOPMENT REQUEST FOR PROPOSALS FOR THE PROVISION OF PLANNING AND ENVIRONMENTAL SERVICES PROPOSALS DUE: APRIL 10, 2020 AT 2:00 PM RFP 2020-14 MARCH 6, 2020 ---PAGE BREAK--- 2 City of Albany, New York REQUEST FOR PROPOSALS FOR THE PROVISION OF PLANNING AND ENVIRONMENTAL SERVICES Proposal Number 2020-14 March 6, 2020 IMPORTANT NOTICE: A restricted period is currently in effect for this Procurement and it will remain in effect until approval of the Contract. Proposers are prohibited from contact related to this procurement with any City of Albany employee other than the designated contacts listed below refer to: Designated Contacts for this Procurement: For Project Specific Clarifications: Yasmine Robinson, Deputy Director For Public Procurement Process Clarifications: Laura M. Gulfo, Esq. SECTION 1: PURPOSE 1.1 The City of Albany hereby requests proposals from qualified entities to provide planning, environmental, and engineering services to facilitate two Brownfield Opportunity Area (BOA) Nominations and an update to the Local Waterfront Revitalization Program (LWRP). NYS-certified Minority-Owned Business Enterprises and Women Owned Business Enterprises are encouraged to submit proposals. This initiative is made possible through funds provided by the New York State Department of State, Contract numbers: C1001139, C1001062, and C1001064. SECTION 2: PROJECT AREA AND PROJECT DESCRIPTION 2.1 The City of Albany intends to complete BOA Nomination studies for two areas (the “Study Areas”) comprised of the North Warehouse District, South Waterfront District and an update to the 1991 LWRP. The goal is to contract with one entity to complete the scopes for each grant. Please refer to Appendix A for Study Area Maps. BOA Study Areas: North Warehouse District & South Waterfront District Completed by June 2021 The City of Albany intends to complete BOA studies for two areas: the North Warehouse District and the Southern Waterfront. The North Warehouse District is an approximately 102-acre area with 49 potential brownfield sites, accounting for nearly 21% of all land within the project boundary. The study area is bordered by Interstate 787 and the Hudson River to the east, Downtown to the south, and the Arbor Hill and North ---PAGE BREAK--- 3 Albany neighborhoods to the west and north respectively. The Southern Waterfront District is a 23-acre area with seven potential brownfield sites totaling approximately 6.5 acres, nearly 30% of the defined South Waterfront District Brownfield Opportunity Area. The study area is bounded by the Hudson River, Interstate 787 and the Port of Albany. The Nomination will provide an in-depth and thorough description and analysis of existing conditions, opportunities, and reuse potential for properties located in the proposed BOA study areas with an emphasis on the identification and reuse potential of strategic sites that may be for revitalization, and culminating in designation by the New York Secretary of State. Key project objectives include, but are not limited to, the following:  Identify and provide a clear description and justification of the study area and associated boundaries;  Establish a community participation process, resulting in a clear description of community vision, goals and objectives for the study area;  Compile a comprehensive land use assessment and analysis of existing conditions in the study area, including an economic and market trends analysis, to determine the range of realistic future uses and types of redevelopment projects to revitalize the study area;  Identify strategic sites that represent key redevelopment opportunities and fully examining their redevelopment potential;  Provide a description of key findings and recommendations for future uses and other actions for redevelopment and community revitalization based on the development analysis;  Provide a series of key recommendations to serve as the basis for the Implementation Strategy scope of work; and  Submit a designation package for approval and official designation by the Secretary of State. Local Waterfront Revitalization Program Study Area Completed by June 2023 The Local Waterfront Revitalization Program (LWRP) project area runs along Albany’s entire riverfront, designated by the New York State Department of State Coastal Boundary Map and is known as the Waterfront Revitalization Area (WRA). The WRA has a total river frontage of 4.6 miles and a total area of 1,647 acres. The WRA expands westward from the Hudson River to include parts of Albany’s South End, Downtown, North Albany, and Warehouse Neighborhoods, terminating at the City’s southern border with the Town of Bethlehem and northern border with the Village of Menands. ---PAGE BREAK--- 4 In September 2014, a draft LWRP was completed with funding from the New York State Department of State. At that time, the City began the process of updating its zoning code and created a Unified Sustainable Development Ordinance (USDO). Under the advisement of NYSDOS, the City delayed finalization and adoption of the updated LWRP due to the impending changes to the zoning code that would affect the project area. This project will revise and update Albany’s 2014 Draft LWRP so that it reflects and is consistent with Albany’s recent planning initiatives and zoning code updates as well as the provisions of New York State Executive Law, Article 42, and Parts 600-603. The updated LWRP will address emerging issues and needs in the riverfront area, incorporate recently completed zoning and sustainability regulations, improve connectivity and promote economic investment and revitalization of Albany’s waterfront and include an integrated harbor management plan (HMP) as set forth in 19 Part 603.3 and further described in guidelines prepared by the NYS Department of State. Information on preparing a Local Waterfront Revitalization Program is contained in the Department's guidebooks, “Local Waterfront Revitalization Programs in the Coastal Area: Guidance Manual for Preparing Local Programs” found at: and "Making the Most of Your Waterfront: Enhancing Waterfronts to Revitalize Communities" found at: SECTION 3: RECEIPT OF PROPOSALS: 3.1 Four copies and electronic copy in a portable document format (PDF) on a flash drive of the Proposal must be received in a sealed envelope marked “Proposal Enclosed – Planning and Environmental Services” no later than April 10, 2020 at 2:00 pm at the following address: Laura M. Gulfo, Esq. Assistant Corporation Counsel City Hall - Room 106 24 Eagle Street Albany, New York 12207 3.2 Each proposal submitted will be the document upon which the City of Albany will make its initial judgment regarding each proposer's qualifications, methodology, and ability to provide the requested services. 3.3 Those submitting proposals do so entirely at their own expense. There is no express or implied obligation by the City to reimburse any entity, firm or individual for any costs incurred in preparing or submitting proposals, preparing or submitting additional information requested by the City, or participating in any selection interviews. ---PAGE BREAK--- 5 3.4 Submission of any proposal indicates an acceptance of the conditions contained in this Request for Proposals unless the submitted proposal clearly and specifically states otherwise. 3.5 The City reserves the right to accept or reject any and all proposals in whole or in part, to waive any and all informalities, require supplemental statements or information from any responsible party, negotiate potential contract terms with any respondent to this RFP, have discussions with any respondent to this RFP to correct and/or clarify responses which do not conform to the instructions contained herein and to disregard all non- conforming, non- responsive or conditional proposals. 3.6 The City of Albany reserves the right to award the services, in whole or in part, to one or more entities, firms and/or individuals. 3.7 Any award of the services shall be conditioned on the later execution of a formal written contract. The City of Albany reserves the right to revoke or rescind any award at any time prior to the full execution of a formal written contract. 3.8 Respondents shall avoid submission of marketing materials. 3.9 All information submitted in response to this RFP is subject to the Freedom of Information Law (FOIL), which generally mandates the disclosure of documents in the possession of the City upon the request of any person unless the content of the document falls under a specific exemption to disclosure. SECTION 4: PRE-PROPOSAL MEETING 4.1 A pre-proposal meeting will be held on March 25, 2020 at 2 PM EST, at the Department of Planning & Development, 200 Henry Johnson Blvd., Albany, New York. The purpose of this meeting is to discuss the Request for Proposals, its goals and objectives with prospective submitters and to answer questions concerning the RFP. All such answers that substantially clarify the RFP will be affirmed in writing and posted on the City’s website: http://www/albanyny.gov/NewsandEvents/RFPs.aspx. Respondents are urged to check the website frequently for notices of any clarification of or changes, additions, or deletions to this RFP. 4.2 Prospective submitters may be represented by no more than three persons at the pre- proposal meeting. It is strongly suggested that one of the persons in attendance be the intended primary contract for the submitter. SECTION 5. QUALIFICATIONS OF PROPOSER: 5.1 Each proposer shall provide a Statement of Qualifications which shall not exceed ten (10) pages (including resumes). This page limit applies only to the Statement of Qualifications, and does not apply to the proposal. The Statement of Qualifications shall include the following: ---PAGE BREAK--- 6 1. A brief history and description of the entity/firm submitting the proposal. 2. Identification of the entity/firm's professional staff members who will be assigned to this engagement if the entity/firm's proposal is selected. Include summarized information regarding the professional staff members detailing qualifications, years and types of experience, education, licensure, certifications, accomplishments, etc. Specify the extent of the availability and commitment of each such professional staff member who will be assigned to this engagement if the firm's proposal is selected. Specify a project manager and contact person to coordinate the services for the City of Albany. 3. Proof proposer at all times obtains and maintains all licenses required by Federal, State and Local Laws to perform the services contemplated by this Agreement. 4. At least three references, including addresses and telephone numbers. 5. A signed cover letter from a person within the entity/firm who is authorized to make representations on behalf of the firm and to bind the entity/firm. 6. A summary of the entity/firm's general experience in providing planning services to municipalities of the same or similar employment size as the City of Albany. 7. Any additional information which would serve to distinguish the entity/firm from other entities/firms submitting proposals. 5.2 The City of Albany may make such inquiries it deems necessary to determine the ability of each proposer to perform the services contemplated by this RFP. Proposers shall furnish all information and data for this purpose as may be subsequently requested by the City of Albany. SECTION 6: SCOPE OF SERVICES: 6.1 This initiative will be led by a project team comprised of staff from the Department of Planning & Development and other pertinent departments. In addition to the specific services detailed below, the Consultant shall facilitate all team meetings and calls, record meeting minutes detailing all items discussed, materials distributed, the understandings or agreements reached and next steps. It shall be the Consultant’s responsibility to provide timely invoicing and reporting of project progress. 6.2 Each Project Area has a unique work plan provided by the New York State Department of State. It is the responsibility of the Proposer to determine and present how the work plans will be unified into one project with one public facing outreach process while maintaining separate and complete deliverables and invoicing. 6.3 In Appendix B are the three work plans (Attachment C) for the following projects: ---PAGE BREAK--- 7 C1001062 Albany North Warehouse District C1001064 South Waterfront District C1001139 Local Waterfront Revitalization Program Amendment 6. 4 Each Proposer must include a scope of services and schedule that reflects the deliverables in the work plans provided by the New York State Department of State. SECTION 7: TERM OF CONTRACT: 7.1 The contract period for the service contemplated by this RFP will be three years. The City reserves the right to extend the agreement for extension one additional one-year period upon budget approval. 7.2 The selected proposer(s) will be required to execute a contract with the City of Albany. A sample City of Albany Professional Services Agreement is available upon request. The City of Albany will have the right to terminate the contract at any time, with or without cause, upon thirty (30) days written notice. SECTION 8: COST PROPOSAL: 8.1 Please provide a cost proposal for providing all of the services referenced above. 8.2 Clearly set forth in detail any and all additional expenses for which you expect to be reimbursed. The proposal must, however, provide a guarantee that no additional fees will be charged to the City of Albany without prior written consent by the City. 8.3 The total project budget is as follows: North Warehouse (Contract No. C1001062) $199,485 South Waterfront (Contract No. C1001064) $187,605 LWRP (Contract No. C1001139) $85,000 8.4 The requirement for MWBE participation is as follows: North Warehouse (Contract No. C1001062)MWBE Goals: State funds subject to MWBE goals $199,485.00 MBE Goal: 15% $29,922.75 WBE Goal: 15% $29,922.75 ---PAGE BREAK--- 8 South Waterfront (Contract No. C1001064) MWBE Goals: State funds subject to MWBE goals $187,605.00 MBE Goal: 15% $28,140.75 WBE Goal: 15% $28,140.75 LWRP (Contract No. C1001139) MWBE Goals: State funds subject to MWBE goals $85,000.00 MBE Goal: 15% $12,750.00 WBE Goal: 15% $12,750.00 SECTION 9: PROPOSAL EVALUATION: 9.1 Proposals shall remain valid until the execution of a contract by the City of Albany. 9.2 Proposals shall be examined and evaluated by the Corporation Counsel's Office and the Department of Planning & Development to determine whether each proposal meets the requirements of this RFP. A recommendation will be made to the Mayor for a contract award based on the following criteria: a. Proposer’s demonstrated capabilities, professional qualifications, and experience in providing planning services. b. The wherewithal of the proposer(s) to render the requested services to the City in a timely fashion. c. Total proposed cost. d. Completeness of the proposal. e. Ability on complete project on schedule f. Ability to satisfy MWBE requirements 9.3 The selection of a proposal will not be based solely on a monetary evaluation. Considerable weight will be given to the experience in the areas required and the track record of the proposer(s). ---PAGE BREAK--- 9 SECTION 10: ALTERNATIVES: 10.1 Proposals may include alternative matters or items not specified or requested in this RFP. However, all such alternatives matters or items must be listed separately from the proposal and the cost(s) thereof must be separate and itemized. SECTION 11: INDEMNIFICATION: 11.1 The selected proposer will be required to defend, indemnify, and save harmless the City of Albany, its employees and agents, from and against all claims, damages, losses and expenses (including without limitations, reasonable attorney’s fees) arising out of, or in consequence of, any negligent or intentional act or omission of the selected proposer, its employees or agents, to the extent of its or their responsibility for such claims, damages, losses, and expenses. SECTION 12: SPECIFICATION CLARIFICATION: 12.1 All inquiries with respect to this Request for Proposals shall be in writing directed to the following address: For project specific clarifications: Yasmine Robinson Deputy Director of Planning & Development [EMAIL REDACTED] 200 Henry Johnson Blvd Albany, New York 12210 For public procurement process clarifications: Laura M. Gulfo, Esq. Assistant Corporation Counsel Department of Law City Hall, Room 106 24 Eagle Street Albany, New York 12207 Phone: (518) 434-5050 E-mail: [EMAIL REDACTED] 12.2 All questions about the meaning or intent of the specifications shall be submitted in writing. Replies will be posted via the City’s website: http://www.albanyny.gov/NewsandEvents/RFPs.aspx, along with the electronic version of this RFP. Questions received less than four business days prior to the date of submission of proposals will not be answered. Only questions answered by formal written Addenda will be binding. Oral or other interpretations or clarifications will be without legal effect. ---PAGE BREAK--- 10 12.3 In addition, any changes, additions or deletions to this RFP will also be posted on the City’s website: http://www.albanyny.gov/NewsandEvents/RFPs.aspx, along with the electronic version of this RFP. Respondents are urged to check the City’s website frequently for notices of any clarification of or changes, additions, or deletions to this RFP. OTHER THAN THE CONTACT IDENTIFIED ABOVE, PROSPECTIVE RESPONDENTS SHALL NOT APPROACH THE CITY’S EMPLOYEES DURING THE RESTRICTED PERIOD OF THIS RFP PROCESS ABOUT ANY MATTERS RELATED TO THIS RFP OR ANY QUALIFICATIONS SUBMITTED PURSUANT THERETO. SECTION 13: MODIFICATION AND WITHDRAWAL OF PROPOSALS: 13.1 Proposals may be modified or withdrawn by an appropriate document duly executed (in the manner that a proposal must be executed) and delivered to the place where proposals are to be submitted at any time prior to the opening of proposals. 13.2 If within twenty-four (24) hours after the proposals are opened, any proposer files a duly signed written notice with the City and thereafter demonstrates to the reasonable satisfaction of the City that there was a material and substantial mistake in the preparation of its proposal, that proposer may withdraw its proposal and the proposal security will be returned. Thereafter, that proposer will be disqualified from further proposal on the work. SECTION 14: INSURANCE AND SECURITY REQUIREMENTS: 14.1 The selected proposer will be required to procure and maintain at its own expense the following insurance coverage: Workers' Compensation and Employer’s Liability Insurance: Must show evidence of Worker’s Compensation insurance at State statutory limits, a policy or policies providing protection for employees in the event of job-related injuries; Commercial General Liability (CGL): A policy or policies of comprehensive general liability insurance of general liability limits of $1,000,000 per occurrence/$2,000,000 aggregate; Errors and Omissions/ Professional Liability Insurance: A policy or policies of errors and omissions insurance with limits of not less than one million dollars ($1,000,000.00). Said insurance must be issued by an insurer licensed to do business in the State of New York and must have an A.M. Best rating of not less than Excess/Umbrella Insurance: A policy or policies of insurance with limits of $2,000,000 per occurrence/$2,000,000 aggregate. ---PAGE BREAK--- 11 Pollution Liability Insurance: A policy or policies of pollution liability insurance of liability limits of $2,000,000 per occurrence/$2,000,000 aggregate. Automobile Liability Insurance: In the event that Respondent is using a vehicle in business, a policy or policies of comprehensive automobile liability insurance with limits of not less than $1,000,000 for each accident because of bodily injury, sickness, or disease, including death at any time, resulting therefrom, sustained by any person caused by accident; and a policy or policies with limits of not less than $1,000,000 for damage because of injury to or destruction of property, including the loss of use thereof, caused by accident and arising out of the ownership, maintenance, or use of any automobiles, including owned, non-owned and hired. 14.2 Each policy of insurance required shall be in form and content satisfactory to the Corporation Counsel, and shall provide that: The City of Albany is named as an additional named insured on a primary and non-contributing basis. The insurance policies shall not be changed or cancelled until the expiration of thirty (30) days after written notice to the City of Albany Corporation Counsel's Office. The insurance policies shall be automatically renewed upon expiration and continued in force unless the City of Albany Corporation Counsel's Office is given sixty (60) days written notice to the contrary. 14.3 No work shall be commenced under the contract until the selected proposer has delivered to the Corporation Counsel or his designee proof of issuance of all policies of insurance required by the Contract to be procured by the selected proposer. If at any time, any of said policies shall be or become unsatisfactory to the City, the selected proposer shall obtain a new policy and submit proof of insurance of the same to the City for approval. Upon failure of the selected proposer to furnish, deliver and maintain such insurance as above provided, this Contract may, at the election of the City, be forthwith declared suspended, discontinued or terminated. Failure of the selected proposer to procure and maintain any required insurance shall not relieve the selected proposer from any liability under the Contract, nor shall the insurance requirements be constructed to conflict with the obligations of the selected proposer concerning indemnification. SECTION 15: NON-COLLUSIVE PROPOSAL CERTIFICATE AND ACKNOWLEDGMENT: 15.1 Each proposer shall complete and submit with its, his, or her proposal the “Non- Collusive Proposal Certificate” and the “Acknowledgment” annexed hereto. SECTION 16: PROCUREMENT FORMS AND REQUIREMENTS: 16.1 Additional requirements for this RFP are described below. Relevant statements, where required to be submitted, must be executed and included in the submission in the ---PAGE BREAK--- 12 following order: 1. Iran Divestment Act Statement and 2. Non-Discrimination and Diversity Requirements. 16.2 Iran Divestment Act: By submission of a bid in response to this Bid request, “each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant to paragraph of subdivision 3 of section 165-a of the State Finance Law.” The list in question is maintained by the New York State Office of General Services. For further information and to view this list please go to: If in any case the bidder cannot make the foregoing certification, the bidder shall so state and shall furnish with the bid a signed statement which sets forth in detail the reasons therefor. A political subdivision may award a bid to a bidder who cannot make the certification pursuant to paragraph of N.Y. General Municipal Law § 103-g on a case- by-case basis. 16.3 Non-Discrimination and Diversity Requirements: Pursuant to Federal laws and regulations, the New York State Executive Law Article 15-A and the City of Albany General Code Chapter 48, Article III Omnibus Human Rights Law, the City recognizes its obligation under the law to prevent discrimination on the grounds of race, sex, creed, color, religion, national origin, sexual orientation, gender, age, disability, marital or domestic partner, or English proficiency and to promote opportunities for maximum feasible participation of certified minority-and women-owned business enterprises and the employment of minority group members and women in the performance of City contracts. In furtherance of these rules and principles, the City of Albany highly encourages the participation of certified minority- and women–owned business enterprises (“MWBE”) at the City’s goal levels and the employment of minority groups’ members and women in the performance of its contracts. The City of Albany hereby notifies all Consultants submitting a proposal that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit proposals in response to this invitation and will not be discriminated against on the grounds of race, sex, creed, color, religion, national origin, sexual orientation, gender, age, disability, marital or domestic partner, or English proficiency in consideration for award. Further, by submission of a bid in response to this Bid request, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that: “The respondent/contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, sex, creed, color, religion, national origin, sexual orientation, gender, age, ---PAGE BREAK--- 13 disability, marital or domestic partner, or English proficiency in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The respondent/contractor will not participate directly or indirectly in the discrimination prohibited by the federal, state and local laws and regulations, including employment practices. In all solicitations, either by competitive bidding, or negotiation made by the respondent/contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the respondent/contractor of the respondent/contractor’s obligations under this Statement and the federal, state and local laws and regulations relative to Non-discrimination on the grounds of race, sex, creed, color, religion, national origin, sexual orientation, gender, age, disability, marital or domestic partner, or English proficiency.” 16.4 When providing the services contemplated by this RFP, the entity must comply with section 42-161 of the City of Albany Code, which requires payment of a living wage to all its employees working on the service contract. SECTION 17: SUBMISSION REQUIREMENTS: 17.1 All Proposers shall be required to submit a complete proposal. As outlined in this RFP, all proposals shall include the following: A) Statement of Qualifications as outlined in Section 5; B) Cost Proposal as outlined in Section 8; C) Non-Collusive Proposal Certificate and Acknowledgment Form as outlined in Section 15; D) An acknowledgment of understanding that by submitting a bid the proposer certifies under penalty of perjury the above Iran Divestment Act statement, as outlined in Section 16.2 and the Non-Discrimination and Diversity statement, as outlined in Section 16.3; and E) Living Wage Compliance Form as outlined in Section 16.4 and annexed to this RFP. 17.2 Failure to include all of the above items may result in the proposal being considered nonresponsive. ---PAGE BREAK--- 14 NON-COLLUSIVE PROPOSAL CERTIFICATE PURSUANT TO NEW YORK STATE GENERAL MUNICIPAL LAW SECTION 103-D By submission of this proposal, each proposer and each person signing on behalf of any proposer certifies, and in the case of a joint proposal each party thereto, certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: The prices in the proposal have been arrived at independently, without collusion, consultation, communication or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other proposer or with any competitor; Unless otherwise required by law, the prices which have been quoted in this proposal have not been knowingly disclosed by the proposer and will not knowingly be disclosed by the proposer prior to the opening, directly or indirectly, to any other proposer or to any competitor; and No attempt has been made or will be made by the proposer to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition. (date) (signature) (name and title) (name of firm) ---PAGE BREAK--- 15 ACKNOWLEDGMENT BY PROPOSER If Individual or Individuals: STATE OF ) COUNTY OF ) SS.: On this day of 2020, before me personally appeared to me known and known to me to be the same person(s) described in and who executed the within instrument, and he/she (or they severally) acknowledged to me that he/she (or they) executed the same. Notary Public, State of If Corporation: STATE OF ) COUNTY OF ) SS.: On this day of 2020, before me personally appeared to me known, who, being by me sworn, did say that he/she resides at (give address) that he/she is the (give title) of the (name of corporation) the corporation described in and which executed the above instrument; that he/she knows the seal of the corporation, and that the seal affixed to the instrument is such corporate seal; that it was so affixed by order of the board of directors of the corporation, and that he/she signed his/her name thereto by like order. Notary Public, State of If Partnership: STATE OF ) COUNTY OF ) SS.: On this day of 2020, before me personally came to me known to be the individual who executed the foregoing, and who, being duly sworn, did depose and say that he/she is a partner of the firm of and that he/she has the authority to sign the same, and acknowledged that he/she executed the same as the act and deed of said partnership. Notary Public, State of ---PAGE BREAK--- 16 Living Wage Compliance City Code § 42-161 requires a living wage be paid to employees by any contractors awarded a contract by the City primarily for furnishing services to or for the City (excluding the purchase of goods or other property, the leasing of property or the development, redevelopment or rehabilitation of real property) and that involves an expenditure by the City to the contractor of at least $20,000, or the retention by the contractor of fees of at least $30,000, during a period of one year. The current Living Wage, as defined by the ordinance is as follows: If at least 70% of health care benefits are covered by employer: $ 13.27 Other: $ 15.42 Pursuant to the law, every proposal shall include a written commitment by the applicant to pay all covered employees a living wage and shall include a list of job titles and wage levels of all covered employees. Please provide titles and wage levels below for each employee who directly expends his/her time on a contract with the City. Company Name: Job Title Wage Range By signing below you are agreeing to pay all covered employees a Living Wage as set forth above for the duration of the contract with the City. Title: Date: Office Use Only Contract No: Dates: ---PAGE BREAK--- 17 APPENDIX A ---PAGE BREAK--- Hudson River Livingston Avenue Bridge Van Woert St N Pearl St Broadway Tivoli St Erie Blvd Broadway N Pearl St N Pearl St D&H Railroad Tivoli St N Pearl St N First St ! Albany Rowing Club NYSDEC Receiving ! Modern Press ! Duffy's Taxi ! Budget Truck Rental Central Warehouse Noble Gas TMI Wood Flooring ! Burking & Foley Trucking & Storage Albany Savings Bank US Post Office Livingston Ave Manor St ! Albany Distilling Co. Capital Kitchen & Baths ! Stout ! Wolff's Biergarten Nine Pin Cidery ! Eastern Heating/Cooling ! Barrel Saloon CrossFit Hudson Valley Paper All Lift Welding Bridge St Adirondack Records County Hall of Records W.B. Masons ! Baker Commodities ! Druthers Brewing Co. ! Selby & Smith Sheet Metal National Grid Albany Tile ATSCO Products Dynasty Chemical McCarthy Tire Service Davies Office Supply BCI Construction Loudonville Rd Centre St Colonie St Water St Broadway Ludlow Aly 1st St Erie Blvd N Ferry St Spencer St N Lawrence St Ten Broeck St Montgomery St N Lansing St Lark Dr N Hawk St Thatcher St Kirk Plz De Witt St Pleasant St Wilson St Hall Pl Saint Josephs Ter Rathbone St N Manning Blvd Learned St Mill St Clinton Ave Ten Broeck Pl 2nd St ° City of Albany Nomination Study REDEVELOPMENT STUDY BOUNDARY North Warehouse District 4/7/2017 C:\GIS Services\Brownfields\A2030 Nomination Study\BOA Nomination - North Warehouse District.mxd Data Source: NYS 2014 Orthoimagery provided by the NYS IT GIS Program. Tax Parcel Boundaries provided by Albany County Real Property (July 2016). 400 0 400 1 inch = 400 feet The City of Albany Department of Planning and Development provides this figure for illustrative purposes only. Unauthorized attempts to modify or utilize this figure for other than its intended purposes are prohibited. All locations are approximate. The City makes no claims or guarantees about the accuracy or currency of the contents of the data provided and expressly disclaims liability for errors and omissions in its contents. Guilderland Colonie Bethlehem ° City of Albany BOA Nomination Study North Warehouse District ARBOR HILL NORTH ALBANY TEN BROECK DOWNTOWN 787 ! Thatcher St Pub ! Green Mountain Flooring National Grid Huck Finn's Warehouse Arnoff NA Arnoff Moving & Storage ! RJ Cramer Distributing Progressive Insurance The Palace Theatre BOA PRE-NOMINATION AREA Proposed Nomination Study Area: 102 Acres Total Parcels in Deliniated Area: 118 Corning Riverfront Park Quackenbush Square This Map is produced for NYS DOS, Brownfield Opportunity Area Program, RFA # 16-BOA-25. 90 BOA REDEVELOPMENT EXTENTION Extended Study Area: 73 Additional Acres Additional Number of Parcels: 68 BOA Nomination Study BOA Extended Nomination Study Area TOTAL BOA REDEVELOPMENT Total Area of Adjusted Nomination Study: 175 Acres Total Number of Parcels Impacted: 186 66 ---PAGE BREAK--- Hudson River 4th Ave Green St Church St Dongan Ave 4th Ave Gansevoort St Broadway Green St Franklin St Bassett St Dongan Ave Church St Rensselaer St John St Westerlo St Quay St Plum St Vine St S Ferry St Cherry St 3/29/2017 C:\GIS Services\Brownfields\A2030 Nomination Study\BOA Nomination - South Waterfront District.mxd Guilderland Colonie Bethlehem ° City of Albany BOA Nomination Study South Waterfront District SOUTH END HISTORIC PASTURES PORT OF ALBANY 787 ! U.S.S. Slater Destroyer Historic Tour Site Department of Motor Vehicle Giffen Memorial Elementary School Albany Housing Authority Steamboat Square ! Greenbush Tape & Label Wizard Works Contemporary Design Rail Yard BOA Nomination Study BOA REDEVELOPMENT PROJECT Nomination Study Area: 23 Acres Total Parcels in Deliniated Area: 20 ! Krackeler Scientific Lab Chemicals & Equipment Island Creek Park ! Dutch Apple Cruises River Touring ! UHAUL Rental Storage & Trucks 787 D&H Railroad ° City of Albany Nomination Study REDEVELOPMENT STUDY BOUNDARY South Waterfront District Data Source: NYS 2014 Orthoimagery provided by the NYS IT GIS Program. Tax Parcel Boundaries provided by Albany County Real Property (July 2016). The City of Albany Department of Planning and Development provides this figure for illustrative purposes only. Unauthorized attempts to modify or utilize this figure for other than its intended purposes are prohibited. All locations are approximate. The City makes no claims or guarantees about the accuracy or currency of the contents of the data provided and expressly disclaims liability for errors and omissions in its contents. This Map is produced for NYS DOS, Brownfield Opportunity Area Program, RFA # 16-BOA-25. 200 0 200 1 inch = 200 feet 73 ---PAGE BREAK--- Town of Bethlehem Town of Guilderland Town of Colonie _ _ New Scotland U V 5 U V 155 U V 32 U V 9 787 787 90 90 90 U V 9W U V 20 U V 85 87 87 87 ° City of Albany Nomination Study NYS BROWNFIELD OPPORTUNITY AREA PROGRAM REDEVLOPMENT STUDY BOUNDARIES 3/29/2017 C:\GIS Services\Brownfields\A2030 Nomination Study\Location Map 1-24000.mxd 0.5 0 0.5 Miles 3,000 0 3,000 Feet This Map is produced for NYS DOS, Brownfield Opportunity Area Program, RFA # 16-BOA-25 Application. ! North Warehouse District Study Area ! South Waterfront Study Area A L B A N Y C O U N T Y S C H E N E C T A D Y C O U N T Y R E N S S E L A E R C O U N T Y S A R A T O G A C O U N T Y Albany Colonie Guilderland Bethlehem New Scotland Watervliet Nassau Delmar Latham Scotia Cohoes Menands Altamont Westmere Niskayuna Waterford Rensselaer Loudonville Green Island Clifton Park Schaghticoke Voorheesville East Greenbush East Glenville Troy Schenectady REGIONAL CONTEXT INSET MAP The City of Albany Department of Planning and Development provides this figure for illustrative purposes only. Unauthorized attempts to modify or utilize this figure for other than its intended purposes are prohibited. All locations are approximate. The City makes no claims or guarantees about the accuracy or currency of the contents of the data provided and expressly disclaims liability for errors and omissions in its contents. 65 ---PAGE BREAK--- The City of Albany Department of Planning and Development provides this figure for illustrative purposes only. Unauthorized attempts to modify or utilize this figure for other than its intended purposes are prohibited. All locations are approximate. The City makes no claims or guarantees about the accuracy or currency of the contents of the data provided and expressly disclaims liability for errors and omissions in its contents. City of Albany WATERFRONT REVITALIZATION AREA UPDATE Bethlehem Guilderland Colonie Rensselaer County NORTH ALBANY WAREHOUSE DISTRICT DOWNTOWN MANSION HISTORIC PASTURES SOUTH END PORT OF ALBANY U.S.S. Slater Museum Corning Riverfront Park Jennings Landing & Hudson River Pedestrian Walkway Albany Rowing Center & Public Boat Launch Dunn Memorial Bridge Hudson River Patroon Is. Bridge Albany County Rail Trail Mohawk-Hudson Bike Trail Riverfront Preserve South End Rail Trail Connector Island Creek Park U V 5 U V 32 U V 9 787 787 90 90 U V 9W U V 20 U V 85 87 87 87 Guilderland Colonie U V 155 90 87 0.5 0 0.5 Miles ° To Map Inset 7/24/2017 C:\GIS Services\Neighborhoods & Community\Waterfront\LWRP\2017 CFA LWRP Update.mxd ° Map Inset NTS To Downtown Albany's Local Waterfront Revitalization Program (LWRP) ---PAGE BREAK--- 18 APPENDIX B ---PAGE BREAK--- ATTACHMENT C – WORK PLAN ALBANY NORTH WAREHOUSE DISTRICT 1. Project Description The City of Albany intends to complete a BOA Step 2 Nomination Study for the North Warehouse District, an approximate 102-acre area with 49 potential brownfield sites accounting for nearly 21.5% of all land in the project boundary. The district is bordered by I-787 and the Hudson River to the east, Downtown to the south, and the Arbor Hill and North Albany neighborhoods to the west and north respectively. The key outcome of the Nomination study is to confirm and understand environmental contamination and existing conditions in the North Warehouse District, and to market test redevelopment scenarios. Completing these objectives will assist in determining the redevelopment potential of the district. Economic objectives of the project include the redevelopment of key sites within the district for commercial and residential reuse, while supporting existing light industrial businesses that already exist and studying the capacity of roads, sidewalks, and storm, water, and sewer infrastructure for new economic development around new commercial and residential uses. Environmental objectives include identifying opportunities for new green infrastructure projects; the cleanup of targeted contaminated sites within the district and rerouting trucks to reduce traffic and emissions within the district. Community revitalization objectives that will result from this project include increased safety for new residents and tourists, improved health of neighborhood residents and increased tax base. Finally, this project will further the objectives of the City to transform the district into a vibrant, mixed use neighborhood with connections arts and culture in the downtown, surrounding residential neighborhoods that can potentially use the district as a gateway to the waterfront, and the waterfront itself which provides pedestrian and bicycling opportunities along the historic Hudson River. The Nomination will provide an in-depth and thorough description and analysis of existing conditions, opportunities, and reuse potential for properties located in the proposed BOA with an emphasis on the identification and reuse potential of strategic sites that are for revitalization, and culminating in designation by the Secretary of State. Key project objectives include: • Identifying and providing a clear description and justification of a manageable study area and associated boundaries. • Establishing a community participation process, including a clear description of a community vision and associated goals and objectives for the study area, and techniques to enlist partners. • Completing a comprehensive land use assessment and analysis of existing conditions in the study area, including an economic and market trends analysis, to determine the range of realistic future uses and types of redevelopment projects to revitalize the study area. ---PAGE BREAK--- • Identifying strategic sites that represent key redevelopment opportunities and fully examining their redevelopment potential. • Based on the analysis, a description of key findings and recommendations for future uses and other actions for redevelopment and community revitalization. • Providing a series of key recommendations to serve as the basis for the Implementation Strategy scope of work. • Submission of a designation package for approval and official designation by the Secretary of State. The work in the Albany North Warehouse District BOA will build off the vision and goals as of the Albany 2030 Comprehensive Plan, a portion of which served as a BOA Pre-Nomination Study. 2. Project Attribution and Number of Copies The contractor must ensure that all materials printed, constructed, and/or produced acknowledge the contributions of the NYS Department of State to the project. The materials must include the following acknowledgment: "This (document, report, map, etc.) was prepared for the New York State Department of State with funds provided under the Brownfield Opportunity Areas Program." In each of the following components and tasks, the NYS Department of State is referred to as the "DOS" and the NYS Department of Environmental Conservation, Division of Environmental Remediation is referred to as "DEC." The Brownfield Opportunity Area is referred to as “BOA”. The contractor shall ensure that all materials printed, constructed and/or produced with funding provided by the BOA Program form a unified and coherent report and include the components and products described in this work plan. Submission of pre-existing and stand alone data and reports are not acceptable as substitutes. The contractor shall prepare, or cause to be prepared, the following project components, tasks, and associated products. 3. Project Components Component 1: Project Start-up Task 1.1: Initial Organization Meeting The contractor and DOS shall conduct an initial meeting with key project participants. The DEC may attend this meeting. The purpose of the meeting is to discuss the scope of the project, SEQRA requirements, the type of services that are most appropriate, the subcontractor procurement process, and how the budget should be directed. In addition, the composition of a ---PAGE BREAK--- project advisory committee and other public participation techniques shall be discussed as well as any other information which would assist in project completion. A copy of the work plan and budget will be made available at the meeting. The contractor shall complete and distribute a meeting summary. Product: Meeting summary prepared and distributed to meeting participants. Task 1.2: Establishment of a Project Steering Committee The contractor shall establish a steering committee to oversee the process in cooperation with the contractor and the subcontractor. If a steering committee was assembled for the preparation of the Pre-Nomination Study report, the contractor may decide to use that same body or an alternative form to guide the preparation of the Nomination. The committee shall be comprised of a range of interests that are representative of the community, and may include, but are not limited to: local municipal officials from the community in which the project is located; community-based organizations or not-for-profit organizations; regional planning entities or other regional groups; appropriate state and/or federal agencies; private or business interests; property owners; other non-governmental entities; environmental groups or organizations; other civic groups; area residents; and the public at large. To the extent necessary to achieve broad public participation, additional representatives may be identified in consultation with the DOS. The contractor shall complete and distribute a list of the steering committee members. Product: List of steering committee members prepared and distributed. Task 1.3: Solicitation of Consulting Services Should the contractor require the services of a consultant, a Request for Proposals (RFP) process can be used to select a consultant based on the submission of a full project proposal by a consultant. The contractor shall draft a RFP, including a complete project description with site conditions, expected final results, and criteria for selecting a preferred proposal. The RFP shall be submitted to the DOS for review and approval prior to release for solicitation of proposals. After the DOS has reviewed and approved the request for proposals, the contractor may directly notify, through e-mail or regular mail, potentially qualified consultants of the request for proposals. The contractor shall also advertise the RFP in the NY State Contract Reporter, a regional newspaper, or an appropriate trade publication. Product: An approved RFP sent to qualified subcontractors. Task 1.4: Consultant Selection ---PAGE BREAK--- In consultation with DOS, the contractor shall review all proposals received as a result of the RFP. Based on the reviews of the consultant proposals, the contractor shall organize and conduct interviews of the top-ranked candidate consultants. The DOS may participate in the interview process. At a minimum, the following criteria are suggested for use in evaluating consultant responses: • Quality and completeness of the response • Understanding of the proposed scope of work • Applicability of proposed alternatives or enhancements to information requested • Cost-effectiveness of the proposal • Qualifications and relevant experience with respect to the tasks to be performed • Reputation among previous clients • Ability to complete all project tasks within the allotted time and budget Incomplete proposals that do not address all of the requested components should not be accepted for review and consideration. The consultant selected is subject to approval by the DOS. The municipal attorney, chief legal officer, or financial administrator for the municipality (contractor) shall certify to the Department of State that the procedures of the municipality, established pursuant to General Municipal Law, Section 104-b, were fully complied with for all contracts for professional services. Product: List of top-ranked candidates and letter from the contractor to DOS indicating the selected consultant, and appropriate certification. Task 1.5: Subcontract Preparation and Execution The contractor shall prepare a draft subcontract to conduct the work with the selected consultant. The contract shall contain a detailed work plan with adequate opportunity to review stages in completion of the plan, a payment schedule (payments must be tied to receipt of acceptable products in the work plan), and a project cost. The consultant must specify: • The professionals from the firm that will be directly involved in the project. • The composition of the entire team, including firm name and area of responsibility/expertise. • The persons, including firm affiliation that are assigned to undertake and complete specific tasks that are in the work plan. The contractor shall submit the draft subcontract to the DOS for review and approval. A copy of the final subcontract, incorporating DOS’s comments on the draft, shall be provided to DOS. ---PAGE BREAK--- Product: Executed subcontract. Task 1.6: Project Scoping Session with the Selected Consultant The contractor, the DOS and the consultant shall hold a scoping session to review project and contract requirements, site conditions and to transfer any information to the consultant which would assist in completing the project. The DEC may, and is encouraged to, attend this meeting. Topics shall include but are not limited to the following: • project scope and how the budget will be directed • study area boundary • community participation and visioning process • project goal and objectives • existing relevant information (maps, reports, etc.) • access to information from past or current projects related to the NYS Brownfield Cleanup Program, the Environmental Restoration Program, the Volunteer Cleanup Program, Superfund, and petroleum spills, including DEC’s on-line databases, GIS maps, site summary sheets on key projects, etc. • responsibilities of the participants (contractor, consultant, DOS and DEC) • time frames and deadlines • SEQRA requirements • expected products, including designation The contractor shall prepare a brief meeting summary to clearly indicate the agreements/ understandings reached at the meeting. Product: Meeting summary prepared, with note of agreements/understandings reached, and distributed to scoping session participants. Task 1.7: Project Outline The contractor shall provide to the DOS, a project outline that reflects the outcome of the project scoping meeting and guides the preparation of the Nomination. The DOS shall review the project outline and comment. The contractor shall revise, or cause to be revised, the project outline to reflect the comments made by the DOS. Product: Approved project outline completed and distributed to scoping participants. Component 2: Interagency Workshops The contractor may be requested to prepare for and participate in interagency workshops with appropriate local, county, state, and federal agencies. Interagency workshops/meetings may be conducted to: improve communication and understanding among the agencies about the ---PAGE BREAK--- contractor's community vision, and project objectives and needs; gain an improved understanding by the contractor of various government programs, services, and potential financing (grants and loans) that could be beneficial to advancing the contractor's plan; obtain support from government agencies for permitting, technical assistance, and financing; coordinate government agency actions; and advance the redevelopment process. Product: Workshop participation and associated preparation. Component 3: Community Participation and Techniques to Enlist Partners Task 3.1: Community Participation Summary The public outreach methods and techniques that will be used to ensure public participation throughout the course of preparing the Nomination. Methods and techniques may include, but are not limited to: • public informational or outreach meetings • visioning sessions • design charettes • workshops • discussion groups • surveys • public meetings and hearings Public participation should occur early and consistently in the process through visioning workshops, informational meetings, project presentations, and public education. The contractor shall provide DOS and DEC with a minimum of two weeks' advanced notice of all public proceedings relative to the public participation process. Public participation shall include, at a minimum: • the use of a local steering committee to guide the plan's preparation • the preparation, update and maintenance of a community contact list that includes the names, addresses, telephone numbers, and e-mail addresses of individuals and organizations with a stake in the proposed action to be used on a regular basis to keep the contacts informed of progress on the plan • the initial kick-off meeting to explain the BOA Program and the project's intent and scope, and to solicit initial public input to develop, refine, or confirm the community's vision for the study area, project goals and objectives, opportunities and constraints • the presentation/review of current conditions, and the review, revision or update of the vision statement and goals and objectives • the review of the economic and market trends analysis and an exploration of alternative approaches to redevelopment and revitalization ---PAGE BREAK--- • a public presentation and informational meeting on the draft Nomination that describes, and allows feedback on the vision for the study area, existing conditions, strategic sites, redevelopment projects; and the study area analysis, findings, and recommendations. Public outreach should serve to inform the public about the project and serve as a means for the public to participate in forming the plan, thus ensuring community understanding and support. The public participation outline and summary description shall be subject to review and approval by the DOS. Product: Approved outline and summary description of the community participation plan for the Nomination. Task 3.2: Techniques to Enlist Partners The techniques that will be used to identify and advise potential partners about the plan and to enlist their assistance. This task differs from the Community Participation task above as this task is designed to seek assistance from a variety of potential partners in formulating and implementing the plan. Partners may include but are not limited to: local, county, state or federal government agencies; property owners; private sector interests; not-for-profit organizations; academic institutions; and other stakeholders. Consultation methods and techniques used to identify and inform project partners about the plan's status and progress, and to enlist their assistance in the process, including, but not limited to: written correspondence; phone contact; and meetings and workshops involving local, county, state or federal government agencies, property owners, private sector interests, not-for-profit organizations, and academic institutions. Consultation shall include, at a minimum, a presentation to partners on the Nomination (Sections 1- 3) that describes existing conditions, strategic sites, development projects, and the study area analysis, findings, and recommendations. The purpose of this task is to: • Improve communication and understanding about project objectives and needs. • Gain information about the status of on-going remedial activities and the environmental condition of brownfield sites in the study area. • Gain information about funding opportunities available from government programs and private-sector or not-for-profit organizations to facilitate clean-ups, foster appropriate redevelopment, rehabilitate existing infrastructure or provide new infrastructure. • Gain support from government agencies for permitting and financing. • Gain support from financial institutions, not-for-profits, philanthropic organizations and developers. • Coordinate government agency and private-sector actions. The techniques to enlist partners shall be subject to review and approval by DOS. ---PAGE BREAK--- Product: Approved outline and summary description of the techniques to enlist partners for the Nomination. Component 4: Draft Nomination The contractor shall prepare a Nomination that provides an in-depth and thorough description and analysis of the study area. The Nomination will consist of the following tasks, including an economic and market trends analysis, for properties located in the proposed BOA. Emphasis will be placed on the identification and reuse potential of strategic sites that are for revitalization. Task 4.1: Description of the Project and Boundary The contractor shall prepare a narrative and map description of the following elements: A. Lead Project Sponsors The relationship and organizational structure between the sponsoring municipality and involved community-based organizations or the relationship and organizational structure between the sponsoring community-based organization and the municipality. B. Project Overview and Description The project, including: the relationship of the study area to the community and region; acreage in the study area; and the number and size of brownfield sites and other abandoned, vacant, or partially developed sites located in the proposed BOA. The description shall include the area's potential in terms of opportunities for: new uses and businesses; creating new employment and generating additional revenues; new public amenities or recreational opportunities; and restoring environmental quality. The description shall include the relationship of the BOA to any existing comprehensive plans and/or economic development reports or strategies. Map Requirements - The description shall include: a Community Context Map that shows the location and relationship of the community (in which the proposed BOA is located) to the surrounding municipality, county and region; and a Study Area Context Map that shows the location of the proposed BOA in relation to the community and entire municipality. C. Community Vision and Goals A vision statement and the specific goals to be achieved relative to community redevelopment and revitalization as shaped and expressed by the community. Goals may be expressed in terms of: opportunities for new development projects that are desired by the community and will fulfill community development needs; providing new housing opportunities; improving economic conditions; addressing environmental justice issues; providing new recreational opportunities; ---PAGE BREAK--- improving quality of life and environmental quality; or other goals and objectives relevant to the redevelopment of brownfields and the surrounding area. Such goals shall, where practicable, reflect to the degree appropriate the principles of sustainable community development, including, but not limited to: • strengthening and directing development towards existing communities’ centers; • fostering distinctive, attractive communities with a strong sense of place; • mixing land uses; • taking advantage of compact building design; • creating a range of housing opportunities and choices, including affordable housing; • reusing historic buildings and preserving historic sites; • preserving open space, farmland, natural beauty, and critical environmental areas; • providing a variety of transportation choices (public transit, pedestrian, bicycle, etc.); • creating walkable neighborhoods; • using best management practices for storm water management; • making development decisions predictable, fair and cost effective; and, • encouraging community and stakeholder collaboration in development decisions. A description will also be provided that explains the relationship of the proposed project vision, goals, and objectives to any existing community vision, revitalization strategies, and or comprehensive plans. D. BOA Boundary Description and Justification The proposed BOA boundary and a justification of the proposed boundary. The borders should follow recognizable natural or cultural resources such as, but not limited to: highways, local streets, rail lines, municipal jurisdictions or borders, or water bodies. The project study area should be between 50-500 acres. The borders must be justified in terms of: • land uses that affect or are affected by identified potential brownfields; • natural or cultural resources with a physical, social, visual or economic relationship to identified potential brownfields; and • areas necessary for the achievement of the expressed goals of the BOA. Map Requirement - The description shall also include a BOA Boundary Map that clearly shows and identifies the location and boundaries of the study area. Product: A complete narrative Description of the Project and Boundary, and all required maps, as described in Task 4.1 above. This narrative and associated maps will be presented in the draft Nomination as Section 1. ---PAGE BREAK--- Task 4.2: Community Participation and Techniques to Enlist Partners A. Community Participation The techniques or processes by which local participation in the development of the Nomination has been achieved, as outlined in Component 3, including the partners or potential partners in terms of municipalities, community based organizations, regional entities, private interests and other stakeholders that are involved or expected to be involved in the project. B. Techniques to Enlist Partners The meetings or workshops that have occurred, and will occur, at appropriate and key stages during the preparation of the Nomination, as outlined in Component 3. Product: A complete narrative description of the Community Participation Plan and Techniques to Enlist Partners as described in Task 4.2 above. Task 4.3: Analysis of the Proposed BOA A. Community and Regional Setting A summary description and analysis of the contextual relationship of the proposed BOA to the community, municipality and region that includes, but is not limited to: community size, population, and location in relation to the county and region; key demographic information and trends; housing trends and needs; the area’s economic history and current condition including income, dominant employment sectors, and unemployment figures; land use history and current status; transportation systems; infrastructure; and natural features. This summary may rely primarily upon existing reports and plans. B. Inventory and Analysis An inventory and analysis for the entire BOA, including an in-depth and thorough description and analysis of existing conditions, opportunities, and reuse potential for properties located in the proposed BOA, with an emphasis on the identification and reuse potential of strategic sites that are identified by the community as for revitalization. The inventory and analysis must include the information needed to develop specific and realistic recommendations for the use of land and groundwater, and for recommended implementation projects, in the proposed BOA. The BOA may be divided into logical sectors or subareas to organize, facilitate, and clearly present the inventory and analysis. The study area, sectors, or subareas must be described in terms such as: total acres; acres developed and vacant, including strategic sites for redevelopment; and percent of the total area or sector developed with specific land use types and ---PAGE BREAK--- percent of land area vacant. The inventory and analysis shall include, but not be limited to, a description of the following: Existing Land Use and Zoning - A description and analysis of the existing land use pattern and zoning districts within the BOA, including: • location of study area as it relates to the community; • total land area in acres and area of each sector or subarea in acres of the proposed BOA; • existing and adjacent land and water uses including, but not limited to, residential, retail, commercial, mixed use, water-dependent, industrial and manufacturing, publicly or privately owned vacant or underused sites, dedicated parks and dedicated open space, and institutional uses, and cultural uses; • land area committed to each land use category; • brownfield sites and all underused, abandoned, or vacant properties that are publicly and privately owned; • known data about the environmental conditions of the properties in the area; • existing zoning districts and other relevant local laws or development controls guiding land use including but not limited to historic districts; and, • local, county, state or federal economic development designations or zones (such as Empire Zones, Environmental Zones, Urban Renewal Areas, Federal Enterprise Business Zones, Business Improvement Districts, Special Assessment Districts, etc.) Map Requirements - The description and analysis of the existing land use pattern and zoning must include: an Existing Land Use Map that shows the pattern of existing land use; and an Existing Zoning Map that shows the location and type of zoning districts and economic designations or zones. Brownfield, Abandoned, and Vacant Sites - A complete summary and analysis of relevant brownfield, abandoned, and vacant sites, including size and condition, current ground water conditions, and potential contamination issues based on: review of existing or historical records and reports, aerial or regular site photographs, and existing remedial investigations, studies and reports; field observations from locations adjacent to or near the site, or, if permission is granted, from being present on the site; interviews with people that are familiar with the land use history of the site; and/or any other known data about the environmental conditions of the properties in the proposed BOA, as needed. For each relevant brownfield and abandoned or vacant site, complete descriptive profiles shall be provided and shall include, but not be limited to: • site name and location, including owner, site address, and size in acres; • location on the Underutilized Sites Location Map; • current use or status and zoning; • existing infrastructure, utilities, and site access points; • proximity to existing transportation networks; ---PAGE BREAK--- • natural and cultural resources or features; • adjacent uses; • environmental and land use history, including previous owners and operators; • known or suspected contaminants, and the media which are known or suspected to have been affected (soil, groundwater, surface water, sediment, soil gas) based on existing environmental reports and other available information; and, • use potential (residential, commercial, industrial, recreational) including potential redevelopment opportunities. A list of potential information sources is provided. A description of the information sources used to create the site profiles shall be included within this section of the Nomination report. Strategic Sites - A description of the process and factors used to determine strategic sites for redevelopment. Factors that may be used to identify strategic sites can include but are not limited to: overall importance to the community and the revitalization effort; location; ownership and owner willingness; on-site structures; level of contamination; property size and capacity for redevelopment; potential to spur additional economic development or positive change in the community; potential to improve quality of life or to site new public amenities; community support for proposed projects for the site; adequacy of supporting or nearby infrastructure, utilities and transportation systems; and other factors as may be determined by the community. Map Requirement - The description shall include an Underutilized Sites Location Map that clearly shows the location, borders and size of each brownfield site and other underutilized, abandoned or vacant sites that are privately or publically owned, with an identifying reference to the attached profiles. Strategic sites that have been identified through the planning process shall be shown on this map. Land Ownership Pattern - A description and analysis of the private and public land ownership pattern including: land and acres held in public ownership (municipal, county, state, and federal); land held in private ownership; brownfields held in private or public ownership; and land committed to road/rights-of-way. Map Requirement - The description shall include a Land Ownership Map that shows the primary public and private land ownership patterns. Parks and Open Space - A description of all public (municipal, county, state, and federal) and privately owned lands that have been dedicated for or committed to parks or open space use. Map Requirement - The description shall include a Parks and Open Space Map that shows lands that have been dedicated or committed for park or open space use. Building Inventory - A description and analysis of key buildings in the area, including: building name, levels, gross square footage, original use, current use, condition, and ownership. ---PAGE BREAK--- Map Requirement - The description shall include a Building Inventory Map that shows the location of key buildings. Historic or Archeologically Significant Areas - A description and analysis of historic or archeologically areas, sites, districts, or structures that are of local, state or federal significance. Map Requirement - The description shall include a Historic or Archeologically Significant Areas Map that shows resources of historic significance (may be shown as part of the Building Inventory Map). Transportation Systems - A description and analysis of the types of transportation systems (vehicular, rail, subways, air, navigable waterways, esplanades) in the study area and the types of users (truck, car, bus, ferry, train, subway, recreational and commercial vessels, pedestrian, bicyclists, etc.). Map Requirement - The description shall include a Transportation Systems Map that shows primary transportation networks and systems. Infrastructure - A description and analysis of the area's infrastructure (water, sewer, storm water, etc.) and utilities including location, extent, condition and capacity. This description and analysis will also include parking lots and garages. Map Requirement - The description will include an Infrastructure and Utilities Map that shows the areas primary infrastructure. Natural Resources and Environmental Features - A description and analysis of the area's natural resource base and environmental features and current conditions including, but not limited to: upland natural resources and open space; geologic, soil and topographic resources; surface waters and tributaries, groundwater resources and use; wetlands; flood plains; erosion hazard areas; fish and wildlife habitats; air quality maintenance areas; visual quality; agricultural lands; and locally, state, or federally designated resources. Map Requirement - The description shall include a Natural Resources and Environmental Features Map that shows the location of primary natural resources and environmental features. C. Economic and Market Trends Analysis An economic conditions and market trends analysis that, when combined with the inventory and analysis, will sufficiently and thoroughly justify a range of realistic future land uses to occupy the study area and strategic sites that are targeted for redevelopment. Future land uses must be economically viable, compatible, and appropriate for the area targeted for redevelopment. The economic analysis shall include existing and projected socio-economic conditions within the municipality and the region, and consider the following: population; labor force and earnings; ---PAGE BREAK--- employment (public and private); transportation factors; land available for development; types of potential future land uses most appropriate for the study area; development impacts; and a description of benefits such as employment, impact on the area targeted for redevelopment, municipal tax revenues, economic benefits from construction and subsequent business operations, and economic multipliers to the municipality and region from desired end land uses. The economic and market trends analysis may consist of a macro (state and regional) and micro (neighborhood, street, block, site specific) analysis. If a macro analysis is conducted, the contractor shall consult with the NYS Empire State Development Corporation and the NYS Department of Labor and other sources identified below to obtain the most up to date and relevant information on macro-economic issues, such as national, state and regional business, labor and employment trends. The analysis shall include a micro-economic and real estate trends analysis that addresses issues and opportunities at the municipal, neighborhood, block and site specific levels relevant to the proposed BOA. Additional sources upon which the economic analysis will be prepared may include but not be limited to: • telephone surveys and interviews with local business owners, chamber of commerce, appropriate civic groups, and municipal officials • local, county, regional planning boards • county or regional economic reports and assessments • local or regional visitors and convention bureaus • local, county, state, or metropolitan transportation bureaus or councils • recreational and commercial boating organizations and reports • maritime trade organizations and associations • county assessor’s office • New York State Department of Labor, Division of Research and Statistics • New York State Division of Equalization and Assessment • New York State Department of Commerce • American Planning Association • U.S. Bureau of the Census • U.S. Census Transportation Planning Package • U.S. Census of Retail Trade • U.S. Immigration and Naturalization Service • U.S. Department of Commerce, Bureau of Economic Analysis; Metropolitan Statistical Area Projections; Patterns of Metropolitan Area and County Population Growth; RIMS-II economic multipliers for specific counties • U.S. Army Corps of Engineers, Waterborne Commerce of the United States D. Key Findings and Recommendations ---PAGE BREAK--- A thorough description and analysis of opportunities, and redevelopment potential for properties located in the proposed BOA. Emphasis is to be placed on the identification and reuse potential of strategic brownfield sites that may be for revitalization. E. Summary Analysis, Findings, and Recommendations A summary analysis and subsequent findings shall be prepared based on the more thorough analysis produced as a result of the tasks described above, including a review of existing comprehensive plans and/or economic development reports or strategies, and shall include, but is not limited to, the following: • an analysis and findings based in part on the economic and market trends analysis, that provides an in-depth and thorough description of existing conditions, including an assessment and summary of existing land use and zoning; • an analysis and findings of reuse and development opportunities and needs for properties located in the proposed BOA, with an emphasis on the identification and description of reuse and redevelopment opportunities, for strategic sites that have been identified by the community as for revitalization; • identification of strategic brownfield sites that are potential candidates for site assessment; • an analysis and findings that shall include anticipated end or future land uses including residential, commercial, industrial, recreational or cultural, and a clear comparison of proposed uses and necessary or desired zoning changes to existing land use and zoning; • an analysis and findings regarding publicly controlled and other lands and buildings which are or could be made available for development or for public purposes; • an analysis and findings regarding potential interim land uses for strategic brownfield sites that have been identified by the community as for revitalization; • anticipated future use of groundwater; and, • an analysis and findings of necessary infrastructure improvements and other public or private measures needed to stimulate investment, promote revitalization, and enhance community health and environmental conditions. Provide a series of key recommendations, including proposed specific actions and techniques to be undertaken, to serve as the basis for the Implementation Strategy scope of work. Product: A complete narrative of the Analysis of the BOA, and all required maps, as described in Task 4.3 above and salient findings of the technical studies in Task 4.4.. This narrative and associated maps will be presented in the draft Nomination as Section 3. Task 4.4: Technical Studies The following technical analyses and studies shall be undertaken and findings documented in technical appendices, reports or other documents as agreed. ---PAGE BREAK---  Geo-Technical Analysis. Geo-technical analyses will be conducted on specific sites within the study area to identify possible redevelopment limitations related to groundwater levels, fill and other situations that may negatively impact site reuse options.  Green Infrastructure Analysis and Plan. Examine the feasibility of creating a green infrastructure plan for the district. Following feasibility, a plan will be developed to incorporate green infrastructure district-wide.  Truck Rerouting Evaluation and Feasibility Study. Evaluate the feasibility of rerouting truck traffic within the study area including traffic along Broadway between I787 and the Port of Albany  CSX Railroad Impact Analysis and Crossing Study. Conduct a study that addresses the crossing of the CSX railroad line. Issues of safety, public right of way and signalization will be included as part of the analysis. Products: Geo-Technical Analysis of multiple sites, Green Infrastructure Plan, Truck Rerouting Feasibility Study, CSX Railroad Impact Analysis and Crossing Study Task 4.5: Review of Strategic Brownfield Sites Prior to completion of the summary analysis and findings, the contractor shall hold discussions with DEC and DOS regarding the identified strategic brownfield sites that may be candidates for site assessment funding. The recommended discussions will serve to aid in prioritizing the sites that may be eligible for Site Assessment funding or technical assistance under BOA, the State's remedial programs Environmental Restoration Program, or Brownfield Cleanup Program), or other programs. Product: List of candidate sites to be considered for Site Assessment funding. Task 4.6: Interagency/Partner Engagement The contractor and the DOS shall, as appropriate, coordinate a discussion of opportunities for implementation of the BOA with potential partners from a variety of sectors. Product: Report summarizing points of agreement regarding necessary actions for the successful implementation of the BOA Plan. Task 4.7 Implementation Strategy The contractor shall identify short- and long-term projects and activities to advance intended development and/or implementation of the BOA revitalization strategy including, but not limited to: housing, retail, mixed use, industrial, recreational, cultural, infrastructure, and public amenities. Information presented for each project or activity should include at least: responsible ---PAGE BREAK--- party(ies), estimated cost, possible funding sources, a timeframe for implementation, and any interim pre-development activities that may be required. Product: Summary and matrix of prioritized projects and activities to advance revitalization of the study area. Component 5: Completion and Distribution of the draft Nomination Task 5.1: Draft Nomination and Executive Summary The contractor shall prepare a draft Nomination incorporating the approved products described in Component 4 and presented in a format that may be prescribed by DOS. The Executive Summary shall include, in no more than fifteen (15) pages, the following: • Community and project overview and description, including the study area boundary; • The community's vision for the area, major goals and objectives; • Public participation process; • Conditions, opportunities and assets in the study area and key natural resources; • Economic niche or economic opportunities based in part on economic and market trends; • Strategic sites and associated redevelopment opportunities; and, • Key findings and recommendations. The draft document shall be submitted to DOS for review and comment, and all comments shall be reflected in the draft Nomination. The contractor must submit both a hard copy and an electronic copy of the draft Nomination. Product: Draft Nomination. Task 5.2: Draft Nomination and Executive Summary The contractor shall prepare a draft Nomination and Executive Summary, reflecting the comments received by the grant recipient and the DOS. Product: Draft Nomination and Executive Summary. ---PAGE BREAK--- Component 6: Final Nomination and Application for Designation Task 6.1: Public Meeting In consultation with DOS, the contractor shall conduct a public information meeting to solicit public input on the Nomination. A written summary of public input obtained at this meeting shall be prepared. Products: Public meeting held, minutes/summary of meeting prepared. Task 6.2: Preparation of Final Nomination Based on comments received during the review period, the contractor shall prepare a final Nomination. The final Nomination shall be submitted to DOS for review and approval. All comments must be addressed to the satisfaction of DOS in subsequent versions of the final Nomination. Product: Final Nomination approved by the DOS. Task 6.3: Application for Designation Upon completion of all tasks and receipt of acceptable report products, the contractor may submit an application for designation of the BOA. The application for designation of the Brownfield Opportunity Area shall include the following materials:  Letter of request: A cover letter requesting consideration by the Secretary of State for a determination to designate a Brownfield Opportunity Area.  Public Notice and Presentation of Supporting Documentation: Documentation demonstrating required public participation has been completed.  Complete BOA Nomination: A complete BOA Nomination document that presents a plan for the revitalization of the proposed BOA should be submitted both electronically and in hard copy. The hard copy should be provided in a 3-ring binder, with a cover sheet to indicate the location of the required elements within the Nomination document. A pdf of the Nomination suitable for web posting must also be submitted.  A digital map of the area proposed for BOA designation, submitted in ESRI Shapefile or Geodatabase format. Product: Completed application for designation of the BOA Program and a complete designation package. Component 7: NYS Environmental Quality Review The Contractor’s preparation and adoption of a nomination funded through the Brownfield Opportunity Area (BOA) program should comply with the State Environmental Quality Review Act (SEQRA). The Contractor is the Lead Agency for purposes of SEQRA. The Lead Agency ---PAGE BREAK--- shall prepare, distribute and file a Full Environmental Assessment Form for purposes of evaluating the importance/significance of the impacts associated with preparing and adopting a BOA nomination. Upon completing the Full Environmental Assessment Form, the Lead Agency shall make a Determination of Significance in accordance with SEQRA and its regulations. If the Determination of Significance results in a Positive Declaration, the Lead Agency shall prepare a Draft Generic Environmental Impact Statement for the Draft BOA nomination in accordance with SEQRA and its regulations and guidelines. If the findings of the Determination of Significance are such that the BOA nomination will not have at least one significant adverse environmental impact, a Negative Declaration may be prepared and filed. If a Negative Declaration is prepared and filed, then a Draft Generic Environmental Impact Statement will not be necessary and no further actions are necessary under SEQRA and its regulations. The Contractor shall determine whether a SEQRA public hearing will be held on the Draft BOA nomination. Completed SEQRA documents for the BOA nomination actions shall be submitted to the Department. Products: Completed Full Environmental Assessment Form and associated SEQRA determination statements (Positive Declaration or Negative Declaration). If the Determination of Significance results in a Positive Declaration, the Lead Agency, with the assistance of the consultant, shall prepare a Draft Generic Environmental Impact Statement for the Draft BOA nomination in accordance with the SEQRA regulations and guidelines. If a Draft Generic Environmental Impact Statement is prepared, a SEQRA public hearing shall be held and the hearing notes should be submitted to the Department. Component 8: Project Reporting Task 8.1: MWBE Reporting In accordance with Attachment A-1, Part I, Section M, Paragraph 6, Contractor shall be required to use the New York State Contract System to record payments to subcontractors (including a breakdown of payments issued to state-certified MWBE firms) and otherwise report compliance with the provisions of Article 15-A of the Executive Law and regulations in relation to funds used pursuant to this Agreement. Contractor shall be required to submit utilization plans in paper format until such time as submission is made available through the and notification of such availability is provided to Contractor by the State. Upon such notification by the Department, Contractor shall submit required utilization plans through the So long as Contractor complies with the reporting requirements stated above in the manner directed by the Department, the requirement of Attachment A-1, Part I, Section M, Paragraph 6 for paper filing of Quarterly Reports shall be waived. Technical assistance for use of the system can be obtained through the website at by clicking on the “Contact Us & Support” link. In the event Contractor does not have the capacity to use the in the manner required above, an exception may be granted by the Department of State upon Contractor’s written request ---PAGE BREAK--- and showing of good cause to allow for paper reporting. If such an exception is granted by the Department of State, paper reporting in a manner and form directed by the Department shall be required including but not limited to the submission of Quarterly MWBE Contractor Compliance Report (Form F) forms in accordance with Section M, Paragraph 6, of Attachment A-1. Products: Ongoing reporting through during the life of the contract. Task 8.2: Project Status Reports The contractor shall submit project status reports semi-annually (every June 30 and December 31) on the form provided, including a description of the work accomplished, the status of all tasks in this work plan, schedule of completion of remaining tasks, and an explanation of any problems encountered. Products: Completed project status reports during the life of the contract. Task 8.3: Final Project Summary Report The Contractor shall work with the DOS project manager to complete the Final Project Summary Report form. Final payment shall not be authorized until these forms have been completed and filed with project deliverables. Products: Completed Final Project Summary Report. Task 8.4: Revitalization Strategy Report The contractor shall draft a brief, one- or two-page summary of the revitalization strategy to be used in presentations to various stakeholders. The project summary shall include:  Community Context and Project Description a one- to three-paragraph description, including a brief history of the community’s development and a description of current conditions, the size and character of the study area, primary redevelopment objectives and specific issues being addressed in terms of redevelopment, community revitalization, job creation, public infrastructure, amenities, and natural resources protection or enhancement.  Accomplishments – a description of significant projects undertaken to advance implementation of the revitalization strategy, and associated public and private investments.  Next Steps - a list of activities to advance intended development and/or implementation of the BOA revitalization strategy including, but not limited to: housing, retail, mixed use, industrial, recreational, cultural, infrastructure, and public amenities. Product: Completed revitalization strategy report. ---PAGE BREAK--- 4. Project Management and Responsibilities The Contractor: • will be responsible for conducting all project work in conformance with the Work Plan referenced in the executed contract with the DOS. • will be responsible for all project activities including drafting request for proposals and managing subcontracts with consultants and sub consultants. • will certify to the DOS that the procurement for project consultants and subcontractors was achieved through a competitive process. • will receive approval from the DOS for any and all consultant subcontracts before beginning project work. • will be responsible for submission of all products and payment requests. • will be responsible for coordinating participation and soliciting comments from local government personnel, project volunteers, and the public. • will keep the DOS and DEC informed of all important meetings for the duration of this contract. • will ensure that all products prepared as a part of this work plan shall include the NYS Comptroller's Contract • will ensure the project objectives are being achieved. • will ensure that comments received from the DOS, other agencies, and the project steering committee, or other advisory group, are satisfactorily responded to and reflected in subsequent work. • will recognize that payments made to consultants or subcontractors covering work carried out or products produced prior to receiving approval from the DOS and will not be reimbursed unless and until the DOS finds the work or products to be acceptable. • will participate, if requested by DOS, in a training session or sessions focused on developing and implementing revitalization strategies. The Department of State: • will review and approve or disapprove of subcontracts between the Contractor and consultant(s) and any other subcontractor(s). • will participate in initial project scoping and attend meetings that are important to the project. • will review all draft and final products and provide comments as necessary to meet project objectives. ---PAGE BREAK--- ATTACHMENT C – WORK PLAN South Waterfront District - Step 2 1. Project Description The City of Albany intends to complete a BOA Step 2 Nomination study for the approximate twenty-three acre South Waterfront District, a targeted economic development priority area characterized with seven potential brownfield sites totaling approximately 6.5 acres, nearly 30% of the defined South Waterfront District Brownfield Opportunity Area. One of the primary objectives of the Nomination project is to position the area for investment through the completion of targeted market and environmental analysis. The key outcome of the Nomination study is to confirm and understand environmental contamination and existing conditions in the South Waterfront District, and to market test redevelopment scenarios. Among the numerous problems to be addressed include underutilized lots, multiple private owners, public waterfront access, shoreline erosion, stormwater discharge from six combined sewer outflows (CSOs) into the Hudson River, sediment contamination and Port of Albany traffic patterns; all which negatively impact the market conditions of the site. Economic objectives include improving connections from downtown to the waterfront, increasing development potential of the waterfront while enhancing public access along the shoreline, adaptive reuse of historic and non-historic structures in brownfield remediation projects, making Albany attractive for business development, encouraging investment in urban land and buildings for employment and housing, strengthening neighborhood commercial centers, and providing a foundation for economic activity. Specific environmental objectives include implementing a Long-Term Control Plan to mitigate water quality impacts of CSO’s, creating a green infrastructure system and improving access to the waterfront connecting the City with the regional and local park network. Benefits resulting from this project include connectivity with the central City and adjacent neighborhoods and a connected market ready waterfront opening up opportunity for recreational, residential, retail, commercial and light industrial. The Nomination will provide an in-depth and thorough description and analysis of existing conditions, opportunities, and reuse potential for properties located in the proposed BOA with an emphasis on the identification and reuse potential of strategic sites that are for revitalization, and culminating in designation by the Secretary of State. Key project objectives include: • Identifying and providing a clear description and justification of a manageable study area and associated boundaries. • Establishing a community participation process, including a clear description of a community vision and associated goals and objectives for the study area, and techniques to enlist partners. ---PAGE BREAK--- • Completing a comprehensive land use assessment and analysis of existing conditions in the study area, including an economic and market trends analysis, to determine the range of realistic future uses and types of redevelopment projects to revitalize the study area. • Identifying strategic sites that represent key redevelopment opportunities and fully examining their redevelopment potential. • Based on the analysis, a description of key findings and recommendations for future uses and other actions for redevelopment and community revitalization. • Providing a series of key recommendations to serve as the basis for the Implementation Strategy scope of work. • Submission of a designation package for approval and official designation by the Secretary of State. The South Waterfront District BOA will build from Albany’s 2030 Comprehensive Plan, a portion of which served as a BOA Pre-Nomination. 2. Project Attribution and Number of Copies The contractor must ensure that all materials printed, constructed, and/or produced acknowledge the contributions of the NYS Department of State to the project. The materials must include the following acknowledgment: "This (document, report, map, etc.) was prepared for the New York State Department of State with funds provided under the Brownfield Opportunity Areas Program." In each of the following components and tasks, the NYS Department of State is referred to as the "DOS" and the NYS Department of Environmental Conservation, Division of Environmental Remediation is referred to as "DEC." The Brownfield Opportunity Area is referred to as “BOA”. The contractor shall ensure that all materials printed, constructed and/or produced with funding provided by the BOA Program form a unified and coherent report and include the components and products described in this work plan. Submission of pre-existing and stand alone data and reports are not acceptable as substitutes. The contractor shall prepare, or cause to be prepared, the following project components, tasks, and associated products. 3. Project Components Component 1: Project Start-up Task 1.1: Initial Organization Meeting The contractor and DOS shall conduct an initial meeting with key project participants. The DEC may attend this meeting. The purpose of the meeting is to discuss the scope of the project, ---PAGE BREAK--- SEQRA requirements, the type of services that are most appropriate, the subcontractor procurement process, and how the budget should be directed. In addition, the composition of a project advisory committee and other public participation techniques shall be discussed as well as any other information which would assist in project completion. A copy of the work plan and budget will be made available at the meeting. The contractor shall complete and distribute a meeting summary. Product: Meeting summary prepared and distributed to meeting participants. Task 1.2: Establishment of a Project Steering Committee The contractor shall establish a steering committee to oversee the process in cooperation with the contractor and the subcontractor. If a steering committee was assembled for the preparation of the Pre-Nomination Study report, the contractor may decide to use that same body or an alternative form to guide the preparation of the Nomination. The committee shall be comprised of a range of interests that are representative of the community, and may include, but are not limited to: local municipal officials from the community in which the project is located; community-based organizations or not-for-profit organizations; regional planning entities or other regional groups; appropriate state and/or federal agencies; private or business interests; property owners; other non-governmental entities; environmental groups or organizations; other civic groups; area residents; and the public at large. To the extent necessary to achieve broad public participation, additional representatives may be identified in consultation with the DOS. The contractor shall complete and distribute a list of the steering committee members. Product: List of steering committee members prepared and distributed. Task 1.3: Solicitation of Consulting Services Should the contractor require the services of a consultant, a Request for Proposals (RFP) process can be used to select a consultant based on the submission of a full project proposal by a consultant. The contractor shall draft a RFP, including a complete project description with site conditions, expected final results, and criteria for selecting a preferred proposal. The RFP shall be submitted to the DOS for review and approval prior to release for solicitation of proposals. After the DOS has reviewed and approved the request for proposals, the contractor may directly notify, through e-mail or regular mail, potentially qualified consultants of the request for proposals. The contractor shall also advertise the RFP in the NY State Contract Reporter, a regional newspaper, or an appropriate trade publication. Product: An approved RFP sent to qualified subcontractors. ---PAGE BREAK--- Task 1.4: Consultant Selection In consultation with DOS, the contractor shall review all proposals received as a result of the RFP. Based on the reviews of the consultant proposals, the contractor shall organize and conduct interviews of the top-ranked candidate consultants. The DOS may participate in the interview process. At a minimum, the following criteria are suggested for use in evaluating consultant responses: • Quality and completeness of the response • Understanding of the proposed scope of work • Applicability of proposed alternatives or enhancements to information requested • Cost-effectiveness of the proposal • Qualifications and relevant experience with respect to the tasks to be performed • Reputation among previous clients • Ability to complete all project tasks within the allotted time and budget Incomplete proposals that do not address all of the requested components should not be accepted for review and consideration. The consultant selected is subject to approval by the DOS. The municipal attorney, chief legal officer, or financial administrator for the municipality (contractor) shall certify to the Department of State that the procedures of the municipality, established pursuant to General Municipal Law, Section 104-b, were fully complied with for all contracts for professional services. Product: List of top-ranked candidates and letter from the contractor to DOS indicating the selected consultant, and appropriate certification. Task 1.5: Subcontract Preparation and Execution The contractor shall prepare a draft subcontract to conduct the work with the selected consultant. The contract shall contain a detailed work plan with adequate opportunity to review stages in completion of the plan, a payment schedule (payments must be tied to receipt of acceptable products in the work plan), and a project cost. The consultant must specify: • The professionals from the firm that will be directly involved in the project. • The composition of the entire team, including firm name and area of responsibility/expertise. • The persons, including firm affiliation that are assigned to undertake and complete specific tasks that are in the work plan. ---PAGE BREAK--- The contractor shall submit the draft subcontract to the DOS for review and approval. A copy of the final subcontract, incorporating DOS’s comments on the draft, shall be provided to DOS. Product: Executed subcontract. Task 1.6: Project Scoping Session with the Selected Consultant The contractor, the DOS and the consultant shall hold a scoping session to review project and contract requirements, site conditions and to transfer any information to the consultant which would assist in completing the project. The DEC may, and is encouraged to, attend this meeting. Topics shall include but are not limited to the following: • project scope and how the budget will be directed • study area boundary • community participation and visioning process • project goal and objectives • existing relevant information (maps, reports, etc.) • access to information from past or current projects related to the NYS Brownfield Cleanup Program, the Environmental Restoration Program, the Volunteer Cleanup Program, Superfund, and petroleum spills, including DEC’s on-line databases, GIS maps, site summary sheets on key projects, etc. • responsibilities of the participants (contractor, consultant, DOS and DEC) • time frames and deadlines • SEQRA requirements • expected products, including designation The contractor shall prepare a brief meeting summary to clearly indicate the agreements/ understandings reached at the meeting. Product: Meeting summary prepared, with note of agreements/understandings reached, and distributed to scoping session participants. Task 1.7: Project Outline The contractor shall provide to the DOS, a project outline that reflects the outcome of the project scoping meeting and guides the preparation of the Nomination. The DOS shall review the project outline and comment. The contractor shall revise, or cause to be revised, the project outline to reflect the comments made by the DOS. Product: Approved project outline completed and distributed to scoping participants. Component 2: Interagency Workshops ---PAGE BREAK--- The contractor may be requested to prepare for and participate in interagency workshops with appropriate local, county, state, and federal agencies. Interagency workshops/meetings may be conducted to: improve communication and understanding among the agencies about the contractor's community vision, and project objectives and needs; gain an improved understanding by the contractor of various government programs, services, and potential financing (grants and loans) that could be beneficial to advancing the contractor's plan; obtain support from government agencies for permitting, technical assistance, and financing; coordinate government agency actions; and advance the redevelopment process. Product: Workshop participation and associated preparation. Component 3: Community Participation and Techniques to Enlist Partners Task 3.1: Community Participation Summary The public outreach methods and techniques that will be used to ensure public participation throughout the course of preparing the Nomination. Methods and techniques may include, but are not limited to: • public informational or outreach meetings • visioning sessions • design charettes • workshops • discussion groups • surveys • public meetings and hearings Public participation should occur early and consistently in the process through visioning workshops, informational meetings, project presentations, and public education. The contractor shall provide DOS and DEC with a minimum of two weeks' advanced notice of all public proceedings relative to the public participation process. Public participation shall include, at a minimum: • the use of a local steering committee to guide the plan's preparation • the preparation, update and maintenance of a community contact list that includes the names, addresses, telephone numbers, and e-mail addresses of individuals and organizations with a stake in the proposed action to be used on a regular basis to keep the contacts informed of progress on the plan • the initial kick-off meeting to explain the BOA Program and the project's intent and scope, and to solicit initial public input to develop, refine, or confirm the community's vision for the study area, project goals and objectives, opportunities and constraints ---PAGE BREAK--- • the presentation/review of current conditions, and the review, revision or update of the vision statement and goals and objectives • the review of the economic and market trends analysis and an exploration of alternative approaches to redevelopment and revitalization • a public presentation and informational meeting on the draft Nomination that describes, and allows feedback on the vision for the study area, existing conditions, strategic sites, redevelopment projects; and the study area analysis, findings, and recommendations. Public outreach should serve to inform the public about the project and serve as a means for the public to participate in forming the plan, thus ensuring community understanding and support. The public participation outline and summary description shall be subject to review and approval by the DOS. Product: Approved outline and summary description of the community participation plan for the Nomination. Task 3.2: Techniques to Enlist Partners The techniques that will be used to identify and advise potential partners about the plan and to enlist their assistance. This task differs from the Community Participation task above as this task is designed to seek assistance from a variety of potential partners in formulating and implementing the plan. Partners may include but are not limited to: local, county, state or federal government agencies; property owners; private sector interests; not-for-profit organizations; academic institutions; and other stakeholders. Consultation methods and techniques used to identify and inform project partners about the plan's status and progress, and to enlist their assistance in the process, including, but not limited to: written correspondence; phone contact; and meetings and workshops involving local, county, state or federal government agencies, property owners, private sector interests, not-for-profit organizations, and academic institutions. Consultation shall include, at a minimum, a presentation to partners on the Nomination (Sections 1- 3) that describes existing conditions, strategic sites, development projects, and the study area analysis, findings, and recommendations. The purpose of this task is to: • Improve communication and understanding about project objectives and needs. • Gain information about the status of on-going remedial activities and the environmental condition of brownfield sites in the study area. • Gain information about funding opportunities available from government programs and private-sector or not-for-profit organizations to facilitate clean-ups, foster appropriate redevelopment, rehabilitate existing infrastructure or provide new infrastructure. • Gain support from government agencies for permitting and financing. • Gain support from financial institutions, not-for-profits, philanthropic organizations and developers. ---PAGE BREAK--- • Coordinate government agency and private-sector actions. The techniques to enlist partners shall be subject to review and approval by DOS. Product: Approved outline and summary description of the techniques to enlist partners for the Nomination. Component 4: Draft Nomination The contractor shall prepare a Nomination that provides an in-depth and thorough description and analysis of the study area. The Nomination will consist of the following tasks, including an economic and market trends analysis, for properties located in the proposed BOA. Emphasis will be placed on the identification and reuse potential of strategic sites that are for revitalization. Task 4.1: Description of the Project and Boundary The contractor shall prepare a narrative and map description of the following elements: A. Lead Project Sponsors The relationship and organizational structure between the sponsoring municipality and involved community-based organizations or the relationship and organizational structure between the sponsoring community-based organization and the municipality. B. Project Overview and Description The project, including: the relationship of the study area to the community and region; acreage in the study area; and the number and size of brownfield sites and other abandoned, vacant, or partially developed sites located in the proposed BOA. The description shall include the area's potential in terms of opportunities for: new uses and businesses; creating new employment and generating additional revenues; new public amenities or recreational opportunities; and restoring environmental quality. The description shall include the relationship of the BOA to any existing comprehensive plans and/or economic development reports or strategies. Map Requirements - The description shall include: a Community Context Map that shows the location and relationship of the community (in which the proposed BOA is located) to the surrounding municipality, county and region; and a Study Area Context Map that shows the location of the proposed BOA in relation to the community and entire municipality. C. Community Vision and Goals A vision statement and the specific goals to be achieved relative to community redevelopment and revitalization as shaped and expressed by the community. Goals may be expressed in terms ---PAGE BREAK--- of: opportunities for new development projects that are desired by the community and will fulfill community development needs; providing new housing opportunities; improving economic conditions; addressing environmental justice issues; providing new recreational opportunities; improving quality of life and environmental quality; or other goals and objectives relevant to the redevelopment of brownfields and the surrounding area. Such goals shall, where practicable, reflect to the degree appropriate the principles of sustainable community development, including, but not limited to: • strengthening and directing development towards existing communities’ centers; • fostering distinctive, attractive communities with a strong sense of place; • mixing land uses; • taking advantage of compact building design; • creating a range of housing opportunities and choices, including affordable housing; • reusing historic buildings and preserving historic sites; • preserving open space, farmland, natural beauty, and critical environmental areas; • providing a variety of transportation choices (public transit, pedestrian, bicycle, etc.); • creating walkable neighborhoods; • using best management practices for storm water management; • making development decisions predictable, fair and cost effective; and, • encouraging community and stakeholder collaboration in development decisions. A description will also be provided that explains the relationship of the proposed project vision, goals, and objectives to any existing community vision, revitalization strategies, and or comprehensive plans. D. BOA Boundary Description and Justification The proposed BOA boundary and a justification of the proposed boundary. The borders should follow recognizable natural or cultural resources such as, but not limited to: highways, local streets, rail lines, municipal jurisdictions or borders, or water bodies. The project study area should be between 50-500 acres. The borders must be justified in terms of: • land uses that affect or are affected by identified potential brownfields; • natural or cultural resources with a physical, social, visual or economic relationship to identified potential brownfields; and • areas necessary for the achievement of the expressed goals of the BOA. Map Requirement - The description shall also include a BOA Boundary Map that clearly shows and identifies the location and boundaries of the study area. ---PAGE BREAK--- Product: A complete narrative Description of the Project and Boundary, and all required maps, as described in Task 4.1 above. This narrative and associated maps will be presented in the draft Nomination as Section 1. Task 4.2: Community Participation and Techniques to Enlist Partners A. Community Participation The techniques or processes by which local participation in the development of the Nomination has been achieved, as outlined in Component 3, including the partners or potential partners in terms of municipalities, community based organizations, regional entities, private interests and other stakeholders that are involved or expected to be involved in the project. B. Techniques to Enlist Partners The meetings or workshops that have occurred, and will occur, at appropriate and key stages during the preparation of the Nomination, as outlined in Component 3. Product: A complete narrative description of the Community Participation Plan and Techniques to Enlist Partners as described in Task 4.2 above. Task 4.3: Analysis of the Proposed BOA A. Community and Regional Setting A summary description and analysis of the contextual relationship of the proposed BOA to the community, municipality and region that includes, but is not limited to: community size, population, and location in relation to the county and region; key demographic information and trends; housing trends and needs; the area’s economic history and current condition including income, dominant employment sectors, and unemployment figures; land use history and current status; transportation systems; infrastructure; and natural features. This summary may rely primarily upon existing reports and plans. B. Inventory and Analysis An inventory and analysis for the entire BOA, including an in-depth and thorough description and analysis of existing conditions, opportunities, and reuse potential for properties located in the proposed BOA, with an emphasis on the identification and reuse potential of strategic sites that are identified by the community as for revitalization. The inventory and analysis must include the information needed to develop specific and realistic recommendations for the use of land and groundwater, and for recommended implementation projects, in the proposed BOA. ---PAGE BREAK--- The BOA may be divided into logical sectors or subareas to organize, facilitate, and clearly present the inventory and analysis. The study area, sectors, or subareas must be described in terms such as: total acres; acres developed and vacant, including strategic sites for redevelopment; and percent of the total area or sector developed with specific land use types and percent of land area vacant. The inventory and analysis shall include, but not be limited to, a description of the following: Existing Land Use and Zoning - A description and analysis of the existing land use pattern and zoning districts within the BOA, including: • location of study area as it relates to the community; • total land area in acres and area of each sector or subarea in acres of the proposed BOA; • existing and adjacent land and water uses including, but not limited to, residential, retail, commercial, mixed use, water-dependent, industrial and manufacturing, publicly or privately owned vacant or underused sites, dedicated parks and dedicated open space, and institutional uses, and cultural uses; • land area committed to each land use category; • brownfield sites and all underused, abandoned, or vacant properties that are publicly and privately owned; • known data about the environmental conditions of the properties in the area; • existing zoning districts and other relevant local laws or development controls guiding land use including but not limited to historic districts; and, • local, county, state or federal economic development designations or zones (such as Empire Zones, Environmental Zones, Urban Renewal Areas, Federal Enterprise Business Zones, Business Improvement Districts, Special Assessment Districts, etc.) Map Requirements - The description and analysis of the existing land use pattern and zoning must include: an Existing Land Use Map that shows the pattern of existing land use; and an Existing Zoning Map that shows the location and type of zoning districts and economic designations or zones. Brownfield, Abandoned, and Vacant Sites - A complete summary and analysis of relevant brownfield, abandoned, and vacant sites, including size and condition, current ground water conditions, and potential contamination issues based on: review of existing or historical records and reports, aerial or regular site photographs, and existing remedial investigations, studies and reports; field observations from locations adjacent to or near the site, or, if permission is granted, from being present on the site; interviews with people that are familiar with the land use history of the site; and/or any other known data about the environmental conditions of the properties in the proposed BOA, as needed. For each relevant brownfield and abandoned or vacant site, complete descriptive profiles shall be provided and shall include, but not be limited to: • site name and location, including owner, site address, and size in acres; ---PAGE BREAK--- • location on the Underutilized Sites Location Map; • current use or status and zoning; • existing infrastructure, utilities, and site access points; • proximity to existing transportation networks; • natural and cultural resources or features; • adjacent uses; • environmental and land use history, including previous owners and operators; • known or suspected contaminants, and the media which are known or suspected to have been affected (soil, groundwater, surface water, sediment, soil gas) based on existing environmental reports and other available information; and, • use potential (residential, commercial, industrial, recreational) including potential redevelopment opportunities. A list of potential information sources is provided. A description of the information sources used to create the site profiles shall be included within this section of the Nomination report. Strategic Sites - A description of the process and factors used to determine strategic sites for redevelopment. Factors that may be used to identify strategic sites can include but are not limited to: overall importance to the community and the revitalization effort; location; ownership and owner willingness; on-site structures; level of contamination; property size and capacity for redevelopment; potential to spur additional economic development or positive change in the community; potential to improve quality of life or to site new public amenities; community support for proposed projects for the site; adequacy of supporting or nearby infrastructure, utilities and transportation systems; and other factors as may be determined by the community. Map Requirement - The description shall include an Underutilized Sites Location Map that clearly shows the location, borders and size of each brownfield site and other underutilized, abandoned or vacant sites that are privately or publically owned, with an identifying reference to the attached profiles. Strategic sites that have been identified through the planning process shall be shown on this map. Land Ownership Pattern - A description and analysis of the private and public land ownership pattern including: land and acres held in public ownership (municipal, county, state, and federal); land held in private ownership; brownfields held in private or public ownership; and land committed to road/rights-of-way. Map Requirement - The description shall include a Land Ownership Map that shows the primary public and private land ownership patterns. Parks and Open Space - A description of all public (municipal, county, state, and federal) and privately owned lands that have been dedicated for or committed to parks or open space use. Map Requirement - The description shall include a Parks and Open Space Map that shows lands that have been dedicated or committed for park or open space use. ---PAGE BREAK--- Building Inventory - A description and analysis of key buildings in the area, including: building name, levels, gross square footage, original use, current use, condition, and ownership. Map Requirement - The description shall include a Building Inventory Map that shows the location of key buildings. Historic or Archeologically Significant Areas - A description and analysis of historic or archeologically areas, sites, districts, or structures that are of local, state or federal significance. Map Requirement - The description shall include a Historic or Archeologically Significant Areas Map that shows resources of historic significance (may be shown as part of the Building Inventory Map). Transportation Systems - A description and analysis of the types of transportation systems (vehicular, rail, subways, air, navigable waterways, esplanades) in the study area and the types of users (truck, car, bus, ferry, train, subway, recreational and commercial vessels, pedestrian, bicyclists, etc.). Map Requirement - The description shall include a Transportation Systems Map that shows primary transportation networks and systems. Infrastructure - A description and analysis of the area's infrastructure (water, sewer, storm water, etc.) and utilities including location, extent, condition and capacity. This description and analysis will also include parking lots and garages. Map Requirement - The description will include an Infrastructure and Utilities Map that shows the areas primary infrastructure. Natural Resources and Environmental Features - A description and analysis of the area's natural resource base and environmental features and current conditions including, but not limited to: upland natural resources and open space; geologic, soil and topographic resources; surface waters and tributaries, groundwater resources and use; wetlands; flood plains; erosion hazard areas; fish and wildlife habitats; air quality maintenance areas; visual quality; agricultural lands; and locally, state, or federally designated resources. Map Requirement - The description shall include a Natural Resources and Environmental Features Map that shows the location of primary natural resources and environmental features. C. Economic and Market Trends Analysis An economic conditions and market trends analysis that, when combined with the inventory and analysis, will sufficiently and thoroughly justify a range of realistic future land uses to occupy the ---PAGE BREAK--- study area and strategic sites that are targeted for redevelopment. Future land uses must be economically viable, compatible, and appropriate for the area targeted for redevelopment. The economic analysis shall include existing and projected socio-economic conditions within the municipality and the region, and consider the following: population; labor force and earnings; employment (public and private); transportation factors; land available for development; types of potential future land uses most appropriate for the study area; development impacts; and a description of benefits such as employment, impact on the area targeted for redevelopment, municipal tax revenues, economic benefits from construction and subsequent business operations, and economic multipliers to the municipality and region from desired end land uses. The economic and market trends analysis may consist of a macro (state and regional) and micro (neighborhood, street, block, site specific) analysis. If a macro analysis is conducted, the contractor shall consult with the NYS Empire State Development Corporation and the NYS Department of Labor and other sources identified below to obtain the most up to date and relevant information on macro-economic issues, such as national, state and regional business, labor and employment trends. The analysis shall include a micro-economic and real estate trends analysis that addresses issues and opportunities at the municipal, neighborhood, block and site specific levels relevant to the proposed BOA. Additional sources upon which the economic analysis will be prepared may include but not be limited to: • telephone surveys and interviews with local business owners, chamber of commerce, appropriate civic groups, and municipal officials • local, county, regional planning boards • county or regional economic reports and assessments • local or regional visitors and convention bureaus • local, county, state, or metropolitan transportation bureaus or councils • recreational and commercial boating organizations and reports • maritime trade organizations and associations • county assessor’s office • New York State Department of Labor, Division of Research and Statistics • New York State Division of Equalization and Assessment • New York State Department of Commerce • American Planning Association • U.S. Bureau of the Census • U.S. Census Transportation Planning Package • U.S. Census of Retail Trade • U.S. Immigration and Naturalization Service • U.S. Department of Commerce, Bureau of Economic Analysis; Metropolitan Statistical Area Projections; Patterns of Metropolitan Area and County Population Growth; RIMS-II economic multipliers for specific counties • U.S. Army Corps of Engineers, Waterborne Commerce of the United States ---PAGE BREAK--- D. Key Findings and Recommendations A thorough description and analysis of opportunities, and redevelopment potential for properties located in the proposed BOA. Emphasis is to be placed on the identification and reuse potential of strategic brownfield sites that may be for revitalization. E. Summary Analysis, Findings, and Recommendations A summary analysis and subsequent findings shall be prepared based on the more thorough analysis produced as a result of the tasks described above, including a review of existing comprehensive plans and/or economic development reports or strategies, and shall include, but is not limited to, the following: • an analysis and findings based in part on the economic and market trends analysis, that provides an in-depth and thorough description of existing conditions, including an assessment and summary of existing land use and zoning; • an analysis and findings of reuse and development opportunities and needs for properties located in the proposed BOA, with an emphasis on the identification and description of reuse and redevelopment opportunities, for strategic sites that have been identified by the community as for revitalization; • identification of strategic brownfield sites that are potential candidates for site assessment; • an analysis and findings that shall include anticipated end or future land uses including residential, commercial, industrial, recreational or cultural, and a clear comparison of proposed uses and necessary or desired zoning changes to existing land use and zoning; • an analysis and findings regarding publicly controlled and other lands and buildings which are or could be made available for development or for public purposes; • an analysis and findings regarding potential interim land uses for strategic brownfield sites that have been identified by the community as for revitalization; • anticipated future use of groundwater; and, • an analysis and findings of necessary infrastructure improvements and other public or private measures needed to stimulate investment, promote revitalization, and enhance community health and environmental conditions. Provide a series of key recommendations, including proposed specific actions and techniques to be undertaken, to serve as the basis for the Implementation Strategy scope of work. Product: A complete narrative of the Analysis of the BOA, and all required maps, as described in Task 4.3 above and salient findings of the technical studies in Task 4.4. This narrative and associated maps will be presented in the draft Nomination as Section 3. Task 4.4: Technical Studies ---PAGE BREAK--- The following technical analyses and studies shall be undertaken and findings documented in technical appendices, reports or other documents as agreed.  Public Utilities Evaluation. Conduct an infrastructure study focusing on the conditions and capacities of roads, sidewalks and water and sewer and storm infrastructure.  CSO Environmental Impact Analysis and Plan for Potential Separation. Review the NYSDEC Long Term Control Plan and analyze the impacts on water quality resulting from the six combined sewer overflow discharge pipes located in the District. The analysis will lead to a plan for potential solutions, which could include separation and/or the construction of green infrastructure. Products: Public Utilities Infrastructure Study and CSO Impact Plan Task 4.5: Review of Strategic Brownfield Sites Prior to completion of the summary analysis and findings, the contractor shall hold discussions with DEC and DOS regarding the identified strategic brownfield sites that may be candidates for site assessment funding. The recommended discussions will serve to aid in prioritizing the sites that may be eligible for Site Assessment funding or technical assistance under BOA, the State's remedial programs Environmental Restoration Program, or Brownfield Cleanup Program), or other programs. Product: List of candidate sites to be considered for Site Assessment funding. Task 4.6: Interagency/Partner Engagement The contractor and the DOS shall, as appropriate, coordinate a discussion of opportunities for implementation of the BOA with potential partners from a variety of sectors. Product: Report summarizing points of agreement regarding necessary actions for the successful implementation of the BOA Plan. Task 4.7: Implementation Strategy The contractor shall identify short- and long-term projects and activities to advance intended development and/or implementation of the BOA revitalization strategy including, but not limited to: housing, retail, mixed use, industrial, recreational, cultural, infrastructure, and public amenities. Information presented for each project or activity should include at least: responsible party(ies), estimated cost, possible funding sources, a timeframe for implementation, and any interim pre-development activities that may be required. Product: Summary and matrix of prioritized projects and activities to advance revitalization of the study area. ---PAGE BREAK--- Component 5: Completion and Distribution of the draft Nomination Task 5.1: Draft Nomination and Executive Summary The contractor shall prepare a draft Nomination incorporating the approved products described in Component 4 and presented in a format that may be prescribed by DOS. The Executive Summary shall include, in no more than fifteen (15) pages, the following: • Community and project overview and description, including the study area boundary; • The community's vision for the area, major goals and objectives; • Public participation process; • Conditions, opportunities and assets in the study area and key natural resources; • Economic niche or economic opportunities based in part on economic and market trends; • Strategic sites and associated redevelopment opportunities; and, • Key findings and recommendations. The draft document shall be submitted to DOS for review and comment, and all comments shall be reflected in the draft Nomination. The contractor must submit both a hard copy and an electronic copy of the draft Nomination. Product: Draft Nomination. Task 5.2: Draft Nomination and Executive Summary The contractor shall prepare a draft Nomination and Executive Summary, reflecting the comments received by the grant recipient and the DOS. Product: Draft Nomination and Executive Summary. ---PAGE BREAK--- Component 6: Final Nomination and Application for Designation Task 6.1: Public Meeting In consultation with DOS, the contractor shall conduct a public information meeting to solicit public input on the Nomination. A written summary of public input obtained at this meeting shall be prepared. Products: Public meeting held, minutes/summary of meeting prepared. Task 6.2: Preparation of Final Nomination Based on comments received during the review period, the contractor shall prepare a final Nomination. The final Nomination shall be submitted to DOS for review and approval. All comments must be addressed to the satisfaction of DOS in subsequent versions of the final Nomination. Product: Final Nomination approved by the DOS. Task 6.3: Application for Designation Upon completion of all tasks and receipt of acceptable report products, the contractor may submit an application for designation of the BOA. The application for designation of the Brownfield Opportunity Area shall include the following materials:  Letter of request: A cover letter requesting consideration by the Secretary of State for a determination to designate a Brownfield Opportunity Area.  Public Notice and Presentation of Supporting Documentation: Documentation demonstrating required public participation has been completed.  Complete BOA Nomination: A complete BOA Nomination document that presents a plan for the revitalization of the proposed BOA should be submitted both electronically and in hard copy. The hard copy should be provided in a 3-ring binder, with a cover sheet to indicate the location of the required elements within the Nomination document. A pdf of the Nomination suitable for web posting must also be submitted.  A digital map of the area proposed for BOA designation, submitted in ESRI Shapefile or Geodatabase format. Product: Completed application for designation of the BOA Program and a complete designation package. Component 7: NYS Environmental Quality Review The Contractor’s preparation and adoption of a nomination funded through the Brownfield Opportunity Area (BOA) program should comply with the State Environmental Quality Review Act (SEQRA). The Contractor is the Lead Agency for purposes of SEQRA. The Lead Agency ---PAGE BREAK--- shall prepare, distribute and file a Full Environmental Assessment Form for purposes of evaluating the importance/significance of the impacts associated with preparing and adopting a BOA nomination. Upon completing the Full Environmental Assessment Form, the Lead Agency shall make a Determination of Significance in accordance with SEQRA and its regulations. If the Determination of Significance results in a Positive Declaration, the Lead Agency shall prepare a Draft Generic Environmental Impact Statement for the Draft BOA nomination in accordance with SEQRA and its regulations and guidelines. If the findings of the Determination of Significance are such that the BOA nomination will not have at least one significant adverse environmental impact, a Negative Declaration may be prepared and filed. If a Negative Declaration is prepared and filed, then a Draft Generic Environmental Impact Statement will not be necessary and no further actions are necessary under SEQRA and its regulations. The Contractor shall determine whether a SEQRA public hearing will be held on the Draft BOA nomination. Completed SEQRA documents for the BOA nomination actions shall be submitted to the Department. Products: Completed Full Environmental Assessment Form and associated SEQRA determination statements (Positive Declaration or Negative Declaration). If the Determination of Significance results in a Positive Declaration, the Lead Agency, with the assistance of the consultant, shall prepare a Draft Generic Environmental Impact Statement for the Draft BOA nomination in accordance with the SEQRA regulations and guidelines. If a Draft Generic Environmental Impact Statement is prepared, a SEQRA public hearing shall be held and the hearing notes should be submitted to the Department. Component 8: Project Reporting Task 8.1: MWBE Reporting In accordance with Attachment A-1, Part I, Section M, Paragraph 6, Contractor shall be required to use the New York State Contract System to record payments to subcontractors (including a breakdown of payments issued to state-certified MWBE firms) and otherwise report compliance with the provisions of Article 15-A of the Executive Law and regulations in relation to funds used pursuant to this Agreement. Contractor shall be required to submit utilization plans in paper format until such time as submission is made available through the and notification of such availability is provided to Contractor by the State. Upon such notification by the Department, Contractor shall submit required utilization plans through the So long as Contractor complies with the reporting requirements stated above in the manner directed by the Department, the requirement of Attachment A-1, Part I, Section M, Paragraph 6 for paper filing of Quarterly Reports shall be waived. Technical assistance for use of the system can be obtained through the website at by clicking on the “Contact Us & Support” link. In the event Contractor does not have the capacity to use the in the manner required above, an exception may be granted by the Department of State upon Contractor’s written request ---PAGE BREAK--- and showing of good cause to allow for paper reporting. If such an exception is granted by the Department of State, paper reporting in a manner and form directed by the Department shall be required including but not limited to the submission of Quarterly MWBE Contractor Compliance Report (Form F) forms in accordance with Section M, Paragraph 6, of Attachment A-1. Products: Ongoing reporting through during the life of the contract. Task 8.2: Project Status Reports The contractor shall submit project status reports semi-annually (every June 30 and December 31) on the form provided, including a description of the work accomplished, the status of all tasks in this work plan, schedule of completion of remaining tasks, and an explanation of any problems encountered. Products: Completed project status reports during the life of the contract. Task 8.3: Final Project Summary Report The Contractor shall work with the DOS project manager to complete the Final Project Summary Report form. Final payment shall not be authorized until these forms have been completed and filed with project deliverables. Products: Completed Final Project Summary Report. Task 8.4: Revitalization Strategy Report The contractor shall draft a brief, one- or two-page summary of the revitalization strategy to be used in presentations to various stakeholders. The project summary shall include:  Community Context and Project Description a one- to three-paragraph description, including a brief history of the community’s development and a description of current conditions, the size and character of the study area, primary redevelopment objectives and specific issues being addressed in terms of redevelopment, community revitalization, job creation, public infrastructure, amenities, and natural resources protection or enhancement.  Accomplishments – a description of significant projects undertaken to advance implementation of the revitalization strategy, and associated public and private investments.  Next Steps - a list of activities to advance intended development and/or implementation of the BOA revitalization strategy including, but not limited to: housing, retail, mixed use, industrial, recreational, cultural, infrastructure, and public amenities. Product: Completed revitalization strategy report. ---PAGE BREAK--- 4. Project Management and Responsibilities The Contractor: • will be responsible for conducting all project work in conformance with the Work Plan referenced in the executed contract with the DOS. • will be responsible for all project activities including drafting request for proposals and managing subcontracts with consultants and sub consultants. • will certify to the DOS that the procurement for project consultants and subcontractors was achieved through a competitive process. • will receive approval from the DOS for any and all consultant subcontracts before beginning project work. • will be responsible for submission of all products and payment requests. • will be responsible for coordinating participation and soliciting comments from local government personnel, project volunteers, and the public. • will keep the DOS and DEC informed of all important meetings for the duration of this contract. • will ensure that all products prepared as a part of this work plan shall include the NYS Comptroller's Contract • will ensure the project objectives are being achieved. • will ensure that comments received from the DOS, other agencies, and the project steering committee, or other advisory group, are satisfactorily responded to and reflected in subsequent work. • will recognize that payments made to consultants or subcontractors covering work carried out or products produced prior to receiving approval from the DOS and will not be reimbursed unless and until the DOS finds the work or products to be acceptable. • will participate, if requested by DOS, in a training session or sessions focused on developing and implementing revitalization strategies. The Department of State: • will review and approve or disapprove of subcontracts between the Contractor and consultant(s) and any other subcontractor(s). • will participate in initial project scoping and attend meetings that are important to the project. • will review all draft and final products and provide comments as necessary to meet project objectives. ---PAGE BREAK--- ATTACHMENT C - WORK PLAN Local Waterfront Revitalization Program Amendment 1. Project Description Through this project the City of Albany (Contractor) will amend its 1991 Local Waterfront Revitalization Program (LWRP) pursuant to the provisions of New York State Executive Law, Article 42. The City is located on the Hudson River and has approximately 4 2/3 miles of shoreline. The Amendment will address emerging issues and needs in the riverfront area, incorporate recently completed zoning and sustainability regulations, explore the feasibility of developing an inland marina and identify projects to create a vibrant waterfront, improve connectivity and promote economic investment and revitalization of Albany’s downtown and waterfront. The amended LWRP will reflect the strategic plans developed by the Capital Region Regional Economic Development Council to advance economic priorities and provide approaches to build greater community resilience. Completion of this project may integrate preparation of a harbor management plan (HMP) as set forth in 19 Part 603 and further described in guidelines prepared by the Office of Planning and Development. Local match will be as cash and in kind service provided by the City’s Department of Planning and Development. 2. Project Attribution and Number of Copies The Contractor must ensure that all materials printed, constructed, and/or produced acknowledge the contributions of the Department to the project. The materials must include the Department of State logo and the following acknowledgment: "This (document, report, map, etc.) was prepared with funding provided by the New York State Department of State under Title 11 of the Environmental Protection Fund." The Contractor must submit to the Department all required products, clearly labeled with the NYS Comptroller's Contract # as indicated on the Face Page of this contract and where applicable, the related Task # from this Work Plan. The Contractor shall submit:  Draft products: two paper copies of each product. In addition, all draft products must be submitted as an electronic copy in Word or Word Perfect and Adobe Acrobat Portable Document Format –PDF (created using 300 dpi scanning resolution).  Final products: two paper copies of each product. In addition, all final products (including reports, designs, maps, drawings, and plans) must be submitted as an electronic copy in Word Perfect or Microsoft Word and Adobe® Acrobat® Portable Document Format - PDF (created using 300 dpi scanning resolution) and be submitted on a labeled CD-R type CD. The CD must be labeled with the contractor name, the Departments contract and project title.  Electronic data for all Geographic Information System-based mapping products must be included in either ArcGIS format, or similar product acceptable to the Department, and comply with the requirements for Contract GIS Products.  Electronic data for all designs, drawings, and plans must be submitted in the original software that they were created (such as CAD format or other similar product acceptable to the Department) as well as in JPEG or GIF format. ---PAGE BREAK---  Pictures and photographs must be dated and captioned with the location and a brief description of the activity being documented. Electronic data for all pictures and photographs must be submitted in JPG or GIF format or other similar product acceptable to the Department. The contributions of the Department must also be acknowledged in community press releases and other notices issued for the project, including web site postings and other forms of digital distribution. Project press releases and other notices shall be submitted to the Department for review and approval prior to release, to ensure appropriate attribution. 3. Compliance with Procurement Requirements The municipal attorney, chief legal officer or financial administrator of the municipality shall certify in writing to the Department that applicable provisions of General Municipal Law were fully complied with. 4. Project Components Preparation of the Local Waterfront Revitalization Program (LWRP), including an integrated Harbor Management Plan (HMP), shall, at a minimum, involve the following tasks and provisions: Task 1: Project Kick-Off Meeting The Contractor, the Department, project partners and any other appropriate entities shall hold an initial meeting to review the project scope, project requirements, LWRP preparation requirements, roles and responsibilities of project partners and entities involved in preparing the LWRP, the selection process for procuring consultant services for the project, State Environmental Quality Review Act (SEQRA) compliance requirements, MWBE requirements, the schedule for submission of sections of the draft LWRP, the number of public meetings and techniques for public involvement proposed for the project, and any other information which would assist in project completion. In addition, the composition of a Waterfront Advisory Committee shall be discussed during the project kick-off meeting. The Contractor, or a designated project partner, shall prepare and distribute to all project partners a brief meeting summary clearly indicating the agreements/understandings reached at the meeting. Work on subsequent tasks shall not proceed prior to Department approval of the proposed approach as outlined in the meeting summary. Information on preparing a Local Waterfront Revitalization Program is contained in the Department's guidebook "Making the Most of Your Waterfront: Enhancing Waterfronts to Revitalize Communities" http://www.dos.ny.gov/opd/programs/pdfs/LWRP_guidebook.pdf. Products: Meeting held with appropriate parties. Written meeting summary outlining agreements/understandings reached. Task 2: Waterfront Advisory Committee The Contractor shall establish a Waterfront Advisory Committee to oversee all aspects of the project in cooperation with municipal officials and the project consultant(s), if applicable. The committee shall be representative of project stakeholders, including representatives of State, county, and municipal agencies with jurisdiction over project activities or the project area, and non-governmental and community based organizations. A draft list of proposed members shall be circulated to the Department for review and approval prior to establishment of the committee. ---PAGE BREAK--- Products: Draft and final list of proposed members of project advisory committee. Project advisory committee established. Task 3: Request for Proposals (if applicable) The Contractor shall draft a Request for Proposals (RFP) including a complete project description with site conditions, expected final results, a schedule for completion, MWBE requirements, and criteria for selecting a preferred proposal. The Contractor shall submit the RFP to the Department for review and approval prior to release for solicitation of proposals. Consultant services requested shall include all applicable tasks, activities and responsibilities outlined in the "Project Components" section of this work program. Products: Approved RFP released through advertisement in local papers, the New York State Contract Reporter, and other appropriate means. Task 4: Consultant Selection and Compliance with Procurement Requirements In consultation with the Department, the Contractor and an appropriate review committee shall review all proposals received as a result of the RFP. At a minimum, the following criteria are suggested for use in evaluating consultant responses:  Quality and completeness of the response.  Understanding of the proposed scope of work.  Applicability of proposed alternatives or enhancements to information requested.  Cost-effectiveness of the proposal.  Qualifications and relevant experience with respect to the tasks to be performed.  Reputation among previous clients.  Ability to complete all project tasks within the allotted time and budget.  Ability to satisfy MWBE requirements. Incomplete proposals that do not address all of the requested components should not be accepted for review and consideration. For preparation/certification of final designs and construction documents, and for supervision of construction, a licensed professional engineer, architect or landscape architect licensed to practice in New York State is required. The municipal attorney, chief legal officer or financial administrator of the municipality shall certify in writing to the Department that applicable provisions of General Municipal Law were fully complied with. The Contractor's procurement record and consultant selection is subject to approval by the Department. Products: Consultant(s) selected and approved by the Department. Written certification of compliance with procurement procedures. ---PAGE BREAK--- Task 5: Subcontract Preparation and Execution The Contractor shall prepare the draft subcontract(s) to conduct project work with the selected consultant(s). The subcontract(s) shall contain a detailed work plan with adequate opportunity for review at appropriate stages of product completion, a payment schedule with payments tied to receipt of products, and project costs. The subcontract(s) shall specify the composition of the entire consultant team, including firm name and area of responsibility, firm expertise, and those professionals from the consultant team or consulting firm that will be directly involved in specific project tasks including how the identified MWBE goals will be satisfied. The Contractor shall submit the draft subcontract(s) to the Department for review of the subcontract work plan for alignment with the appropriate tasks of the work plan as set forth in Attachment C of this contract. The Contractor shall incorporate the Department’s comments on the subcontract work plan, or scope of services, prior to execution of the final subcontract(s). The Contractor remains responsible for the legal sufficiency of the subcontract in accordance with the requirements in the Master Grant Contract and Attachment A-1. Products: Draft and final, executed consultant subcontracts. Task 6: Second Project Meeting In consultation with the Department, the Contractor shall hold a second project meeting with the consultant(s) and include the Waterfront Advisory Committee to review project requirements, site conditions, and roles and responsibilities; identify waterfront and harbor management planning issues, new information needs and next steps; and transfer any information to the consultant(s) which would assist in completion of the LWRP. A decision will be made by the Department following this meeting, as to whether development of a harbor management plan will be necessary as part of the LWRP. Project partners at this meeting will review the LWRP preparation process, including compliance with SEQRA, and identify SEQRA lead agency and involved agencies. The Contractor or its consultant(s) shall prepare and distribute a brief meeting summary clearly indicating the agreements/understandings reached at the meeting. Work on subsequent tasks shall not proceed prior to Department approval of the proposed approach as outlined in the meeting summary. Products: Project meeting held with appropriate parties. Written meeting summary outlining agreements/understandings reached. Task 7: Preparation of a Community Outreach Process and Plan The Contractor or its consultant(s), the Waterfront Advisory Committee, and other partners as appropriate, shall prepare a method and process to encourage community participation in development and implementation of the LWRP. At a minimum, the process shall include at least three public workshop type meetings to be conducted during the plan development. The outreach plan shall identify key individuals, organizations, and entities to be involved, and shall identify the visioning process and the roles and responsibilities in coordinating the entire outreach process, logistics, and the proposed schedule of public meetings. All public meetings will be publicized in the community through press releases, announcements, individual mailings, and any other appropriate means. A summary of each public outreach session will be made available in written form and through other appropriate means, such as notices on the World Wide Web. ---PAGE BREAK--- The outreach plan shall be submitted to the Department for review and approval. Product: Approved community outreach plan. Task 8: Draft Section I - Waterfront Revitalization Area Boundary The Contractor or its consultant(s) shall prepare a narrative description and map of the waterfront revitalization area which includes surface waters and underwater lands. The waterfront revitalization area should include those portions of the water body within the municipality, as well as adjacent upland which affects the water body through drainage, viewshed, and any other factors. References to the Inventory and Analysis section justifying the inclusion of particular areas should be included in this section if beneficial for increased understanding. The narrative must be accompanied by a boundary map showing the proposed waterfront area. Draft Section I shall be submitted to the Department for review and approval. Products: Draft Section I - Waterfront Revitalization Area Boundary, including narrative and map(s). Task 9: Draft Section II - Inventory and Analysis The Contractor or its consultant(s) shall inventory, describe and map existing natural and built resources and conditions within the waterfront revitalization area including the harbor (which includes surface waters and underwater lands). (See Chapter 4 of the Making the Most of Your Waterfront: Enhancing Waterfronts to Revitalize Communities Guidebook.) In addition, this section must provide a thorough analysis of waterfront issues, opportunities, and constraints to economic development and resource protection needs. This section will reflect the strategies developed by the Capital Region Regional Economic Development Council for economic growth and development in the region, and provide a reasonable assessment of the vulnerable resources and potential risks associated with storms, flooding, and the effects of climate change. The inventory and analysis must be broad enough to ensure consideration of all important waterfront resources, problems and opportunities and detailed enough to support development of a specific and realistic LWRP. Topics to be addressed include, but are not limited to, the following:  Identification and assessment of existing land use, development, and economic weaknesses, and opportunities for ongoing economic revitalization o Land use and ownership patterns (public and private), including underwater lands o Abandoned, deteriorated, or underused sites and buildings o Agricultural lands  Identification and assessment of existing water-dependent uses and related issues o Commercial, industrial, and recreational water-dependent uses (such as ferries, marinas, boat yards, trans-shipment facilities, swimming areas, vessel anchorage and mooring areas, commercial or recreational fishing or shellfishing areas and uses)  Identification and assessment of existing zoning and other relevant local land use and development controls o Zoning code, subdivision review, site plan review, and design standards, etc.  Identification and assessment of existing and desired open spaces, public access sites, and recreation and tourism resources  Identification and assessment of the condition of infrastructure o water supply, stormwater and sewage treatment, vessel waste facilities, solid waste disposal, transportation systems, energy production and transmission, shoreline stabilization infrastructure, ---PAGE BREAK--- such as bulkheads, docks and docking facilities and underwater infrastructure and structures, such as cables and pipelines  Identification and assessment of federal, State and/or locally-designated historic and scenic resources o National Register sites and districts, Scenic Areas of Statewide Significance, locally designated resources, and archaeological resources such as shipwrecks and historic dry docks  Identification and assessment of natural resources, topography, hydrology, and geology o NYS Significant Coastal Fish and Wildlife Habitat areas, locally important fish and wildlife habitats, wetlands, water courses, landscape features, steep slopes, minerals, State-designated Coastal Erosion Hazard Areas, federally identified flood-hazard areas, etc. o Asset inventory: natural resource assets and critical infrastructure and systems that have been, or will be, affected by flooding or other climate change hazards o Identification of actions that reduce the capacity of natural protective features to reduce risk o Risk assessment: assessment of risks to key assets and systems - including impacts to wetlands, habitats and other natural resources; and, water supply, sewage treatment plants, combined sewer overflows, electric utilities, transmission lines, dams, shoreline stabilization infrastructure and other in-water structures, transportation systems, critical facilities, and other valuable community assets o Needs and Opportunities Assessment: determine short- and long-range needs and opportunities to enhance resilience to future storms o Identification and description of socially vulnerable populations, such as elderly, young, non- English speaking, low-income or unemployed.  Identification and assessment of issues related to water quality and flooding o Point and non-point sources of pollution o Water quality classification o Impervious surface area, vegetated stream buffers, flood storage capacity and forested land cover o Existing infrastructure or actions that may cause adjacent or flooding impacts  Assessment of issues related to navigation and dredging  Summary of the existing authorities of federal, State, regional, and local agencies that have jurisdiction in the waterfront revitalization area. For example: o the National Oceanic and Atmospheric Administration, the U.S. Coast Guard, U.S. Army Corps of Engineers, and the Department of Interior; o the State Departments of State, Environmental Conservation, Health and Transportation and the Offices of General Services and Parks, Recreation, and Historic Preservation; o agencies of the city, town, or village, or a county if the county regulates activities in the waterfront revitalization area; o the local harbormaster, bay constables, code enforcement officer, building inspector, police department or sheriff's office. Draft Section II shall be submitted to the Department for review and approval. Products: Draft Section II - Inventory and Analysis with accompanying maps to depict the municipality's waterfront area resources, issues, and opportunities. Task 10: First Public Information Meeting Following completion of the initial drafts of Section I - Waterfront Revitalization Area Boundary and Section II - Inventory and Analysis, the Contractor or its consultant(s) shall conduct a public information meeting regarding the identified local waterfront issues and opportunities and solicit public input regarding the completeness and accuracy of Sections I and II. ---PAGE BREAK--- Products: Public information meeting held. Minutes of the public meeting. Task 11: Draft Section III - Local Waterfront Revitalization Policies The Contractor or its consultant(s) shall review the State waterfront revitalization policies and refine the explanation of each applicable Policy to reflect local conditions and circumstances. The refined policy explanation will add specific local standards and proposed land and water uses for determining consistency with the policies. Based on the Inventory and Analysis, the Contractor or its consultant(s) shall also determine if additional policies are needed to address local conditions and needs, which will add specificity to the applicable State Policies. A full policy analysis shall be performed and matrix prepared to demonstrate how each policy shall be implemented to legally uphold the LWRP. Draft Section III shall be submitted to the Department for review and approval. Products: Draft Section III - Local Waterfront Revitalization Policies Task 12: Draft Section IV - Proposed Land and Water Uses and Proposed Projects The Contractor or its consultant(s) shall describe and map proposed long-term land and water uses within the waterfront area, and proposed projects necessary to implement the LWRP. The proposed land and water uses of the LWRP translate the Policies into a cohesive, physical plan for the waterfront area. Proposed projects may include but not be limited to:  Capital improvement or construction projects that are necessary to maintain or improve uses or conditions;  Special studies, plans, design projects, or research necessary to advance or refine components of the LWRP;  Education, outreach/training materials and programs;  Projects to redevelop underused or deteriorated areas and sites;  Projects to provide or improve public access;  Projects to protect existing, or provide for new, water-dependent uses, such as marinas, boat yards, yacht clubs, port facilities, swimming beaches, or shellfishing;  Projects to upgrade or relocate critical facilities so that essential community services are secure and/or out of hazardous areas;  Projects to enhance or restore wetlands, habitats, or other natural protective features; and  Projects to improve hazard impact prediction and assessment, and mitigation and adaptation planning, such as development of local or inter-municipal Geographic Information Systems. Draft Section IV shall be submitted to the Department for review and approval. Products: Draft Section IV - Proposed Land and Water Uses and Proposed Projects accepted by the Contractor and approved by the Department. Task 13: Second Public Information Meeting Following completion of the initial draft of Section IV - Proposed Land and Water Uses and Proposed Projects the Contractor or its consultant(s) shall conduct a public information meeting regarding the identified local waterfront issues and opportunities and solicit public input regarding the completeness and accuracy of Section IV. ---PAGE BREAK--- Products: Public information meeting held. Minutes of the public meeting. Task 14: Draft Section V - Techniques for Local Implementation of the Program The Contractor or its consultant(s) shall describe existing local laws and regulations, as well as any new or amended laws or regulations which are necessary to both improve community resilience and implement the policies, strategies, proposed uses, and projects set forth in the LWRP. The Contractor or its consultant(s) shall draft such local laws and regulations as are necessary to implement the LWRP. Full drafts of new or amended (existing) laws and regulations, including a local consistency review law, should be attached as appendices to the LWRP. Local laws, regulations and procedures essential to the implementation of the policies and purposes of the LWRP must be in place at the time of approval of the program by the Secretary of State. The Contractor or its consultant(s) shall also describe other public and private sector actions necessary to implement the LWRP, including actions by federal and state agencies necessary in order to fully implement and advance projects in the waterfront revitalization area. These actions may include approving anchorage and mooring areas prior to designation, designating vessel waste no-discharge zones, dredging or maintaining major navigation channels and basins, constructing or maintaining breakwaters, funding certain studies, or providing technical assistance. The Contractor or its consultant(s) shall also describe a local management structure for reviewing proposed waterfront projects for consistency with the approved LWRP, and the financial resources required to implement the approved LWRP. Implementation of the LWRP will be a continuing responsibility of the municipality. In preparing its LWRP, the municipality needs to consider the costs of implementing the program and whether the funds needed are, or can be reasonably expected, to be available. Draft Section V shall be submitted to the Department for review and approval. Products: Draft Section V - Techniques for Local Implementation of the Program, and ALL drafts of any necessary amendments to existing laws or new local laws, including a local consistency review law. Task 15: Draft Section VI - Federal and State Actions and Programs Likely to Affect Implementation of the LWRP The Department shall provide to the Contractor or its consultant(s) a generic list of federal and State agency actions and programs which are to be undertaken in a manner consistent with the LWRP. The Contractor or its consultant(s) shall describe specific federal and State actions necessary to further implementation of the LWRP (technical assistance, funding, procedural changes, etc.). Draft Section VI shall be submitted to the Department for review and approval. Products: Draft Section VI - Federal and State Actions and Programs Likely to Affect Implementation of the LWRP. Task 16: Draft Section VII - Local Commitment and Consultation Developing local support for the LWRP is the most critical factor determining the success of the program. The Contractor or its consultant(s) shall describe the public consultation efforts undertaken in the preparation of the LWRP, such as public hearings, public informational meetings, and/or meetings with ---PAGE BREAK--- governmental agencies. All activities undertaken to obtain local support and commitment should be thoroughly documented. The Contractor or its consultant(s) shall also describe any local committees created to oversee preparation of the LWRP, as well as the role of other municipal agencies. Draft Section VII shall be submitted to the Department for review and approval. Products: Draft Section VII - Local Commitment and Consultation. Task 17: Determination of Significance and Compliance with SEQRA A municipality’s preparation and adoption of an LWRP involve compliance with SEQRA. The Contractor shall request designation as Lead Agency for purposes of SEQRA. The Lead Agency shall prepare, distribute and file a Full Environmental Assessment Form for purposes of evaluating the importance/significance of the impacts associated with preparing and adopting a LWRP. Upon completing the Full Environmental Assessment Form, the Lead Agency shall make a Determination of Significance in accordance with the SEQRA regulations. If the Determination of Significance results in a Positive Declaration, the Lead Agency shall prepare a Draft Generic Environmental Impact Statement for the Draft LWRP in accordance with State Environmental Quality Review Act (SEQRA) regulations and guidelines. If the findings of the Determination of Significance are such that the LWRP will not have a significant adverse environmental impact, a Negative Declaration may be prepared and filed. If a Negative Declaration is prepared and filed, then a Draft Generic Environmental Impact Statement will not be necessary and no further actions are necessary under the SEQRA regulations. The Contractor or its consultant(s) shall determine whether a public hearing will be held on the Draft LWRP. Completed SEQRA documents shall be submitted to the Department for review and approval. Products: Completed Full Environmental Assessment Form and associated SEQRA determination statements (Positive Declaration or Negative Declaration). If the Determination of Significance results in a Positive Declaration, the Lead Agency, with the assistance of the consultant, shall prepare a Draft Generic Environmental Impact Statement for the Draft LWRP in accordance with State Environmental Quality Review Act (SEQRA) regulations and guidelines. If a Draft Generic Environmental Impact Statement is prepared, a public hearing shall be held and the hearing notes should be submitted to the Department. Task 18: Complete Draft LWRP The Contractor or its consultant(s) shall submit two paper copies and an electronic copy (Word format with each map as an individual pdf) of the complete Draft LWRP document, with integrated harbor management, including a complete Draft Generic Environmental Impact Statement (if one is to be prepared) and new or amended (existing) laws and regulations, incorporating comments provided on each component section, to the Department for approval. If revisions to the complete Draft LWRP are needed, based on Department review, the Contractor or its consultant(s) shall make the required changes and resubmit the document to the Department for review. All comments and requested revisions must be addressed to the satisfaction of the Department prior to advancing the document to 60-Day Review. Following acceptance of the complete Draft LWRP document by the Department, the Contractor shall formally accept the Draft LWRP as complete and ready for public review and authorize its submission to the Department for review by potentially affected State, Federal, and local agencies - by resolution of the local municipal legislative body. The Contractor or its consultant(s) shall also provide one hard copy ---PAGE BREAK--- and one electronic copy (formatted in either Corel WordPerfect or Microsoft Word) of the complete Draft LWRP document to the Department. Upon receipt of the required number of copies of the Draft LWRP (/Draft Generic Environmental Impact Statement, if applicable), the Department shall initiate a 60-Day Review by State, Federal, and other local agencies concurrent with the SEQRA review (if applicable). Products: Draft LWRP acceptable to the Department; and a resolution of the local municipal legislative body accepting the Draft LWRP as complete and ready to be submitted to the Department for review and initiation of the 60-Day review process. Task 19: Third Public Information Meeting Following completion of the Draft LWRP and in conjunction with 60-Day Review and compliance with SEQRA the Contractor or its consultant(s) shall conduct a public information meeting or meetings on the Draft Program. Products: Public meeting(s) held. Minutes of the public information meeting(s) and identification of changes to be made to the Draft Program as a result of the public meeting submitted to the Department for review and approval. Task 20: Final LWRP Following the 60-Day Review period of the Draft LWRP (/Draft Generic Environmental Impact Statement, if applicable), the Department shall meet with the Contractor or its consultant(s) to discuss all 60-Day comments received, determine appropriate responses and revise the LWRP document to reflect each response. All supporting local laws proposed for adoption in conjunction with the adoption of the LWRP, and the Final Environmental Impact Statement (if applicable), shall also be revised as necessary to reflect 60-Day comments and responses, to the satisfaction of the Department. Additionally, the Contractor and/or its consultant(s) shall also submit to the Department a schedule of adoption of the LWRP and any local laws necessary for implementation of the LWRP. Products: Two paper copies and electronic version of the Final LWRP and supporting local laws (and Final Environmental Impact Statement, if applicable), and schedule of adoption. Task 21: MWBE Reporting In accordance with Attachment A-1, Part I, Section M, Paragraph 6, Contractor shall be required to use the New York State Contract System to record payments to subcontractors (including a breakdown of payments issued to state-certified MWBE firms) and otherwise report compliance with the provisions of Article 15-A of the Executive Law and regulations in relation to funds used pursuant to this Agreement. Contractor shall be required to submit utilization plans in paper format until such time as submission is made available through the and notification of such availability is provided to Contractor by the State. Upon such notification by the Department, Contractor shall submit required utilization plans through the So long as Contractor complies with the reporting requirements stated above in the manner directed by the Department, the requirement of Attachment A-1, Part I, Section M, Paragraph 6 for paper filing of Quarterly Reports shall be waived. Technical assistance for use of the system can be obtained through the website at by clicking on the “Contact Us & Support” link. ---PAGE BREAK--- In the event Contractor does not have the capacity to use the in the manner required above, an exception may be granted by the Department of State upon Contractor’s written request and showing of good cause to allow for paper reporting. If such an exception is granted by the Department of State, paper reporting in a manner and form directed by the Department shall be required including but not limited to the submission of Quarterly MWBE Contractor Compliance Report (Form F) forms in accordance with Section M, Paragraph 6, of Attachment A-1. Products: Ongoing reporting through during the life of the contract. Task 22: Project Status Reports The Contractor or its consultant(s) shall submit project status reports semi-annually (every June 30 and December 31) on the form provided, including a description of the work accomplished, the status of all tasks in this work plan, schedule of completion of remaining tasks, and an explanation of any problems encountered. Products: Completed project status reports submitted to the Department during the life of the contract. Task 23: Final Project Summary Report and Measurable Results forms The Contractor or its consultant(s) shall work with the Department project manager to complete the Final Project Summary Report and Measurable Results forms. Final payment shall not be authorized until these forms have been completed and filed with project deliverables. Products: Completed Final Project Summary Report and Measurable Results forms submitted to the Department. 5. Project Responsibilities The Contractor shall administer the grant, execute a contract with the Department, and ensure the completion of work in accordance with the approved Work Plan and budget. The Contractor:  will be responsible for conducting all project work in conformance with the Work Plan included in the executed contract with the Department.  will be responsible for all project activities including drafting request for proposals and managing subcontracts with consultants and subconsultants.  will certify to the Department that the procurement record for project consultants and subcontractors complies with the applicable provisions of General Municipal Law.  will receive approval from the Department for any and all consultant subcontracts before beginning project work.  will be responsible for submission of all products and payment requests.  will be responsible for coordinating participation and soliciting comments from local government personnel, project volunteers, and the public.  will keep the Department informed of all important meetings for the duration of this contract.  will receive approval from the Department before purchase of any equipment.  will secure all necessary permits and perform all required environmental reviews. ---PAGE BREAK---  will ensure that all materials printed, constructed, and/or produced acknowledge the contributions of the Department to the project.  will ensure that all products prepared as a part of this contract shall include the NYS Comptroller's contract # as indicated on the Face Page of this contract.  will ensure the project objectives are being achieved.  will ensure that comments received from the Department and the project advisory committee, or other advisory group, are satisfactorily responded to and reflected in subsequent work.  will recognize that payments made to consultants or subcontractors covering work carried out or products produced prior to receiving approval from the Department will not be reimbursed unless and until the Department finds the work or products to be acceptable. The Department:  will review and approve or disapprove of subcontracts between the Contractor and consultant(s) and any other subcontractor(s).  will participate in project kick-off meeting and attend meetings that are important to the project.  will review all draft and final products and provide comments as necessary to meet the objectives.  must approve or disapprove any and all design, site plan, and preconstruction documents. Department approval must be obtained before construction may begin.